Niceville High School Band
New Parent Meeting – 2015-2016
Tonight’s AGENDA
• Welcome
• Meet the Directors
• Communication
• NHSEaglePride.com
• Charms
• SmartMusic
• Band Procedures & Policies
• Pick Up and Drop Off for rehearsals
• Attendance & Grading
• Alternates
• Fee$
• Band Booster Association
Welcome to the
Niceville High School Band…
…and into the Eagle Pride Family
As a Member of the Eagle Pride Band, You
become part of a long tradition of excellence!
Performing on
the field . . .
. . . in Parades . . .
… and on the Stage.
Meet the Directors
Dan Wooten, Director of Bands
Jeff Adams, Associate Director of Bands
Patrick Carnahan, Assistant Director of Bands
Who Makes Up the “Eagle Pride”
Wind Instruments
The
“Eagle
Pride”
Marching
Band
•
•
•
•
Wind Ensemble (aka “1st Band”)
Symphonic Winds (aka “Second Band”)
Concert Band (aka “Third Band”)
Varsity Band (aka “Fourth Band”)
Drum Line / Percussion
• Battery (snares, quads, bass drums, cymbals)
• The Pit (mallets, keyboard, guitars)
Auxiliaries
• Color Guard (Flags)
• Majorettes (Twirlers)
One Selfish Request Please?
Now on to the evening’s real business . . .
Communication in the Eagle Pride
Outbound
No paper handouts!
• Class Announcements to Students
• Information posted on board or doors
• Emails via Charms
Inbound
• General questions: questions@nhseaglepride.com
• Email a Booster Officer or Chairperson from the links in Charms
• Email or call the directors regarding student-specific concerns
• Band Room number is 833-4261. Be sure to leave a message if no
one picks up.
NHS Eagle Pride Website
www.nhseaglepride.com
What Is Charms?
Charms is a web-based application and database used to
track and maintain student contact information, forms,
uniform parts, and finances.
Everything goes into Charms.
Parents have Access to:
 Check/Correct Demographic Info
 Check Student’s Financial Statement
 Check Forms Turned In
 Download Handouts
 View Online Calendar
Charms
NICEVILLEHSB
Charms
www.charmsoffice.com
SmartMusic!
SmartMusic!
Subscription $40
a. It is not required that you purchase your own subscription. We have 8
laptops with “Practice room” subscriptions that can be used by
students.
b. However, the access advantage of having your own subscription that
can be used at home/at your convenience is significant!
c. Students
a. Used this past semester with 3 of the 4 concert band classes for
music pass-offs.
b. Will be the primary method for Music pass-off assignments for all
wind players in the Eagle Pride.
d. Looking into having it as an option added to band fees.
“Our Practice Field Challenge”
Band
Room
Eagle Pride
Field
“The Solution”
Our TOP priority is to provide for the safety of
our students and for adult supervision until
they are back in your “possession.”
After consultation with the Niceville Police
Department we have developed procedures
that work!
We know these procedures are not the most
convenient BUT, with everyone’s cooperation
has worked SAFELY for the past two years.
Evening Band Room Drop-Off & Pick-Up
Driveway is CLOSED
for equipment
loading before AND
after practice.
Evening Band Room Drop-Off & Pick-Up
Lower Lot is
CLOSED for Drop-off
and Pick-Up.
Evening Band Room Drop-Off & Pick-Up
Enter from
Cedar Ave.
Park in either
the upper or
lower parking
lots.
Evening Band Room Drop-Off & Pick-Up
Students walk
to the Band
Room.
Walking Route from the Band Room
Equipment Transfer is a Multi-Trip Process
Please
DO NOT stop, block,
or park near the gate
at the Practice Field.
It is the only access
for equipment
transport.
“Parent Taxi” Drop-Off & Pick-Up
Please
DO NOT drop-off or
pick-up students on
Palm Blvd., Old
Coastal Hwy., or the
Car Dealership.
“Parent Taxi” Drop-Off
People’s National
Bank
ONLY “Parent Taxi” Pick-Up
is at People’s National Bank
District Policy - Medications
• Students are not permitted to carry medications of any
kind except items such as inhalers and epi-pens
• First aid chaperones carry limited over-the-counter
medications (as indicated on Band Med Form)
• If prescription meds are needed during a band event, the
parent must bring the medication to the first aid chaperone
• Avoid sending meds if at all possible
• Must be in Original Package
• Must be placed in zip lock bag, labeled with Student’s Name
Attendance Policy
• Attendance at practices and performances is mandatory.
• Any student who misses any portion of a rehearsal is
subject to replacement for an indeterminate length of time if
a qualified alternate is available.
• Notify the director in writing at least 4 weeks in
advance for marching band and 8 weeks in advance for
concert band of the time you want your request to be
considered.
• “Considered” does not necessarily mean granted.
Excused Absence Criteria
1)
2)
3)
4)
Personal illness
Death of a relative
Observance of a religious holiday
College Visits – ONLY for rehearsals (not
performances) IF prior arrangements have been made
with the Director.
5) Emergency circumstances which, in the judgment of the
band director, constitute good and sufficient cause for
absence from band.
WORK IS NOT a valid excuse to miss school therefore it is
invalid for missing rehearsals or performances.
ABSENCE REQUESTS
What, When and Where
A written ABSENCE REQUEST is required in advance of
an absence, a tardy, or an early dismissal.
A completed and signed ABSENCE REQUEST FORM is required
to be turned in:
• 4 weeks in advance for marching band
• 8 weeks in advance for concert band.
Absence Request Forms are Located:
• In the wall files outside the Band Office
• Online at www.nhseaglepride.com
Alternate Policy
• Any excused absence from a rehearsal/performance will
result in being placed on alternate status for a minimum of one
week’s performance.
• Any unexcused absence from a rehearsal/performance will
result in being placed on alternate status for an indeterminate
length of time – possibly for the remainder of the season.
• Note: if you are sick, you should not attend a rehearsal or
performance just to “keep your spot.” We do factor types of
excused absences into the speed of your return to performing
status.
• Alternates will shadow another performer during all practices.
Alternate Shadows –vsShared A/B Pairs
• Unfortunately in the “heat of battle” (aka marching season)
we use “shadows” interchangeably. This can create
inadvertent messages.
• There is a HUGE difference between a shadow that is an
alternate and a “shadow” that is just a shared pair.
• Shared pairs are equal performers in the spot
• Typically we either alternate weeks or split each show’s
performance time.
• Alternate shadows are NOT potential performers until their
alternate status has been removed.
Why Have Shared A/B Pairs?
• Impossible to anticipate enrollment changes over the summer OR to
predict attendance issues.
• As a result, we write the show for less performers than we have on
paper.
• This means that we always start the season with shared pairs. (All
sports teams have a “bench!”)
• Majority of the group is not in a shared pair but, most shared pairs
start out as freshmen.
• Do not be concerned if your student starts the season in a shared
pair. ALL STUDENTS WILL PERFORM DURING THE COURSE OF
THE SEASON!
Band Grading Policy
It is expected that members of any performing
ensemble in the Department of Bands will attend
every rehearsal and performance in its entirety.
Each student will start the 1st quarter with 100 points. The following is a
breakdown of point deductions for each infraction:
– Unexcused absence from practice………………..…..12 pts
– Unexcused absence from performance…………..…. 32 pts
– Tardy to practice……………………………………….… 3 pts
– Tardy to performance ……………………...……….……6 pts
– Unprepared for rehearsal ………………...……….…… 5 pts
(i.e., no instrument, music, flip folder, drill coordinates, etc.)
Student Annual Fee$
• Schedule of Standard Expenses
•
•
•
•
Participation $150
Instrument rental $75 a semester during marching season
Instrument rental $50 a semester during concert season
Clinician fees (flags, majorettes, percussion, pit) $100
• Payable in Full on Uniform Fit Day, July 25th
• Financial Questions and Concerns
• Contact Melody Coon, Treasurer at bmshcoon@gmail.com
School Instrument Rental
French Horn/Mellophone (Marching and Concert)
Baritone (Marching and Concert)
Tuba/Sousaphone (Marching and Concert)
– The Tuba Issue……
Percussion Equipment (Must stay at school unless given
specific permission)
Tenor Sax (Concert and Jazz Only, NO MARCHING)
Bari Sax (Concert and Jazz Only, NO MARCHING)
Bass Clarinet (Concert Only, NO MARCHING)
Bassoon (Concert Only, NO MARCHING)
School Instrument Rental
WE DO NOT PROVIDE:
Flute/Piccolo
Oboe
Clarinet
Alto Sax
Trumpet
Trombone
Eagle Pride One Time Accessory Fee$
Estimated
• New Student Accessory Package
$108
• Maroon Travel Shirt $25
• Black Band T-Shirt (with N and horn)
$10
• Khaki Shorts $25
• Black Gloves $3
• Black Band Shoes $45
• Garment Bag $15 (optional)
• Maroon Band Hoodie, Optional,
Pull Over $25, Zip up $32
• Payable in full July 25
Uniforms vs. Accessories
• Items borrowed are part of the uniform.
• Items purchased are accessories.
• Replacement Accessories may be purchased as needed.
• Common accessories replaced are: Gloves ($3) and the
Black Band T-Shirt ($10)
• If needed for a performance, item will be charged to the
student’s Charms account
NHS Band Booster Association
• Our Purpose
• To assist the Band director(s) to build, develop, support,
and maintain the Band
• To promote better relations among the school, the
community at large, the Band, other school Bands and
all organizations with whom the Association may come
in contact
All Band Parents are Automatically Members
Meets First Monday of Each Month
Meet Your NHS Band Booster
Officers and Major Chairpersons
• Ron Daugherty, President
• Mary Hensinski,
VP (Way & Means)
• Cori Murphey,
VP (Volunteer Coordinator)
• Melody Coon, Treasurer
• Lisa Rackley, Secretary
• Kristie Fleischman,
Head Chaperone
•
•
•
•
•
Steve Jensen, PIT Crew/Equip
Cathy Erickson, Concessions
Sharon Jacobs, Uniforms
Connie Jones, Accessories
Patti Wolfrom, Publicity
Where does the money come from?
Where
does
the
money
come
from?
0%
Student
Fees
30%
Concessions
27%
Fundraisers
39%
08/09 Income as of June 3, 2009
Donations
4%
Fundrai$ing Opportunities
•
•
•
•
•
•
•
•
•
•
Corporate sponsorships
Citrus Sale (Split with Band)
Pasta Sale (Split with Band)
Band on the Run (General Band Account)
Jazz Band Dinner with Silent Auction (General Band Account)
Glenn Miller Orchestra concert at Mattie Kelley
Golf Tournament
Grocery Bagging (Full amount goes to student account)
Wal-Mart Door Donations (Split with Band)
TBA - Other events in the works
Where does the money go?
Where does the money go?
Instructional
Staff
24%
Travel
Misc. 7%
8%
Uniforms &
Accessories
16%
Dues, Fees,
Awards
3%
Fundraising
15%
Operating
Expenses
16%
Concessions
11%
Volunteer Opportunities
Concessions
Uniforms
Chaperoning
Pit Crew
Fundraising
and more
Required Paper Work
Student Forms
•
•
•
•
•
General Information Form – Completed and returned each year
Attendance Policy - all students sign and return each year)
Medical Release Form - Completed and notarized each year
On/Off-Campus School Activity Form - Completed and notarized each year
Release of Student Images (MIS1171) - this form must be completed once.
Parents Forms
• Volunteer Affidavit – Completed and notarized each year by each parent volunteer
• Yes, I Can Help! Form – Any and all help is greatly appreciated.
One Last Summer Priority
Prepare for the Heat
Be sure students:
EAT before rehearsals & performances
DRINK WATER (not soft drinks) during the day prior
to rehearsals
BRING WATER to rehearsals
DRESS APPROPRIATELY for rehearsals (No long
pants/jeans or long sleeved shirts.)
Heat exhaustion CAN be prevented.
The next parents meeting
July 31
• This is a mandatory meeting for at least one
parent or guardian
• Important information will be passed along for
the Fall Marching Season
*Questions?
www.nhseaglepride.com
questions@nhseaglepride.com
…and a good time was had by all.