Annex 1 - Under 15m LOA FV Inspection Regime
1.0
Introduction
1.1
These instructions are issued for the guidance of inspectors and to
ensure uniformity with regard to inspection criteria, inspections, completion of
inspection reports and the administrative process. The instructions incorporate
earlier guidance and procedures.
1.2
MSN 1813, the Code of Practice for Small Fishing Vessels, takes the
form of checklists of safety equipment arranged according to vessel arrangement
and length. The owner is responsible for carrying out a risk assessment which
should include vessel condition, and also be carrying out annual checks and self
certification of the equipment required by the code. However, owners and
skippers should be encouraged to comply with MGN 502, The Code of Practice
for the Safety of Small Fishing Vessels - Standards which can be used to prepare
for your MCA Inspection, on the basis that this is scheduled to become
mandatory in 2016.The Aide Memoire MSF 5549 for Small Fishing Vessel
Inspections has been amended to take into account MGN 502.
2.
Legislation

SI 2001 No 9 Fishing Vessels (Code of Practice for the Safety of Small
Fishing Vessels) Regulations;

MSN 1813 (F) The Fishing Vessels Code of Practice for the Safety of
Small Fishing Vessels;

SI 1989 No 126 The Fishing Vessel (Safety Training) Regulations
1989;

SI 2004 No 2169 The Fishing Vessels (Safety Training) (Amendment)
Regulations 2004;

SI 1997 The Merchant Shipping and Fishing Vessels (Health and
Safety at Work) Regulations (MGN 20 provides guidance)No 2962 as
amended; and

SI 1996 No.75 The Merchant Shipping (Distress Signals and
Prevention of Collisions) Regulations 1996. + MSN 1781 (M).and
corrigendum
3.
Roles and Responsibilities
3.1
Area Operations Manager
3.1.
Taking account of regional resources ensures satisfactory progress is
made to meet current inspection targets in accordance with MCA policy. Liaises
with all parties concerned, providing advice where appropriate on inspection
issues or completion of inspection reports and any other relevant matters of
concern excepting technical and training issues which should be directed to
MSIS 27/CH 1/Annex 1/Rev 0615/Page 1 of 21
marine surveyors and/or the Consultant Surveyor. Provides monthly progress
reports for management.
3.2
Regional Admin Support
SIAS input and maintenance of regional database of boats (inspected and uninspected), working in conjunction with all persons conducting inspections as
required.
3.3
Enforcement Unit
Inspector’s identity cards and stamp are issued by the Enforcement unit.
3.4
Holders of warrant cards as Inspectors
Conduct inspections according to the Instructions for Inspectors on under 15m
LOA fishing vessels.
3.5
Consultant Surveyor and FV Surveyors
To provide technical assistance and conduct inspections. In addition provide
support to other Inspectors where there are concerns about the seaworthiness of
any vessel. In addition the Consultant Surveyor provide guidance on training
issues and initiate detention or enforcement action when appropriate.
4.0
Policy
4.1
Annual Targets
Regional targets are based principally on a percentage of the boat population
according to the 5 yearly inspection cycle. Targets are generally flat profiled but
may be adjusted to take account of seasonal activities, and availability of
manpower.
4.2
Inspection Criteria
4.2.1
Eligible vessels are those that are due an inspection as part of the 5
year inspection cycle or vessels where there has been a change in ownership, or
where there is concern about the vessel’s seaworthiness.
Coded Vessels
4.2.2
Vessels that have been coded to The Code of Practice for the Safety
of Small Workboats & Pilot Boats, which was harmonised with other Codes to
become the MGN 280 Small Vessels in Commercial Use for Sport or Pleasure,
Workboats and Pilot Boats - Alternative Construction Standards, but now reissued as the Workboat Code – Industry Working Group Technical Standard (and
is undergoing to process to bring it into force through legislation), need not go
MSIS 27/CH 1/Annex 1/Rev 0615/Page 2 of 21
through a full inspection to the Code of Practice for the Safety of Small Fishing. If
a vessel has been inspected this code then all that is required to satisfy the
requirements of the Small Code, is to ensure that a fishing risk assessment has
been completed and complies with the Construction and Outfit requirements as
set out in the Code of Practice for Small Fishing Vessels.. Fishermen should,
however, be encouraged to complete a written Risk Assessment. Fishermen can
be informed that a Risk Assessment folder can be obtained from Seafish on
01472 252 300
4.3
Revisits
4.3.1
If there are outstanding defects following the inspection the owner
should be required to rectify these within a specified period and to contact the
inspector when this has been completed. If the defects affect the seaworthiness
of the vessel then a Fishing Vessel Surveyor should be contacted immediately for
advice. The Report of Inspection (MSF1606) has a space to record this.
4.3.2
The inspection results including defects will be recorded in the Ship
Inspection and Survey (SIAS) database by the regional point of contact from the
completed MSF 1606.
4.3.3
The inspector should judge whether to accept confirmation from the
owner that defects have been rectified, or whether re-inspection is required. If
any actions are required to be completed before the vessel sails (Code 17) make
sure the owner or skipper is fully aware and understands this requirement, If the
inspector considers that owner may not correct the deficiency before sailing, a
surveyor should be contacted and the vessel detained.
4.3.4
If the vessel is re-inspected on the same day the MSF 1606 should be
amended to show that the outstanding defects have been rectified by amending
each action taken code to code “10”. A copy of the amended form should be
sent to the regional point of contact to update SIAS.
4.3.5
If the vessel is re-inspected at a later date and there are no
outstanding deficiencies a MSF 1606 with nil deficiencies should be completed,
should the re-inspection show that a deficiency recoded as rectify before
departure is still outstanding, the vessel should be detained until the defect is
rectified.
4.3.6
Following a satisfactory inspection where defects have been cleared,
the certificate MSF 1316 should be issued dated 5 years from the date of the reinspection. A copy of the certificate should be forwarded to regional point of
contact who should enter the clean report on SIAS and also record the
deficiencies from the original inspection as confirmed rectified.
4.3.7
If accepting the owner’s confirmation that defects are rectified, the
MSF 1606 should be amended to show that the outstanding defects have been
rectified by amending each action taken code to code “10”. A note should also
MSIS 27/CH 1/Annex 1/Rev 0615/Page 3 of 21
be made in the “Remarks” box on MSF 1606 to indicate the date confirmation
was received. A copy of the report and the certificate , should be issued to the
owner and copied to the regional point of contact for updating SIAS.
4.3.8
The owner should be instructed to retain their copy of MSF 1606 and
certificate until their next inspection. Owners are also required to send a copy of
their Certificate to RSS when the vessel is to be registered or re-registered.
Vessels who have not been seen by the MCA for an inspection since 1 July
2010, when certificates were first issued, can send in their MSF 1606 to RSS for
registration or Re-Registration purposes up until 31 June 2015. After that date
only certificates should be accepted.
4.3.9
In the event that no response is received within the agreed time limit, a
follow up letter according to that shown at Annex 1C should be sent allowing 15
days to respond. If this action does not provoke a response then a final demand
according to Annex 1D allowing a further 15 days should be sent by registered
post and copied to the local fishing association. Details of those failing to
respond to the final demand will be passed on to the Consultant Surveyor or
AOM to initiate whatever action is deemed to be appropriate.
4.3.10
Certificates should be issued with a copy of the annual self certification
section of the Code of Practice and a letter will be enclosed to remind owners of
their responsibilities.
4.4
Issue of Certificates
4.4.1
The MCA intends to introduce a new Small Fishing Vessel Code within
the next two years. The covering Regulations for this Code will require that
Fishing Vessels under 15m Length overall must have a Small Fishing Vessel
Certificate. To prepare for this eventuality and to create the beginnings of a
database, a Certificate is now available on Formflow as MSF 1316, which should
be issued to all such vessels from July 2010. These certificates, as they are
being issued in advance of the S.I., are simply letters of compliance without legal
standing.
4.4.2
An inspection shall only take place on a vessel wishing to join the flag
once the vessel has satisfied the UK Register that its construction and outfit
standards are acceptable. These requirements are set out in Paragraph 1.8 of
Chapter 1.
4.4.3
The inspection process will remain unchanged. In addition to the
Certificate, MSF 1316, which will now be issued to the owner, the Report of
Inspection, MSF 1606 shall also continue to be issued.
4.4.4
The Region should also raise a CM file for each individual vessel
inspected and the Certificate, Report of Inspection and any other relevant details
should be placed on the file.
MSIS 27/CH 1/Annex 1/Rev 0615/Page 4 of 21
4.4.5
Details of vessels inspected, defects found and rectification should
continue to be processed in accordance with the Regions current arrangements.
4.4.6
The particulars of the Vessel should be obtainable from the owner of
the vessel, and from the vessels Certificate of Registry, which the owner should
possess.
4.4.7
The number of persons for when Life Saving Appliances are provided
should be based on the quality of Life Saving Appliances actually on board the
vessel.
4.4.8
The Certificate should be valid for 5 years from the completion date of
the inspection.
4.4.9
The Consultant Surveyor shall be provided with the MSF 1606, an
unsigned MSF1316 and a completed checklist for the vessel. The checklists are
MSF 1338, MSF 1339, MSF 1340, MSF 1341, MSF 1342 and MSF 1343 and
relate to particular vessel sizes. If the Consultant Surveyor is satisfied that the
vessel can receive it’s certificate, he should sign the Certificate and ensure that
the vessel owner receives his certificate and a copy of the vessel checklist form.
Copies of the Certificate, the vessel checklist form and MSF 1606 should then be
placed on the relevant CM file and another copy of the Certificate sent to
Technical Support Team (Ship Standards and Technical Performance) in
Southampton.
4.4.10
In the case of Vessels wishing to join the Register, the Consultant
Surveyor shall inform the Registry of Shipping and Seamen that the vessel meets
the necessary Construction and Outfit standard and completed it’s MCA
Inspection satisfactorily and can be Registered.
4.4.11
The Owners/Skipper's attention should be drawn to the notes on the
Certificate that state that:

Any unauthorised modification to the vessel or it's equipment may
invalidate this certificate or endanger the crew. If you intend to modify the
vessel seek professional advice;
 This Certificate is no longer valid on change of ownership of the vessel
and application to MCA should be made to inspect the vessel and renew
the certificate; and
 The Certificate is no longer valid if the Annual Self Certification on page 2
of MSF 1316 is not undertaken.
4.5
Improvement and Prohibition Notices (INs/PNs)
4.5.1
Authority to issue INs/PNs is limited to those that hold an appointment
as an Inspector under section 256(6) of the Merchant Shipping Act; these provide
alternative means of enforcing merchant shipping legislation.
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4.5.2
An IN may be issued where there is a breach of statutory provisions by
a person. The operative date to carry out the improvement must be at least 21
days after the Notice is served.
4.5.3
A PN may be issued to stop or prohibit an activity if that activity
involves or likely to involve, a serious risk of personal injury or pollution. It will
normally be immediately effective.
4.5.4
Failure to comply with the requirements of an IN or PN may lead to a
fine up to the statutory maximum, or in the case of a PN imprisonment.
4.6
Detention Notices
4.6.1
These Notices may be issued in circumstances where a fishing vessel
has deficiencies which would be clearly hazardous to safety, health or the
environment should it proceed to sea. As with INs/PNs the issue of a detention
notice may lead to prosecution and authority to issue it is limited to surveyors,
however if a surveyor is unable to attend, the inspector should contact the
regional Consultant Surveyor or local MO Surveyor in Charge to discuss the
situation, possibly allowing the inspector to detain the vessel under the authority
of that person.
5.0
Sources of Information
5.1
List of un-inspected vessels /ScotNI list of Eligible Boats
A list of vessels which have not yet been inspected will be available for each
region, the location of and access to this information will be in accordance with
regional arrangements.
5.2
SIAS (Ship Inspection & Survey) database
5.2.1
This is the system that maintains records of all MCA ship inspections
and surveys. SIAS shows inspection date and inspection details including
owner’s name and address and recorded deficiencies. The system also
produces core activity reports used to measure progress in relation to regional
targets and reports on outstanding deficiencies.
5.2.2
SIAS is a useful source of information if a new boat to the local area is
identified and is not contained in the regional list, as you can quickly establish if
the boat has been previously inspected within the current cycle.
5.3
FMS (Fleet Management System) database
RSS maintains records of all registered Fishing Vessels with details of engine
power, length and other boat specific information and owners name and address.
This information is useful in verifying the engine details and completing from MSF
1606
MSIS 27/CH 1/Annex 1/Rev 0615/Page 6 of 21
5.4
BOSS database
This may be searched for details of incidents of given vessels. If local vessels
are highlighted Inspectors should liaise with the Consultant Surveyor to decide
what action if any might be required.
6.0
Inspection Procedures
6.1
Planning
6.1.1
The regional list of un-inspected vessels should always be consulted
when planning inspections as all of the boats listed are eligible for inspection.
The list is sorted on port of registry, however some boats are based at other
ports. Local intelligence from sources such as the Sea Fisheries Inspectorate
Office should be used to identify these boats. Inspectors may find it convenient
to download the list as a quick reference when out in the field.
6.1.2
Inspections should be arranged with the owner on an agreed date and
if highlighted on the regional List of Eligible Boats, within the period requested by
the owner in accordance with the appropriate service standard. The owner
should ensure that evidence of training courses undertaken by the crew and a
copy of the certificate of registry are available. Owners can be provided with the
booklet “Small Fishing Vessel Inspection – A Quick guide to preparing for
inspection” which can be obtained from EC Group at the contact details in
Section 8 of this Annex by quoting reference MCA/037. Owners can also be
provided with MGN 430 Fishing Vessels Crew Certification and Drills. Although
vessels of Under 15 are not required to undertake mandatory drills, it is
recommended that they consider their emergency preparedness and this MGN
will assist in that process.
6.1.3
SIAS operators are able to access the database on demand and
should an inspector have a query on any particular boat they happen to observe,
they should contact the SIAS operators who will be able to confirm whether the
boat is eligible for inspection.
6.1.4
Selex no longer hold the contract for radio surveys. These should now
be arranged by the owner in accordance with Chapter 13, Section 13.2 of the
Guidance for Survey and Inspection of Fishing Vessels.
6.1.5
Further guidance is also contained in MGN 392 - Radio Survey
Service Authorisation
6.2
Inspections
6.2.1
The Code requirements for the different categories of boats up to 15m
LOA are contained in MSN 1813 or MGN 502.
MSIS 27/CH 1/Annex 1/Rev 0615/Page 7 of 21
6.2.2
Boats that are laid up for whatever reason may be inspected but the
use of Action Code 99 must be time specific followed up and closed out
according to MCA810 – Ship Inspections and Inspection Branch Instructions to
Surveyors, MSIS 008, Chapter 12
6.2.3
The report of Inspections should clearly state that if the vessel is
declared inactive that could lead to a consequent loss of registration, A maximum
of six months should be allowed for re-inspection, after which the vessel should
be notified to RSS as being inactive.
6.3
Crew Safety Training
6.3.1
The requirements for crew training are as follows:
New Entrants – (For the first time
employed as a working fisherman)
1 day Basic Sea Survival
This is required to have been taken
prior to starting as a fisherman
1 day Basic Fire-fighting & Prevention
This must be taken within 3 months of
starting work as a fisherman
1 day Basic First Aid
This must be taken within 3 months of
starting work as a fisherman
1 day Basic Health & Safety**
This must be taken within 3 months of
starting work as a fisherman
** In some cases a Safety Awareness course can be accepted if the Basic Health
and Safety course was not available
Other fishermen – Born on or
after 1 March 1954 and who is
not a New Entrant
1 day Basic Sea Survival
This course has been mandatory since 1 March
1989.
1 day Basic Fire-fighting &
Prevention
This course has been mandatory since 1 March
1989.
1 day Basic First Aid
This course has been mandatory since 1 March
1989.
1 day Safety Awareness and
Risk Assessment
This course is mandatory for experienced
fishermen; defined as those who have been
working as a fisherman for two or more years
MSIS 27/CH 1/Annex 1/Rev 0615/Page 8 of 21
** In some cases a Safety Awareness course can be accepted if the Basic Health
and Safety course was not available
6.3.2
Any certificated Deck and Engineering Officers are not required to
show proof of having attended the three basic courses (Sea Survival, Firefighting & Prevention, and First Aid) as these are already covered by their
certificate of competency.
6.3.2
If crew safety training cannot be vailidated, this should be recorded as
a deficiency - type 0252 - with Action Code 99. In the remarks box of the
inspection report form, the following information should be inserted.
“99 = Improvement Notice to be issued allowing 3 months to complete
all crew training”.
6.3.3
If crew training is not according to the requirements, the table at Annex
1E should be completed with the names and addresses of the owner, and any
crew members who have not received safety training. This list should then be
forwarded to the regional point of contact or Consultant Surveyor who will raise
an Improvement Notice to be issued by the Consultant Surveyor. An
Improvement Notice will also be raised against the boat owner if crew are not
fully trained.
6.3.4
If there is no response within the 3 month allocation, detention
procedures will be initiated by Consultant. An update from the inspector will be
requested before proceeding with detention actions.
6.4
General Condition of the Boat
6.4.1
Although this is not specifically mentioned in the Code, it was agreed
with industry that this is the responsibility of the owner and should be included in
the risk assessment. Some consideration should however be given to the
approach of the owner and condition of the boat, a general look at the structure,
machinery and electrical system should indicate whether a surveyor should be
contacted.
6.4.2
The Aide Memoire MSF 5549 contains greater detail of items to
inspect, but the following is an overview.
STRUCTURE

Check hull for damage, are there signs of corrosion or holes in the deck ?
Ask for nets, gear etc. to be moved if necessary;
 Freeboard – is the boat lower in the water than similar boats ?
 Are bulkheads are in good condition ?
 Doors and hatches are free, toggles free and greased. Do they close ? Are
the rubber seals intact ?
 Are vent flaps and air pipes intact and closeable ?
MSIS 27/CH 1/Annex 1/Rev 0615/Page 9 of 21


Freeing ports are clear and are free to operate ?
Have there been any modifications which could affect stability ? (Ask
owner & check last photographs)
MECHANICAL

Does propulsion plant look well maintained ? Are there fuel/ lub oil or
exhaust pipe leaks ? Are guards in place, vibration or smoke levels OK?
 Hydraulic oil leaks, rubber hoses, temporary repairs to pipes, corrosion,
leaking stern glands, defective steering gear ?
 Sea cocks easily located and operated ? Non return valves free on
discharges ?
 Bilge alarms, pumps, filters and pipes OK ?
ELECTRICAL


Does wiring look OK, are there signs of overheating ?
Electrical protection devices (fuses etc), security of wires, condition of
connections OK ?
 Battery condition, terminals, liquid levels, stowage and position OK ?
6.4.3
Take photos of anything considered suspect!
6.4.4
When the Code came into force, fitness of vessel was at the request of
industry left to owners to assess and maintain. Inspectors to date have not
received specific training to cover the areas above and training needs are
currently being considered. Inspectors of the vessels who feel they have the
necessary competencies to carry out expanded inspections may wish to do so
and report their findings as appropriate. Where inspectors feel they need further
training we should encourage them to contact their line manager who will arrange
for training to be given.
6.5 Life Saving Appliances
The life saving equipment required by the code is detailed in the checklists.
Some additional points to consider when inspecting equipment are:

Lifejackets, these should be accessible in an emergency if they are not
constantly worn. Can the owner put them in a box somewhere on deck or
on the wheel house roof?
 Flares etc. should also be easily accessible and could be for instance in a
‘grab bag’ in an easily accessed position with medical kit etc;
 Where a liferaft is carried, it should be stowed in a position as far as
possible from any items which may obstruct inflation and deployment; and
 The HRU weak link should allow the raft to inflate and break free. A
standard yellow unit should work with rafts constructed to SOLAS, ISAF
Appendix A Pt 2 or ISO standards, however it is recommended that the
owner checks this with the manufacturer. Rafts constructed to other
MSIS 27/CH 1/Annex 1/Rev 0615/Page 10 of 21
standards may require an extra weak link (Hammar Green type) the
correct link should be verified by the owner with the manufacturer or
manufacturer’s agent.
6.6
Navigation Lights
6.6.1
There are no exemptions to the Collision Regulations. All vessels
must comply regardless of their size or operating areas.
6.6.2
Fishing vessels (Rule 26)
stern
stbd side
bow
Vessel trawling (i.e. towing some kind of net):
All-round green over white lights. Show regular navigation lights when making
way, but not when stopped.
6.6.3
Vessel fishing (other than trawling)
stern
stbd side
bow
All-round red over white lights, plus sidelights and stern light (if making way).
When outlying gear extends more than 150m an all round white light (or, by day,
a cone – point up) in the direction of the gear.
By day: trawlers and fishing vessels show a shape
consisting of two cones with their points together
In the case of small open boat for example, less than 7 metres in length with a
speed of less than 7 knots this can be a single all-round white light, as sidelights
or a combination lantern would be impractical.
MSIS 27/CH 1/Annex 1/Rev 0615/Page 11 of 21
6.7
Radio and Operator Licensing
6.7.1
It is important for owners to understand the need to license their radio,
particularly if they use DSC/GMDSS because the MMSI number has to be
programmed into the radio for DSC to work. The MMSI number is issued with
the radio licence, if the unit is unlicensed the MMSI may have been re-allocated.
Inspectors will be provided with a supply of Ship Radio Licence Application
Forms (Of62) and guidance notes which contains information and contact
numbers for operator certificate. The forms and guidance notes should be
distributed as necessary.
6.7.2
Because radio and operator licensing is not covered by Merchant
Shipping legislation, Inspectors should restrict their findings to comments and
recommendation using the Notes section of the Inspection Report or alternatively
a Selex surveyor should be requested to attend .
6.8
Recording of Maximum Continuous Engine Power (MCEP)
When inspecting a vessel the tally plate on the engine should be located and
MSF 1336 completed. The box ‘Engine Tally Plate Data’ should be ticked if a tally
plate is located and the data on the tally plate entered on the form. If no plate is
located, the box Indicating ‘No tally plate found on engine, details should be
taken as those declared by the owner’ should be ticked. The details declared
should be compared to the engine onboard. The completed form should then be
faxed to the RSS on 029 20448820
6.9
Completion of Inspection Reports (MSF 1606)
Note previous inspection reports can be helpful to establish specific details of the
boat if the Certificate of Registration is not available.
7. Administrative Process
Completed inspection reports must be sent direct to the designated regional
SIAS operations focal point, as soon as possible following the inspection but no
later than the end of the current month.
8. Other Safety Information
Handouts and other safety information can be obtained from EC Group PO Box
362, Europa Park, Grays, Essex, RM17 9AY, Tel: 01375 484 548, Email:
mca@ecgroup.co.uk.
Copies of the SEAFISH risk assessment folder can be obtained from Seafish
Marine Services, Tel: 0131 524 8678, Email marineservices@seafish.co.uk.
MCA 02380 329100
Website: www.dft.gov.uk/mca
MSIS 27/CH 1/Annex 1/Rev 0615/Page 12 of 21
Annex 1A
INSTRUCTIONS FOR THE COMPLETION OF MSF 1606 INSPECTION
REPORT FORMS FOR <15M FISHING VESSELS
Complete as below - if a field has identifying number it is indicated in
brackets
Field
No
Field Name
Field Description
Name of Vessel
*
(2)
Self-explanatory (use CAPITALS)
Flag
*
(3)
UK
Owner
*
(3b)
Owners name
Owner address
*
Type
*
(4)
F1, F2, F3 & F4 for FV’s – M4, M5 – P1, P2 – S1
(see mini code list)
UK Class
*
(4a)
SCV’s = Code VLFishing Vessels = Class X
Commercial Yachts = XII
Call Sign
**
(5)
If available (in CAPITALS)
Official No.
**
(6a)
From the Certificate of Registry for FV’s
From the code of Practice Certificate for SCV’s
FV No.
*
(6b)
Insert the Fishing letters and numbers displayed
L(m)
*
(6c)
Length in metres
GT
**
(7)
Gross Tonnage (if available)
KW
*
(7b)
Engine Rating in Kilowatts (convert from HP= HP
x . 746)
Year of Build
*
(8)
Date Keel Laid or similar stage of construction
Date
*
(9)
Date of Inspection
Place of
Inspection
*
(10)
Name of Port/Place of Inspection
Owners address
Code of Practice
At Sea
The Code of Practice under which the vessel was
inspected (SCV,NDP etc)
*
Tick the relevant box
Deficiency No &
Code
(16a)
Sequential Number of deficiency - Code as mini
code list
Deficiency Text
(16b)
Description of deficiency
Action Code
(16c)
See reverse of top copy (master’s/skippers copy)
MSIS 27/CH 1/Annex 1/Rev 0615/Page 13 of 21
for list
Certifying
Authority
Date Valid from \}
Expiry Date \}
SCV Certificate
Type
*
Authority that issued the certification (see mini
code list)
} see SCV certificate
} see SCV certificate
i.e. SCV, WBC,PVC,PBC,NDP (see mini code
list).
Some vessels have dual certification (SCVC +
WB endorsement or two operating areas).
MCA Office
Tel:
Fax:
*
Always state MCA office details
Insert contact telephone number
Insert contact fax number
MCA Inspector
Insert your name & signature
Notes: Report to
Inspector
Inspector to complete date and item number or if
not applicable to cross through
Deficiencies
(12)
Type of
Inspection
Vessel Detained
If YES Date of
Release
Remarks
Tick the relevant box to confirm whether
deficiencies found
Targeted (use TGT)
(13)
Tick the relevant box
Insert Release date if applicable
Relating to deficiencies or 99 Action Codes or for
Notes/Comments
Fields to be completed in SIAS* (if known also complete ** fields)
MSIS 27/CH 1/Annex 1/Rev 0615/Page 14 of 21
MINI CODES for use with MSF1606
Annex 1B
DEFICIENCY CODES
Ships’ Certificates/Logbooks
0199 OTHER (CERTIFICATES) Invalid UK FVC
Training, Certification and Watchkeeping for Seafarers
0299 OTHER (STCW) M 1367
Crew and Accommodation (ILO 147)
0371 MEDICAL EQUIPMENT (Locker)
Life Saving Appliances
0620 INFLATABLE LIFERAFTS
0628 STOWAGE OF LIFERAFTS
0640 DISTRESS FLARES
0650 LIFEBUOYS
0660 LIFEJACKETS
0686 BUOYANT APPARATUS
0690 LINE THROWING APPLIANCE
Fire Safety Measures
0720 FIRE FIGHTING EQUIPMENT
0740 FIRE PUMPS
Carriage of Cargo
1110 STOWAGE OF CARGO
1150 LOADING & UNLOADING EQUIPMENT
1199 OTHER (CARGO)
Propulsion & Auxiliary Machinery
1440 BILGE PUMPING ARRANGEMENTS
1450 UMS-SHIP(Unmanned Machinery Spaces)
MSIS 27/CH 1/Annex 1/Rev 0615/Page 15 of 21
Safety of Navigation
1550 LIGHTS, SHAPES, SOUND-SIGNALS
1540 GRYRO COMPASS
1541 MAGNETIC COMPASS
1599 OTHER
Radio
1651 VHF RADIO INSTALLATION
1699 OTHER (Radio)
ACTION CODES
Ship Related Actions Taken
12 All deficiencies rectified
35 Ship allowed to sail after detention
45 Next port informed to re-detain
Deficiency Related Actions Taken
00 No action taken
10 Deficiency rectified
15 Rectify deficiency at next port
16 Rectify deficiency within 14 days
17 Master instructed to rectify deficiency before departure
30 Grounds for detention
80 Temporary substitution of equipment
99 Other (specify in clear text)
Deficiency Related and Ship Related Actions Taken
40 Next port informed
70 Classification society informed
85 Investigation of contravention of discharge provisions in MARPOL
SURVEY AND CERTIFICATE CODES
Code Survey or Certificate
LLE International Load Line Exemption
UKE UK Load Line Exemption
GSS Guard Ship Survey
MSIS 27/CH 1/Annex 1/Rev 0615/Page 16 of 21
CV4 Notice of Intention (Code Vessel)
SCV Small Commercial Vessel Certificate
CERTIFICATE CODES
To be used in ‘Certificate’ field ONLY.
FVC United Kingdom Fishing Vessel Certificate
SCV Small Commercial Vessel Certificate
WBC Work Boat Certificate
PVC Pilot Vessel Certificate
PBC Police Boat Certificate
NDP NDP Code Certificate
Survey and Inspection of British Ships ONLY:
Fishing Vessels
F1
Fishing vessel – steel
F2
Fishing vessel - wood
F3
Fishing vessel - GRP
F4
Fishing vessel - other
Other
M4
Work Boat
M5
Pleasure Craft
P1
Pilot Vessel
P2
Police Boat
S1
Sea Angler
LIST OF CLASSIFICATION SOCIETIES
Code
Authority Name
Abbreviation Country
0906 American Bureau Of Shipping
0912 Bureau Veritas
0918 Det Norske Veritas
0924 Germanischer Lloyd
0936 Lloyd's Register Of Shipping
ABS
BV
DNVC
GL
LRS
0954 Registro Italiano Navale
1001 Local Authority
RINA
LA
USA
France
Norway
Germany
United
Kingdom
Italy
United
MSIS 27/CH 1/Annex 1/Rev 0615/Page 17 of 21
Kingdom
1002 Yacht Designers & Surveyors Assoc.
YDSA United
Kingdom
1003 The Society of Consulting Marine Engineers & Ship SCMS United
Surveyors
Kingdom
1004 Marine Engineers Certifying Authority
MECAL United
Kingdom
1005 Burness Corlett & Partners Ltd
BCP
United
Kingdom
1006 Royal Yachting Assoc.
RYA
United
Kingdom
1007 The Royal Institution of Naval Architects
United
Kingdom
MSIS 27/CH 1/Annex 1/Rev 0615/Page 18 of 21
Annex 1C
First Demand Letter
(to <15m FV Owners to confirm outstanding deficiencies have been
rectified.)
Dear
Inspection of your Fishing Vessel………….. On …………………
Our records show that we have not yet been advised that deficiencies found
during the above inspection have been rectified.
As the time allowed for rectification has now passed will you please contact this
office as soon as possible but no later than 15 days from the date of this letter to
explain the situation.
Telephone, email or any other means of contact may be used to confirm the
position.
Yours
MSIS 27/CH 1/Annex 1/Rev 0615/Page 19 of 21
Annex 1D
Final Demand Letter
(to <15m FV Owners to confirm outstanding deficiencies have been
rectified.)
Dear
Inspection of your Fishing Vessel - ……………… on ……
We wrote to you on ………. asking you to confirm that outstanding deficiencies
recorded during the above inspection have been rectified. Our records show that
you have not yet responded to this request.
Please note that failure to respond within 15 days to this final demand will lead to
your vessel re-inspected and detained, where appropriate. In the event of the
vessel being re-inspected or detention action being taken, you should be aware
that you will be liable to pay for surveyor's time to re-inspect the vessel and/or
release your vessel, if required which includes travel time costs. The current
hourly rate is £94 per hour.
Please do not ignore this letter, if there are reasons for your lack of response or
circumstances have changed then please make contact to explain the situation.
For information purposes, a copy of the letter is being sent to your local fishing
association.
Yours etc
MSIS 27/CH 1/Annex 1/Rev 0615/Page 20 of 21
Annex 1E
FISHING VESSELS – SAFETY TRAINING
VESSEL NAME AND NO.
Name and address of Owner and any crew Member who do not have
required training.
Owners Name
Name
Name
Address
Address
Address
Telephone
Telephone
Telephone
Name
Name
Name
Address
Address
Address
Telephone
Name
Telephone
Name
Telephone
Name
Address
Address
Address
Telephone
Telephone
Telephone
Inspector to indicate what training course has not been completed
Name of Crew Member
SA
BSSC
BFF&P
SA
BSSC
BFF&P
Safety Awareness
Basic Sea Survival Course
Basic Fire Fighting and Prevention
Inspector/Surveyor Name:
MSIS 27/CH 1/Annex 1/Rev 0615/Page 21 of 21
FIRST
AID