Pasco-Hernando State College
RFP #16-02 Custodial Services
Addendum #1
Page 1 of 3
Publish Date: 4/15/16
Addendum
1.
Addition to Special Provisions, page 31. Proposed Fee Schedule Form 9 has been REVISED adding Spring Hill
Campus home/building as described below. REVISED Proposed Fee Schedule Form 9 is attached.
Spring Hill Campus (Spring Hill)
Property interior includes a temperature controlled home/building located on an adjacent lot to the Campus. Building consists of a
kitchen, living room, dining area, three (3) bedrooms, two (2) bathrooms and laundry area for a total of 1734 sq. ft. of space with
carpet or tile flooring. There is a 200 sq. ft. addition and a 190 sq. ft screened enclosure. Building interior equals 2124 sq. ft. Building
interior to be cleaned (dust, mop, vacuum, wash windows, clean bathrooms and kitchen, sweep screened area and remove cobwebs)
four (4) times per year.
2.
Campus Restroom Fixture Chart, page 20 REVISED. Corrected fixture count (highlighted in yellow) and
Miscellaneous Sinks defined:
Campus Restroom Fixtures
West Campus
North Campus
Porter Campus at
Wiregrass Ranch
Spring Hill Campus
East Campus
Sinks
183
39 47
102 59
51 40
83 66
Toilets
170
42
57
45 46
68 67
Urinals
43
8
14
43 9
18 15
Showers
32 45
24
3
02
22 24
91
8 16
27 56
12 30
2 25
*Misc. Sinks
*Miscellaneous sinks include: kitchen and lab sinks
Question and Answer Addendum
Questions Regarding Current RFP #16-02:
1. Does the College require a Bid/Proposal Bond as part of this RFP for Custodial Services?
No, there is not a bid/proposal bond requirement.
2.
Does the College have any new construction planned?
No, there is no new construction planned at this time.
3.
Are there areas on the campuses where an articulating lift cannot access the building/windows for power washing
and/or window cleaning?
No, care must be taken moving the articulating lift across sidewalks to prevent damage but the articulating lift can access
all buildings.
4.
Could you provide floor plans for each building on all of the campuses?
For security reasons, the College does not distribute floor plans.
Pasco-Hernando State College
RFP #16-02 Custodial Services
Addendum #1
Page 2 of 3
Publish Date: 4/15/16
5.
Which campuses have a washer/dryer hookup? If there is a campus without it, would one be able to be installed? Who
would bear the cost of this?
The College does not have provisions for washer/dryer hookups. The custodial services company is responsible for
outsourcing the cleaning of their mops, rags, etc.
6.
Do all full-time employees at each campus work the same number of hours and how many hours would that be? (RFP
16-02 page 17)
Page 17 of the RFP references the staffing levels provided by the current contracted custodial services vendor. Each
Proposer would need to determine staffing levels and the schedule of hours needed to fulfill the College’s needs based on
the Scope of Work provided in the RFP.
7.
Interior or exterior mats? How many walk-off mats are currently used at each campus and what are the sizes? (RFP
16-02 page 27)
Vendor shall provide interior walk-off mats (RFP 16-02 page 25). Current *approximate size and *quantities per campus
provided in chart below.
Campus *Quantities
*Interior
Walk-off
mat size
West Campus,
New Port
Richey
North
Campus,
Brooksville
2x3
Porter Campus
at Wiregrass
Ranch, Wesley
Chapel
Spring Hill
Campus, Spring
Hill
East Campus,
Dade City
15
3
3x3½
3x4
12
2
2
1
3x5
3x10
3x20
2
15
4x5
4x6
20
10
28
15
7
1
1
4x10
5x8
16
1
11
6x8
6x9
13
3
*College
Wide Total
*College Wide
Totals Per Size
15
3
14
17
2
1
1
54
1
11
56
3
178
8.
Porter Campus at Wiregrass Ranch (Wesley Chapel), is the special articulating lift for cleaning the interior or the
exterior of the windows? (RFP 16-02 page 31)
A special articulating lift would be required to clean the exterior windows.
9.
Does the Incumbent currently sub-contract for window cleaning services at the Porter Campus. If so could provide
the sub-contractor name?
The College does not require that a sub-contractor is used. Currently this service is sub-contracted with DPI Pressure
Washing.
Pasco-Hernando State College
RFP #16-02 Custodial Services
Addendum #1
Page 3 of 3
Publish Date: 4/15/16
9.
What is the restroom fixture count by category for each building at each campus?
*Miscellaneous sinks include: kitchen and lab sinks
West Campus,
New Port
Richey
Building No.:
A
B
C
D
E
G
H
I
J
K
L
M
N
R
S
Total
North
Campus,
Brooksville
Building No.:
A
B
C
D
Total
Porter
Campus at
Wiregrass
Ranch,
Wesley Chapel
Building No.:
A
B
C
D
F
Total
Spring Hill
Campus,
Spring Hill
Building No.:
A
B
C
D
E
G
Total
East Campus,
Dade City
Building No.:
A
B
C
E
F
Firing Range
Total
Restroom
Sinks
Toilets
Urinals
Showers
*Miscellaneous
Sinks
2
14
20
12
2
15
8
4
16
18
15
24
14
6
13
183
2
10
19
8
2
17
12
4
14
15
10
24
11
6
16
170
0
2
5
2
0
4
4
2
5
7
5
3
0
1
3
43
0
0
0
0
1
0
2
0
0
25
15
1
1
0
0
45
1
3
3
0
1
1
1
3
0
2
1
75
0
1
1
91
Restroom
Sinks
Toilets
Urinals
Showers
*Miscellaneous
Sinks
22
16
7
2
47
18
16
6
2
42
4
2
2
0
8
2
0
0
2
4
13
1
2
0
16
Restroom
Sinks
Toilets
Urinals
Showers
*Miscellaneous
Sinks
10
7
9
31
2
59
10
7
9
29
2
57
2
2
2
8
0
14
0
0
0
1
2
3
2
1
2
50
1
56
Restroom
Sinks
Toilets
Urinals
Showers
*Miscellaneous
Sinks
8
7
9
2
12
2
40
9
7
10
2
16
2
46
1
2
2
0
4
0
9
0
0
0
0
0
2
2
2
1
1
13
12
1
30
Restroom
Sinks
Toilets
Urinals
Showers
*Miscellaneous
Sinks
26
5
5
22
6
2
66
26
8
6
19
6
2
67
8
2
2
3
0
0
15
0
20
0
2
2
0
24
16
1
1
5
2
0
25
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9– Page 1 of 6
Tab 2
Price Proposal guidelines:
The pricing will be broken into two (2) sections. All set up activities labor cost services are all inclusive and
included in the costs.
1. Interior detailed cleaning gross square feet. These spaces will be cleaned on a daily basis per scope of
work in this RFP. The Spaces excluded from this contract are shown on the marked up facilities data
base (minus sign with color coded blue). Examples of spaces excluded from this contact are electrical,
mechanical, communications and storage rooms, warehouse space, kitchen areas, chiller plant, dugouts,
etc.
2. Exterior general cleaning gross square feet of all covered walkways, stairways, gazebos, picnic and park
bench areas are marked on facilities data list (color code red). These spaces will be cleaned per the scope
of work in this RFP. *Porter Campus at Wiregrass Ranch facilities data list includes non-cleaning (color
code purple for Parking Garage power washing).
Campus
Campus GSF
Deleted GSF
(non-cleaning)
East Campus
164,786
Price per GSF
Subtotal costs
42,708
North Campus
118,359
Price per GSF
Subtotal costs
21,158
West Campus
337,935
Price per GSF
Subtotal
82,140
Spring Hill
Price per GSF
Subtotal
26,138
102,170
Interior
Cleaning GSF
(#1 Above)
Exterior
Cleaning
GSF
(#2 Above)
Annual Cost
92,057
$
$
30,021
$
$
$
69,935
$
$
27,266
$
$
$
218,113
$
$
37,682
$
$
$
69,124
$
$
6,908
$
$
$
Porter Campus *
327,554
215,354
108,900
29,097
Price per GSF
$
$
Subtotal
$
$
$
*Sq Ft for Terrace; is considered to be within the 25 ft from building area. 4 x per year (25,797 GSF)
Total Cost
Provide the annual price increase index/criteria after the
first year:
$
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9 – Page 2 of 6
Tab 2
Price Proposal guidelines:
Price Proposal for service beyond those assigned in base contract
1.
2.
3.
4.
Contract labor per hour: (Example) Emergency hurricane or flooding clean up services.
Carpet cleaning per square feet: Extra square feet beyond base contract.
Upholstery cleaning per chair.
Cost to strip and wax VCT flooring per square feet: (Example) New constructed area to be stripped
and waxed.
5. Cost to pressure wash exterior building surfaces per square feet: (If additional pressure washing is
needed)
6. Cost to pressure wash sidewalks per linear fee. (If additional pressure washing is needed)
*Contractor responsibility to confirm total quantities.
Contract labor (1)
Per Hour
$
Carpet cleaning (2)
Per Square Feet
$
Upholstery cleaning (3)
Per Chair
$
Strip and wax VCT floors (4)
Per Square Feet
$
Pressure washing exterior building surfaces (5)
Per Square Feet
$
Pressure washing exterior building surfaces (6)
Per Linear Feet
$
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9 – Page 3 of 6
Tab 2
Price Proposal guidelines:
Pressure Washing Pricing Beyond those Assigned in the Base Contract
1. Pressure washing of all exterior building surfaces including canopies, covered walkways, windows,
soffits, all brick surfaces, etc. per scope of work in this RFP. Price out one full cleaning per year.
The “Itemized Exterior Building Pressure Washing Annual Cost” sheets must be completed and
totals transferred to the “Summary of Exterior Pressure Washing” table below. This work is
beyond the normal cleaning of building surfaces.
East Campus
Pressure Wash Exterior
Buildings Surfaces once per
year (#1 Above)
$
$
North Campus
$
$
West Campus
$
$
Spring Hill
$
$
Porter Campus
$
$
Total
$
$
Campus
Annual Cost Summary
2. Pressure washing all exterior sidewalks, and building entrances. Price one full cleaning per year.
(This work is beyond the normal cleaning of the sidewalks (25) feet away from buildings).
*Contractor responsibility to confirm total quantities.
Pressure Wash Exterior
Sidewalks once per year
(#2 Above)
Campus
Annual Cost Summary
East Campus
$
$
North Campus
$
$
West Campus
$
$
Spring Hill
$
$
Porter Campus
$
$
Total
$
$
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9 – Page 4 of 6
Tab 2
Price Proposal guidelines continued:
3. Semi Annual pressure washing Porter Campus at Wiregrass Ranch parking garage (207,538 square
feet). This work is beyond the normal cleaning of building surfaces.
Pressure Wash Parking Garage
(#3 Above)
Campus
Porter Campus
$
Semi Annual Cost
$
Itemized Exterior Building Pressure Washing Annual Costs
East Campus
Building Letter
A
B
C
D
E
F
Building #
1
2
3
4
5
6
Building Name
ADMINISTRATION/CLSS RM/DEM
WELDING & FACILITIES
LIBRARY
PHYSICAL ED
PST BUILDING
FIRING RANGE (all buildings)
GARBAGE BIN AREA
TOTAL
Annual Cost
Building #
1
2
3
4
Building Name
ADMINISTRATION/CLASSROOMS
CLASS ROOMS
LIBRARY AND BRIDGE
FACILITIES
4 PORTABLES
GARBAGE BIN AREA
TOTAL
Annual Cost
North Campus
Building Letter
A
B
C
D
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9 – Page 5 of 6
Tab 2
Itemized Exterior Building Pressure Washing Annual Costs
West Campus
Building Letter
A
B
C
D
E
G
H
I
J
K
L
M
N
R
S
Building #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Building Name
ADMINISTRATION/CLASSROOMS
STUDENT SERVICES/CLASSROOMS
COLLEGE STORE/CAFE
TECHNOLOGY BUILDING
ADMINISTRATION BUILDING
CLASSROOM BUILDING
AUDITORIUM
FACILITIES BUILDING
LIBRARY
PHYSICAL EDUCATION FACILITY
FIELD HOUSE
ALLIED HEALTH
TODAYCARE (CHILD CARE CENTER)
CONFERENCE CENTER
INSTRUCTIONAL CENTER
GARBAGE BIN AREA
TOTAL
Annual Cost
Building #
1
2
3
4
5
6
7
Building Name
ADMINISTRATION
CONFERENCE CENTER
LIBRARY
SCIENCE LABS
TECHNOLGY
CHILLER PLANT
FACILITIES BUILDING
GARBAGE BIN AREA
TOTAL
Annual Cost
Spring Hill Campus
Building Letter
A
B
C
D
E
F
G
Porter Campus at Wiregrass Ranch
Building Letter
A
B
C
D
Building #
1
2
3
4
Building Name
ADMINISTRATION/COLLEGE STORE
CONFERENCE CENTER
LIBRARY/TLC
CLASSROOM/LAB BUILDING
GARBAGE BIN AREA
TOTAL
Annual Cost
PASCO-HERNANDO STATE COLLEGE
Custodial Services RFP #16-02
REVISED Proposed Fee Schedule Form 9 – Page 6 of 6
Tab 2
Annual Exterior Window Cleaning for windows on 2nd Floors and above on all buildings
where 2nd Floor and above windows are not accessible from walkways/hallways or
landings.
Campus
Annual Exterior Window Cleaning
as described above and in Scope of
Work
East Campus
$
North Campus
$
West Campus
$
Spring Hill
$
Porter Campus*
$
Total
$
*Porter Campus at Wiregrass Ranch is unique, requiring a special articulating lift to a minimum of 120
feet for cleaning the windows starting on the 2nd floor to the 7th floor. Window cleaning includes all
stairwell windows.
Quarterly Interior *Cleaning of Home/Building located on an adjacent lot to the Spring
Hill Campus, Spring Hill
Campus
*Interior
Cleaning
GSF
Quarterly
Cost
Annual Cost
Spring Hill
2,124
Home/Building
Price per GSF
$
Subtotal $
$
Total Cost
$
* Property interior includes a temperature controlled home/building located on an adjacent lot to the Campus.
Building consists of a kitchen, living room, dining area, three (3) bedrooms, two (2) bathrooms and laundry area
for a total of 1734 sq. ft. of space with carpet or tile flooring. There is a 200 sq. ft. addition and a 190 sq. ft
screened enclosure. Building interior equals 2124 sq. ft.
* Building interior to be cleaned (dust, mop, vacuum, wash windows, clean bathrooms and kitchen, sweep
screened area and remove cobwebs) four (4) times per year.