BAY HEAD BOARD OF EDUCATION
145 GROVE STREET
BAY HEAD NJ 08742
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BUDGET WORKSHOP
February 27, 2014
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The Budget Workshop Meeting of the Bay Head Board of Education convened Thursday
February 27, 2014 at 6:45 P.M. at the Bay Head School on 145 Grove Street with President,
Joseph Cornell, IIID presiding. Pursuant to the New Jersey Open Public Meetings Act, prior
notice of this meeting was posted in the Borough Hall February 7, 2014 and delivered to The
Ocean Star and Asbury Park Press, official newspapers of the Board.
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Members Present President Mr. Joseph Cornell. III; Vice President Mr. Darren Erbe,; Mr.
Benjamin Hinds; Mrs. Sandra Antognoli.
Also present were Dr. John A. Ravally,
Superintendent; Mr. Walter Therien, Principal; Mrs. Patricia A. Christopher, Business
Administrator; Ms. Laurie M. Considine Board Secretary.
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Members Absent Mr. Barry Pearce
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Pledge of Allegiance Mr. Cornell led the Pledge of Allegiance to the Flag.
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RESOLUTION FOR EXECUTIVE SESSION, at 6:45 PM a Motion was offered by Mr.
Hinds and seconded by Mrs. Antognoli to adjourn to closed session for discussions relating
seven tuition applicants for the 2014-2015 school year, hiring two substitute nurses, hiring
three certificated substitutes, a letter received from the part-time custodian, Choral Music
Instructor, SDA Grant Agreement, architectural proposal, financial advisor proposal, bond
counsel proposal and HIB incidents.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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At 7:42 PM the board reconvened to open session.
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Correspondence Was presented for the board’s review
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Board Member Committee Reports:
Curriculum:
Mrs. Antognoli reported that students attend the Science Olympiad on January 4th. Eight
students from Bay Head placed in the competition.
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Technology:
Mr. Cornell reported that the board is looking into an alternative administrative software to
replace Power School. The board discussed the different software options.
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Budget/Finance:
Budget Workshop – February 27, 2014
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Mr. Cornell reported that the hearing on the 2014-2015 school budget will be held on
Monday, May 5th.
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Personnel/Negotiations
Nothing to report.
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Buildings/Grounds:
Mr. Erbe reported that the teacher’s room is now restored.
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Policy:
Dr. Ravally reported that the updated policies from Point Pleasant Beach continue to be
updated and sent to Bay Head to be included in the copy of the policy book that is at the
school.
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Community Relations:
Mrs. Antognoli reported that the Bay Head Home and School Association will be holding a
gift auction on March 14th.
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Delegate/Legislative: Committee of the Whole – Lead Person, Mr. Hinds
Mr. Cornell reported that the state aid was release and the board is receiving an increase of
approximately $5,000.
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Athletics:
Mr. Hinds reported that basketball has concluded and softball will begin shortly.
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Budget/Finance
Open Budget Workshop A Motion was offered by Mrs. Antognoli, seconded by Mr. Hinds
and unanimously carried to open the workshop on 2014-2015 Budget.
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A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to approve the
following:
ADOPTION OF PRELIMINARY BUDGET FOR 2014/2015
MOTION: To adopt the following preliminary budget for the 2014-2015 fiscal year for
submission to the County Superintendent for approval in the following estimated amounts:
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General Fund
Federal Restricted Funds
Debt Service
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The estimated general fund local tax levy is
The estimated debt service fund local tax levy is
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$3,227,333
$
7,500
$ 295,267
$2,893,085
$221,447
Budget Workshop – February 27, 2014
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Any adjustments needed to be made to conform to budget guidelines or state
requirements will be made and ratified at the May 1, 2014 Budget hearing.
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BE IT FURTHER RESOLVED: that the Bay Head Board of Education establishes the
school district travel maximum for the 2014-2015 school year at the sum of $3,000
and that the School Business Administrator shall track and record these costs to insure
that the maximum amount is not exceeded. This is to comply with district policies
and NJAC 6A:23B-1-2(b). The maximum travel amount established in the prebudget year (2013-2014) was $3,000 and that as of February 27, 2014 $1,386.98 has
been expended on travel.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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RECOMMENDATIONS FROM THE SUPERINTENDENT
Workshops A motion was offered by Mr. Erbe and seconded by Mrs. Antognoli to approve
the following item:
To approve attendance and related expenses for the following staff member(s) to
attend workshops during the 2013-2014 school year:
Mrs. Califano – March 25, 2014
Miss Kiss – March 25, 2014
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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A Motion was offered by Mr. Erbe and seconded by Mrs. Antognoli to approve the following
two items:
1.
Certificated Substitutes A Motion to approve Catherine Benedict, Marykate
Hennelly and Lori Centrella as Certificated Substitutes for the 2013-2014
school year pending county certification, reference and background check.
2.
Substitute Nurse(s) A Motion to hire Patricia Hampton and Karen Cavan as
substitute nurses at the rate of $80 per day pending fingerprints and
background check.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Field Trip A Motion was offered by Mr. Erbe and seconded by Mr. Hinds to approve a field
trip for sixth through eighth grade to attend Longwood Gardens in Pennsylvania on a date to
be determined. The cost of the tickets is generously being donated by the Goldstein family.
The cost for transportation is $1,225.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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A Motion was offered by Mrs. Antognoli, seconded by Mr. Hinds and unanimously carried to
approve the following three items:
Budget Workshop – February 27, 2014
1.
2.
3.
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Facility Use Request A Motion to approve a facility use request from the
Point Pleasant Soccer Club for field use from Monday, Wednesday, Thursday
and Friday, March 10, 2014 through June 29, 2014 from 4:00 PM to dusk and
Saturdays and Sundays from 8:00 AM to dusk.
Facility Use Request A Motion to approve a facility use request for use of the
library from the Bay Head Home and School Association on Mondays from
April 28, 2014 through May 19, 2014 from 2:30 PM to 3:30 PM for a Magic
Club under the direction of Hobby Quest and Mrs. McLaughlin.
Facility Use Request A Motion to approve a facility use request for use of the
tennis courts from the Bay Head Home and School Association for the Bay
Head School Tennis Team from March 1, 2014 through June 6, 2014 from
2:30 PM to 4:45 PM under the direction of Mrs. Laymon.
A Motion was offered by Mr. Erbe, seconded by Mr. Hinds and unanimously carried to
approve the following three items:
1.
Public Hearing and Regular Meeting on the 2014-2015 Budget A Motion
to establish the Public Hearing on the school budget for Monday, May 5,
2014. The meeting will begin at 6:45PM and go directly into executive
session. The board will reconvene to open session at approximately 7:30 PM.
2.
Re-schedule March Meeting A Motion to reschedule the March Regular
Meeting from Tuesday, March 11, 2014 to Thursday, March 13, 2014 in the
Bay Head School Library. The meeting will begin at 6:45PM and go directly
into executive session.
The board will reconvene to open session at
approximately 7:30 PM.
3.
Cancel April Meeting A Motion to cancel the April 8, 2014 Regular Board of
Education meeting.
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Homebound Instruction A Motion was offered by Mrs. Antognoli and seconded by Mr.
Hinds to retroactively approve the following to provide Homebound Instruction for a fourth
grade student at the contracted hourly rate:
Mrs. Molloy
Miss Brand
Mrs. Lemonowicz
Mrs. Pillsbury
Mrs. Monticello
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Bedside Instruction A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to
approve Education Inc. to provide bedside instruction for a middle school aged student.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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2014-2015 Tuition Students A motion was offered by Mrs. Antognoli and seconded by Mr.
Erbe to approve the following seven tuition students for the 2014-2015 school year:
Grade 1
Grade 3
Grade 4
Grade 6
Grade 7
I.M.
A.V.
M.B.
D.S.
M.B.
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R.K.
D.S.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Choral Music Instructor A Motion was offered by Mrs. Antognoli and seconded by Mr.
Hinds to retroactively approve Emma Fretz as Choral Music Instructor effective September
1, 2013 at a rate of $44 per completed session.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Black Seal License Course A Motion was offered by Mrs. Antognoli and seconded by Mr.
Hinds to approve Marc Rodgers to complete the black seal license course with fifty percent
($275) payable now and fifty percent ($275) payable after one year contingent on
successfully passing the exam.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Waive Aftercare Costs A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds
to waive all aftercare fees to one family for the balance of the 2013-2014 school year.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
RECOMMENDATIONS FROM THE BOARD SECRETARY/BUSINESS
ADMINISTRATOR
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Approval of Minutes A Motion to waive the public reading and approve the minutes of the
following:
January 7, 2014 – Regular and Reorganization Meeting, Open and Executive Session
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A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to approve the
following three items:
1.
Financial Reports: Accept the Financial Reports of the Board Secretary and
Treasurer of School Monies for the period ending December 31, 2013, as
reconciled.
2.
Certification of No Over-expenditures: Pursuant to NJAC 6A:23-2.22 (c)
3-4, accept and certify the Budget Appropriations Report for the month ending
December 31, 2013 certifying no line item account has been over-expended
through payments or contractual orders in violation of NJAC6A:23-2.22 (b)
and sufficient funds are available to meet the financial obligation of the Bay
Head Board of Education.
3.
Board Certification: Recommend acceptance that through the adoption of
this resolution, the Bay Head Board of Education, pursuant to N.J.A.C. 6A:
23-2.11 (c) 4, certifies that as of December 31, 2013 after review of the
Secretary’s monthly financial report (appropriations section) and upon
consultation with the Business Administrator that to the best of our
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knowledge, no major account or fund has been over expended in violation of
N.J.A.C. 6A:23-2.11 c(4) i.-vi and that sufficient funds are available to meet
the district’s financial obligations for the remainder of the fiscal year.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to approve the
following two items:
List of Bills Motion to approve RESOLUTION:
BE IT RESOLVED by the Board of Education of Bay Head that bills totaling
$232,851.39 for the 2013-2014 school year to be paid, and the Secretary and
President be hereby authorized and directed to draw orders on the Treasurer for the
payment of same, if and when funds are available.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Line Account Transfers A Motion was offered by Mrs. Antognoli and seconded by Mr.
Hinds to approve Line Account transfers for the 2013-2014 school year in the amount of
$38,500.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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2014-2015 Tuition Rates A Motion was offered by Mrs. Antognoli and seconded by Mr.
Hinds to approve the following tuition rates for the 2014-2015 school year in accordance
with board policy and state imposed CAP and to offer a five percent discount to tuition paid
in full by August 1st.
1st Child Kindergarten – Eighth Grade
$4,820 (prior year $4,724)
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2 Child Kindergarten – Eighth Grade
$4,132 (prior year $4,052)
3rd Child Kindergarten – Eighth Grade
$4,020 (prior year $3,944)
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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MOTION WITHDRAWN
Financial Advisor Agreement A Motion to approve an Agreement with Acacia Financial
Group to serve as Financial Advisor to the Bay Head Board of Education.
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MOTION WITHDRAWN
Bond Counsel A Motion to approve an Agreement with McManimon, Scotland and
Baumann to serve as Bond Counsel for capital improvements to the Bay Head Elementary
School for the anticipated referendum date of September 30, 2014.
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Authorization Execution & Delivery of Section 15 Grant Agreement- Electrical
Upgrades SDA Project# 0210-020-014-G2IU (Grant #G5-5650)
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A motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to authorize resolution
for the execution and delivery of the Section 15 Grant Agreement to the State of New Jersey,
School Development Authority as follows:
BE IT RESOLVED by the Bay Head Board of Education to authorize execution and delivery
of the Section 15 Grant Agreement, Electrical Upgrades Project #0210-020-14-G2IU,
Grant number G5-5650, total project cost is $242,000. Local Share is $145,200 and State
Share is $96,800 to the State of New Jersey Schools Development Authority, along with the
required Application and Documentation.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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Delegation of Authority of Section 15 Grant Agreement – Electrical Upgrades SDA
Project# 0210-020-014-G2IU (Grant #G5-5650)
A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to authorize that Mrs.
Patricia Christopher, School Business Administrator, to supervise the Electrical Upgrades
Project and Financing Section 15 Grant Agreement, as follows:
BE IT RESOLVED by the Bay Head Board of Education to approve the delegation of
authority to Mrs. Patricia Christopher, School Business Administrator for supervision of the
School Facilities Project, Electrical Upgrades, SDA Project Number 0210-020-14-G2IU,
Grant Number G5-5650, total project cost $242,000, Local Share is $145,200 and State Share
is $96,800.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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MOTION WITHDRAWN
Recondition Elevator (DOE Project #0210-020-14-1004-G04) - Acceptance of the
Preliminary Eligibility Cost Determination
A Motion to approve the following RESOLUTION:
BE IT RESOLVED by the Bay Head Board of Education to approve the acceptance of the
Preliminary Eligible Cost Determination of School Facility Project Recondition Elevator at
the Bay Head Elementary School (DOE Project # 0210-020-14-1004-G04).
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Spiezle Architectural Group – Electrical Relocation and Fire Alarm Replacement
Projects (14E001)
A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to approve an
Agreement with the Spiezle Architectural Group to provide professional services Electrical
Relocation and Fire Alarm Replacement Projects as presented. (Spiezle Commission Number
14E001) in the amount of $19,500.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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MOTION WITHDRAWN:
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Spiezle Architectural Group – Amended Proposal for Additions and Alterations at the
Bay Head Elementary School (13K070)
A Motion to approve an amended Agreement with the Spiezle Architectural Group to provide
professional services for the Additions and Alterations at the Bay Head Elementary School as
presented (Speizle Commission #13K070).
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NJSIG 2014 Safety Grant
A Motion was offered by Mrs. Antognoli and seconded by Mr. Hinds to approve the
following RESOLUTION:
BE IT RESOLVED the Bay Head Board of Education hereby approves the submission of
grant application 2014 Safety Grant Program through the New Jersey Schools Insurance
Groups’ MOCSSIF Sub fund for the purpose described in the application, in the amount of
$1,190.87 for the period July 1, 2014 through June 30. 2015.
AYE: CORNELLL, ERBE, HINDS, ANTOGNOLI
NAY: NONE
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New Business
2013-2014 Academic Calendar
Dr. Ravally advised the board that the 2013-2014 needs to be amended to add a day due to
inclement weather. He suggested that if there are no more snow days that we add the day to
the end of the year. If there are more snow days he suggested possibly taking time off of
spring break. The board decided to wait until the next meeting before making a decision on
the amendment to the calendar.
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2014-2015 Budget Calendar
The board was advised of the following 2014-2015 school year budget calendar:
Budget Workshop
March 13, 2014
Public Hearing on the 2014-2015 Budget May 5, 2014
March 20, 2014 Budget due to county office
April 24, 2014 – earliest public hearing date
May 7, 2014 – latest public hearing date
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Old Business
Nothing at this time.
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Superintendent’s Report
Dr. Ravally reported the following:
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A. Enrollment as of February 21, 2014
Bay Head School
138 students
Point Pleasant Beach High School 29 students
Budget Workshop – February 27, 2014
Out of District
Total
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4 students
171 students
B. Principal’s Monthly Report was attached for the board’s review
C. Workshop Requests were attached for the board’s review.
D. Professional Workshop Reports were attached for the board’s review.
E. Dr. Ravally presented the State Performance Report for the 2012-2013 school year.
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Public Comment on Agenda Items
Sixth grade teacher, Mrs. Galarza thanked the board for approving the trip to Longwood
Gardens for sixth through eighth grade students. Mrs. Galarza added this was part of the
“Get Fit For Science Day”.
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Adjourn Meeting At 8:20 PM A Motion was offered by Mrs. Antognoli, seconded by Mr.
Hinds and unanimously carried to adjourn the meeting.
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Laurie M. Considine
Board Secretary