HOW TO SHIP TO AUTOLIV BRAZIL
1 INTRODUCTION .................................................................................................................... 2
1.1 Purpose ............................................................................................................................ 2
1.2 Main Contact People ........................................................................................................ 2
1.3 Shipping Possibilities ........................................................................................................ 2
2 GETTING STARTED .............................................................................................................. 3
2.1 Mandatory documents for shipping to Autoliv Brazil .......................................................... 3
-
Commercial Invoice ..................................................................................................... 3
-
Packing list / Shipping List / Shipping Memo / Delivery Note ........................................ 3
-
Dangerous Goods Declaration ..................................................................................... 3
2.2 Dangerous Goods Important Information .......................................................................... 4
3 COMMERCIAL INVOICE MANDATORY INFORMATION ....................................................... 5
3.1 Commercial Invoice Example ........................................................................................... 7
4 PACKING LIST MANDATORY INFORMATION ...................................................................... 8
4.1 Packing List Example ......................................................................................................10
5 CONCLUSION .......................................................................................................................11
5.1 Paperwork Fines..............................................................................................................11
ATTACHMENT A – COURIER PROCEDURE ..........................................................................12
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How to ship to Autoliv Brazil
1 INTRODUCTION
Brazil is a country with many particularities when it comes to customs procedures. In order
to comply with our government rules, Autoliv Brazil kindly asks all suppliers and exporters to follow
these instructions whenever shipping any sort of material to Brazil.
1.1 Purpose
 Show how to ship cargos to Brazil without jeopardizing either the exporter or the
importer;
 Clarify how paperwork should be done for complying with the Brazilian customs
clearance rules;
 Prevent international cargos’ misguidance;
 Prevent delays or unnecessary costs for international cargos transactions.
1.2 Main Contact People
Department
Name
E-mail
Phone number
Purchasing
Patricia Coimbra
patricia.coimbra@autoliv.com
+55 (12) 2125-1061
Logistics
Gisele Cattaruzzi gisele.cattaruzzi@autoliv.com +55 (12) 2125-1062
Foreign Trade Valmir Junior
valmir.junior@autoliv.com
+55 (12) 2125-1063
1.3 Shipping Possibilities
 Dangerous goods
 Fixed assets
 Hardware/Software
 Machinery/Equipment
 Regular production items
 Returnable items due to quality or malfunctioning problems
 Sample items
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How to ship to Autoliv Brazil
For documents (paper documents only), you should contact the Requester for further
instructions, since this guideline does not apply for documents paperwork. Alternatively, if you
prefer, refer to Attachment A of this guideline.
2 GETTING STARTED
The supplier must have a Purchase Order number or a RAN number before starting these
procedures. In case there is no such number, please, contact the Requester first.
2.1 Mandatory documents for shipping to Autoliv Brazil
-
Commercial Invoice
This document shows all the details of the transaction that has been negotiated
between both seller and buyer, includes the commercial information. There is an example
further on this guideline (page 7).
-
Packing list / Shipping List / Shipping Memo / Delivery Note
This document shows all the details of the cargo itself and how it has been packed
for international shipping. There is an example further on this guideline (page 10).
-
Dangerous Goods Declaration1
This document shows all the details for dangerous goods shipments, such as
Explosives or Chemicals, and it is used by the international forwarder in order to comply
with international shipping rules.
After sending these documents by e-mail to the Requester, you will receive a pick up
approval from the Planning Department, which is done by e-mail as well. After that, the Foreign
1
This document does not apply in case the material that is being shipped is not classified as dangerous
by International Rules.
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How to ship to Autoliv Brazil
Trade Department will send the Shipping Green Light to the freight forwarder and the shipment
will start.
All approved documents must be sent along with the cargo on their original version, which
is identified by a blue ink signature handwritten by one of the exporter’s representative. This step
is extremely important, since the Brazilian government does not accept any digitally signed
documents for clearing international cargos.
All paperwork must be written in English, Spanish or French. Autoliv Brazil prefers all
paperwork to be done in English.
2.2 Dangerous Goods Important Information
All dangerous goods must have an Import License approved by the Brazilian Army before
it leaves the country of origin. This is an extremely important rule that must be followed by every
exporter.
Autoliv Brazil expects and trusts that all the exporters will have very accurate and coherent
information on the paperwork, which includes the net weight and the gross weight.
Every exporter who ships dangerous goods to Autoliv Brazil must be sure that every
production or sample item has the most accurate net and gross weight for every and all shipments.
Otherwise, Autoliv Brazil will face serious consequences with the government that will financially
and legally affect the company.
The exporter must be aware that all inaccurate information will be handled seriously and
roughly by a high managerial level at Autoliv Brazil, considering financial penalties for the exporter
that does not comply with these rules in a seriously manner.
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How to ship to Autoliv Brazil
3 COMMERCIAL INVOICE MANDATORY INFORMATION
This is the information that the Brazilian government requires on the commercial invoice.
COMMERCIAL INVOICE MANDATORY INFORMATION
#
Information
Definition
Information type
1
Airport or port of
destination2
The name of the airport or port
where the cargo will arrive
Example: Santos, Guarulhos, Viracopos
2
Country of origin3
The name of the country where
the cargo will leave
Example: Belgium; USA, Germany, etc.
3
Invoice number
Reference that is determined
by the exporter
Example: Inv25463; 99958; 5698/Inv
4
Invoice date
5
Shipping method
6
Incoterm4
7
Importer
The company that receives the
cargo
8
Exporter/Shipper
Whoever ships the cargo
9
Manufacturer5
Whoever manufactures the
material
Full name per item
Full address per item
10
Shipping marks
Extra information
Example: Purchase Order number,
Requester name, Pick Up address, etc.
11
Item reference
Must be the Part Number of
Autoliv Brazil
Example: 11250100G
12
Item description
Must be the name of the item
Example: Cover; Armature; Bracket;
Connector; Inflator; etc.
Date when then invoice was
issued
The type of transportation that
will be used to send the cargo
to Brazil
The Commercial Term that the
transaction was negotiated
Example: 01/Jan./2015; 01Jan15;
01/01/15; 01/01/2015
Sea freight; air freight; road freight
Example: EXW, FOB, FCA, FAS, CFR,
CPT, CIP, CIF, DAP, DAT, DDP
Autoliv do Brasil Ltda.
CNPJ/TaxID: 01.340.384/0001-54
Av. Roberto Bertoletti, 551
Vl. Do Piracangaguá
Taubaté-SP/Brasil
CEP/ZIP: 12042-045
Full name
Full address
2
Mandatory for Dangerous Goods Shipments only.
Mandatory for Dangerous Goods Shipments only.
4 In case there are questions about Incoterms, please, contact your Logistics department or the
Requisitioner at Autoliv Brazil.
5 In case the Exporter/Shipper and the Manufacturer are the same, there is no need to repeat such
information.
3
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How to ship to Autoliv Brazil
13
Item quantity
The number of items is being
shipped
Example: 1 unit, 2 pieces, 3 kg, 10 mm, 5
m
14
Item unit of
measurement
The unit of measurement used
for the item
Example: unit, pieces, each, kg, m, g, etc.
15
Currency
The currency that the
transaction was negotiated
Example: USD, EUR, BRL, CHF, etc.
16
Item unit price
The unit price of the item
Example: EUR 3,78; USD 10,00; CHF
3000,00
17
Item total price
The total price of the item
Example: EUR 37,80; USD 100,00; CHF
30000,00
18
Total net weight6
The total net weight of the
whole cargo
Example: 5,0kg
19
Total gross
weight7
The total gross weight of the
whole shipment
Example: 60,0 kg
20
Packaging
quantity
The number of packaging the
shipment has
Example: 1 wooden box; 20 carton boxes;
60 wooden pallets; 1 40’ HC Container
21
Packaging type
22
Payment terms
23
Bank Information
24
Official
information8
The type of the packaging
material
The number of days the
payment should be received by
the exporter
The bank information Autoliv
Brazil will use for wire
transferring the total
transaction price
The name of the person who
issued the document or the
exporter’s representative and
the signature
Example: wood; carton; plastic, etc.
Example: Free of charge; 30 days, 60
days, Advanced Payment, etc.
Example: Bank XXX; SWIFT Code;
Address, etc.
Example:
6
The unit weight is considered to be only the material itself, without any sort of packaging.
The gross weight is considered to be the Cargo + Boxes + Pallets + Container, the result of it will be the
gross weight.
8 All signatures must be handwritten in blue ink. Brazil’s government does not accept digitally signed
documents.
7
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How to ship to Autoliv Brazil
3.1 Commercial Invoice Example
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How to ship to Autoliv Brazil
4 PACKING LIST MANDATORY INFORMATION
This is the information that the Brazilian government requires on the packing list.
PACKING LIST MANDATORY INFORMATION
#
9
Information
Definition
Information type
1
Packing list
number
Reference that is determined
by the exporter
2
Packing list date
Date when then packing list
was issued
3
Importer
The company that receives the
cargo
4
Exporter/Shipper
Whoever ships the cargo
5
Shipping method
6
Item reference
7
Item description
Must be the name of the item
Example: Cover; Armature; Bracket;
Connector; Inflator; etc.
8
Item quantity
The number of items is being
shipped
Example: 1 unit, 2 pieces, 3 kg, 10 mm, 5
m
9
Item unit of
measurement
The unit of measurement used
for the item
Example: unit, pieces, each, kg, m, g, etc.
10
Unit net weight
The unit net weight per item
Example: 0,1g; 2,0kg
11
Total item net
weight
The total net weight per item
Example: 1,0kg; 4,0kg
12
Total cargo net
weight9
The total net weight of the
whole cargo
Example: 5,0kg
13
Unit gross weight
The total gross weight per item
Example: 10,0kg; 40,0kg
14
Total item gross
weight
The total gross weight per item
Example: 15,0kg; 45,0kg
The type of transportation that
will be used to send the cargo
to Brazil
Must be the Part Number
and/or the RAN Number
Example: PL25463; 99958; 5698/PL
Example: 01/Jan./2015; 01Jan15;
01/01/15; 01/01/2015
Autoliv do Brasil Ltda.
CNPJ/TaxID: 01.340.384/0001-54
Av. Roberto Bertoletti, 551
Vl. Do Piracangaguá
Taubaté-SP/Brasil
CEP/ZIP: 12042-045
Full name
Full address
Sea freight; air freight; road freight
Example: 11250100G
The unit weight is considered to be only the material itself, without any sort of packaging.
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How to ship to Autoliv Brazil
#
Information
Definition
Information type
15
Total shipment
gross weight10
The total gross weight of the
whole shipment
Example: 60,0 kg
16
Packaging
quantity
The number of packaging the
shipment has
Example: 1 wooden box; 20 carton boxes;
60 wooden pallets; 1 40’ HC Container
17
Packaging type
The type of the packaging
material
Example: wood; carton; plastic
18
Packaging
dimensions
The dimensions of the
packaging the shipment has
Example: 63 x 40 x 37 cm
Example:
19
Official
information11
The name of the person who
issued the document and the
signature
10
The gross weight is considered to be the Cargo + Boxes + Pallets + Container, the result of it will be the
gross weight.
11 All signatures must be handwritten in blue ink. Brazil’s government does not accept digitally signed
documents.
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How to ship to Autoliv Brazil
4.1 Packing List Example
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How to ship to Autoliv Brazil
5 CONCLUSION
If the paperwork is not complete or lacking the required information, Autoliv do Brasil may
have to pay severe fines and penalties in Brazil. Thus, we count on your help to make sure that
all future deliveries include the necessary information on the Commercial Invoice and on the
Packing List.
Note that this is being treated according to our legal requirements and customs clearance
policies, and to avoid customs problems in Brazil or extra costs, we must attend all the legal
procedures listed on this guideline.
Failure to comply with the instructions here described will result in supplier chargeback of
all costs, including airfreight, storage, demurrage, broker fees, local fees and governmental
penalties.
5.1 Paperwork Fines
If no improvements are seen in the next 30 days, counting from March 15th 2015, Autoliv
do Brasil will charge a fine of USD 100 per paperwork and will also charge back extra cost related
to the penalties we might have caused by wrong or missing information.
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How to ship to Autoliv Brazil
ATTACHMENT A – COURIER PROCEDURE
Page 12 of 12
How to ship to Autoliv Brazil