Human Resources and Operations Manager
Habitat for Humanity Kansas City is the seventh oldest affiliate of Habitat for Humanity International
(HFHI). As part of an international movement, we strive to provide hope and opportunity for
hard-working families seeking a safe, welcoming home as a foundation for their success. We
accomplish this by bringing people together from all walks of life to work in transforming
neighborhoods and communities. By building and renovating homes, we help family structures
stabilize and begin to plan for their future and reflect on their dreams. Our partnerships with God and
people fuel our hope that every person can live and grow into all which is intended for them.
Our affiliate is full of dedicated, hard-working staff focused on fulfilling our mission. We are a
fun-loving group with passionate volunteers and supporters. The affiliate has completed 265 homes in
the urban core of Jackson County and boasts two highly acclaimed ReStores.
The Human Resources and Operations Manager is an integral part of the agency providing HR,
accounting, clerical, secretarial and administrative support to the affiliate staff. If you enjoy an action
packed day which will challenge you to think creatively and often tug at your heart strings- then this
may be the place for you.
Responsibilities/Duties:
I. Human Resources Manager
● Maintain strong working knowledge of Habitat for Humanity Kansas City’s policies
● Establish good business relationships with all employees, supervisors and other
departments
● Assist in creating and implementing new policies for Habitat for Humanity Kansas City
● Monitor and review all employee benefits payments and reconciliations
● Maintain working knowledge of Human Resources regulations and assist with questions as
needed
● Produce various labor reports for Department Heads
● Keep others updated on employee moves for allocation purposes
● Maintain New Hire reporting requirements
● Maintain all employee records relative to any part of the employment function. This
would include hiring information, signed tax information, personal information,
performance evaluations, disciplinary actions, termination information and general
information regarding each individual employee’s employment relationship with Habitat
for Humanity Kansas City. It is the responsibility of this position to update any and all
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information for the employees on a timely basis. Past employee files are maintained
within this office.
Track wage and salary adjustments
Track anniversary dates
Make initial contact with applicants, in accordance with the Director’s instructions
Maintain all applications, resumes, and inquiries with regards to any openings
Placement of employment ads when needed utilizing various resources
Review resumes and applications when recruiting is taking place
Screening (reference checking) and interviewing potential candidates. The selection
process for management type positions is generally deferred to the Executive Director.
Assisting new employees with employment forms and conducting new employee
orientation
Work closely with brokers and agents during renewal time for the health and other
benefit plans.
Publish and distribute the employee handbook. Update as needed. Make certain all
employees receive a copy and return a signed copy to this department.
Prepare employee file, benefits file and confidential file for each new hire
Maintain employee list on Excel (info includes hire date, birth date, location). Keep these
lists updated.
Approve and process invoices related to this department
Prepare and submit payroll
II. Operations Manager
● Manage office & store technology resources, including but not limited to: email, servers,
internet, security systems and phones
● Receptionist backup
● UPS backup
● Mail backup
● Maintain office building, including hiring of cleaning company
● Approve all invoices related to HQ building expenses
● Publication and distribution of operations manual
● Assist all departments in promotion of Habitat for Humanity Kansas City events and
promotions
● Supervise the Administrative Coordinator
● Establishes, organizes and maintains archive files
● Maintains Habitat’s utility lists, phone logs, job lists, emergency numbers, and general
organization profile information
● Organizes office parties
● Programs thermostats and outdoor lighting as needed
● Negotiates all insurance policies, including renewals
● Review, coordinate and approve all insurance claims (WC, Auto, Prop, Liab)
III. General Administration
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Knowledgeable in every area of Habitat, including ReStore
Assist in efficient operation of Habitat office
Data entry and filing as needed
Special projects and other duties as requested, some which may require a 24 hour turn
around
Education/Experience:
● Associates degree (A.A.) or equivalent from two-year college or technical school; or 1-2
years related experience and/or training, or equivalent combination of education and
experience
● Experience in Human Resources or a related field
● Proficient with IT systems including Google Docs, Windows 7 & 8,
● Ability to format, edit, revise, proofread or create reports, agreements, agendas, contracts
or tables
● Commitment to Habitat’s housing ministry goals
● Strong attention to detail and ability to maintain complete confidentiality of records
● Ability to work independently with self-directed priorities and to work as part of a team
● Ability to relate to people of different races, faiths, and incomes
● Excellent word processing and computer skills, proficiency in Word and Excel
● Excellent telephone etiquette
● Ability to multi-task, with excellent time management skills and follow thru
● Ability to work with volunteers, board members, staff, committees, homeowners and
general public