SFSP
Summer
Food
Service
Program
Laurie Kepner and
Mary Ringenberg
2016
www.education.state.pa.us
SFSP
Summer
Food
Service
Program
• For children
• SFSP provides nutritious
meals to children in low
income communities
• Meals must meet federal
nutrition guidelines
www.education.state.pa.us
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SFSP
Impact of Summer Nutrition
Share Our Strength/Deloit Report - 2013 to 2014
2.0 to 2.5 % more students
achieving math proficiency
0.4 to 2.0% more students
achieving reading proficiency
2.2 to 5.3 % more students
graduating
www.education.state.pa.us
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SFSP
Sponsors
Sites
• Are non-profit
organizations
• Are locations
where the meals
are served
• Must have
501(c)3 status
• Work directly
with PDE
• Determine the
type of eligibility
• Work with the
sponsor
www.education.state.pa.us
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SFSP
Pennsylvania Numbers
16 Million
Dollars
6 Million
Meals
2,500
Feeding Sites
280
Sponsors
www.education.state.pa.us
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SFSP
Pennsylvania Numbers
20% of the
eligible children
reached
www.education.state.pa.us
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SFSP
Site
Eligibility
•Open
•Enrolled
•Camps
www.education.state.pa.us
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SFSP
OPEN
SITES
May serve
up to 2
meals a day
Activities
are
optional
www.education.state.pa.us
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SFSP
May serve up
to 2 meals a
day
Activities are
optional
50% of the
enrollment
must qualify
Must prove
eligibility
Enrolled
Sites
www.education.state.pa.us
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SFSP
CAMPS
May serve
up to 3
meals a day
Activities are
required
Reimbursement
is only for the
children that can
prove eligibility
www.education.state.pa.us
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SFSP
Eligibility Standards
Area
• School district data
• www.FNS.USDA.GOV/areaeligibility
Individual
• Free and reduced meals at school
• By proof of family income
www.education.state.pa.us
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SFSP
Income Eligibility
Forms
Sponsor
One for each
household
Submit before
claim may be paid
Signed by adult
member of
household
Submit list of
names of all
children that have
forms
www.education.state.pa.us
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SFSP
Open
Enrolled
Camp
Sites
www.education.state.pa.us
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SFSP
SITES
Sites are where the children eat meals
Trained site supervisor must be present
Meals must be counted as they are served
Activities are optional, but preferred
Indoor and outdoor sites are permitted
www.education.state.pa.us
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SFSP
Good health
practices
Food safety
Safe locations
All
Sites
Able to
accommodate
the number of
children you
expect to serve
Sponsors monitor
their sites
www.education.state.pa.us
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SFSP
Breakfast
Lunch
Supper
AM or PM
Snack
Types of
Allowable
Meals
www.education.state.pa.us
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SFSP
Serve at
all meals
except for
snacks
8 oz.
equals 1
serving
May be
whole,
2%, 1% or
fat-free
Milk
Must be
served
cold – 41
degrees
or less
May be
white or
flavored
www.education.state.pa.us
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SFSP
Breakfast
Grain
Examples: 3/4 c
cereal, or 1 slice
bread
Milk 8 oz.
Fruit/Vegetable
1/2 c or 4 oz.
www.education.state.pa.us
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SFSP
Lunch and Supper
Milk
Grain
Fruit/Vegetable
Meat/Meat
Alternate
Fruit/Vegetable
www.education.state.pa.us
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SFSP
Choose from any two of the four
components
Cannot choose 2 from same component,
such as fruit and vegetables
Juice and milk may not be served
together unless another component is
chosen
www.education.state.pa.us
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SFSP
Only repeat
favorites
Use Nutrition
and Crediting
Food Guide
Food should
be appetizing
and appealing
Serve
nutritious
foods
Consider age of
children at site
Meal Service – All Sites
www.education.state.pa.us
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SFSP
Excess meal
protocol
established
Do not
discriminate
– Justice
Poster
prominent
Damaged and
spoiled food
must not be
used
Hold and
served at the
correct
temperatures
Number of
meals
available
matches the
site CAP
Meal Service – All Sites
www.education.state.pa.us
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SFSP
Flexibility
May serve up to 7 days a week
May serve hot or cold meals
May serve during the entire time school is out for the summer
Field trips are allowed but notify PDE through PEARS
www.education.state.pa.us
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SFSP
www.education.state.pa.us
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SFSP
Meal
Service
Self
Preparation
Vended
www.education.state.pa.us
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SFSP
www.education.state.pa.us
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SFSP
Have a plan
for the
leftovers
Consider
donating
excess food
Encourage
children to try
new foods in a
fun way
Transfer meals
to another
site
Monitor Share
Table
Refrigerate
food for next
day use
Offer VS Serve
Food
Waste
Prevention
Tips
www.education.state.pa.us
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SFSP
Food is to be
eaten in a
congregate
setting
Site supervisors
must be able to
see the children
eating
www.education.state.pa.us
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SFSP
Reimbursements
are based on
meals served
Point of
Service (POS)
meal counts
Meals served
or sold to
adults must be
included in POS
Meals must be
counted when
served
www.education.state.pa.us
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SFSP
Inclement Weather
Have an
alternate plan
location
Notify children
in advance
List plan on
PEARS
www.education.state.pa.us
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SFSP
Rules most commonly violated
Site supervisor must be present during
service
Children must eat on-site
Milk must be served at all meals, except
snacks – follow meal pattern
Count and document all meals to support
reimbursement
Update PEARS throughout the summer
www.education.state.pa.us
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SFSP
FOOD SAFETY
CLEAN
SEPERATE
COOK
CHILL
www.education.state.pa.us
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SFSP
Challenges
Running
out of food
Estimating
attendance
www.education.state.pa.us
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SFSP
General Rules to Follow
Follow the SFSP meal pattern
Serve milk at all meals
Follow health and safety regulations
Have a trained site supervisor present
Ensure that the children eat at the site
Count the meals as they are distributed
Establish eligibility of children or site
www.education.state.pa.us
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34
SFSP
State
Sponsor
Staff
Training - Annually
In-Person or E-Learning
www.education.state.pa.us
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SFSP
Summary of the Sponsor’s Responsibilities
Find the sites
Train the staff
and volunteers
Staff the sites
Arrange for the
meals
File for
reimbursement
Find the
volunteers
Maintain the
paperwork
Attend PDE
Training
www.education.state.pa.us
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SFSP
Manages the site when
the children are there
Welcomes the children
Must be present the
entire time site
operates
Maintains temperature
log
Sets up the meal
Manages the meal
service
Counts the meals as
they are served –POS
Removes left over food
according to sponsor’s
policy
Communicates with the
sponsor / monitor
Keep accurate records
Removes trash
Has an inclement
weather policy
Follows food safety
procedures
Meets with authorized
visitors/unauthorized
adults
www.education.state.pa.us
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SFSP
Sponsor Monitors
Act as eyes
and ears for
sponsors
Conduct
site reviews
Complete
monitoring
and racial
and ethnic
forms
Have
knowledge
of site
procedures
www.education.state.pa.us
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SFSP
Self-prep
Kitchen
team
FOOD
STAFF
Vended
Delivery
protocol
www.education.state.pa.us
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SFSP
Potential Site Visitors
State
Agency
www.education.state.pa.us
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SFSP
Rates are
updated
January
each year
Reimbursements
MUST count
meals at
Point of
Service
(POS)
Based on
meal
counts
www.education.state.pa.us
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SFSP
Reimbursement Rates 2016
Regular
Breakfast
$2.09
Selfprep/rural
Breakfast
$2.13
Lunch/Supper
Lunch/Supper
$3.68
$3.74
Snack
Snack
$0.86
$0.88
www.education.state.pa.us
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SFSP
May file monthly on
first day of following
month
Operating less than 10
days, may combine
with previous or
following month
File within 60 days at
end of the operating
month
May claim 2% of first
meals served
CLAIMS
www.education.state.pa.us
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SFSP
Advances
• Money received before
summer operations
begin.
• Money received will be
deducted from
reimbursement
• Sponsors application
must be submitted and
approved to qualify for
advance
• Must operate a minimum
of 10 days the month
advance will be utilized
www.education.state.pa.us
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SFSP
Serve
appealing
food
Have a
theme party
at the end of
the week
Suggestions
To Maintain
Good
Attendance
Have
activities
at the site
Use stickers
to reward
attendance
www.education.state.pa.us
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SFSP
Advertise your site
• Schools are required to notify communities of sites
within their district
• Advertise during year-long programs
• Canvass the community with flyers, door hangers, etc.
• Open sites must be easily located by children
www.education.state.pa.us
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SFSP
Outreach Information – Open Sites
211
www.RangeApp.org
1.866.3 Hungry or 1.877.8 Hambre
http://www.fns.usda.gov/summerfoodrocks
Text “FOOD” or “COMIDA” to 877877
www.education.state.pa.us
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SFSP
Administrative
Review
Maintain all documentation
Keep records for 3 years plus
the current year.
Administrative Reviews are
conducted every 3 years.
www.education.state.pa.us
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SFSP
Non-discrimination Statement and Complaint Procedure
The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for
employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal,
and where applicable, political beliefs, marital status, familial
or parental status, sexual orientation, or all or part
.
of an individual's income is derived from any public assistance program, or protected genetic information in
employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will
apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program
Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any
USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the
information requested in the form. Send your completed complaint form or letter to us by mail at U.S.
Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington,
D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal
Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.
www.education.state.pa.us
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SFSP
For more information on the Summer Food Service Program,
please visit PDE’s website at www.education.state.pa.us/SFSP.
1.800.331.0129
Mary Ringenberg – Laurie Kepner – Omer Yalcinanahtar
mringenber@pa.gov
lkepner@pa.gov
oyalcin@pa.gov
The mission of the department is to academically prepare children and adults
to succeed as productive citizens. The department seeks to ensure that the
technical support, resources, and opportunities are in place for all students,
whether children or adults, to receive a high quality education.
www.education.state.pa.us
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