Calendar Changes 2016-17
Graduate and Undergraduate
Appendix 2 – Course Change Categories
This is a non-exhaustive list of the most typical types of course changes, and some procedural notes.
Course
Add new course
Delete existing
course
“Renumbering”
Abeyance
Modify course
title
Comments
 The academic unit is responsible for assigning the course number.
 Course numbers are not to be re-used. The Scheduling office can assist in
determining availability of course numbers for new courses.
 Consider whether preclusions, cross-listings, etc. are necessary.
 FYSM numbers are assigned by Scheduling Office – consult with that office
when introducing new FYSM courses.
 Maximum word count for course descriptions: 45 words (excluding
prerequisite, preclusion statements etc.)
 Consider impact in program requirements and whether a transition plan is
necessary if this was a required, core, or prerequisite course.
 Update prerequisite statements, electives and course category lists
correspondingly (they should not list courses that are no longer available)
 Is this course used by other units, and have they been advised?
 The number for existing courses cannot be changed.
 To create the same course with a different number, perform the following
two steps:
a) delete the existing version of the course, and
b) add a new version of the course, with different number. The newlynumbered course should preclude credit for the previous version of the
course (no longer offered).
 Abeyance (putting into or bringing out of) is no longer used.



Course titles may be modified, as long as the course description, subject,
etc. is for the same course.
Course titles should not be changed to effect the creation of an entirely
new course (i.e. recycling an old course to make a new course)
There is no word or character limit for course titles (within reason) however
after 30 characters, Courseleaf will prompt the user to add a second shorter
title for Banner purposes (which would not be published in Calendar).
Credit value


The credit value for existing courses cannot be changed.
To create the same course with a different weight, perform the following
two steps:
a) delete the existing version of the course, and
b) add the new version of the course, with different credit weight and new
number. The newly-weighted course should preclude credit for the
previous version of the course (no longer offered).
Prerequisite
statement
(modify or add or

Modification to prerequisite statement may include adding new courses,
deleting courses, adding requirement for a year standing, program
enrolment, minimum grade in a prerequisite course(s), etc.
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Calendar Changes 2016-17
Graduate and Undergraduate
Appendix 2 – Course Change Categories
delete
prerequisite
statement)


“Co-requisites”

Cross-listed
courses




“Piggy-backed”
courses









Preclusionary
statement




Class format


Courses no longer offered are not carried forward in prerequisite
statements and should be removed (they can continue to be listed in
Banner).
Changes in prerequisites that affect or involve sister units require
documented sister-unit consultation.
Co-requisites are not used at Carleton, however the statement “may be
taken concurrently” may be used, if desired.
One course may be offered with two different numbers under different
subjects. It is the same course. Students are sitting in same classroom, same
instructor, same learning outcomes.
Title and description should be identical.
Cross-listed courses are at the same level (i.e.
undergraduate:undergraduate or graduate:graduate)
Changes in cross-listings that affect sister units require documented sisterunit notification and consultation.
Appears in Calendar as “Also listed as ABCD 1234.”
Similar to cross-listed courses, but spanning across graduate and
undergraduate
Students in same classroom, same instructor, but the work will be different
for graduate and undergraduate.
Units must declare annually, in both their graduate and undergraduate
submissions which courses will be piggybacked.
The course descriptions must be identical.
In the graduate submission, units must indicate how course requirements
will differ for graduate students.
Changes or additions or deletions to piggyback statements that affect sister
units require documented sister-unit notification and consultation
Note that the respective undergraduate AND graduate faculty boards must
approve all piggyback notations.
Appears in Calendars as “Also offered at the graduate level, with different
requirements, as ABCD 5678, for which additional credit is precluded”. (or
undergraduate, as the case may be)
Add new preclusion statement
Modify or delete existing preclusion statement
A precluded course is NOT the same thing as a cross-listed, identical course.
Courses that preclude each other are different courses, but with sufficient
content in common that credit cannot be granted for both.
Preclusions are reciprocated. The statement must appear in both courses. If
precluding courses from other academic units/disciplines, those units must
agree to and list the preclusion in their own corresponding course at the
same time.
Appears in Calendar as “Precludes additional credit for ABCD 1001.”
Any change to the class format statement including number of hours or
method of delivery (web/online, for example) constitutes a formal
curricular change with all the necessary approvals.
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Calendar Changes 2016-17
Graduate and Undergraduate
Appendix 2 – Course Change Categories


Special topics


Lists of courses

All courses listed in the Undergraduate calendar must include a class format
statement.
Appears in Calendar as (for example) “Lecture two hours a week, laboratory
one hour a week.”
Topics included in curricular submission by the regular deadlines will be
included in the Calendar.
Consult Appendix 5 for guidelines concerning the inputting of Special Topics
courses (graduate and undergraduate) as they relate to Banner and the
transcript.
Modifications to lists of courses (course categories, lists of acceptable
electives to satisfy program elements, etc.) require approval, and, where
courses from other units are impacted, documented sister-unit
consultation.
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