Project Name : University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
JISC WORK PACKAGE
Before completing this template please note:

The Project Management Guidelines have detailed instructions for preparing project plans and work packages..

Please expand tables as appropriate.

Fill in the information in the document header – project name, document version, and date.

Text in italics is explanatory and should be deleted in completed documents.
WORKPACKAGES
1: Project management
2: Implementation of
XCRI-CAP with COOL-URI
3: Embedding collection
and updating of XCRI
information within
existing procedures
4: Embed use of XCRI
within external
supply of programme
information
5: Dissemination and
engagement
6:
7:
8:
9:
10:
Page 1 of 7
Document title: JISC Work Package
Last updated: February 2011
Month
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2
3
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Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
Project start date: Jan 2012
Project completion date: Mar 2013
Duration: 15 months
WORKPACKAGE 1:
Objective: Project Management
1. Stage 1 project plan
31 Oct 2011
Report using JISC template
2. Stage 1 deliverables: JISC self-assessment
framework
3. Stage 1 deliverables: stage 2 project
implementation plan
4. Stage 1 completion report
21 Nov 2011
Completion of JISC on-line questionnaire
21 Nov
Report using JISC template
30 Jan 2012
Report using JISC template
5. Update and amend stage 2 project
implementation plan
6. Set up an UoG XCRI website
29 Feb 2012
Revised XCRI stage 2 Project
Implementation plan
XCRI webpage with blog, capable of
being consumed by an RSS feed
Minutes of XCRI Project Board
29 Feb 2012
7. Meetings of XCRI Project Board every 6-8 weeks
On going
8. Attend JISC programme meetings and on-line
events
On going
Page 2 of 7
Document title: JISC work package template
Last updated: February 2011
Report backs to XCRI Project Board,
documented in the minutes
Report
submitted
28 Oct
2011
19 Oct
2011
21 Nov
2011
Meetings
held:
19 Oct 2011
9 Nov 2011
Meetings
attended:
16 Sep 2011
26 Oct 2011
28 Oct 2011
14 Nov
Project
Manager
XCRI Project
Board
Project
Manager
Project
Manager
Project
Manager
Project
Manager
Project
Leader/
Project
Manager
Project
Leader/
Project
Manager
Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
2011
9. First interim report to JISC
25 May 2012
Report using JISC template
10. Second interim report to JISC
24 Nov 2012
Report using JISC template
11. Final report to JISC
Draft: 28
Jan 2013,
Final version:
10 Mar 2013
28 Apr 2013
Report using JISC template
Report using JISC template
Project
Manager
Jan 2012
Mar 2012
Nov 2011
Jan 2012
Agreement documented in XCRI Project
Board minutes
Specification document
XCRI Project
Board
SRS/IS/PAS
Jan 2012
Mar 2012
Jan 2012
Mar 2012
Agreement documented in XCRI Project
Board minutes
Evaluation of result of ‘quick and dirty’
XCRI feed produced as part of stage1
Jan 2012
Appropriate
timing to be
agreed
June 2012
XCRI Project
Board
SRS/IS/PAS/
XCRI Project
Board
Project
Manager
12. Stage 2 completion report
Project
Manager
Project
Manager
Project
manager
WORKPACKAGE 2:
Objective: Implement an XCRI-CAP feed with a
COOL URI
13. Reach agreement on the depth of information
what will be included in the XCRI output
14. Create a list of all information needed for XCRI –
CAP feed and annotate with existing source of
the information
15. Agree a policy for electronic access from other
systems within the organisation
16. Evaluating the coverage and quality of existing
information and identify any gaps
17. Arrange workshop with Alan Paull and technical
and semi-technical staff
18. Create XML envelope for the XCRI-CAP
information, extended to some fields from the
wider XCRI where appropriate
Page 3 of 7
Document title: JISC work package template
Last updated: February 2011
Workshop
Software
SRS/IS/PAS
Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
19. Implement XCRI-CAP feed with a COOL URI
June 2012
Sept 2012
Live XCRI feed
IS
20. Agree policy on electronic access to information
externally from other organisations and possible
charging
21. Review the resulting XCRI-CAP information
April 2012
Sept 2012
Agreement documented in XCRI Project
Board minutes
XCRI Project
Board
Sept 2012
Mar 2013
Review documented in XCRI Project
Board minutes
XCRI Project
Board
22. Agree a strategy for embedding collection and
updating of XCRI information in agreed
procedures and frequency of update
Jan 2012
Mar 2012
Agreement documented in XCRI Project
Board minutes
23. Develop the detailed procedures required to
collect and update XCRI information
Jan 2012
June 2012
Updates to the Quality Assurance
Handbook
24. Review working of new procedures after one
complete cycle
June 2012
June 2013
Review documented in XCRI Project
Board minutes
Learning and
Quality
Committee/
XCRI Project
Board
Learning and
Quality Unit in
consultation
with Marketing
/ Learning and
Quality
Committee
Learning and
Quality Unit/
Learning and
Quality
Committee
WORKPACKAGE 3:
Objective: Ensure the sustainability of the XCRI
project by embedding the collection and updating
of XCRI information within agreed procedures
Page 4 of 7
Document title: JISC work package template
Last updated: February 2011
Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
WORKPACKAGE 4:
Objective: Embed the use of XCRI information in
the external supply of programme information
25. Address the quality of programme marketing
information in the light of the XCRI feed
July 2012
Dec 2012
Review documented in XCRI Project
Board minutes
26. Agree policy for use and update of XCRI
information in website, prospectus etc
July 2012
Dec 2012
Agreement documented in XCRI Project
Board minutes
27. Implement use of XCRI information on website,
prospectus etc
Oct 2012
Mar 2013
Revised website, prospectus etc
28. Review use of XCRI information on website,
prospectus etc
Jan 2013
June 2013
Agreement documented in XCRI Project
Board minutes
Development
and
Communication
s / XCRI
Project Board
Development
and
Communication
s / XCRI
Project Board
Development
and
Communication
s
Development
and
Communication
s / XCRI
Project Board
WORKPACKAGE 5:
Objective: Dissemination and engagement
29. Publicise XCRI project within the university
Page 5 of 7
Document title: JISC work package template
Last updated: February 2011
On going
Powerpoint presentations
Articles
Project
Leader/
Project
Manager
Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
30. Dissemination to the University of Greenwich’s
collaborative partners
31. Workshop for University of Greenwich
collaborative partners
Jan 2012
Mar 2013
Presentations, articles
Sept 2012
Mar 2013
32. Release of all non-proprietary deliverables via
the project website and where appropriate to
relevant repositories
33. Contact with other users of Sunguard Banner
(who hold the same rights as University of
Greenwich to source and derivative code) with a
view to sharing code
Sept 2012
Mar 2013
Training materials which can then be
made available to the wider JISC
community
Software, reports
Jan 2012
Mar 2013
Participation in user group forums
Page 6 of 7
Document title: JISC work package template
Last updated: February 2011
Milestone
Responsibility
Project
Manager
Project
Manager
IS / Project
Manager
IS / Project
Manager
Project Name: University of Greenwich XCRI stage 2 project
Version: 0.9
Date: 21 Nov 2011
Workpackage and activity
Members of Project Team:
Name
Christine Couper
Katarina Thomson
Emma Price
Further members of the project
team
Page 7 of 7
Document title: JISC work package template
Last updated: February 2011
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Role
Project Leader
Project Manager
Liaison with work within the Learning and Quality Unit
TBC
Milestone
Responsibility