©Copyright SCR Engineers LTD. 2016 This manual is copyrighted. All rights are reserved and no part of this publication may be reproduced or transmitted in any form or by any means without prior written consent. Disclaimer The information in this manual was accurate and reliable at the time of its release. However, we reserve the right to change the specifications of the product described in this manual without notice at any time. Registered Trademarks All other proprietary names mentioned in this manual are the trademarks of their respective owners. Revision 5.X.X.X May 2016 1. Heatime® HR Overview ............................................................................................................ 1 1.1 1.2 1.3 2 How Does Heatime® HR Work ......................................................................................... 2 Heatime® HR Features ..................................................................................................... 2 Conventions Used in this Manual .................................................................................... 3 Heatime® HR System Activation .............................................................................................. 4 2.1 Heatime® HR First Steps, .................................................................................................. 4 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.2 2.3 Confirming Operation .................................................................................................... 20 Pairing Tags with the Farm ............................................................................................ 21 2.3.1 2.4 3 Identifying LD Tags with no Numbers ................................................................... 23 Tag Assembly ................................................................................................................. 24 2.4.1 2.4.2 2.5 2.6 2.7 Set the Language ..................................................................................................... 4 Setting the Correct Date and Time .......................................................................... 5 Setting the Farm Name............................................................................................ 8 Creating Groups ..................................................................................................... 10 Configuring Heatime for your Herd ....................................................................... 13 Heatime® LD Configuration .................................................................................... 17 Attaching Collars/Tags to Cows ............................................................................. 24 Removing Collars/Tags from Cows ........................................................................ 28 Using CSV to Upload Cow and Tag Data ........................................................................ 29 Pairing Cows with Tags .................................................................................................. 33 Customizing the Internal Message Screen .................................................................... 34 Working with Heatime® HR.................................................................................................... 37 3.1 Daily Tasks ..................................................................................................................... 37 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.2 3.3 Batch Events .................................................................................................................. 59 Weekly Tasks ................................................................................................................. 62 3.3.1 3.3.2 3.3.3 3.3.4 3.3.5 3.3.6 3.3.7 3.4 Using the Cows in Heat Report.............................................................................. 38 Using the Health Report ........................................................................................ 48 Using the Distress Report ...................................................................................... 52 Using the Group Routine Report ........................................................................... 54 Using the Fresh Cows Monitoring Report ............................................................. 56 Understanding Tech Alerts .................................................................................... 57 Reading the Anestrus Cows Report ....................................................................... 63 Reading the Cows with Irregular Heat Report....................................................... 70 Reading the Pregnancy Probability Report ........................................................... 72 Reading the Suspect for Abortion Report ............................................................. 75 Reading the Daily Rumination Consistency Report ............................................... 77 Reading the Health History Report........................................................................ 79 Reading the Total Cows Report ............................................................................. 81 Monthly Tasks................................................................................................................ 82 3.4.1 3.4.2 3.4.3 Reviewing Do Not Breed Cows .............................................................................. 83 Reviewing the Group Status Report ...................................................................... 86 Reviewing the Last ID Report ................................................................................ 87 3.5 Maintenance Tasks ........................................................................................................ 89 3.5.1 3.5.2 4 Registering to HC24 and Connecting Heatime® HR ............................................................... 97 4.1 4.2 4.3 5 HC24 Registration .......................................................................................................... 98 Registering Heatime® HR and Herd Management Systems......................................... 100 Is Heatime® HR Connected to the HC 24 Portal ........................................................... 102 Heatime® Viewer.................................................................................................................. 103 5.1 Installing Heatime® Viewer .......................................................................................... 104 5.1.1 5.2 5.3 Printing from Heatime® Viewer ................................................................................... 116 Email Messaging with Heatime® HR ............................................................................. 117 6.1.1 6.1.2 6.1.3 Adding Recipients ................................................................................................ 119 Adding Times ....................................................................................................... 120 Adding Alerts or Reports ..................................................................................... 121 Heatime® HR Enhancements ............................................................................................... 124 7.1 SCR Sorting Gate and Heatime® HR ............................................................................. 124 7.1.1 7.1.2 7.1.3 7.1.4 7.1.5 7.1.6 7.1.7 7.1.8 7.2 Sorting and Do Not Breed Cows .......................................................................... 127 How to Add Reports to the Sorting Gate............................................................. 128 How to View the Sorting Schedule ...................................................................... 130 How to Read the Sorting Report ......................................................................... 131 How to Read the Cows to be Sorted Report ....................................................... 131 Manual Sorting (Qsort) ........................................................................................ 132 Manual Sorting (Qsort) with 2 or more Sorting Gate Exits ................................. 133 The Cows in the Sorted Cows area are Different ................................................ 134 DataWand .................................................................................................................... 135 7.2.1 7.2.2 8 Heatime® HR Message Format............................................................................. 115 Using Heatime® HR Messaging ............................................................................................ 117 6.1 7 Troubleshooting Heatime® HR Viewer Connectivity ............................................ 109 Exporting Heat Reports with Heatime® Viewer ........................................................... 112 5.2.1 6 Heatime® HR Backups ............................................................................................ 89 Updating the Heatime® HR Control Box ................................................................ 95 Creating Sets for the SCR DataWand™ ................................................................ 137 Loading Sets to the SCR DataWand™ .................................................................. 140 Heatime® HR Frequently Asked Questions .......................................................................... 142 8.1 8.2 Tag Replacement Procedure for Heatime® HR ............................................................ 147 Cows that appear in the Cows W/O ID Report ............................................................ 149 Appendix A: Adapters .................................................................................................................. 150 Appendix B: RS 485 Cable Specification ...................................................................................... 151 Appendix C FCC Compliance Statement ...................................................................................... 152 Appendix D Heatime® HR LD Installation Examples ..................................................................... 153 Appendix E Certifications ............................................................................................................ 154 1. Heatime® HR Overview Heatime® HR is an advanced, electronic, dairy cow monitoring system. Heatime® HR provides Dairy Producers with three essential functions: Cow Identification Activity Monitoring Rumination Monitoring The functionality available depends on the type of neck tag fitted to the cow. The Green H® Tag provides Activity Monitoring and Identification while the Black HR® Tag provides Rumination and Activity Monitoring as well as Identification. Tag Type LD Identification Activity Monitoring Rumination Monitoring HR LDn Tag + + + HR LD Tag + + + H LD Tag + + HR LDn Tag The Grey HR LDn Tag has the same functionality as the HR LD Tag. The tag also has improved software with better future upgrade capabilities. The Black Heatime® HR™ LD Tag detects individual animals in heat as well as checks their welfare and behavior continuously, 24 hours a day, 7 days a week, 365 days a year. The Green Heatime® H™ LD Tag gives dairy producers a powerful tool to help them with increasing efficiency and profitability by improving the breeding program and reducing treatment expenses. Heatime® HR Overview 1 Heatime® HR Overview 1.1 How Does Heatime® HR Work Heatime® HR is continuously monitoring cow activity, rumination, and identifies changes from normal levels. These changes identify patterns related to heat, estrus, and illness. Activity and rumination are monitored using collar mounted tags that record cow’s movement and intensity, as well as rumination, in two-hour blocks. Get the data from the HR-LD or H-LD tags in real-time from virtually anywhere on the farm. With the long range, wireless transmission coverage activity and rumination data are transmitted from wherever the cows are. Cows located in different barns are monitored without the cows passing beneath an ID Unit. If changes in activity or rumination levels are detected, the system alerts the user. When a sorting gate is installed, cows can be diverted automatically to a treatment yard. 1.2 Heatime® HR Features Heatime® HR has these features: Maximum of 600 tags supported LD Data Collection and Cow Monitoring Distress Alerts One year of data storage Report and graph display options Comprehensive cow card Multi-language support Optional PC Viewer Up to four 2 or 3 way sorting gates supported Supports multiple herd groups Daily automatic back-up USB connection DataWand™ Support Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 2 Heatime® HR Overview 1.3 Conventions Used in this Manual This manual is written to help users and technicians install and use Heatime® HR. The following conventions are used throughout: NOTE Note identifies information that is of interest or is important. CAUTION Caution identifies an item or items that may cause harm to equipment or data. WARNING Warning identifies an item or items that may cause personal injury or loss of data. The FCC Wants You to Know This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference; in this case the user will be required to correct the interference at his/her own expense. CAUTION Heatime® HR uses a 3.3V Lithium battery as a backup for the real-time clock. There is a risk of explosion if this battery is replaced with an incorrect type. Dispose of used batteries according to the instructions. FCC Warning Modifications not expressly approved by the manufacturer could void the user authority to operate the equipment under FCC rules. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 3 Heatime® HR System Activation 2 Heatime® HR System Activation After the physical assembly of the components is complete and they are all wired together, Heatime® HR can be connected to the power supply and activated for the first time. 2.1 Heatime® HR First Steps, There are five tasks that must be done in any new Heatime® HR installation before adding any cows. 2.1.1 Set the Language The first step is to set the Language. 1. Tap the SCR Logo in the bottom left of the screen, a dialog box appears. 2. Tap the Down Arrow on the list box and the list of available languages appears. 3. Choose the Language required from the list. 4. Tap the Green Check Mark to save the choice and set the operation language. The Keypad appears. 5. Enter the Technician Password, 1239, and tap OK. The Interface language is changed. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 4 Heatime® HR System Activation 2.1.2 Setting the Correct Date and Time The next step is to set the correct Date and Time. 1. From the Main Menu tap Options, the Options Menu appears. 2. Tap User Options, the Keypad appears. 3. Enter the User Password, 6285, the User Options Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 5 Heatime® HR System Activation 4. Tap Parameters, the System Parameters menu appears. 5. Tap Date and Time, the System Date and Time menu appears. 6. Tap into the Change Date Field, a calendar appears. Choose the correct date from the Calendar and tap OK. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 6 Heatime® HR System Activation 7. Tap into the Time Field. Use the Arrows to change the time. Remember to set AM or PM as required. 8. Tap OK to save the correct Time and Date. NOTE When using Heatime® HR no adjustments are needed for Daylight Savings Time. CAUTION The time on the Heatime® HR device cannot ever be adjusted backwards once there are cows in the system. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 7 Heatime® HR System Activation 2.1.3 Setting the Farm Name The next step in configuring a new Heatime® HR System is to enter the name of the farm. 1. From the Main Menu tap Options, the Options menu appears. 2. Tap User Options, the Keypad appears. 3. Enter the User Password, 6285, the User Options menu appears. 4. Tap Parameters, the Parameters menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 8 Heatime® HR System Activation 5. Tap Miscellaneous, the Miscellaneous Options menu appears. 6. Tap into the Farm Name Field, the keyboard appears. Use Back Space to clear the field and enter the name of the Farm. 7. Tap on the green background to clear the keyboard and tap OK to save the Name of the Farm. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Page 9 Heatime® HR System Activation 2.1.4 Creating Groups After entering the Name of the Farm, Groups are created. 1. From the Main Menu tap Options, the Options menu appears. 2. Tap User Options, the Keypad appears. 3. Enter the User Password, 6285, the User Options menu appears. 4. Tap Herd Handling, the Herd Handling menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 10 Heatime® HR System Activation 5. From the Herd Handling menu tap Groups Management, the Groups Management Screen appears. Field Name Group Name Heat Threshold W/O ID Heatime HR User Guide 5.X.X.X Ver 0.85.docx Description The name of the group The threshold for elevated activity that defines what is a “cow in heat” Is this group exposed to ID Units. When a group is not exposed to ID Units either in the Strings or in the Milking Parlor tick this box so the cows assigned to this group are not included in the Cows W/O ID Report. P a g e 11 Heatime® HR System Activation 6. Tap into any of the field, the Keyboard appears. Use the Keyboard to enter the names of the required groups. 7. Tap the Green Background to clear the Keyboard and tap OK to save the Names of all the Groups. NOTE The group General must remain. This is the default group that contains all cows not yet assigned to a different group. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 12 Heatime® HR System Activation 2.1.5 Configuring Heatime for your Herd The next step is to configure Heatime for operation in your herd. 1. From the Main Menu tap Options; the Options. 2. Tap User Options, the Keypad appears. 3. Enter the User Password, 6285 and tap OK, the User Options Menu appears. 4. Tap Parameters, the Parameters Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 13 Heatime® HR System Activation 5. Tap Sensitivity, the Sensitivity Setup menu appears. Index Description Heat Threshold Cow Activity above this threshold signals heat Health Threshold Cow Activity below this threshold signals a possible Health issue Low Rumination Threshold This signifies the Low Rumination threshold in Graphs No ID Alert Hours Cows not identified for the default of 14 hours are included in the Cows W/O ID Report Set Graph Days The default width of graphs in days Low Daily Rumination Threshold Cows that ruminate for less than this have 10 points deducted from their Health Index. Health Index Threshold Cows with a Health Index of less than this appear in the Health Report Calving Alert Sensitivity Default sensitivity is Normal. High sensitivity may increase false alerts but may also improve detection in marginal cases. Low sensitivity may reduce false alerts but increase misdetection. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 14 Heatime® HR System Activation Index Description Minimum Rumination Minutes The minimum number of minutes of rumination that must appear in any 2 hour cell. When recorded rumination is below this threshold the cow is considered to have no rumination. Days to Ignore AI Cows After entering a breeding, this is the number of days that cows will be left off of the Heat Report even if they appear to have elevated activity NOTE When installing Heatime® for the first time SCR Strongly recommends leaving these settings as default. Always consult with your SCR Dealer or SCR Engineering before making any changes to these settings. WARNING If at any point during the installation and initial training the Demo Mode is used, a hard reset of the Heatime® HR Control Box is required before turning over the Heatime® HR system for regular operation. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 15 Heatime® HR System Activation 2.1.5.1 Distress Alerts Overview The SCR Heatime® HR LD system is able to detect in Real-time cows in Prolonged Calving. Cows can be in Prolonged Calving a few hours before and after calving. When a cow is in prolonged distress near her expected calving date this distress can imply, difficult calving, milk fever or other serious diseases. By monitoring the length of the distress period the Heatime® HR LD system can send alerts on calving events where the cow is in distress. This alert is called Prolonged Labor. Prolonged Calving Alerts are generated: When Calving is prolonged. When the cow experiences a difficult calving and her recovery afterward is slow. In cases like this, the Prolonged Labor Alert may even arrive after the cow has calved. The Heatime® HR LD system is configured to provide a very high detection rate of problematic calvings. However, it is possible that the Prolonged Calving Alert will be generated for normal calvings as well. The Distress Alert is available in one of three modes: On the Main Menu of Heatime® HR. As an Email Message – if Heatime® HR is connected to the Internet. When a Prolonged Calving Alert is received: Go observe and check the cow. If the cow is calving then check the presentation and position of the calf and proceed according to farm protocol. If the cow is after calving check for calving trauma or serious diseases like milk fever according to farm protocol. If the cow is not near calving the check the cow for serious diseases like mastitis or milk fever according to farm protocol. CAUTION The Distress Alert is dependent on accurate and timely reporting of Breedings and Calvings, as well as consistent feeding management, routine daily feeding and regular feed pushups. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 16 Heatime® HR System Activation 2.1.6 Heatime® LD Configuration Heatime® LD system requires that each tag to be paired with the farm where they are used. Paring is done using the TC 500 device. 1. Insert the USB Plug in the USB Socket on the Heatime® Control Box. The 4 LEDS will blink. The TC 500 is ready to use when only the Power Led is flashing. 2. From the Heatime® Main Menu Tap Options and then User Options. 3. Enter the User Password 6285, the User Options Menu appears. 4. Tap Utilities then LD Tags, the TC 500 Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 17 Heatime® HR System Activation Here the RF Channel and Farm ID are configured. This configuration only needs to be performed once and after that the TC 500 can be used just by connecting the device to the Heatime® Control Box. Field Name Description Farm ID This is the value that the Heatime® LD System uses to determine if the tag that is sending data belongs on the farm or not RF Channel The radio channel used for communication Valid values for Farm ID are any number in between 1 – 16777214, 16777215 is the default value. NOTE Adjacent farms should use different Farm ID numbers to prevent identification and download of the wrong data. 5. A number appears in the Farm ID Box. This field behind the number can be grey; in this case go to step 8 in order to change the number. Tap Set Farm ID . 6. Tap Save to save the information in the Database. Reboot now all BU 500’s attached to the SCRNet RS 485 Network so they can load the current, correct parameters. 7. Print this page and record the values chosen for the Farm ID and RF Channel in this table. Field Name Value Chosen Farm ID RF Channel NOTE It is not necessary to change the RF Channel unless there is interference from other devices. 8. If the field behind the number is grey, and the number in the grey field is 16777215, disconnect the TC 500 from the Control Box. a. Tap the Set Farm ID button twice, the field behind the number turns white and the field can now be edited. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 18 Heatime® HR System Activation b. Enter the desired value for Farm ID and Tap Save. Reboot now all BU 500’s attached to the SCRNet RS 485 Network so they can load the current, correct parameters. After rebooting all of the BU 500’s and other devices like sorting gates if in use, return to step 1 on page 17. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 19 Heatime® HR System Activation 2.2 Confirming Operation To confirm network connectivity, take a tag and hold it directly under all the ID Units to demonstrate their correct operation. Use 2-3 different tags so the information displayed on the Control Box changes between identifications. In the Window on the bottom of the Main Menu the Tag’s Number, Date and Time are displayed. If this tag has been paired with a cow this information is also displayed. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 20 Heatime® HR System Activation 2.3 Pairing Tags with the Farm Heatime® LD system requires that each tag to be paired with the farm where they are used. Paring is done using the TC 500 device. Pair tags as soon as they arrive on the farm even if they are not going to be immediately used. NOTE Configuring the TC500 for use with your Heatime® is completed by your SCR Distributor or SCR Engineering. CAUTION Failure to pair tags with the farm at once, may cause loss of data when tags are attached to the cows. 1. Insert the USB Plug in the USB Socket on the Heatime® Control Box. The 4 LEDS will blink. The TC 500 is ready to use when the Power LED is steady and the Scanning LED is flashing. 2. From the Main Menu tap Options Keypad appears. and the tap User Options, the 3. Enter the User Password 6285 and the User Options Menu appears. 4. Tap Utilities, and then LD Tags, the TC 500 Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 21 Heatime® HR System Activation 5. Refer to the Farm ID set and recorded on page 17. The number that appears should be the same. If the number is not identical, return to page 17 and configure the system as instructed. 6. Tap Configure Tag and the TC 500 is ready for tag pairing. NOTE When The TC 500 is activated and ready for tags the Power LED is steady and the Scanning led blinks. 7. Pass tags slowly over the TC 500 with the Rounded Black end down toward the TC 500 and the Engraved SCR Logo facing you. The Receiving LED will begin to flash when communication with the tag is established and the parameters on the tag are changed. 8. Repeat for every tag on the farm and every time new tags are received. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 22 Heatime® HR System Activation 2.3.1 Identifying LD Tags with no Numbers In the event that the serial numbers on an H or HR LD tag become difficult to read the TC 500 can be used together with LD Tags Screen on the Heatime® HR. 1. Insert the USB Plug in the USB Socket on the Heatime® Control Box. The 4 LEDS will blink. The TC 500 is ready to use when the Power LED is steady and the Scanning LED is flashing. 2. From the Main Menu tap Options Keypad appears. and the tap User Options, the 3. Enter the User Password 6285 and the User Options Menu appears. 4. Tap Utilities, and then LD Tags, the TC 500 Menu appears. 5. Tap Start Reading Tag and hold a tag directly over the TC 500. 6. The Tag Serial Number is displayed. Record this number before scanning the next tag. 7. Scan additional tags as required. Tap Stop Reading Tag when finished. NOTE Tapping on Start Reading Tag does not set the Farm ID or the RF Channel, this function ONLY reads the Tag number. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 23 Heatime® HR System Activation 2.4 Tag Assembly Fit the tags on the cows as soon as possible. Tags need to be on the cow for seven to ten days in order to gather activity and rumination information. The information collected depends on the type of tags in use. This baseline of information is used to judge behavior in the future. NOTE Two people are needed to fit the tags on the cows. WARNING Extreme care and caution must be exercised when attaching tags/collars to cows. 2.4.1 Attaching Collars/Tags to Cows Read these instructions from start to finish before attempting this procedure. 1. Remove the collar from the box. NOTE The tag is already mounted and positioned on the collar. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 24 Heatime® HR System Activation 2. Record the Tag Number and Cow Number When assembling the tags, record the tag number, cow number, group, and status in a list. Keep this list handy since the information will be used later. This table may be printed as required. Cow Number Tag Number Heatime HR User Guide 5.X.X.X Ver 0.85.docx Group Status P a g e 25 Heatime® HR System Activation 3. Stand on the right side of the cow and pass the collar with the tag over the top of the cow. 4. Pay attention to; the correct amount of slack, 2 fingers at the top of the cow’s neck, and that the tag is placed directly behind the left ear. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 26 Heatime® HR System Activation CAUTION Correct attachment of the neck tags is vital to their performance. Tags that are placed too high on the cow or too low on the cow or on the wrong side of the cow result in inaccurate data collection. For a video demonstration on how to mount tags on cows in headlocks go here. For a video demonstration on how to mount tags on cows in treatment stalls go here. For a video demonstration on how to mount tags on cows in the milking parlor go here. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 27 Heatime® HR System Activation 2.4.2 Removing Collars/Tags from Cows From time to time it will be necessary to remove tags from cows. Read these steps from start to finish before attempting to remove tags. NOTE Two people are needed to remove tags from cows. WARNING Extreme care and caution must be exercised when removing tags/collars from cows. Unbuckle the buckle and pull the tag away from the left side of the cow over the headlocks. For a video demonstration on how to mount tags on cows in headlocks go here. For a video demonstration on how to mount tags on cows in treatment stalls go here. For a video demonstration on how to mount tags on cows in the milking parlor go here. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 28 Heatime® HR System Activation 2.5 Using CSV to Upload Cow and Tag Data One way to upload the cow and tag data to the Heatime® HR Control Box is by using a CSV, Comma Separated Value, type of file. 1. Organize this data, Cow Number, Burn Number, SCR Tag Number, Group Number from Creating Groups on page 10, and the Birth date or Calving date of the cow. a. If the cow has not yet calved, use her birth date b. If the cow has calved use her last calving date. 2. Enter this data using Excel. NOTE The date must be in the DD/MM/YYYY format. The Cow Number and Burn Number must be different. 3. Save the file as CSV Comma Delimited. Move the saved file to a USB Stick. 4. Insert the USB Stick into the USB Drive on the Heatime® HR Control Box. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 29 Heatime® HR System Activation 5. From the Main Menu Tap Options User Options 6285 Utilities System Utilities. 6. Tap Database Operations, the Manage Database Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 30 Heatime® HR System Activation 7. Next to the Import Data from CSV File Option, tap Browse and highlight Hard Disk, for the USB Stick, and tap OK. 8. Browse the USB Stick until you find the saved CSV file and Tap OK. 9. Tap GO to begin the CSV File Upload. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 31 Heatime® HR System Activation 10. A message appears; click the green check mark to continue. 11. A message is displayed when the process completes. 12. Return to the Main Menu and tap Total Cows and verify that the cows you have imported exist. NOTE CSV Files support SCR Tags only. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 32 Heatime® HR System Activation 2.6 Pairing Cows with Tags After performing the steps detailed in Attaching Collars/Tags to Cows, cows will walk around the pens, be identified by ID Units or when the BU 500 queries the tags. These cows must then be entered into the system and paired with their Tag ID. This is a second way to enter cows into the Heatime® HR system. Unassigned tags appear in the Tech Alerts reports section. 1. Tap Tech Alerts, and then tap Tag Problems. 2. Tap Unassigned Tags, the Unassigned Tags report appears. 3. Tap into the white Area and a Cow Card appears. 4. Tap Open the keypad appears. 5. Using the worksheet that was filled in when attaching the tags to the cows, record the cow number and tap OK. The rest of the information about this cow can be entered by editing the Cow Card. See page 42. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 33 Heatime® HR System Activation 2.7 Customizing the Internal Message Screen The next step in integrating the system with farm and milking operations is configuring the Internal Message Screen. The Internal Message Screen displays, on the screen of the Heatime® HR Control Box, cows that appear in one or more of the configured reports as these cows enter the milking parlor. NOTE A DF 220 for Entrance ID at the entrance to the milking parlor must be installed to enable this feature. 1. From the Main Menu tap Options, the Options menu appears. 2. Tap User Options, the Keypad appears. 3. Enter the User Password, 6285 and tap OK, the User Options Menu appears. 4. Tap Internal Message Screen. The Internal Message Screen Settings Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 34 Heatime® HR System Activation Term Definition Total Milking Points The total number of Milking Points in the Milking Parlor. Display Duration (Seconds) The number of seconds before the display switches or alternates when there are more than 9 cows identified and appearing in one or more of the configured reports Reports Highlight one or more of these reports and cows that are identified as they enter the milking parlor will appear on the Internal Message Screen if they appear in one of these reports NOTE Only cows that appear in one of the chosen, configured, reports appear on the Internal Message Screen. Cows that do not appear in one of these reports do not appear. 5. Tap Save to save the desired configuration. 6. Tap Home to return to the Main Menu. NOTE A DF 220 for Entrance ID at the entrance to the milking parlor must be installed to enable this feature. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 35 Heatime® HR System Activation Cows are displayed only if they appear in one of the configured reports. NOTE Only cows that appear in one of the configured reports are displayed. If more than that 9 cows are identified and appear in one of the configured reports, the screen will alternate, first showing cows 1- 9, then cows 10 – 18, and so on. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 36 Working with Heatime® HR 3 Working with Heatime® HR Use of Heatime® HR can be divided into Daily, Weekly, and Monthly tasks. 3.1 Daily Tasks Reading these reports on the Heatime® HR. Control Box does not require a great deal of time. Examine these reports each and every day. Report Name Description Using the Cows in Heat Report This report shows all cows that are currently in heat. Using the Health Report This report shows all cows that have a Health Index below 86. Using the Distress Report This report shows cows that may be in distress. Using the Distress Report This report shows unusual activity or rumination. Using the Fresh Cows Monitoring Report This report monitors all the fresh cows in the herd. Understanding Tech Alerts Leads to two different types of reports. Reports that display problems with tags and reports that display problems with the network. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 37 Working with Heatime® HR 3.1.1 Using the Cows in Heat Report The Cows in Heat Report displays the cows that have reached their Activity Peak and are ready for breeding. Cows that are in heat and have completed the Farm’s Voluntary Waiting Period, VWP, should be bred when they appear in the report. Cows that do not appear in this report should not be bred. NOTE When breeding once a day, if cows appear in this report on consecutive days, they should only be bred on the second day if the value for Breeding Window is greater than 6. NOTE When breeding twice a day, AM/PM, breed cows as follows: A. When the Breeding Window value is 18 or less breed cows at the next or closest breeding session. B. When the Breeding Window value is 19 or more breed cows at the following breeding session. 1. From the Main Menu Tap Cows in Heat, the Cows in Heat report appears. NOTE Cows set to Do Not Breed do not appear in the Heat Report. 2. There is a great deal of information available at a glance in this report. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 38 Working with Heatime® HR Color Meaning Green Behind Breeding Window This background means that the Breeding Window has between 23 and 8 hours remaining. Yellow Behind Breeding Window This background means that the Breeding Windows is greater than 23 hours or between 7 and 2 hours remaining Days from Last Heat in Green This number appears in Green when it is between 18 and 25 days since the last heat or 36 and 50 days. a. All of the cows have their Days from Last Heat in Green these cows have regular estrus cycles. b. The Breeding Window for each of these cows tells us they should be bred, if they are in cycle, at the closest breeding session. c. Cow 832 is 62 Days in Milk, DIM, 19 days from the last recorded heat, and has yet to be bred during this lactation. d. Cow 800 is 118 DIM, 21 days since the last recorded heat, and 21 days since she was last bred. NOTE Entering breedings, pregnancy checks, and calvings into the Heatime® HR system on a timely basis is important and key to the overall usefulness of the system. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 39 Working with Heatime® HR e. Tap in the Days from AI field and a Check Mark appears. Tap on Breed Now and breeding is entered for this cow on this day. a. Tap in the Group Name Field to see all of the cows in that group. b. Tap into Cow ID, DIM/Age, Days since Last Heat, or Days from AI, to see the Cow Card for this cow. c. Tap into Rumination Low, or Breeding Window fields, to see the Rumination and Activity Change Graph for this cow. 3.1.1.1 Cows in Heat – Internal Message Display Cows that appear in this report can also appear on the Internal Message Display when available, configured, and activated. 1. From the Main Menu tap Reports Message Display to activate the internal message display. 2. Depending on the reports that are configured, cows will now appear as they are identified at the milking parlor entrance. See page 34 for configuration instructions. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 40 Working with Heatime® HR 3.1.1.2 Understanding the Heat Index In order to not miss heats when the Activity Change Peak is barely higher than the Configured Heat Threshold, we recommend to our farmers to check other parameters including any corresponding drop in rumination as well as heat timing. To help our farmers and enable them to make better decisions, SCR created a new score called Heat Index. The Heat Index was created after a major study, in which SCR analyzed thousands of heats. The new Heat Index is a score that uses Activity Change and 3 other parameters to automatically calculate if a cow with an elevated Activity Change value is actually in heat. The four parameters used to create the Heat Index are: The current Activity Peak The current negative Rumination Peak The length of the current heat The number of days since the previous estrus or cycle. As a general rule of thumb when the Heat Index is above 50 breed the cow, and when the Heat Index is below 50 check the cow and the graphs before breeding. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 41 Working with Heatime® HR 3.1.1.3 Using and Understanding the Cow Card The Cow Card holds and centralizes all of the information for individual cows. Everything needed to identify and manage each cow can be found here. Navigation Icon Description Go back to the originating Report or List Go up to the Main Menu Refresh this report Record breeding for this cow on this date Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 42 Working with Heatime® HR Navigation Icon Description Open Cow Search Go to the Previous Cow in the Report or List Go to the Next Cow in the Report or List Open the Cow Card for editing Close the Cow Card abandon changes Save the Changes to the Cow Card Delete this record Go to the Cow Card Graph Parameters. Available from Graphs and explained here. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 43 Working with Heatime® HR Each field is described here. Field Name Description Tag ID The Number on the H™ or HR™ Tag Cow ID The Cow’s Number Burn Number The number on the cow if used and if different from the Cow ID Group ID What Group the cow belongs to Calving/Birth Date When the cow last calved or her birthday Last AI Date When the cow was last Bred. If blank then the cow has not yet been bred. Pregnancy Check The date and results of the cow’s last pregnancy check Do Not Breed DIM/Age Is this cow a candidate for culling How many Days in Milk or Age in Days Three Graphs are available from each Cow Card. Property on Cow Card Change Graph Daily Rumination Hours from Last ID Heatime HR User Guide 5.X.X.X Ver 0.85.docx Available Graph Shows the daily changes in Activity and Rumination Graph Shows the daily Rumination Minutes Graph Shows the Identifications Graph P a g e 44 Working with Heatime® HR These symbols are used on all graphs in Heatime® HR. Symbol Description Insemination Positive Pregnancy Check Calving Health Event Distress Event Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 45 Working with Heatime® HR 3.1.1.4 Understanding Graphs and Their Parameters The Graph display can be configured to show a great deal of information about individuals, groups, or the entire herd. Graph Type Description Activity Change Displays the daily changes in calculated Activity Rumination Change Displays the daily changes in calculated Rumination Raw Activity Rumination Minutes Displays the daily changes in Raw Activity Displays the daily changes in Actual Rumination Minutes Average Activity Displays the daily average Activity Daily Rumination Displays the actual daily rumination minutes Rum(ination) Consistency Displays a graph that can help detect changes in feed and cow well-being. The subject of the graph can also be chosen. Graph Subject Cow Cow Group Herd Description Individuals Groups as configured All the configured groups including the cows listed in General The period of the graph can also be configured. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 46 Working with Heatime® HR Graph Period Description 1 Day Displays information from the last 24 hours. The information displayed here will only be as complete as the last time the cow ID’d. 7 Days Displays information from the last 7 days 30 Days Displays information from the last 30 days. Useful when confirming suspected cystic cows. 60 Days Displays information from the last 60 days. The default view for most reports. 90 Days Displays information from the last 90 days 365 Days Displays information from the last year Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 47 Working with Heatime® HR 3.1.2 Using the Health Report The Health Report on Heatime® HR displays cows that have a health index of 85 or less. Cows that have a health index of below 80 are displayed in red. On the Main Menu Tap Health Report, the Health Report appears. The Health Report displays a great deal of vital information. Column Cow ID Group Name Description The ID for the cow The group where the cow is assigned DIM/Age The Days in Milk or Age of the cow Activity Low The difference between the cow’s activity in the last 24 hour window and the average for that same window over the previous week Rumination Low The difference between the cow’s rumination minutes in the last 24 hour window and the average for that same window over the previous week Daily Rumination The number of rumination minutes in the last 24 hours for this cow Health Index Heatime HR User Guide 5.X.X.X Ver 0.85.docx The cow’s health score P a g e 48 Working with Heatime® HR 3.1.2.1 Health Report – Internal Message Display Cows that appear in this report can also appear on the Internal Message Display when available, configured, and activated. 1. From the Main Menu tap Reports Message Display to activate the internal message display. 2. Depending on the reports that are configured, cows will now appear as they are identified at the milking parlor entrance. See page 34 for configuration instructions. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 49 Working with Heatime® HR 3.1.2.2 Understanding Rumination in Heatime® HR Rumination monitoring provides an answer for complete health management. Constant Rumination monitoring provides insights into the most critical areas in the dairy industry, Heat Detection problems, early identification of sick cows and evaluation of applied treatments, and identification of problems in nutrition and management. Rumination is the most reliable sign of happy and healthy cows. Cows normally ruminate for 450-500 minutes a day. Individual cows have their own rumination habits, interruptions or changes in these habits are almost always meaningful. Rumination is the direct result of what the cow has eaten and how well she is able to rest. Rumination monitoring is shown to be a very good indicator of future calving diseases and also an early indicator of diseases in general. Rumination monitoring may also help identify difficult calvings. When Rumination drops this is a clear sign that the cow is uncomfortable and probably not well. A drop in Rumination is often seen before any drop in production. In open cows a drop in Rumination is a sign of heat. Constant Rumination monitoring not only helps to optimize individual lactations, but also the entire herd’s production curve. The three cows in the example below are all in the Health Report and all have significant rumination issues. Cow Rumination Issue 794 This cow shows an acute drop in rumination minutes. 807 This cow shows a consistent drop in rumination over time, 3 days. 2736 Fresh cows require special attention. This fresh cow’s rumination is not increasing enough. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 50 Working with Heatime® HR 3.1.2.3 Understanding Color in Heatime® HR Heatime® HR uses different colors to help identify specific cows or specific characteristics of these cows. Color Red behind Cow ID Meaning This background signifies that the cow has been set to Do Not Breed Yellow behind Cow ID This background means cows that have had positive pregnancy checks Pink behind entire line in report This background means cows that have a drop of 50 rumination minutes over each of 3 consecutive days Red Numbers in any field Heatime HR User Guide 5.X.X.X Ver 0.85.docx This means a value that is irregular and/or exceptional that bears further attention or investigation P a g e 51 Working with Heatime® HR 3.1.3 Using the Distress Report The Distress Report leverages all of the technical advantages of HR LD Tags. HR LD Tags enable Heatime® HR to in almost real time advise of possible cows in labor or distress. Tap Distress, the Distress Report appears. Two types of cows can appear in this report: Cows that may be experiencing a difficult or prolonged calving Cows that are after calving and may require assistance. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 52 Working with Heatime® HR 3.1.3.1 Distress Report – Internal Message Display Cows that appear in this report can also appear on the Internal Message Display when available, configured, and activated. 1. From the Main Menu tap Reports Message Display to activate the internal message display. 2. Depending on the reports that are configured, cows will now appear as they are identified at the milking parlor entrance. See page 34 for configuration instructions. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 53 Working with Heatime® HR 3.1.4 Using the Group Routine Report This report displays real-time updates that highlight unusual activity or rumination at the group or herd level. This can point to issues like a developing or spreading illness, group panic, or stress. 1. From the Main Menu Tap Group Routine, the Real-time Group Routine Report appears. 2. Tap into the Real-time Rumination Routine Ranking field so see the Rumination Chart. The purple line is the current real-time data. The grey line is the group’s two week average rumination average. Any difference between the two lines indicates a possible abnormality. 3. Tap the Back Arrow and return to the Real-time Group Routine Report. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 54 Working with Heatime® HR 4. Tap into the Real-time activity Routine Ranking field so see the Activity Chart. The green line is the current real-time data. The grey line is the group’s two week activity average. Any difference between the two lines may indicate an abnormality. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 55 Working with Heatime® HR 3.1.5 Using the Fresh Cows Monitoring Report The Fresh Cows Monitoring Report displays all of the fresh cows, cow up to 30 DIM or 30 days after calving, in the herd. Column Cow ID Group Name Description The ID for the cow The group where the cow is assigned DIM/Age The Days in Milk or Age of the cow Daily Rumination The number of rumination minutes in the last 24 hours for this cow 3 Days Total Rumination Difference The number of minutes the cow has changed in rumination minutes over the last three days. This can be a positive or negative number. Distress Event (DIM) When a cow has a recorded calving, If this cow also has a recorded Distress Event the Days in Milk that event was recorded on appears here. This can be a negative number. NOTE Cows that appear in this report may also appear in the Health Report. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 56 Working with Heatime® HR 3.1.6 Understanding Tech Alerts The Tech Alerts category holds a number of different technical reports. Report Description Tag Problems Holds reports about tags With Bad Data When the activity and/or rumination data is outside the normal operating range Unassigned Tags This report displays all of the tags that have been scanned by an ID Unit but the Tag ID Number is not yet paired with a cow Net Problems Holds reports about the network Problem Node The number of network devices or nodes that have stopped working in the last 24 hours No Net Time The length of time the network is unavailable RF Tag Alerts This report is not yet available Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 57 Working with Heatime® HR 3.1.6.1 Pairing Cows with Tags After performing the steps detailed in Attaching Collars/Tags to Cows, cows will walk around the pens, be identified by ID Units or when the BU 500 queries the tags. These cows must then be entered into the system and paired with their Tag ID. Unassigned tags appear in the Tech Alerts reports section. 1. Tap Tech Alerts, and then tap Tag Problems. 2. Tap Unassigned Tags, the Unassigned Tags report appears. 3. Tap into the White Area and a Cow Card appears. 4. Tap Open to open the cow card for editing. 5. Using the worksheet that was filled in when attaching the tags to the cows, record all of the information about the cow in the system. Cow ID, Calving or Birth Date, Last AI Date, and Group ID are all entered here. 6. Tap Save to save the information about this cow. 7. Tap on Next Heatime HR User Guide 5.X.X.X Ver 0.85.docx to advance to the next cow in the list. P a g e 58 Working with Heatime® HR 3.2 Batch Events Certain events like pregnancy checks or moving cows from one group to another are more easily entered in a large cluster or batch. 1. From the Main Menu tap Options; the System Options Menu appears. 2. Tap Batch Events to enter the Batch Events Entry Menu. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 59 Working with Heatime® HR Batch Event Type Description Group Transfer Moving cows from one group to another. Pregnancy Check Checking cows for pregnancy. Report Calving Cows giving birth. Set Do Not Breed Changing the status of cow to Do Not Breed. Report Insemination Reporting the insemination of cows. 3. Choose the correct event from the drop down list. For Group Transfer; choose the destination group. For Pregnancy Check; choose the date and if the checks are Positive or Negative. For Calving; choose the date. For Set Do Not Breed; change from No to Yes. For Report Insemination; choose the date. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 60 Working with Heatime® HR 4. Choose the cows for this Batch of events from the Cow List. Use the Keypad, if you prefer. 5. When finished tap Save box appears. 6. Tap to save the events. A confirmation dialogue to confirm and save the events in the system. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 61 Working with Heatime® HR 3.3 Weekly Tasks In addition to the Daily Tasks, these reports should be accessed and read at least once a week. Report Name Reading the Anestrus Cows Report Description This report displays cows that have not displayed a heat in the last 30 days unless they are pregnant Reading the Cows with Irregular Heat Report This report displays cows that have at least three (3) heats in the last 30 days Reading the Pregnancy Probability Report This report calculates the probability of pregnancy and possible miscarriage for all post AI cows. Reading the Suspect for Abortion Report This report displays the cows that may have aborted. Reading the Daily Rumination Consistency Report This report monitors and analyzes longterm rumination trends, and highlights irregularities at the group level Reading the Health History Report This report displays the cows that were included in the health report over the last week Reading the Total Cows Report Heatime HR User Guide 5.X.X.X Ver 0.85.docx This report displays all of the cows and/or tags entered into the system P a g e 62 Working with Heatime® HR 3.3.1 Reading the Anestrus Cows Report The Anestrus Cows Report displays any cow that has not been detected in heat for the last 30 days; the cow must also have the tag for at least 30 days. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Tap Cows, the Cows Reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 63 Working with Heatime® HR 3. Tap Anestrus Cows, the Anestrus Cows report appears. Some cows are colored pink because they have recorded system heats at least 42 days ago. These cows are ready to be checked for pregnancy. 3.3.1.1 Anestrus Cows – Internal Message Display Cows that appear in this report can also appear on the Internal Message Display when available, configured, and activated. 1. From the Main Menu tap Reports Message Display to activate the internal message display. 2. Depending on the reports that are configured, cows will now appear as they are identified at the milking parlor entrance. See page 34 for configuration instructions. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 64 Working with Heatime® HR 3.3.1.2 Understanding the Anestrus Cows Report The Anestrus Cows Report is one of the more complicated reports on Heatime® HR. This report is useful in finding two types of cows: Cows that may be pregnant see Page 67 for details. Cows that are not cycling, Anestrus Cows. Before the queries, or phrases, used to create the Anestrus Cows Report can be understood there are two terms that must be explained. 1. System Heat: Heatime® HR by default is configured to use a heat threshold of 35. This threshold defines what Heatime® uses as the minimum value for system heats. However, cows that achieve a heat level of between 30 and 34 appear in the Cows in Heat Report if they are also between 18 and 25 days from their last System Heat. This means that it is possible that a cow was bred 21 days ago and might still appear in the Anestrus Cows Report. 2. Cow’s Pregnancy Status in Heatime® HR: In Heatime® HR a cow is NOT pregnant if any one of these conditions is fulfilled: a. The cow has a negative pregnancy check/status – This is the default state in Heatime® HR. All new cows are in this state. b. The cow has a positive pregnancy check more than 270 days in the past. It is most probable that this cow has already calved but that event was not entered. c. The cow has a positive pregnancy check less than 270 days in the past BUT also has a calving date between that date and today. Before it can be determined what cows should appear in the Anestrus Cows Report there are a number of rules or definitions that must be defined: 3. Cows with no Heats. – This means the cow associated with this Tag has NO recorded System Heats. 4. Tag is mounted and in use for at least 30 days. 5. The cow associated with this tag is at least 30 days from calving. This of course is only meaningful if the calving date is entered. 6. The cow is not pregnant. – Very important. 7. The cow has a recorded system heat more than 42 days ago and less than 90 days ago. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 65 Working with Heatime® HR Cows now appear in the Anestrus Cows Report, using the above established rules, when “phrases” are built using these rules as follows: 4 with (1 and 2), If the cow is not pregnant and has a tag for at least 30 days and no system heats – then the cow appears in the Anestrus Cows Report. 4 with (2 and 3 and 1), If the cow is not pregnant, and has a tag for at least 30 days and is at least 30 days from calving, and has no recorded system heats, then the cow appears in the Anestrus Cows Report. 4 with (2 and 5), If the cow is not pregnant and has a tag for more than 30 days and has not had a system heat for at least 42 days but no more than 90 days – Then the cow appears in the Anestrus Cows Report. This “phrase” seeks to label cows as Anestrus that might actually be ready for Pregnancy Checks, but this phrase also “removes” cows from the Anestrus Cows Report if they are Anestrus for a long time. OR OR NOTE It is possible for a cow to have been bred 21 days ago and still appear in the Anestrus Cows Report. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 66 Working with Heatime® HR 3.3.1.3 Pregnancy Checks with Heatime® HR Heatime® HR assists in managing the herd’s pregnancy check schedule. 1. From the Main Menu choose Reports, the Reports menu appears. 2. From the Reports menu choose Cows, the Cows Reports menu appears. 3. From the Cows Reports menu choose Anestrus Cows, the Anestrus Cows Report appears. 4. Tap on Days from Last AI column to sort cows by days from last breeding. Locate cows that require a pregnancy test based on the number of days after AI. Cows appearing in pink lines are recommended for Pregnancy Checks. The line turns pink when a cow has not showed signs of heat for 42-90 days after its last recorded heat. You can decide to check cows for pregnancy earlier. Check this list against the list generated by your Herd Management software. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 67 Working with Heatime® HR 5. After the physical examination, update the cow card with the result by tapping on the cell in the Pregnancy Cehck Result column to get to the Cow Card. 6. Tap on the Edit icon, the colors of the fields will change from gray to white. 7. Tap on the Pregnacy Check date drop-down menu, a window will appear. Select the date of pregnancy check and the result from the list immediately to the right. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 68 Working with Heatime® HR 8. Tap on Save. The record is updated. 9. Tap on the back button to return to the Anestrus Cows report. 10. Repeat these steps for each cow that has a Pregnancy Check result. NOTE Lactation Status Events, including Pregnancy Checks, are important and must be updated daily. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 69 Working with Heatime® HR 3.3.2 Reading the Cows with Irregular Heat Report The Cows with Irregular Heat Report displays any cows that have three or more heats in the past 30 days. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Tap Cows, the Cows Reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 70 Working with Heatime® HR 3. Tap Cows with Irregular Heat, the report appears. Column Cow ID Group Name Description The Cow’s number The Cow’s Group DIM/Age How many days since the cow has calved or how old the cow is if she is a heifer # of System Heats in 30 Days The number of time this cow has been in heat during the last 30 days according to the system Days since Last Heat The number of days since the last system recorded heat NOTE These cows should be checked by the veterinarian. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 71 Working with Heatime® HR 3.3.3 Reading the Pregnancy Probability Report The Pregnancy Probability Report calculates the probability of pregnancy and possible miscarriage for all post AI cows. This feature relies upon accurate reporting of breedings. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Taps Cows, the cows reports menu appears. 3. Tap Pregnancy Probability, the Pregnancy Probability Report appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 72 Working with Heatime® HR Column Cow ID Group Name DIM/Age Days from Last AI Pregnancy Probability Heatime HR User Guide 5.X.X.X Ver 0.85.docx Description The Cow’s number The Cow’s Group How many days since the cow has calved or how old the cow is if she is a heifer The number of days since the cow was bred The probability of the cow being pregnant. P a g e 73 Working with Heatime® HR This table below explains the Pregnancy Probability types. Pregnancy Probability Type NP INSEM Description Not Pregnant. Cows with this Pregnancy Probability type should be checked for possible abortion if they appear in the Suspected for Abortion Report. Inseminated ?NP Possibly not Pregnant. Cows with this Pregnancy Probability Type should be checked for possible abortion if they also appear in the Reading the Suspect for Abortion Report. Low Low Probability of Pregnancy Medium Medium Probability of Pregnancy High High Probability of Pregnancy NEI There is not enough information available to determine the Pregnancy Probability of this cow Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 74 Working with Heatime® HR 3.3.4 Reading the Suspect for Abortion Report The suspect for Abortion Report displays cows that may have aborted. This report is dependent on entering breedings in Heatime® HR. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Taps Cows, the cows reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 75 Working with Heatime® HR 3. Tap Suspect for Abortion, the Suspect for Abortion Report appears. Column Cow ID Group Name DIM/Age Description The Cow’s number The Cow’s Group How many days since the cow has calved or how old the cow is if she is a heifer Days from Last Heat The number of days since the cow was bred Last Positive Pregnancy Test Date The date of the last entered positive pregnancy test Heat Index Pregnancy Probability Heatime HR User Guide 5.X.X.X Ver 0.85.docx The current Heat Index of the cow The probability of the cow being pregnant. See Page 72 for an explanation of the Pregnancy Probability types P a g e 76 Working with Heatime® HR 3.3.5 Reading the Daily Rumination Consistency Report This report monitors and analyzes long-term rumination trends and highlights irregularities at the group level. This can help detect changes in feed, issues related to opening a new silage bunker, adjustments to the ration, and the possible infiltration of rotten feed. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Tap on Groups, the Groups Reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 77 Working with Heatime® HR 3. Tap on Daily Rumination Consistency, the Daily Rumination Consistency report appears. The blue line shows the group daily rumination in minutes. The red line shows the variation in rumination minutes across the chosen group. Less variation is good. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 78 Working with Heatime® HR 3.3.6 Reading the Health History Report The Health History Report displays all cows that appeared in the Health Report over the last seven (7) days, except for the cows that appear in today’s Health Report. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Tap Cows, the Cows Reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 79 Working with Heatime® HR 3. Tap Historical Health Report, the Historical Health Report appears Column Cow ID Group Name DIM/Age Description The Cow’s number The Cow’s Group How many days since the cow has calved or how old the cow is if she is a heifer Events in Last Week Number of time this cow appeared in the health report over the last 7 days Days from Last Event Number of days since the last time this cow appeared in the Health Report Last Health Index Heatime HR User Guide 5.X.X.X Ver 0.85.docx The cow’s Health Index when she last appeared in the Health Report P a g e 80 Working with Heatime® HR 3.3.7 Reading the Total Cows Report The Total Cows Report displays all of the Cows with SCR Tags in the system. From the Main Menu Tap Total Cows, the SCR Cows Report appears. The first line in this list is a tag that is not yet been paired with a cow. Cows 724 and 730 are pregnant. For more information on the use of color in Heatime® see Understanding Color in Heatime® on page 51. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 81 Working with Heatime® HR 3.4 Monthly Tasks There are additional periodic tasks that should be performed as required. Some may be required to be performed monthly and others may be required less often. Report Description Reviewing Do Not Breed Cows This report contains all of the cows with a Do Not Breed Status of yes Reviewing the Group Status Report This report displays a summary of each group Reviewing the Last ID Report This report displays the last three times each cow was identified Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 82 Working with Heatime® HR 3.4.1 Reviewing Do Not Breed Cows Deciding to not breed certain cows is an important factor in the genetic as well as economic success of every dairy herd. 1. Tap Reports on the Main Menu, the All Reports menu appears. 2. Tap Cows, the Cows Reports menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 83 Working with Heatime® HR 3. Tap Do Not Breed Cows, the Do Not Breed Cows report appears. This report shows all of the cows that have been set to Do Not Breed and their respective groups. If there is a specific cow that needs to be added to the Do Not Breed Report: 4. Tap Search Heatime HR User Guide 5.X.X.X Ver 0.85.docx the Search Keypad appears. P a g e 84 Working with Heatime® HR 5. Enter the Cow or Tag ID and tap OK, the requested Cow Card appears. 6. Tap Open to enable the record for editing. 7. Tap the arrow next to Do Not Breed and choose Yes. 8. Tap Save to save the updated status. 9. Tap Back to return to the Do Not Breed Report, the report appears. The report is already updated to include the newly entered cow. 10. Repeat as required. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 85 Working with Heatime® HR 3.4.2 Reviewing the Group Status Report The Groups Status report displays information about each of the Creating Groups created in the system. Aside from a type of inventory list of cows and their tags, this report can help understand certain trends that can be observed. 1. Tap Reports on the Main Menu, the All Reports Menu appears. 2. Tap Groups, the Groups Reports menu appears. 3. Tap Group Status, the Groups Status report appears. Values for Activity and Rumination are not calculated for groups that have less than 10 members. NOTE When there are large changes in Activity for an entire group, this may indicate that the group escaped their pen or possibly had unauthorized visitors. When there are large changes in Rumination for an entire group this may indicate that recent changes in feed or TMR need to be investigated. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 86 Working with Heatime® HR 3.4.3 Reviewing the Last ID Report The last ID Report displays the last time each cow was identified by the system. 1. Tap Reports on the Main Menu, the All Reports Menu appears. 2. Tap Identification, the Identification Reports list appears. 3. Tap Last ID Report, the Last ID Report List appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 87 Working with Heatime® HR Column Description Cow ID The ID of the cow Group Name The Cow’s Group Hours from Last ID Last ID Station Hours from ID -1 Hours from ID -2 Heatime HR User Guide 5.X.X.X Ver 0.85.docx The hours since the cow was most recently identified The RS 485 Address of the ID Unit that identified the cow The hours since the cow was previously identified The hours since the cow was identified before the previous identification P a g e 88 Working with Heatime® HR 3.5 Maintenance Tasks The Heatime HR is dependable and reliable and very little maintenance is required. From time to time Backups or Updates may be required. 3.5.1 Heatime® HR Backups Heatime® HR automatically backs up the internal database every day. Should a manual backup be required, follow this procedure. 1. From the Main Menu choose Options; from the Options menu choose User Options. 2. Enter 6285 on the Keypad and choose Utilities. 3. Choose Database Operations and the Manage Database menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 89 Working with Heatime® HR 4. Choose Backup Current Database, the Save As Dialogue Box appears: 5. Select the location where the backup file will be saved. The system automatically assigns a file name. NOTE When a USB Memory stick is used, it is recognized by the system as a HardDrive. 6. Tap on OK and exit the screen. 7. Tap Go the backup begins. 8. The dialogue appears with the name of the backup file when the backup completes. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 90 Working with Heatime® HR 3.5.1.1 Restoring a Heatime® HR Backup After creating a manual backup it may be required to restore this backup. 1. From the Main Menu tap Options, the Options menu appears. 2. Tap Technician Options, the keypad appears. 3. Enter the Technicians Password, 1239, tap OK, the Technician Options Menu appears. 4. Tap Maintenance, the Maintenance Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 91 Working with Heatime® HR 5. Tap OK next to Restore, a confirmation message appears. 6. Tap Start, the Technician Use Only screen appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 92 Working with Heatime® HR 7. Tap Browse to find the backup file to restore. 8. Tap the file to Restore and Tap OK. 9. Tap OK and the file chosen along with its path is copied to the Backup file path line. Confirm that this is the file and tap Start Restore. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 93 Working with Heatime® HR As the restore process proceeds, so does the progress bar. 10. When the Restore has completed this dialogue appears. Tap OK to close the Dialogue, reboot the Heatime® HR control box, and load the restored data. 11. Remove the USB stick. WARNING Only perform a restore when directed by your SCR Distributor or SCR Engineering. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 94 Working with Heatime® HR 3.5.2 Updating the Heatime® HR Control Box It may become necessary to upgrade the Software running on the Heatime® HR Control Box. These instructions will guide you through the Software upgrade process. 3.5.2.1 Preparing the CAB file for the Upgrade SCR Engineers or your Heatime® HR Distributor will have sent you a CAB File that you will use to upgrade the Heatime® HR Control Box. This CAB file must be transferred AS IS to the Root Directory of a Disc on Key or USB Drive for transfer into and upgrade of the Heatime® HR Control Box. 3.5.2.2 The Upgrade Procedure Read the following steps from beginning to end before attempting any upgrade. 1. Backup the Heatime HR Control Box as instructed in Heatime® HR Backups on page 89. 2. From the Main Screen choose Options, the Options Menu appears. 3. From the Options Menu choose Technician Options, a keypad appears. 4. Enter 1239 and press OK, the Technician Options Menu appears. 5. From the Technician Options menu choose Maintenance, the Maintenance Menu appears. This menu has options that are for technician use only, and should only be used if directed by your Heatime® distributor or SCR Support. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 95 Working with Heatime® HR 6. Tap on OK next to Manual Update, the version that are available for update appear. 7. The version you wish to use to update the Heatime® HR Control Box. 8. When ready click Start; a clock appears. 9. The update begins now and goes thru Steps One – Eight, automatically. a. Step 8 is the reboot of the Control Box and the completion of the update. 10. Remove the USB Drive. WARNING This process should only be performed when instructed by SCR Engineers or your SCR Reseller. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 96 Registering to HC24 and Connecting Heatime® HR 4 Registering to HC24 and Connecting Heatime® HR The HC24 Portal allows seamless operation and data transfer between the Heatime® HR Control Box and various Herd Management Softwares. The first step in the Registration and Integration process is to make sure that the Heatime® HR Control Box is running the correct version. Heatime® HR supports the HC 24 Portal from Version 4.0.9.0 and above. Confirm this by taping the SCR Logo in the bottom left hand corner of the Heatime® HR Screen. If the Heatime® HR Control Box you wish to connect to the HC 24 Portal is not at 4.0.9.0, stop at this point and upgrade the Heatime® HR System. See Page 95 for details. NOTE Heatime® HR must be connected to the Internet in order to work with the HC 24 Portal. CAUTION Always connect the Heatime® HR Control Box to the internet thru a router. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 97 Registering to HC24 and Connecting Heatime® HR 4.1 HC24 Registration The first step in integrating with the HC 24 cloud is to register as a user. Each user of the HC 24 requires a unique Email address. 1. Using Chrome as your web browser, go to https://hc24.scrdairy.com/#accounts/login. 2. Click on Sign up in order to register as a new user. The sign up page appears. 3. Complete the form with the required information Information Requested First Name Last Name Description This will help us identify and communicate with you Telephone Number This is Mandatory. Entering this information helps us communicate with you. Email Address This will be the User Name that you will use to login to the HC 24 Portal. Confirm Email We will send the authentication link as well as other communication to this email address Dealer Contact SCR for Details about this field Farm Type Please tell us a little about how the cows are housed and milked. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 98 Registering to HC24 and Connecting Heatime® HR Information Requested Description Farm Name What is the name of the farm Farm Location Where is the farm located Breeds Please tell us what breeds you raise At the bottom of this page agree to the Terms and Conditions and confirm acceptance of the 6 month trial. Click Create Account. 4. You are now directed to an acknowledgement page. Check and make sure that the Email displayed here is correct; the activation link is sent to this email account. NOTE The activation link remains active for 7 days. 5. Check your email for the Activation Email. Please note this email may be delivered to your Spam or Junk Email Area. Please whitelist the address so that emails from the HC 24 are not lost. 6. Click on the link inside the Email or copy and paste the entire link into your Chrome Browser Address Box. An acknowledgement screen appears 7. Registration to the HC 24 Portal is now complete. Follow the link in order to begin to integrate your Heatime® HR system and Herd Management System if applicable. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 99 Registering to HC24 and Connecting Heatime® HR 4.2 Registering Heatime® HR and Herd Management Systems The next step is to generate Keys for the components you wish to integrate with the HC 24 Portal. Each component requires its own, unique key. 1. Following the Link on the confirmation acknowledgement page take you to the registration code generation page. 2. In step 1 near the top of the page find the Key required for your Heatime HR system. NOTE Clicking on Send the Key to my Email is recommended. 3. If registering a Herd Management System at this time click on I have an additional device on the farm, to generate a key for that system as well. 4. Choose the correct Third Party Herd Management System. Click on Generate key. NOTE Check with the relevant Herd Management Software Vendor as to the correct version for use with the HC 24 Portal. Clicking on Send the Key to my Email is recommended. 5. On the Heatime® HR Control Box from the Main Menu go to: Main Menu Options Technician Options Enter the Technician Password 1239 Technician Options Parameters HC24 SETTINGS Enter 3697. 6. Confirm that https://hc24-eu-ws.scrdairy.com is entered and tap OK. Wait for the confirmation message and then return to the Main Menu. 7. On the Heatime® HR Control Box from the Main Menu go to: Main Menu Options User Options Enter the User Password 6285 User Options Parameters HC24 SETTINGS Enter 3697. The HC24 Settings Screen appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 100 Registering to HC24 and Connecting Heatime® HR 8. Enter the Key received from the HC 24 in the Registration Key Field and tap register. 9. Choose the desired Workmode. Change the Data Sync Period to 10 minutes. Workmode Description Local This is the default Workmode, no connection to the HC 24 Portal is available. This Workmode does not enable viewing data from the Web Portal or Mobile App. Link The Herd Management Software is the master in this mode. The herd is managed from this software in this mode. Other devices, Heatime® HR, HC 24 may only view the data. Device The Heatime® HR device is the master in this mode. The herd is managed from the Heatime HR device in this mode. Other devices, Herd Management Software, HC 24 may only view the data. Remote The HC 24 Portal is the master in this mode. The herd is managed from the HC 24 Portal in this mode. Other devices, Heatime® HR, Herd Management Systems may only view the data. 10. Tap on OK to save the configuration. A confirmation message appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 101 Registering to HC24 and Connecting Heatime® HR 4.3 Is Heatime® HR Connected to the HC 24 Portal When Heatime® HR is connected to the HC 24 a green cloud with a check mark is displayed in the update area. NOTE For information on Herd Management System connectivity to the HC 24 Portal consult with the Specific System Vendor for details. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 102 Heatime® Viewer 5 Heatime® Viewer Heatime® Viewer is an additional module that communicates with the Heatime® HR Control Box and uses the PC as the interface. NOTE When installing for the first time the Version running on the Heatime® HR Control Box and the Version of Heatime Viewer must be the same. After that if connected to the HC 24 the Heatime Viewer version will update automatically. NOTE When connecting the Heatime® HR Control Box to the Router/DHCP Server for the first time, the Heatime® HR Control Box must be rebooted. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 103 Heatime® Viewer 5.1 Installing Heatime® Viewer Follow these instructions to correctly install Heatime® Viewer. 1. Browse to the location of the Heatime® Viewer install set. 2. Click on the HTHR Viewer .MSI file; the installation begins. 3. Click on Next; the installation continues. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 104 Heatime® Viewer 4. Click on Next; the destination folder window appears. Heatime® HR for the PC works best when installed in the default location and with the default user rights of Everyone. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 105 Heatime® Viewer 5. Click on Next; the installation begins and progresses until finished. 6. The Installation of Heatime® HR for the PC is complete. Click on Close to terminate the installation program. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 106 Heatime® Viewer 7. Right-click on the Heatime Viewer Icon and choose Properties. 8. Choose the Compatibility Tab and click Run the program as an administrator. 9. Click on the Heatime® Viewer Icon the program launches If a message appears asking if the program should be allowed to have access to the network or should be allowed to go through the firewall, always give the program access. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 107 Heatime® Viewer 10. The Heatime® HR Main Menu appears. Not all options or controls that are available directly from the Heatime® HR Control Box are available from the Heatime® for PC Interface. NOTE It is not necessary to know the IP address of the Heatime® HR Control Box. The Control Box and the PC where Heatime® for PC is installed must be located in the same logical IP Subnet. They must both receive their IP Addresses automatically from a single DHCP Server. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 108 Heatime® Viewer 5.1.1 Troubleshooting Heatime® HR Viewer Connectivity Follow these instructions if our installation of Heatime® Viewer does not function as desired. The version running on the Heatime® HR Control Box and the version of Heatime® Viewer must always be identical. Tap the SCR logo in the bottom corner of the Heatime® HR Main Menu. When installing the Heatime® HR for PC application, the version number is part of the file name of the install set. NOTE The two versions in the above examples are compatible. When connecting the Heatime® HR Control Box to the Router/DHCP for the first time the Control Box must be rebooted. If when the Main Menu appears the Heatime® HR Viewer application still fails to connect, then: o On the PC click Start, in the Search area enter CMD and hit Enter. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 109 Heatime® Viewer o At the prompt type IPCONFIG and hit enter. o Scroll up until the Local Area Connection information is displayed. o On the Heatime® HR Control Box, from the Main Menu: Tap the SCR logo in the bottom corner of the Heatime® HR Main Menu. o Returning to the PC in the Command Line Session type: Ping <IP Address of the Control Box> or in our case; Ping 172.17.1.104 and hit Enter Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 110 Heatime® Viewer o If there are replies as in the above example, then disable the local Windows Firewall. o If the local Windows Firewall is Not Connected then check for a locally installed Anti-virus application and follow the instructions provided by that application. NOTE The PC running Heatime® HR Viewer and the Heatime® HR Control Box must be connected to the same Router/DHCP Server and they must also be members of the same logical network or subnet. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 111 Heatime® Viewer 5.2 Exporting Heat Reports with Heatime® Viewer Users of Heatime® HR Viewer can export heat reports. You should consult with your Heatime® HR Dealer or with SCR Engineering LTD directly to confirm that your Third Party Herd Management system is compatible with File format Exported by Heatime® HR. 1. Complete the installation of Heatime® Viewer. 2. On the Home Screen click on Options; the Options menu appears. 3. Click on Technician Options; the Keypad appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 112 Heatime® Viewer 4. Enter 1239 and then click on OK; the Technician Options menu appears. 5. Click on Parameters; the System Parameters menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 113 Heatime® Viewer 6. Click on Heat Intervals Report; the Heat Intervals Report Settings menu appears. The default file path is shown. This is the file location where the external herd management system will look for and locate the exported file. 7. Click on OK to save the settings. 8. Click on the Home Arrow to return to the main menu. NOTE The external herd management system must be configured to read the exported Heatime® file from the specified location. NOTE Heat Export is only available from the Heatime® Viewer application. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 114 Heatime® Viewer 5.2.1 Heatime® HR Message Format The Heatime® HR message is saved to a file called heatdetect.txt. This file has a specific format. The Heatime® HR message looks like: 11/30/10|23:28:04|6380|11/30/10|20:00:00|76 11/30/10|23:28:07|6140|11/30/10|22:00:00|63 11/30/10|23:32:11|6634|11/30/10|16:00:00|80 Date of ID Time of ID Cow ID Date of Current Time of Current Activity Peak Activity Peak Height of Current Activity Peak 11/30/10 23:32:11 6634 11/30/10 80 16:00:00 The Interpretation: On November 30, 2010, at 11:32 PM, Cow 6634 was identified by Heatime® HR. This cow’s peak of activity was at 4pm and measured 80 on the SCR Activity Scale. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 115 Heatime® Viewer 5.3 Printing from Heatime® Viewer When using Heatime® Viewer it is possible to print reports using the printer connected to the PC. 1. From the Main Menu click on a report. In this example we will use the Health Report. The Health Report appears. 2. Click the Printer icon the Print Dialogue box appears. 3. Choose the desired Printer and Click Print. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 116 Using Heatime® HR Messaging 6 Using Heatime® HR Messaging There are two types of messaging available with Heatime® Email and SMS. Email and SMS can be used together or separately. 6.1 Email Messaging with Heatime® HR Heatime® HR can send Emails to up to 3 different Email Addresses. 1. Tap Options on the Main Menu, the Options Menu appears. 2. Tap User Options, the Keyboard appears. 3. Enter the User Password, 6285, the User Options Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 117 Using Heatime® HR Messaging 4. Tap Messaging, the Messaging Setup menu appears. There are three steps to setup Email Messaging: Add Recipients to receive the Emails. Configure the time/s the Emails will be sent. Configure what will be sent in the Email. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 118 Using Heatime® HR Messaging 6.1.1 Adding Recipients Create the list of Email Recipients. 1. From the Messaging Setup Menu Tap Recipients List Setup, the Recipients List Setup page appears. 2. Add up to 3 different Email addresses, tap Save addresses are saved. Heatime HR User Guide 5.X.X.X Ver 0.85.docx the Email P a g e 119 Using Heatime® HR Messaging 6.1.2 Adding Times Heatime® can send Emails up to 4 times per day. 1. From the Messaging Setup Menu tap Alert Times Setup, the Alert Times Setup menu appears. 2. Tap into the Square making the line Active, the Alert Hour field is enabled. 3. Enter the name of the event and the hour as desired. Repeat as needed. 4. Tap Save , the schedule is saved. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 120 Using Heatime® HR Messaging 6.1.3 Adding Alerts or Reports A number of Reports are available to be sent as Emails. 1. Tap Alerts Setup from the Messaging Setup Menu, the Alerts Setup Summary menu appears. 2. Tap Add to create an Alert. The Alerts Setup screen appears. 3. Enter the name of the Set. Highlight the name of the Recipient, the Time, and the particular Report or Reports desired. When real-time notifications are desired, tap All Day and then whenever a cow is added to the particular report a message is sent. NOTE When All Day is used whenever a cow enters a particular report for the first time during a 24 hour period an Email is sent. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 121 Using Heatime® HR Messaging 4. Tap Save to save this set. The Alerts Setup summary page appears with the configured Alert. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 122 Using Heatime® HR Messaging To Delete this Alert, Tap into the Alert, the Alerts Setup Page appears. Tap Delete Tap Yes the Delete Warning appears. the Set is deleted. NOTE Email messaging is only available if the Farm has an internet connection and the Heatime® Control Box is able to connect to the internet. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 123 Heatime® HR Enhancements 7 Heatime® HR Enhancements Heatime® HR and Heatime® HR LD support enhancements that make Heatime® a more effective and complete management tool in the herd. 7.1 SCR Sorting Gate and Heatime® HR Use of Heatime® HR with the SCR Sorting Gate automates a number of common daily and weekly tasks. NOTE Before enabling the SCR Sorting Gate on the Heatime® HR Control Box it must be assembled, installed and connected to the SCRNet RS 485 Network. 1. Tap Sorting Gate from the Main Menu, the Sorting Gate Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 124 Heatime® HR Enhancements 2. Tap Time Cells Management; the keypad appears. 3. Enter 6285 and tap OK; the Time Cells Management Menu appears. Enter the period of time that the Sorting Gate is required to be active. 24 hour time is used. The times entered should be slightly before and after the usual start of each milking session. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 125 Heatime® HR Enhancements 4. Tap ; a confirmation message appears. The background of the checkmark next to each line changes color to indicate the sorting gate is now active during each time period. 5. Tap to return to the Sorting Gate Menu. The Sorting Gate is now ready to use during the configured time periods. WARNING The holding areas must provide water and protection from the elements for the sorted cows. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 126 Heatime® HR Enhancements 7.1.1 Sorting and Do Not Breed Cows Under User Options Parameters Miscellaneous, the same place where the Setting the Farm Name is set, there is an additional check box that cancels the sorting of Do Not Breed cows. NOTE If this setting is enabled, cows that are set to Do Not Breed and that appear in the Health Report, or any other report, will not be sorted when the Health Report is used as a sorting condition for the sorting gate. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 127 Heatime® HR Enhancements 7.1.2 How to Add Reports to the Sorting Gate The reports that are included with Heatime® HR can be used directly with the Sorting Gate. 1. Tap Sorting Management; the Sorting Management Summary is displayed. 2. Tap ; the Sorting Management Configuration Menu is displayed. 3. Enter the name for this sort. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 128 Heatime® HR Enhancements 4. Choose the Time Cell for the sort. Choosing All Day means that this sort will occur whenever the Sorting Gate is active. 5. Choose the Report or Reports to use. 6. Choose the day or days that this sort occurs. It is possible to choose Everyday instead of marking each day separately. Use the Specific Day setting for running special reports on specific days. 7. Choose the Exit that will receive the sorted cows. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 129 Heatime® HR Enhancements 8. Tap to save this Sort; the Sorting Management Summary is displayed. 7.1.3 How to View the Sorting Schedule The Sorting Schedule displays an overview of the configured and active sorts. Tap Sorting Schedule; the Sorting Schedule is displayed. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 130 Heatime® HR Enhancements 7.1.4 How to Read the Sorting Report The Sorting Report displays the number of cows that were sorted. Tap Sorting Report; the Sorting Report appears. Column Description Date The date the sorting occurred Time Cell The Time the sorting occurred Sorted Cows The number of cows that were sorted 7.1.5 How to Read the Cows to be Sorted Report The Cows to be Sorted Report displays the Cows that have been entered manually for sorting. Tap Cows to be Sorted, the Cows to be Sorted Report appears. Column Description Date The date the sorting will occur Time Cell The Time the sorting will occur Cows to be Sorted The number of cows to be sorted Scheduling Is this configured as a regular sorting event or a singular sorting event Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 131 Heatime® HR Enhancements 7.1.6 Manual Sorting (Qsort) It is possible to see a cow either in the pen or in the milking parlor and decide that it needs to observed more closely. The QSORT button allows this type of Quick Sorting when desired. 1. When at the Main Menu tap on Cow Search and the Keypad appears. The key in the upper right corner is the Qsort key. 2. Enter the number of the cow that needs to be sorted and tap Qsort. 3. The cow is added to the sorting list and the message Cow Added is displayed. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 132 Heatime® HR Enhancements 7.1.7 Manual Sorting (Qsort) with 2 or more Sorting Gate Exits Quick Sorting, Qsort, when there is more than one sorting gate exit requires a different configuration. 1. In How to Add Reports to the Sorting Gate on page 128 create an All Day sort called Quicksorting and choose Manual under reports and the desired exit. Tap the green check mark to save. Creating the Quicksort group allows you to specify the desired exit from among all of the available exits. 2. When at the Main Menu tap on Cow Search and the Keypad appears. The key in the upper right corner is the Qsort key. 3. Enter the number of the cow that needs to be sorted and tap Qsort. 4. The cow is added to the sorting list and the message Cow Added is displayed. NOTE The Quicksorting group must be added when there are multiple Sorting Gates installed. Without creating this group the Qsort function will separate the cow to any of the configured exits and not to a specific exit. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 133 Heatime® HR Enhancements 7.1.8 The Cows in the Sorted Cows area are Different After creating a Sorting Schedule the cows that are actually sorted, the cows in the Sorted Cows area, are different from those that appear in the reports. 1. After milking there are cows in the Sorted Cows Area that should not be there, cows were sorted unnecessarily. a. If after checking all of the reports used to sort cows during this shift there is still no reason for these “extra” cows, check the photocells and make sure they are clean. 2. After milking there are cows missing from the Sorted Cows Area, cows required were not sorted. a. If after checking all of the reports used to sort cows and confirming the required cows appear in the reports, check the photocells and make sure they are clean. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 134 Heatime® HR Enhancements 7.2 DataWand The SCR DataWand™ is a handy and useful accessory for the dairy farm. When used with Heatime® HR, the DataWand™ helps identify individual cows that require different types of treatments from a larger group of cows. The DataWand™ can also be used to help detect and isolate malfunctioning tags. The DataWand™ is the perfect solution for any dairy farm that does not have a sorting gate. 1. Tap Options; the System Options Menu appears. 2. Tap User Options; the Keypad Appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 135 Heatime® HR Enhancements 3. Enter 6285 and tap OK; the User Options Menu appears. 4. Tap DataWand; The DataWand Sets Menu appears. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 136 Heatime® HR Enhancements 7.2.1 Creating Sets for the SCR DataWand™ Sets are collections of reports and/or cows that are uploaded to the DataWand™. Sets can be created and stored in the Heatime® HR Control Box. These sets can be loaded as needed into the DataWand™. 1. From the DataWand™ Sets Menu tap ; the Set Builder Menu appears. 2. Enter the Name of the Set. 3. Choose the Report or Reports to include in the Set. 4. Set the number of Beeps that the DataWand™ will sound when a cow is found. The output from different reports can be loaded onto the DataWand™. In order to differentiate between each cow that is found and the report that this cow is a part of, 1, 2, or 3 beeps are sounded by the DataWand™ when it is passed near the tag of a cow. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 137 Heatime® HR Enhancements NOTE Cows that are found in more than one group will be identified in the higher priority group. 5. Set the priority of the groups in the set. 6. Add individual cows if desired. 7. When finished tap Heatime HR User Guide 5.X.X.X Ver 0.85.docx ; the Set is saved. P a g e 138 Heatime® HR Enhancements The set is saved and can be used now or in the future. Reports in Sets do not contain specific cows until the set is loaded onto the DataWand™ 8. To Delete the set, tap the set; the Set Builder Menu appears. 9. Tap Tap OK ; a confirmation message appears. to delete. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 139 Heatime® HR Enhancements 7.2.2 Loading Sets to the SCR DataWand™ Loading Sets into the DataWand™ is quite simple. Before attempting to load make sure a USB to COM device in inserted into the USB slot on the Heatime® HR Control Box. 1. Connect the SCR recommended USB to Com device Catalogue Number EXS00202 to the USB Slot on the Heatime® HR Control Box NOTE Other USB to Com devices may not function correctly because their drivers are not available on the Heatime® HR Control Box. 2. Connect the RS232 9-pin connector from the DataWand™ to the 9-pin connector on the USB to Com Device currently mounted in the Heatime® HR Control Box. 3. On the DataWand™ Set Menu, tap the Set that you want to load onto the DataWand™. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 140 Heatime® HR Enhancements 4. Making sure the DataWand™ is connected correctly to Heatime® HR, tap to upload the Set to the DataWand™. 5. If the upload to the DataWand™ is successful, Heatime® returns to the DataWand™ Set Menu. If the upload fails a dialogue box will appear saying that the upload failed. NOTE If the upload fails, check that the DataWand™ is fully charged and in fact connected to the Heatime® HR Control box. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 141 Heatime® HR Frequently Asked Questions 8 Heatime® HR Frequently Asked Questions Use the information in these tables as a guide for identifying and solving issues that you may encounter. Symptom Heatime HR Screen is blank with no Screen Saver Wrong Date Alert Message Many Cows in the Cows W/O ID Report Cows in Heat not displayed in Cows in Heat Report Cows in Heat Report contains cows not in heat Possible Cause Heatime HR Control Box The Heatime® HR Control Box is not receiving any electricity. The date in the database and the date in the Heatime® HR Control Box are not aligned. Verify you are using English US and not English UK. The power to the Heatime® HR Control box is not constant and stable. The SCRNet may not be connected correctly. The IDU 420s may not be reading correctly The BU 500 may not be covering everywhere the cows can go. The cow in question while active may not have reached its Activity Peak. The Activity Threshold is too high. The Activity Threshold is too low. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Possible Solutions -Check the connection to the power supply, and that the Green LED is lit. -Check that the power supply is still plugged in to the mains. Check that there is power. Set to correct date, making sure to not go backwards. Are there many power outages? Consider a UPS. Consider a UPS Check all SCRNet wire runs. Pass a tag under all of the IDU 420s to confirm correct operation. Ask your SCR Dealer or SCR for assistance with a site survey. Wait for cows to reach their Activity Peak. Consult with SCR and possibly lower the Activity Threshold. Consult with SCR and possibly raise the Activity Threshold. P a g e 142 Heatime® HR Frequently Asked Questions Symptom Cows are shown to be in heat 2-3 days after tag fixing tags to cows Possible Cause Possible Solutions Tags were assigned without deleting the tag history Only assign tags from the Unassigned Tags report and always make sure to remove old pairings before assigned a tag to a new cow. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 143 Heatime® HR Frequently Asked Questions Symptom No lights or LEDS on IDU/BU The Green LED is Blinking on the BU 500 Unidentified Tags/Cows Possible Cause IDU 420/BU 500 Possible Solutions -Check that connection to the power supply and that the Green LED is lit. The IDU/BU 500 is not -Check that the power receiving electricity. supply is still plugged in to the mains. -Check that there is power. Check the wiring. There is no SCRNet Connect the SCRNet to the Connection to the BU 500. BU 500. -Narrow the passageway. -Hang Blinders on each side of the IDU. More than one cow may be T-he IDU might be too high. able to be under the IDU at Only mount IDUs 1800 to the same time. 1900 mm, 71 to 75 inches above the floor. -Check the direction of the shutter. 1) Check and make sure that the BU 500 is still facing the correct direction as when it was first installed. 2) There may be The ID Rate seems low or interference from a lower than when the newly installed wireless system was first installed. network. 3) Make sure the RF Channel is set to 19 and at the same time permanently set the Wifi Channel to 1 or 2. The BU 500 may not be covering everywhere there are cows. The IDU may not have power. Heatime HR User Guide 5.X.X.X Ver 0.85.docx Ask your SCR Dealer or SCR for assistance with a site survey. Check the indication light on the IDU 420. Check the power connection to the IDU. P a g e 144 Heatime® HR Frequently Asked Questions The IDU may not be connected to the SCRNet. Check the wiring. Check the SCRNet Connection to the IDU. Tags – See page 147 for more detailed troubleshooting Tags not on cows Unidentified Tags/Cows The buckle is not closed correctly. The tags are getting caught on something in the barn The tag is assigned to the wrong animal The tag may not be functioning correctly Heatime HR User Guide 5.X.X.X Ver 0.85.docx Double-check all buckles and adjust or close as needed. Check the barn for things that stick-out or protrude. Assign the tag to the correct animal. Replace the tag. P a g e 145 Heatime® HR Frequently Asked Questions Symptom Heatime® for PC application does not open. Possible Cause Heatime for PC Possible Solutions The version of Heatime® for PC is not the same/compatible with the version running on the Heatime HR Control Box. Check and confirm that the versions are the same and compatible. The PC running Heatime® for PC, and the Heatime® Control Box are not connected to the same network. -Check and confirm that they are connected to the same Router/DHCP. Reboot the Heatime® Control Box and Router if required. -Check that all cables are correctly connected. -Confirm IP address of Heatime® Control Box and Heatime® for PC, PC – See the Heatime® User Manual for instructions. The firewall on the PC running Heatime for PC is blocking the connection. Disable the firewall. The Heatime for PC application is not set to run using Administrator Rights. On Windows 7 PCs, rightclick on the shortcut and choose Properties Compatibility. Choose to run in Windows XP Service Pack 3 Compatibility Mode and to run as Administrator. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 146 Heatime® HR Frequently Asked Questions 8.1 Tag Replacement Procedure for Heatime® HR When using Heatime® HR reports regarding tags that may or may not be functioning correctly are found under the Tech Alerts menu. There are two areas of particular interest; Cows W/O ID and Tag Problems. Within Tag Problems the report to use is the Tags with Bad Data Report. Cows which appear in the Tags with Bad Data Report should be examined as follows: Cows that appear with less than 100 minutes of Rumination: 1. Check the Health Report. a. Check the Health Report and confirm that the cow does not require veterinary care. NOTE Cows with low or very low rumination must be checked first for health issues. 2. Go and identify the cow and confirm that there is a tag. a. If there is no tag then give the cow a new tag and exchange tags in DataFlow II/Heatime Pro. 3. If there is a tag check the position of the tag on the cow. a. Perhaps the cow herself is not allowing the tag to be read. i. Adjust the position of the tag and guide the cow under an IDU if these are H/HR IR Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. ii. Adjust the position of the tag and wait 20 minutes if these are H/HR LD Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 147 Heatime® HR Frequently Asked Questions iii. Perhaps the tag is not in the correct position to record rumination sounds. 1. Adjust the position so it is on the left side of the cow directly behind the left ear and wait 24 hours. b. If the tag is in the correct position, give the cow a new tag and exchange the tags in Heatime® HR. Cows with low activity should be examined as follows: 4. Go and identify the cow and confirm that there is a tag. a. If there is no tag then give the cow a new tag and exchange tags in Heatime® HR. 5. If there is a tag check the position of the tag on the cow. a. Perhaps the cow herself is not allowing the tag to be read. i. Adjust the position of the tag and guide the cow under an IDU if these are H/HR IR Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. ii. Adjust the position of the tag and wait 20 minutes if these are H/HR LD Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. b. If the tag is in the correct position, give the cow a new tag and exchange the tags in Heatime® HR. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 148 Heatime® HR Frequently Asked Questions 8.2 Cows that appear in the Cows W/O ID Report Cows that appear in the Cows without ID Report where their last Identification was at least 36 hours ago should be checked as follows: First, take note of the groups included in the report. If it appears that a large number of cows from a particular group appear in the report it could be the ID unit for that group is not functioning correctly. Check the ID Unit and confirm that it is operating. 1. Go and identify the cow and confirm that there is a tag. a. If there is no tag then give the cow a new tag and exchange tags in Heatime® HR. 2. If there is a tag check the position of the tag on the cow. a. Perhaps the cow herself is not allowing the tag to be read. i. Adjust the position of the tag and guide the cow under an IDU if these are H/HR IR Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. ii. Adjust the position of the tag and wait 20 minutes if these are H/HR LD Tags. 1. If the tag still does not identify give the cow a new tag and exchange the tags in Heatime® HR. b. If the tag is in the correct position, give the cow a new tag and exchange the tags in Heatime® HR. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 149 Appendix A: Adapters Appendix A: Adapters Use this adapter when migrating from Heatime® to Heatime® HR or Heatime® HR LD. Place this adaptor between the ID units and the Control Box. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 150 Appendix B: RS 485 Cable Specification Appendix B: RS 485 Cable Specification This is required specification of the RS 485 Cable used in Heatime® HR Installations. Property Description Impedance 120 Ω Coupling Attenuation Type II Maximum DC Resistance 92.0 Ω/km@20° C Attenuation 2.6 @ 1MHz, 5 @ 4MHz. 7.9 @ 10MHZ [dB/100m] Capacitance 45 pFm Velocity of Propagation 75% nom. Dielectric Strength 700V/Minute Dielectric Strength to Shield 700V/Minute Voltage Rating 30V Maximum Operating Temperature +70°C Minimum Operating Temperature -40°C Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 151 Appendix C FCC Compliance Statement Appendix C FCC Compliance Statement This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. FCC WARNING Changes or modifications to this equipment not expressly approved by the party responsible for compliance, SCR Engineers Ltd. could void the user’s authority to operate the equipment. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 152 Appendix D Heatime® HR LD Installation Examples Appendix D Heatime® HR LD Installation Examples These diagrams are examples of the types of installations and coverage possible with Heatime® HR LD Systems. NOTE Actual coverage will vary according to conditions. Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 153 Appendix E Certifications Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 154 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 155 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 156 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 157 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 158 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 159 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 160 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 161 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 162 Appendix E Certifications Heatime HR User Guide 5.X.X.X Ver 0.85.docx P a g e 163