Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
POWER DELIVERY PROJECTS
MEDUPI POWER STATION INTERGRATION
CONSTRUCTION OF THE NGWEDI LOOP IN / LOOP OUT
400kV TRANSMISSION LINES
BID NO.: C.ET00383.E.NO.LD
Briefing Note No. 2
Date of Issue: 24 November 2014
DISCLAIMER FOR ISSUANCE OF BRIEFING NOTES
A CLARIFICATION is not intended to modify or amend the tender documents issued by Eskom Holdings, but merely to provide clarity on the interpretation thereof.
An AMENDMENT is intended to modify and/or replace the original identified wording in the tender documents to the extent set out in this Briefing Note.
Save as expressly set out in a Briefing Note, all the other provisions of the tender documents remains as is.
240-62070593 Briefing Note
CONFIDENTIAL
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Effective APRIL 2013
Page 1 of 8
Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
To Whom It May Concern
Date:
24 November 2014
Enquiries:
Tel +27 11 516-7915
Dear Prospective Bidder,
CONSTRUCTION OF THE NGWEDI 400KV LOOP IN / LOOP OUT TRANSMISSION LINE
Please take note of the following key dates in relation to the subject bid:
Item
Action
Date
1
Closing Date to Submit Clarification Requests
28 November 2014 at 17h00
2
Last Date for Eskom to Respond to Clarification 02 December 2014 at 17h00
Requests
3
Bid Submission Deadline
04 December 2014 at 10h00
All clarifications received from bidders in relation to the subject bid and the relevant
responses from Eskom will be published on the Eskom Tender Bulletin. This is for benefit
of all Bidders who may also need clarity on the same issues.
Hereto attached is the Response to Clarifications Form listing all clarifications received from
20 October 2014 to date.
Yours sincerely,
Vuyokazi Ndlwana
SENIOR ADVISOR: PROCUREMENT
240-62070593 Briefing Note
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Response to Clarifications
Ref #
Clarification Request
Response to Clarification
1.
What’s the distance of the transmission line?
The transmission line will stretch over a (+/-) 60km distance.
2.
Is it necessary to be pre-qualified with Eskom previously in No, suppliers do not need to be pre-qualified in order to submit
order to be able to submit a proposal?
a proposal.
3.
Is this process opened for foreign bidders?
4.
I would appreciate if you could inform me about the experience Eligible bidders are to have experience under contracts in the
required and financial requirements for the bidder, just to check role of contractor, subcontractor, or management contractor for
if our company meets these requirements.
at least the last ten (10) years prior to the applications
submission deadline.
In addition, eligible bidders will have participated as contractor,
management contractor, or subcontractor, in at least two (2)
contracts within the last five (5) years, each with a value of at
least ZAR 128 million (One Hundred and Twenty Eight million),
that have been successfully and substantially completed and
that are similar to the proposed Plant and Installation Services.
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CONFIDENTIAL
The bid is open to all suppliers, both local and foreign.
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Ref #
Clarification Request
Response to Clarification
5.
With regards to the quality management returnable, is it The submission of all stipulated returnables is mandatory,
necessary to submit all returnable stipulated under item 1 if we regardless of your accreditation.
are ISO9001 accredited?
6.
I wish to request for specific and accurate information on the Proof of application or registration with the Construction
required CIDB grading for Bid no. C.ET00383.E.NO.LD Industry Development Board (CIDB) for a CIDB Grade Level 9
(Construction of the Ngwedi Loop In/Out 400kV transmission EP / CE is required.
line over a ten (10) month period).
7.
Please advise if this World Bank funded tender requires foreign All bidders, local and foreign, must be able to supply proof of
bidders to be CIDB registered?
application or registration with the Construction Industry
Development Board (CIDB) for a CIDB Grade Level 9 EP / CE.
8.
On the CD supplied by yourselves, please advise:
1. Please refer to the attached: Which is the Final Price
Schedule
MATIMBA-MARANG
and
MATIMBANGWEDI?
2. Annexure L Price Schedule: There is no works
Information.
240-62070593 Briefing Note
CONFIDENTIAL
The Final Price Schedule is on a tab titled “Ngwedi Final
Summary Total” on the Matimba-Marang Price Schedules. The
Works Information can be found on Part 2 under Volume 1.
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Ref #
Clarification Request
Response to Clarification
9.
For clarification under Part 2(Volume 3 - Schedule of Rates and Please ignore the schedules in the file titled "Annexure L Price
Prices), we would like to clarify under folder " Annexure L Price Schedules" and use the following five xls schedules as follows:
Schedules" spreadsheets which is not mentioned on Site
Information on the Tender Document.
1. Matimba Ngwedi for the Scope of Work for Team A (i.e.
point 1.2.1 of the Works Information)
Please confirm if this folder "Annexure L Price Schedules" a
2. Midas-Ngwedi 1 for the Scope of Work for Team B (i.e.
part of the tender document or not.
point 1.2.2 of the Works Information)
3. Midas-Ngwedi 2 for the Scope of Work for Team B (i.e.
Please advise which xls spreadsheets to be use in the tender
point 1.2.2 of the Works Information)
because you have two sets of Schedule of Rates and Pices
4. Marang Ngwedi for the Scope of Work for Team C (i.e.
under Volume 3 of Part 2.
point 1.2.3 of the Works Information)
5. Matimba Marang for the Scope of Work for Team C (i.e.
point 1.2.3 of the Works Information)
10.
The Specific Procurement Notice indicates that Fall Arrest
System is part of the Scope of Work; however the Bills of
Quantities does not include any Supply and Installation of Fall
Arrest System. Kindly advise if the Supply and Installation of
Fall Arrest System is part of the scope of work on this tender,
and if yes, what are the quantities required and under which
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CONFIDENTIAL
The supply and installation of the Fall Arrest System (FAS) is
for safe use by the contractor. Should they opt to use this
method, instead of the other options the cost can be factored in
the safety management cost of the project or factored in the
costs for providing and completing the works. The FAS system
eventually will be the property of the contractor as they will
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Ref #
Clarification Request
Response to Clarification
section must we price for it?? Or kindly advise if BoQ's will be remove and take it at the end of the project.
revised to cater for the supply and installation of the said item?
The last bullet point under point no. 2 of the works information
on page 10 states:
 “A Fall Arrest System, the contractor shall notify the
employer of the type of system that will be used and the
fall arrest system shall be removed after completion of
the activity.”
11.
It was clarified at the clarification meeting that Health & Safety Sample legal appointments are acceptable; however you are
Appointments need not be signed, as it is still tender stage, we required to develop your legal appointments as per the
kindly request that you confirm that in writing.
Construction Regulation 2014 and not CR 2003 as we need to
comply with the legal requirements. Signed legal appointments
are also still acceptable.
12.
In the document Quality Management Qualitative Evaluation
Criteria, we kindly seek clarity under Section 4: Quality
Management System Requirement ISO 9001. Under Section 4,
we don’t understand what is required as a returnable for the
following line items:
240-62070593 Briefing Note
CONFIDENTIAL
Under the Section 4 Quality Management System returnable
ISO 9001:2008 Certificate if contractor has, has to be approved,
authorized and valid; In the absence of this certificate: The
Quality policy, Quality Manual and 6 mandatory procedures
must be submitted.
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Ref #
Clarification Request
Response to Clarification
1- Item B: Approved and Authorized
2- Item D: Validity
13.
What is the difference between a construction and a time A construction time schedule is a time phased schedule of
schedule?
activities that illustrate all the activities that will take place
during the construction period of a project, it shows the start
and end date for each activity. It shows all the activities from
the start to completion of the project construction work.
In practical terms, the construction time schedule is the same
thing as the project time schedule which illustrates all the
activities that will take place during the project duration.
14.
A question was raised in respect of the tender number of
Ngwedi Loop/ In Loop Out that is identical to that used for
Medupi Massa 1&2 submitted on the 20th of May 2014. The
response given on this query was that the number should not
be the same but that clarity would be posted on the tender
bulletin.
15.
What would happen should the successful contractor fail to Should a bidder who chooses to participate in the SD&L
240-62070593 Briefing Note
CONFIDENTIAL
We’ve checked and can confirm that both enquiries, namely,
Medupi Massa 1 & 2 and Ngwedi Loop In/Out have the same
tender number, i.e. C.ET00383.E.NO.LD. This is due to the
fact that both projects have the same Work Breakdown
Structure (WBS). Please continue to use the same tender
number when preparing your bid.
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Briefing Note
Unique Identifier
240-62070593
Revision
1
Revision Date
April-2016
Group Technology and
Commercial Division
Ref #
Clarification Request
Response to Clarification
meet their SD&L obligations, after indicating that they would initiative be successful, then their SD&L proposal shall be
participate in the SD&L initiative?
incorporated onto their contract with Eskom and in turn shall
become a legal obligation the contractor will need to meet.
Failure to meet this or any other contractual obligation will
render the contractor in breach of contract, whereupon the
retention value and/or performance bond may be withheld or
utilised to ensure the obligation is satisfactorily completed.
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