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PRE-CONTRACT INTEGRITY PACT
I.
GENERAL
1.1.
This pre-bid contract Agreement (herein after called the Integrity Pact) is made
on................,day of the month...........20....., between, the Government of Chhattisgarh
acting through Shri...
.....(Designation of
the officer, Department) Govemment of Chhattisgarh (hereinafter called the "BUYER",
which expression shall mean and include, unless the context othenvise requires, his
successors in the office and assigns) and the First Party, proposes
to procure (name of
the Stores/Equipment/Work/Service) and M/s...
.....represented
by Shri..
...Chief Executive Officer (hereinafter
called the "BIDDER"/Seller", which expression shall mean and include, unless the
context otherwise requires, his successors an permitted assigns) and the Second Party, is
willing to offer/ has offered.
1.2.
2,
is a Private Company/Public Company/ Government
Undertaking/ Partnership/Registered Export Agency, constituted in accordance with the
relevant law in the matter and the BUYER is a Ministry/Department of the Govemment,
performing its function on behalf of the Covemment of Chhattisgarh.
WHEREAS the BIDDER
OBJECTIVES
NOW, THEREFORE, the BUYER and the BIDDER agree to enter into this pre-contract
agreement, hereinafter referred to as Integrity Pact, to avoid all forms of com.rption by
following a system that is fair, transparent and free from any influence/prejudiced dealings
prior to, during and subsequent to the Contract to be entered into with a view to:-
the BUYER to obtain the desired
Stores/EquipmenVWork/Service at a
competitive price in conformity with the defined specifications by avoiding the high cost
and the distortionary impact of corruption on public procurement, and
2.1. Enabling
2.2. Enabling BIDDERs to abstain from bribing or indulging in any corrupt practices in order
to secure the contract by providing assurance to them that their competitors will also
abstain from bribing any corrupt practices and the BUYER will commit to prevent
comrption, in ahy form, by its official by following transparent procedures.
4a
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3.
COMMITMENTS OF THE BTIYER
The BUYER commits itself to the following:-
oflicial of the BUYER, connected directly or indirectly
with the contract, will demand, take promise for or accept, directly or through
intermediaries, any bribe, consideration, gift, reward, favour or any material or
immaterial benefit or any other advantage from the BIDDER, either for themselves or
for any person, organization or third party related to the contract in exchange for an
advantage in the bidding process, bid evaluation, contracting or implementation process
3.1. The BUYER undertakes that no
related to the contract.
3.2. The BUYER
will, during the pre-contract
stage, treat BIDDERs alike, and
will provide
will not provide any such information to any
particular BIDDER which could afford an advantage to that particular BIDDER in
ro all BIDDERs the same information and
comparison to the other BIDDERs.
3.3.
All the officials of the BUYER will
report the appropriate Covemment office any
attempted or completed breaches of the above commitments as well as any substantial
suspicion ofsuch a breach.
such official(s) is reported by the
BIDDER to the BUYER with the full and verifiable facts and the sameprimafacie found to
be correct by the BUYER, necessary disciptinary proceedings, or any other action as deemed
In
case any such preceding misconduct on the part
of
fit, including criminal proceedings may be initiated by the BUYER and such a person shall
be debarred from further dealings related to the contract process. In such a case while an
enquiry is being conducted by the BUYER the proceedings under the contract would not be
stalled.
4,
COMMITMENTS OF BIDDERS
The BIDDER commits itself to take all measures necessary to prevent corrupt practices,
unfair means an illegal activities during any stage of its bid or during any pre-contract or
4)
post-contract stage in order to secure the contract or
particular commit itself to the following:-
4.1. The
BIDDER
in furtherance to
secure
will not offer, directly or through intermediaries, any
it
and in
bribe, gift,
consideration, reward, favour, any material
commission, fees, brokerage or inducement
or immaterial benefit or other advantage,
to any official of the BUYER, connected
directly or indirectly with the biding process, or to any person, organization or third
party related to the contract in exchange for any advantage in the bidding, evaluation,
contracting and implementation of the contract.
4.2.The BIDDER further undertakes that it has not given, offered or promised to give,
directly or indirectly any bribe, gift, consideration, reward, favour, any material or
immaterial benefit or other advantage, commission, fees, brokerage, or inducement to
any official of the BUYER or otherwise in procuring the Contract of forbearing to do or
having done any act in relation to the obtaining or execution of the contract or any other
contract with the Government for showing or forbearing to show favour or disfavour to
any person in relation to the conhact or any other contract with the Govemment.
4'3. The BIDDER further confirms and declares to the BUYER that the BIDDER in the
original Manufacture/lntegrator/Authorized government sponsored export entity of the
stores and has not engaged any individual or firm or company whether Indian or foreign
to intercede, facilitate or in any way to recommend to the BUYER or any of its
functionaries, whether officially or unofficially to the award of the contract to the
BIDDER, nor has any amount been paid, promised or intended to be paid to any such
individual, flrrm or company in respect of any such intercession, facilitation or
recommendation.
4.4. The BIDDER, either while presenting the bid or during pre-contract negotiations or
before signing the contract, shall disclose any payment he has made, is committed to or
intends to make to officials of the BUYER or their family members, agents, brokers or
any other intermediaries in connection with the contract and the details of services
agreed upon for such payments.
4.5. The BIDDER
will not collude with
transparency, fairness and progress
and implementation of the contract.
4.6. The BIDDER
other parties interested in the contract to impair the
of the bidding process, bid evaluation, contracting
will not accept any advantage in exchange for any corrupt practice, unfair
means and illegal activities.
1+
f.
BIDDER shall not use improperly, for purpose of competition or personal gain, or
pass on to others, any information provided by the BUYER as part of the
business
relationship, regarding plans, technical proposal and business details, including
information contained in any electronic data carrier. The BIDDER also undertakes to
exercise due and adequate care lest any such information is divulged.
4'7 . The
4.8. The BIDDER commits
to refrain from giving any complaint directly or through any
other manner without supporting it with full and verifiable facts.
4'9. The BIDDER shall not instigate or cause to instigate any third person to commit any of
the acts mentioned above.
5.
PREYIOUSTRANSGRESSION
5,1. The BIDDER declares that no previous transgression occurred
in the last three years
immediately before signing of this Integrity Pact with any other company in any country
in respect of any corupt practices envisaged hereunder or with any Public Sector
Enterprise in India or any Govemment Department in India that could justify BIDDER's
exclusion from the tender process.
5'2.lf
the BIDDER makes incorrect statement on this subject, BIDDER can be disqualified
from the tender process or the contract, if already awarded, can be terminated for such
reason.
6.
EARNEST MONEY (SECURTTY-pEPOSrT)
6.1. Every BIDDER while submitting commercial bid, shall deposit an amount as specified
in RFP as Earnest Money/Security Deposit, .with the BUYER through any of
the
following instruments
(i)
^1
Bank Draft or a Pay Order in favour of................
(ii) A confirmed guarantee by an Indian Nationalised Bank, promising payment of the
guaranteed sum to the.............. (BUYER)...
on demand within
three working days without any demur whatsoever and without seeking any reasons
whatsoever. The demand for payment by the BUYER shall be treated as conclusive
proof of payment.
(iii)Any other mode or through any other instrument (to
be specified in the RFP)
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6.2. The Eamest Money/Security Deposit shall be valid upto a period of five
years or the
complete conclusion of the contractual obligations to the complete satisfaction of both the
BIDDER and BUYER, including waranty period, whichever is later.
6.3. In the
case of successful BIDDER a clause would also be incorporated in the Article
pertaining to Performance Bond in the Purchase Contract that the provisions of Sanctions
for violation shall be applicable for forfeiture of Performance Bond in case of a decision by
the BUYER to forfeit the same without assigning any reason for imposing sanction for
violation of this Pact.
6.4. No interest shall be payable by the BUYER to the BIDDER on Eamest Money/Security
Deposit for the period of its currency.
7.
SANCTIONS FOR VIOLATIONS
7
'1. Any breach of the aforesaid provisions by the BIDDER or any one employed by it or
acting on its behalf (whether with or without the knowledge of the BIDDER) shall
entitle the BUYER to take all or any one of the following actions, wherever required:-
(i)
To immediately call offthe pre contract negotiations without assigning any reason or
giving any compensation to the BIDDER. However, the proceedings with the other
BIDDER(s) would continue.
(ii) To forfeit fully or partially the Earnest Money Deposit (in pre-contract stage) and/or
Security DeposiUPerformance Bond (after the contract is signed), as decided by the
BUYER and the BUYER shall not be required to assign any reason therefore.
(iii)To immediately cancel the contract,
if
already signed, without giving any
compensation to the BIDDER.
(iv)To recover all sums already paid by the BUYER, and in case of the Indian BIDDER
with interest thereon at2Yo higher than the prevailing Prime Lending Rate while in
case of a BIDDER from a country other than India with Interest thereon atZYo higher
than the LIBOR. If any outstanding payment is due to the BIDDER from the BUYER
in connection with any other contract such outstanding payment could also be utilized
to recoverthe aforesaid sum and interest.
hA
(v) To encash the advance bank guarantee and performance bond/warranty bond, if
furnished by the BIDDER, in order to recover the payments, already made by the
BUYER, along with interest.
(vi)To cancel atl or any other contracts with the BIDDER and the BIDDER shall be
liable to pay compensation for any loss or damage to the BUYER resulting from such
cancellation/rescission and the BUYER shall be entitled to deduct the amount so
payable from the money(s) due to the BIDDER.
(vii) To debar the BIDDER from participating in future bidding processes of the
Govemment of Chhattisgarh for a minimum period of five years, which may be
further extended at the discretion of the BUYER.
(viii) To recover all sums paid in violation of this Pact by BIDDER(s) to any middlemen
or agent or broken with a view to securing the contract.
(ix) In
cases where irrevocable Letters
of Credit have been received in respect of
any
conrract signed by the BUYER with the BIDDER, the same shall not be opened.
or any employee of the BIDDER or any person acting on behalf of
the BIDDER, either directly or indirectly, is closety related to any of the officers of
the BUYER, or alternatively, if any close relative of an oflicer of the BUYER has
financial interest/stake in the BIDDER's firm, the same shall be disclosed by the
BIDDER at the time of filling of tender. Any failure to disclose the interest involved
shall entitle the BUYER to rescind the contract without payment of any compensation
(x) lf the BIDDER
to the BIDDER.
The term 'close relative' for this purpose would mean spouse whether residing
with the Government servant or not, but not include a sPouse separated from the
Government servant by a decree or order of a competent court; son or daughter or
step son or step daughter and wholly dependent upon Government servant, but does
not include a child or step child who is no longer in any way dependent upon the
Govemment servant or of whose custody the Government servant has been deprived
of by or under any law; any other person related, whether by blood or marriage, to the
Covemment servant or to the Covemment seryant's wife or husband and wholly
dependant upon Govemment servant-
(xi)The BIDDER shall not lend to or borrow any money from or enter into any monetary
dealings or transactions, directly or indirectly, with any employee of the BUYER, and
if he does so, the BUYER shall be entitted forthwith to rescind the contract and all
other contracts with the BIDDER. The BIDDER shall be liable to pay compensation
for any loss or damage to the BUYER resutting from such rescission and the BUYER
h1
due to the
shall be entitled to deduct the amount so payable from the money(s)
BIDDER.
7
provisions of this pact has
.2. Thedecision of the BUYER to the effect that a breach of the
on the BIDDER'
been committed by the BIDDER shall be final and conclusive
for the purposes of this
However, the BIDDER can approach the Monitor(s) appointed
Pact.
8. FALL CLAUSE
8.1.
The BIDDER undertakes that
if
has not supplied/is not supplying similar
that offered in the present bid in
producVsystems or subsystems at a price lower than
of Chhattisgarh or PSU and if it is
respect of any other Department of ih" Gor.**ent
or sub systems was supplied by the
found at any stage that similar producVsystems
of Chhattisgarh or a PSU at a
BIDDER to any other Department of the Government
for elapsed time, will be applicable
lower price, then that very price, with due allowance
would be refunded by the BIDDER to
to the present case and the difference in the cost
concluded'
the BUYER, if the contraot has already been
g.l.TheBUYERwillappointlndependentMonitors(hereinafterreferredtoasMonitors)for
this Pact.
independently and objectively'
9.2. The task of the Monitors shall be to review
under this Pact'
to what extent the parties comply with the obligations
whether and
of the parties and
g.3. The Monitors shall not be subject to instructions by the representatives
perform their functions neutrally and independently'
have the right to access all the documents
9.4. Both the parties accept that the Monitors
minutes of meetings' The Monitor shall be
relating to the project/procurement, including
under contractual obligation
B
to
treat the information and documents
of
the
IDDER/Subcontractor(s) with confi dential ity'
to believe, a violation of this Pact, he will
9.5. As soon as the Monitor notices, or has reason
BUYER'
so inform the Authority designated by the
tl8
The Monitor
will
a
written report to the designated Authority of
BUYER/Secretary in the DepartmenUwithin 8 to l0 weeks from the date of reference or
intimation to him by the BUYER/BIDDER and, should the occasion arise, submit
9'6.
submit
proposals for correcting problematic situations
10.
In
case of any allegation of violation of any provisions of this Pact or payment of
commission, the BUYER or its agencies shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide necessary
information of the relevant documents and shall extend all possible help for the purpose of
such examination.
11.
This Pact is subject to Indian Law, the place of performance and jurisdiction shall be the seat
of the BUYER.
12.
OTHER LEGAL ACTIONS
The actions stipulated in this Integrity Pact are without prejudice to any other legal
action
that may follow in accordance with the provisions of the any other law in force relating to
any civil or criminal proceedings.
13.
VALIDITY
validity of this Integrity Pact shall be from the date of its signing and extend up to
5 years or the complete execution of the contract to the satisfaction of both the BUYER
13.1. The
and the BIDDER/Seller whichever is later. In case BIDDER is unsuccessful, this
Integrity Pact shall expire after six months from the date of the signing of the contract.
If one or several provisions of this Pact turn out to be invalid; the remainder of this pact
shall remain valid. In such case, the parties will strive to come to an agreement to their
13.2.
original intentions.
14. The parties hereby sign this Integrity pact
BUYER
at........
.................. on.
BIDDER
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jlr
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CHIEF EXECUTTIVE OFFICER
Name of the Officer
Designation
Department/ PSU
Witness
r)................
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