IDE Graduation Manual
Master of Science Integrated Product Design
Master of Science Design for Interaction
Master of Science Strategic Product Design
Faculty of Industrial Design Engineering
Delft University of Technology
August 2011
(to be laid down by Board of Examiners in first week of September)
TU Delft / IDE / O&S Department
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Index
1
Introduction
4
2
Graduating at the Faculty of Industrial Design Engineering
2.1 Mission statement of the Faculty of Industrial Design Engineering
2.2 Three Master programmes
2.3 Preparation for Graduation: GPS Week 3 and the Return to Base day
2.4 The Graduation Project: the final piece of the Master‟s degree programme
2.5 Internal and external Graduation Projects
2.6 Admission requirements
2.7 Graduation Support Center
5
5
5
6
6
6
7
7
3
Procedures and rules
8
3.1 Finding a graduation subject and position
8
3.1.1 GPS Week 3
8
3.1.2 Return to Base
8
3.1.3 Graduation report database
9
3.1.4 Graduation subject requirements
9
3.1.5 Finding a graduation subject and position
10
3.1.6 Executing a Graduation Project abroad
10
3.2 Composing a Supervisory Team
10
3.2.1 Registering as a Graduating Student
11
3.3 The Graduation Assignment
12
3.3.1 Draft Graduation Assignment and Form for graduation assignment and study
progress
12
3.3.2 Graduation Assignment
12
3.3.3 Formal approval of the Graduation Assignment
12
3.4 The Graduation Project
13
3.4.1 Finding a workplace
13
3.4.2 Agreement with external party
13
3.4.3 Milestones, meetings and work plan
14
3.4.4 Green-light meeting
14
3.4.5 Application for examination by the Chair
15
3.4.6 Administrative obligations for the student
16
3.4.7 Graduation Deliverables
17
4
Examination of the Graduation Project
4.1 Thesis
4.2 Preliminary mark
4.3 Public presentation
4.4 The MSc examination, final mark and cum laude
4.5 Evaluation
4.6 Awarding the degree
19
19
19
19
20
20
20
5
Entering into an agreement with an external party
5.1 General
5.2 BNO Regulations
5.3 Payment
5.4 Copyright
5.5 Models and prototypes
22
22
22
23
23
23
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5.6
5.7
5.8
Intellectual property rights, the Dutch Patents Act
Liability
Confidentiality
5.8.1 Confidentiality of Graduation Project results
5.8.2 Confidentiality of company information
Appendix 1
Appendix 2
Appendix 3
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24
25
25
25
27
28
30
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1 Introduction
This IDE Graduation Manual provides information on the Graduation Project: the final
project that completes each of the three Master programmes offered by the Faculty of
Industrial Design Engineering (IDE) at Delft University of Technology (TU Delft):
 Integrated Product Design (IPD)
 Design for Interaction (DfI);
 Strategic Product Design (SPD)
This Graduation Manual is meant for students and staff who are preparing for, or are
involved in, the Graduation Project. In the case of an external Graduation Project, it can
also be used as a source of information by the external company or organisation where
an IDE student is carrying out the Graduation Project.
This manual discusses the most relevant aspects of the Graduation Project, from the
preparatory work to the procedures for awarding the Master‟s degree.
Checklists and examples of a number of important documents required during the
process are enclosed.
Students who encounter problems finding a graduation project, or who encounter
problems during the graduation project that cannot be solved in consultation with the
guiding team members (the Supervisory Team), are urged to consult the Graduation
Support Centre (§ 2.7).
For a digital version of this document and all documents relevant for graduation, please
consult the IDE student portal > IDE graduation.
For information on this Graduation Manual, please contact TU Delft | Faculty IDE |
Education & Student Affairs Department (Afdeling Onderwijs & Studentzaken O&S) |
Landbergstraat 15 | 2628 CE Delft | E-mail: j.j.a.m.vaneijk@tudelft.nl
TU Delft / IDE / O&S Department
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2 Graduating at the Faculty of Industrial
Design Engineering
This chapter provides information about the role of the Graduation Project within the
Master programmes, the different types of graduation, the admission requirements and
the Graduation Support Centre.
2.1 Mission statement of the Faculty of Industrial Design Engineering
The field of industrial design engineering consists of all activities concerning
methodical and creative innovation and the development of consumer goods, or
parts thereof. The objectives of the Faculty of IDE are described in the mission
statement (2004):
Creating successful products people love to use.
Our mission is to contribute to the knowledge, skills, methods and professional
attitudes in the field of integrated product development. We aim to achieve this
through education and research at an internationally recognised scientific level, as
befits our status as part of Delft University of Technology. The Faculty of
Industrial Design Engineering's concern is to study, innovate and improve the
development of durable products and their related services for people, on the
basis of the balanced interests of users, industry, society and the environment.
2.2 Three Master programmes
The



Faculty of IDE offers three Master programmes:
Integrated Product Design (IPD);
Design for Interaction (DfI);
Strategic Product Design (SPD).
There are three possible fields of specialisation within the IDE Master
programmes:
 Master specialisation in Medisign (IPD and DfI Master‟s only);
 Master specialisation in Automotive (all three Master‟s programmes).
 Master specialisation in Retail Design (all three Master‟s programmes).
In addition, it is possible to take a TU Delft Master annotation in the field of:
 Technology in Sustainable Development (all three Master‟s programmes);
 Entrepreneurship (all three Master‟s programmes).
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2.3 Preparation for Graduation: GPS Week 3 and the Return to Base
day
To ensure a timely start on the Graduation Project the student will attend Generic
and Professional Skills (GPS) Week 3 in the first week of the third semester which
is about preparation for graduation (§ 3.1.1). During the remainder of the third
semester students will search for a graduation project and start executing the
project. In the beginning of the second quarter of the third semester all students
will need to attend the Return To Base day (§ 3.1.2)
2.4 The Graduation Project: the final piece of the Master’s degree
programme
The Graduation Project is worth 33 ECTS credits, the equivalent of 22 weeks of
study. 3 EC are allocated in the second quarter of the third semester and 30 EC
are allocated in the fourth semester. The Graduation Project can be started in
both the Autumn and Spring semester.
The Graduation Project gives the student the opportunity to show that he/she is
worthy of the academic title “Master of Science” and that he/she fulfils the
requirements of the Master‟s degree programme. This implies that the student
must demonstrate his/her knowledge and skills as an independent industrial
design engineer to execute a complex project.
The Graduation Project can be seen both as the culmination of the student‟s work
and as an academic and personal learning experience. The emphasis is therefore
not only on testing competencies, but also on the development of the student‟s
knowledge, understanding and skills during the project.
The Graduation Project is considered to be a stepping stone to a future
professional career. A high level of independence is therefore expected from the
student in the planning and execution of the assignment and in the acquisition of
knowledge, understanding and skills.
Study goals
The student will acquire knowledge, understanding and skills at an academic
Master‟s level with respect to independently planning and executing a design
and/or research assignment. On completing the Graduation Project, the student
will be able to:
 Plan, organise and execute a design or research project;
 Independently manage a design or research project;
 Cooperate with other professionals;
 Document and report the results of a design or research project (both in
writing and orally);
 Acquire specific knowledge on the subject of a design or research project.
2.5 Internal and external Graduation Projects
Internal Graduation Project:
 This is either a research project at one of the IDE Faculty‟s research groups,
or a design project executed at the IDE Faculty.
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External Graduation Project:
 This is a Graduation Project at an industrial, commercial, government or
semi-government body or research company outside TU Delft‟s IDE Faculty.
2.6 Admission requirements
It is essential that the student meets the admission requirements before actually
starting work on a Graduation Project. This is to ensure that the student has the
requisite level of ability at the beginning of the project.
During the execution of the Graduation Project, the student must be registered as
a student of the Faculty of Industrial Design Engineering.

Students may start the graduation project on condition that they have
finished at least the complete first year of the MSc (60 EC).

Students who started in September 2007 or before should (also) have
finished their BSc degree.
If a student starts the Graduation Project in his/her fourth semester it is strongly
recommended to have finished all other courses in the MSc programme.
(See also Article 9 of the Implementation Regulations, the appendix to the
Teaching and Examination Regulations.)
2.7 Graduation Support Center
The Graduation Support Center provides help, advice and expertise to students
who are preparing or executing a graduation project.
Students can for instance contact the Graduation Support Center if they have
questions regarding study planning, contracts, patents or the graduation
procedure. Apart from that, students can contact the Graduation Support Center if
they have doubts whether their proposed graduation assignment is suitable for
their MSc programme or whether the level and magnitude of the assignment is
appropriate.
Students who have problems finding a Graduation Project after attending GPS
week 3, are also advised to contact the Graduation Support Center.
During the fourth semester the Graduation Support Center functions as a help
desk. Students who, during the Graduation Project, encounter problems that
cannot be solved in consultation with the Supervisory Team, are urged to consult
the Graduation Support Center (graduationsupport-io@tudelft.nl).
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3 Procedures and rules
This chapter describes the procedures and rules that need to be followed during the
preparation phase of the Graduation Project and the Graduation Project itself. These
include requirements for the graduation subject, rules concerning the formation of a
Supervisory Team, rules regarding the approval of the Graduation Assignment and rules
concerning the execution of the Graduation Project.
A large number of people and departments are involved in these procedures and rules,
each with their own specific obligations and concerns. In the end, however, the sole
responsibility for the correct completion of the course and the project and compliance
with all relevant regulations and procedures lies with the graduating student
himself/herself. He/she alone is the project leader of his/her graduation process.
3.1 Finding a graduation subject and position
The first step towards finding a suitable graduation subject and position is to
register in Osiris for GPS week 3. (For the graduation project itself registration in
Osiris is not necessary.)
3.1.1 GPS Week 3
The GPS week 3 takes place in the first week of the student‟s third semester.
The objective of this week is to get the student started to find and develop a
suitable graduation project; conform his/her interests and competences and
acceptable for the examination board. During the week students will create a
personal profile to know their interests and capabilities, they will gain
information on how to write a project proposal of good quality and how to
find a supervisory team. They will develop strategies to find a project and
they will gain insight in the procedural aspects of finding and setting up a
Graduation Project. During his/her third semester the student searches for a
Graduation Project and starts working on the Graduation Project part-time (3
EC of the 33 EC of the graduation project are allocated in semester 3.)
3.1.2 Return to Base
After having attended GPS week 3 the student is obligated to attend the
Return to Base day, which takes place in the second week of the second
quarter of the third semester. On this day students will discuss their progress
regarding the acquisition of a suitable graduation subject and position.
Furthermore they will be informed about new/actual information regarding
graduation. The day also provides the student with an opportunity to learn
from the experiences of others on how to search for a project and how to
contact companies.
The student will have to attend the Return to Base day every semester until
his/her graduation project has been approved by the examination board.
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3.1.3 Graduation report database
To obtain an idea of the possible range of projects, students can consult
other, previous graduation reports:
Full-content reports
o Report numbers 1 – 1999 (1963 – 1998), hard copies: consult on
request; apply to the O&S Department;
o Report numbers 2000 – approx. 4000 (1998 – September 2009), hard
copies: consult IDE depot Inzage Afstudeerverslagen, Room IO-1D-34.
o Report numbers from approx. 4000 upwards (from September 2009),
in online database: consult TU Delft Institutional Repository at
http://repository.tudelft.nl/
Summaries only
Report numbers 1818 – approx. 4000 (1998 – September 2009), in online
database: consult the IDE Graduation Summaries Database at IDE Student
portal > IDE graduation > Database of graduation reports.
3.1.4 Graduation subject requirements
An IDE Graduation Project has to meet the following general requirements:
o It must belong to the domain of industrial design engineering and be
relevant to the mission of the IDE Faculty (see 2.1).
o It must be feasible for a student with the knowledge, insights and skills
acquired in his/her Master‟s degree programme.
o It must have the potential to be a fitting culmination of an academic
Master‟s programme, in terms of content and complexity, giving the
student scope to demonstrate his/her competencies and qualities as a
self-reliant, professional industrial design engineer.
o A Graduation Assignment must offer the student the opportunity to
show he/she masters the study goals of the Graduation Project (§ 2.4),
being:
 Plan, organise and execute a design or research project;
 Independently manage a design or research project;
 Cooperate with other professionals;
 Document and report the results of a design or research project
(both in writing and orally);
 Acquire specific knowledge on the subject of a design or
research project.
o In the case of a research project, the Graduation Project has to be
related to the research portfolio of the IDE Faculty.
The Graduation Project should be executed in English (see Article 7,
Teaching and Examination Regulations). If there are reasons to deviate from
this requirement, a substantiated request should be sent to the Board of
Examiners by the Chair of the Supervisory Team.
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Students are permitted to work as a team with other students on a
Graduation Project, provided that each student has an individual and clearly
distinguishable task. In other words, it must be possible to assess each
student on the basis of an individual assignment and an individual result.
3.1.5 Finding a graduation subject and position
There are different ways to find a graduation subject:
o Students can find their own subjects and position. For example, this
can be done by contacting companies where they would like to
complete their graduation project and discussing possibilities.
o Students can use the opportunities available through members of staff
or IDE Company Days (IO Bedrijvenbeurs).
o Students can consult IDE student portal > IDE graduation > Database
of graduation opportunities. This is a web page where staff and
external companies and organisations notify students of the subjects
they have on offer. Note that the opportunities listed have not yet
been formally approved by the faculty.
o If a student does not have a graduation subject or position by the end
of the third semester, the faculty will support the student in finding a
subject and position. The student is required to contact the Graduation
Support Centre (graduationsupport-io@tudelft.nl). If the faculty offers
the student a graduation project and the student does not accept, it is
his/her own responsibility if this delays graduation.
3.1.6 Executing a Graduation Project abroad
If a student chooses to carry out his/her graduation project with an external party
abroad, he/she is subject to the general rules for studying abroad in addition to the
procedures and rules of this Graduation Manual. General preparations include attending
to practical matters relating to foreign language and culture, accommodation, funding
(DUO), insurance, vaccinations, visas and work permits, and scholarships if applicable.
For information on these matters, see the relevant web pages on the IDE Student
Portal.
3.2 Composing a Supervisory Team
A student can contact a possible chair for a Supervisory Team:
 For orientation and acquaintance;
 When he/she has found a subject or project and is looking for guidance or
advice;
 If he/she has yet to find a subject or project, but has a preference for a
project within the area of specialisation of a specific member of IDE staff.
General requirements of a Supervisory Team, applicable to all Master‟s
programmes:
 The Team should cover the expertise in the fields of the graduation subject.
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Internal Graduation Project:
 The Supervisory Team should consist of two members of university staff
(Chair and mentor), both qualified and authorised to assess the Graduation
Project. For staff qualified to act as a chair and/or mentor, consult Blackboard
or the IDE student portal > IDE graduation > Supervisors List IDE.
External Graduation Project:
 The Supervisory Team consists of two members of university staff (Chair and
mentor), both qualified and authorised to assess the Graduation Project, and
one company mentor, representing the external party. This third, company
mentor is not authorised to act as an examiner, but can function as an
advisor;
 Besides the one company mentor it is possible to have an additional
company advisor, his/her role must be purely advisory and he/she will not be
part of the Supervisory Team.
The Supervisory Team is organised by the student, in consultation with the Chair.
Only the two members university staff on the Supervisory Team are mandated by
the Board of Examiners to serve as examiners, not only of the Graduation Project
but also of the student‟s Master‟s programme as a whole. A total of 60 hours per
student is available for supervision of the Graduation Project.
The Chair of the Supervisory Team must be a member of staff at the IDE faculty.
Mentors may be members of staff from other TU Delft faculties or be affiliated to a
Dutch university of a comparable level. The university mentor in the Supervisory
Team must not be an employee (part-time or otherwise) of the company at which
the Graduation Project is executed.
If it is desirable to add a third member of the university‟s staff to the Supervisory
Team, a request for approval has to be submitted to the Board of Examiners. On
approval, this third member is also authorised to act as an examiner for the
Graduation Project.
As long as they provide proper motivation, students are free to consult or seek the
involvement of experts other than the members of the Supervisory Team.
Guidance or advice from university staff not related to IDE is possible, provided no
fees are charged for the work.
3.2.1 Registering as a Graduating Student
When the student has found a chair, his/her first obligation is to register in
person as a graduating student at the departmental office of the Chair‟s
department. During the Graduation Project, this office will take care of all
administrative support services on behalf of the Chair and the graduating
student.
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3.3 The Graduation Assignment
In the third semester the student composes a draft Graduation Assignment.
He/she will go on to complete the Graduation Assignment itself together with the
Supervisory Team, and more specifically, the Chair of the Supervisory Team. The
Graduation Assignment has to be formally approved by the Board of Examiners.
3.3.1 Draft Graduation Assignment and Form for graduation
assignment and study progress
The student starts with the formulation of a draft graduation assignment,
preferably in consultation with the prospective Supervisory Team. After that,
the student downloads the form for graduation assignment and study
progress and fills in the information to be filled in by the student. This form
can be found in appendix 3.
3.3.2 Graduation Assignment
In mutual agreement with the Supervisory Team, the student then builds on
the draft Graduation Assignment, developing it into a Graduation
Assignment. The student includes a planning and indicates whether there is
a part-time part (as for 3 EC of the graduation project are intended to be
allocated in the third semester) and a fulltime part of the graduation project,
or only a fulltime part.
At this stage, the Chair checks whether the graduation subject meets the
requirements stated in Section 3.1.4 and the BNO criteria (Appendix 5).
Once the graduation assignment is approved by the Supervisory Team, the
form for Graduation Assignment and study progress is signed by the Chair of
the Supervisory Team. The student then hands it in at the departmental
office. The departmental office marks the date on which the document is
received and sends it to the O&S Shared Service Centre (SSC O&S). The SSC
O&S checks the progress of the student and sends the document to the
Board of Examiners for approval on content and admission requirements.
The Board of Examiners meet every two weeks. Due to the possibility of
rejection of the Graduation Assignment to the Board of Examiners, it is
important to submit the document as soon as possible but in any case within
3 weeks of the start of the Graduation Project.
3.3.3 Formal approval of the Graduation Assignment
The Board of Examiners evaluates the Graduation Assignment and the
certificate, both on content and admission requirements.
There are three possible outcomes:
o The content of the Graduation Assignment is approved as a basis for a
Graduation Project. This finalises the Graduation Assignment;
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o The content of the Graduation Assignment is conditionally approved.
This means that the Board of Examiners wants the Assignment to be
amended in a particular way;
o The content of the Graduation Assignment is rejected.
In all cases the Board of Examiners‟ approval is given on condition that the
student meets the formal admission requirements for starting the Graduation
Project. These requirements are:
- The student must have finished at least the complete first year of the MSc
(60 EC).
- Students who started in September 2007 or before should have (also)
finished their BSc degree.
The Board of Examiners‟ decision is written on the certificate.
Next, the student and the Chair of the Supervisory Team (via the
departmental office) will be informed of the Board of Examiners‟ decision.
They receive a copy of the certificate, the original of which is filed with the
Board of Examiners.
3.4 The Graduation Project
Once the Graduation Project has officially been approved by the Board of
Examiners the student continues the graduation project according to his/her
planning.
3.4.1 Finding a workplace
There are different ways to find a workplace in which to complete a
Graduation Project:
o In the case of an internal project, the student can apply for a
workplace at the IDE Service Point. The Chair of the Supervisory Team
has to approve this application;
o If the student is carrying out an external project, normally his/her
workplace will be at the premises of the relevant company or
organisation.
3.4.2 Agreement with external party
In the case of an external project, the student is strongly advised to operate
on the basis of a Graduation Contract with the external party, signed before
the start of the Graduation Project. A model contract is available for this
purpose (see Appendix 6 and Section 5). If the company wants to use its
own contract please contact the Graduation Support Center.
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3.4.3 Milestones, meetings and work plan
The student writes a work plan, based on the Graduation Assignment.
During the Graduation Project, a number of meetings need to be planned in
which the student and the Supervisory Team discuss the progress of the
project. It is usual to meet about every 4 to 6 weeks, depending on the
dates set for the milestones.
The Supervisory Team regards the student as “project leader” and “initiator”
throughout the duration of the Graduation Project. The student prepares the
agenda for each meeting and records the items discussed. For preparation of
the meetings, the student sends the work to be discussed to the Supervisory
Team approximately one week in advance. In principle, the student also is
expected to chair the meetings.
If the Graduation Project is to result in the production of a model or
prototype, the student should make a timely agreement with facilities like the
IDE Model Construction and Processing Lab (PMB). In view of the busy
schedule, the standard education programme is given priority at the PMB. All
agreements with the PMB should be made before the green-light meeting.
3.4.4 Green-light meeting
The student plans a green-light meeting with the Supervisory Team at least
six weeks before the expected graduation date.
One week at the latest prior to the green-light meeting, the student is
required to ask the SSC O&S for a “Declaration of accomplishment on
Master‟s courses”, by filling in and submitting the form „request for SSC O&S
Declaration on accomplishment master courses' to osa.io@tudelft.nl. The
form can be found on the student portal: Student portal > IDE > Education
> Graduating > General information > Download documents.
This is a formal declaration prior to the green-light meeting which states
whether or not the student has passed all compulsory courses and sufficient
elective courses (at least 18 ECTS credits) to finish his/her studies. During
the green-light meeting, the Chair ascertains the student‟s progress based on
this declaration.
The Supervisory Team will give the “green light” if it can be expected with
reasonable certainty that the student will complete his/her Graduation
Project within six weeks. A green light is not a guarantee that the student
will pass the degree audit, but students who have obtained a green light at
this stage seldom fail.
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The student will receive a green light to graduate within approximately 6
weeks on condition that:
o all compulsory and elective courses of the Master‟s programme (except
the Graduation Project itself) have been completed; the student must
have obtained all – or more – of the 18 ECTS credit total for electives;
the Chair checks this at the green-light meeting by referring to the SSC
O&S declaration handed in by the student;
o the progress and the standard of the Graduation Project are
satisfactory;
o the draft of the final thesis has been approved by the Supervisory
Team.
At the meeting, expectations with regard to the completion of the Graduation
Project and preparation for the degree audit are discussed and recorded by
the Chair. If the progress or standard of the project is deemed to be
unsatisfactory, a new green-light meeting is scheduled, at which a new or
improved draft of the final thesis must be presented.
At the green-light meeting, a decision on whether or not to request an
embargo on the graduation report has to be taken. For administrative
reasons this decision cannot be taken at an earlier or a later date. In most
cases, the company involved in an external project is the party to request for
such an embargo, but this is not necessarily the case. The graduating
student has to assure that such a request, if relevant, has been received
within 10 working days of the green-light meeting by the IDE Director of
Education, Landbergstraat 15, 2628 CE Delft, attn. Mrs M. von Morgen (see
Sections 3.5.8 and 5.8 for further considerations on embargos and
confidentiality matters).
Another aspect of the green-light meeting is that the Chair, the mentor, the
external party and the student determine the date and time of graduation,
preferably identifying several options. This date should be one which is
realistically attainable, as changing it is a time-consuming process for
everyone involved.
Immediately after the meeting, the Chair informs the departmental office
whether the student has been given the green light. If so, he/she hands over
the initialled SSC O&S Declaration to the office. He/she also informs the
office as to whether an embargo will be requested and passes on the options
for date and time for graduation. The office will look for and book a suitable
graduation location and inform the student of this.
3.4.5 Application for examination by the Chair
On receipt of the Chair‟s notifications following the green-light meeting, the
departmental office will send the IDE Chair Examination Application Form
(Aanvraag ingenieursexamen door chair) to the SSC O&S.
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On receipt of the IDE Chair Examination Application Form, the SSC O&S will
send a letter („B0_IDE Graduation Deliverables_Letter to student‟) with
appendices by regular mail to the student‟s study address, containing
information and instructions regarding obligatory administrative steps the
student has to take (see Sections 3.6.6 and 3.6.7).
Next, on the basis of the SSC O&S Declaration produced earlier, the SSC O&S
performs a last procedural check to see if the student meets all the
requirements to obtain the Master‟s degree, i.e. whether the student has
passed all courses (with the exception of the Graduation Project).
The SSC O&S stamps and signs the IDE Chair Examination Application Form,
together with the words “agreed” or “missing courses: …” and the form is
then sent to the Board of Examiners for formal approval.
The Board of Examiners will decide whether or not to formally approve
graduation on the planned date by signing the form with “approved”,
“approved, provided that …” or “not approved”. In the latter cases, reasons
for the decision will be supplied. Within three weeks of the departmental
office having sent the IDE Chair Examination Application Form to the SSC
O&S, it will be informed of the Board of Examiners‟ decision. The office will
then inform the Chair of the Supervisory Team and the student.
3.4.6 Administrative obligations for the student
On receipt of the letter (B0_IDE Graduation Deliverables_Letter to Student)
from SSC O&S (sent immediately after a positive green-light decision), the
student must immediately fill in and sign all appendices to the letter (see
below for details) and deliver or send them without delay to the IDE Service
Point, Landbergstraat 15, 2628 CE Delft:
o B1_IDE Examination Application Form Student. On this form, the
student declares to having fulfilled all legal and financial obligations;
this will be checked by TU Delft‟s Central Student Administration
(CSA).
o B2_IDE Electives List. Only the electives which the student chooses to
include in this list (minimum of 18 ECTS credits), will be recorded in
his/her diploma supplement. This list will be checked by TU Delft‟s
Shared Service Centre for Education & Student Affairs (SSC O&S).
o If applicable: Attachment: B3_E_IDE Annotation Approval Form
Entrepreneurship or B3_S_IDE Annotation Approval Form TiSD
(Technology in Sustainable Development).
o B4_IDE Inventory Graduation Models + Workplaces. In this document,
the student indicates who owns his/her graduation prototype/model, if
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any, and states the locations where he/she has executed his/her
Graduation Project.
Based on the documents submitted, the SSC O&S will check whether the
student has fulfilled all legal and financial obligations. If all such
requirements have been met, the SSC O&S will apply for the degree
certificate and, if applicable, certificates for the Annotation Entrepreneurship
or TiSD (Technology in Sustainable Development) to be produced.
Furthermore, the diploma supplement will be produced and completed with
the official list of marks, insofar as possible. Due to the time-consuming
nature of all these administrative steps, it is absolutely necessary that the
student submits the requested documents without delay.
3.4.7 Graduation Deliverables
The student is required to hand in the hard copy graduation report plus
appendices and a digital A1 poster (see for specifications below) to all
members of the supervisory team, no later than two weeks before the
graduation date (unless otherwise agreed upon by the members of the
Supervisory Team).
Also, no later than two weeks before the graduation date, the student
has to upload the graduation deliverables (i.e. the graduation report plus
appendices, see below) to the TU Delft Institutional Repository for
Graduation Reports (hereafter referred to as “Delft Repository”) of the TU
Delft Central Library.
Delft Repository is an online database which contains the academic output of
TU Delft. It is the primary digital location for public scientific research and
education publications at TU Delft and contains full text as well as
bibliographic or metadata. Delft Repository is part of a nationwide network of
scientific repositories, coordinated by the Royal Netherlands Academy of Arts
and Sciences (KNAW).
The IDE Faculty decided to add its graduation reports to the Delft Repository
from 1 September 2009. For the present, IDE graduation reports will only be
accessible and visible from computers on the TU Delft campus.
Apart from completing certain metadata (general information on the
Graduation Project, including a summary with a maximum length of 1000
words), the student may upload a maximum of 10 files to the Delft
Repository. Mandatory uploads are:
a. The complete graduation report, preferably in PDF format.
b. Indissoluble appendices to the graduation report, if any, preferably
in PDF format.
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c. At least 2, at most 5 representative images from the graduation
report. The images to be submitted are intended for publication by
the IDE Faculty in bulletins or brochures. They should therefore be
of high quality.
The following guidelines apply: minimum dimensions 1240 x 860
pixels, RGB or CMYK, preferably in TIFF or JPEG format
d. A digital poster (A1 size). If required, the IDE Faculty will use this
digital poster to produce a physical poster for exhibition purposes.
See the student portal for guidelines and a template: Student portal
> IDE > Education > Graduating > General information
> Download documents.
Uploading graduation deliverables to the Delft Repository is mandatory, even
if the thesis is to remain confidential for a designated period and an embargo
has been requested or granted by the IDE Faculty. However, these
confidential reports will not be accessible or visible for the duration of the
embargo (normally 12 months), see Section 5.8. If an embargo applies, the
student should send proof of a requested or granted embargo to
afstudeerrepository-io@tudelft.nl before uploading his/her thesis.
The graduating student is responsible for the content of his/her graduation
report and appendices and for uploading these data to the Delft Repository.
The IDE Education & Student Affairs Department O&S is responsible for
carrying out a final check on the metadata and the deliverables. The Delft
Repository Team at TU Delft Library is responsible for publication of the
graduation report and appendices online.
On the subject of copyright, submitting the thesis and appendices to Delft
Repository implies that:
o The author (the student) grants the TU Delft Library the licence to
perpetually publish the full text of the thesis on the Delft Repository
website;
o The author retains the copyright to the thesis;
o There are no obligations whatsoever which prevent the publication of
the thesis on the Delft Repository website;
o The author is responsible for all statements in the thesis.
The Master‟s degree certificate will only be issued once the student has met
all of the above-mentioned conditions.
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4 Examination of the Graduation Project
The final examination procedure for graduation consists of assessing the thesis,
determining a preliminary mark, a public presentation based on the thesis, the degree
audit (determining the final mark and notice of distinction/cum laude), an evaluation
meeting and awarding the diploma. This is the final phase of the Master‟s degree
examination procedure; the administrative check on all other courses and constituent
marks has, by this time, already been conducted and approved by the Board of
Examiners. This final examination procedure therefore leads directly to the awarding of
the MSc degree.
4.1 Thesis
The thesis is a report of the Graduation Project and its results. It forms the most
important basis for the assessment of the project. Students should realise that the
thesis must meet the accepted academic standards as regards content, structure,
scientific referencing and language. It should provide a good insight into the
project in terms of objective, methods and results.
4.2 Preliminary mark
The Supervisory Team establishes an indication of the mark for the Graduation
Project prior to the presentation, based on the thesis, the digital A1 poster and the
team‟s impression of the student during the project. (See the study goals for the
criteria of assessment in §2.4).The company representative has no formal say in
the decision on the mark.
4.3 Public presentation
The public presentation gives the student the opportunity to present his/her
Graduation Project to everyone involved and to family, friends and other
interested individuals. The public presentation can have a modest influence on the
final mark for the Graduation Project. Within a maximum of 45 minutes, the
student will present the objective, methods, concepts and results of his/her
project and will answer questions from the audience. The presentation, which
must be given in English, is a compulsory part of the examination.
The presentation is open to the public. If a company is involved in the Graduation
Project and this company has requested for confidentiality, the Supervisory Team
and the Education Board take a decision as to the public nature of the
presentation and/or disclosure or non-disclosure of certain data and/or project
results.
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The public presentation is held at TU Delft, preferably at the IDE Faculty. Any
request to hold the presentation elsewhere will be decided on by the Education
Board.
4.4 The MSc examination, final mark and cum laude
If the Graduation Project is executed to the satisfaction of the Supervisory Team,
the student meets all the requirements of the MSc examination. Next, in a 15minute session attended only by the Supervisory Team, the members affiliated
with TU Delft determine the final mark. They also decide on whether they see
grounds to award the cum laude distinction. In order to do so, the examiners
consult a record of all the marks that the student has attained throughout the
Master‟s programme.
The distinction of cum laude is an honour which the examiners can award when
the examinee has shown exceptional competence, this being reflected in:
 The Graduation Project being awarded a 9 (out of 10) or higher;
 The weighed average mark for the other educational units of the degree
programme being at least 7.5 (out of 10)1;
 The length of study not exceeding 2.5 years, excluding the overshoot allowed
by law, or the period for which the examinee receives a contribution from the
university‟s auditor fund.
Exceptions regarding the cum laude distinction can be made by the Board of
Examiners (see Article 33 of the MSc Rules & Guidelines from the Board of
Examiners for details).
4.5 Evaluation
After having examined the student‟s Master‟s programme, the Supervisory Team
and the student together evaluate the project for a maximum of 30 minutes. In
this final meeting, both the team and the student can obtain a clearer perspective
on the strengths and weaknesses of the work performed.
4.6 Awarding the degree
Provided that the Supervisory Team has reached a positive assessment, the
degree certificate, which is signed by the Chair of the Board of Examiners, is
awarded immediately. This usually takes place in the room where the public
presentation was held, in the presence of the audience. The Chair of the
Supervisory Team will announce the assessment, award the degree certificate and
will typically take the opportunity to address a few well-chosen personal words to
the newly pronounced Master of Science. In order to have full legal status, the
certificate also has to be signed by the student, on both sides.
1
Students who start their MSc programme after January 1st 2013 will need to have a weighed average
mark for the other educational units of the degree programme of at least 8.0 (out of 10).
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In the case of a cum laude distinction, a special certificate has to be drawn up
later. The standard certificate is awarded immediately to be later replaced by the
cum laude certificate once it is ready.
Within two weeks of the examination, the mark for the Graduation Project will be
added to the official list of marks on the diploma supplement by the SSC O&S. It
will be signed by the Chair of the Board of Examiners and sent to the new Master
of Science (MSc) as a supplement to his/her degree certificate.
After graduation, the thesis will immediately be available in the online Delft
Repository for further use. See Section 5.8 for the procedure in cases where one
of the parties involved (e.g. the company) objects to the immediate public display
of the thesis and has requested an embargo which has been approved by the
Director of Education.
Graduation timetable (4 slots per day)
Slot 1
Slot 2
Slot 3
Slot 4
Section 4.3
Section 4.4
Section 4.5
Section 4.6
Presentation &
questions from
audience
Determination of
final mark and
cum laude*)
Evaluation of the
graduation with
student
Awarding the
degree certificate
End of
ceremony
08:45
10:45
13:45
15:45
09:30
11:30
14:30
16:30
09:45
11:45
14:45
16:45
10:15
12:15
15:15
17:15
10:30
12:30
15:30
17:30
*) Meeting with Supervisory Team members only.
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5 Entering into an agreement with an
external party
5.1 General
In the case of an external Graduation Project, it is strongly advisable to operate
on the basis of a Graduation Contract. A model contract is available for this
purpose (see Appendix 6). This is a contract between the Graduating Student
and the Company where the student completes his/her project.
Neither TU Delft nor the Faculty of Industrial Design Engineering is party to the
agreement between the Graduating Student and the Company. However,
regardless of any provision made between the Graduating Student and the
Company, the university will, in accordance with its tasks and objectives as laid
down by law, execute its full rights regarding use and publication of the results
of the Graduation Project (i.e. for its own educational and research activities
and for its own promotional and publicity purposes), taking into account the
interests of all parties involved. Furthermore, the university shall enter into an
agreement with the Graduating Student and/or Company in the event that one
or more employees of the university claim partial rights to the invention, patent
and/or matters of exploitation relating to the Graduation Project.
To protect the interests of the faculty when entering into the Graduation Contract,
the Graduating Student and the Company shall assume the general principles and
the interests of the faculty as stated in Appendix I, which forms an inextricable
part of the Graduation Contract. This also guarantees that, conversely, the
Graduating Student and/or the Company shall enter into an agreement with the
university in the event that one or more employees of the university claim partial
rights to the invention, patent and/or matters of exploitation relating to the
Graduation Project.
It is important that all parties involved realise the special situation of a student as
a graduate at a company. The learning situation is the primary objective of the
project, and the benefit to the working situation at the Company is derived from
this. The Graduating Student therefore has the obligation towards the faculty to
achieve results that meet academic standards, as well as the requirements for
obtaining the Master‟s degree. Towards the company, the Graduating Student has
the obligation to put genuine effort into the project and to execute the assignment
to the fullest of his/her abilities.
5.2 BNO Regulations
The IDE Faculty complies with the Arrangement Relationship between Education
and Professional Practices (“Omgangsregeling Onderwijs – Beroepspraktijk 1997”)
formulated with the Association of Dutch Designers (BNO). This agreement was
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created to promote the relationship between education, business, the student and
the profession. It states that educational objectives are primary with respect to a
workplace assignment and prevents unfair competition and corruption of the
market.
5.3 Payment
Payment of the Graduating Student usually comprises a fixed allowance per month
for Graduation Projects, determined by the Company. If the Company has no fixed
regulations, the Graduating Student and the Company can discuss a reasonable
fee. The IDE Faculty will not intervene in this discussion. The faculty discourages
Graduating Students from executing a Graduation Project either without any
compensation or if they are offered a full salary. The former could give the
impression that the faculty provides free designers, while the latter could give the
impression that the company is entitled to demand tangible results, while the
Graduating Student‟s only commitment is to put reasonable effort into the project.
During the project, extra costs for models or prototypes, the thesis, the
presentation, travelling expenses and even housing expenses may occur as a
direct result of the Company‟s involvement in the Graduation Project. It is the
responsibility of the Company to reimburse these costs to the faculty and/or
Graduating Student. Unwillingness to do so on the part of the Company could
jeopardise the progress or results of the project.
5.4 Copyright
The copyright of the thesis and any drawings, models and prototypes relating to it
belong to the true creator of the work. The crucial argument regarding copyright
is whether the work is original and new. In general, ideas or methods do not have
copyright protection in themselves. The Copyright Act protects against the
publishing and copying of the work and comes into force when the work is
created. Registration of the work is not necessary, nor is use of the copyright
symbol. However the author is strongly advised to put his/her name on the work.
In the case of a Graduation Project, the copyright generally belongs to the
Graduating Student. However, in light of the crucial arguments stated above, the
university may also claim the copyright (see Section 5.1). If the Graduating
Student is operating as an employee for the Company or carrying out paid
employment for the Company, the Company may be entitled to claim the
copyright.
5.5 Models and prototypes
The Uniform Benelux Designs and Models Law protects certain models (threedimensional shapes) or drawings (two-dimensional shapes) of “creations with a
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practical use” with a new appearance against copying. To claim this protection,
the model or drawing should be registered at the Benelux Designs Office
(Benelux-Modellenbureau) in The Hague. The rights of the model or drawing
belong to the sponsor of the designer.
In a Graduation Project this means that the model or prototype belongs to the
Company or to the faculty (in the case of an internal project). Prototypes or
models which are paid for by the Company are the property of the Company.
Prototypes or models built at the faculty‟s expense are the property of the faculty;
these can usually be sold to the company at the production costs.
5.6 Intellectual property rights, the Dutch Patents Act
In general, the right to use the results of the Graduation Project (i.e. an invention
or discovery) for commercial purposes, belongs to the sponsor of the Graduation
Assignment, being the company or – in the case of an internal project – the
faculty. Such rights are known as intellectual property rights (IPR). It is possible to
make alternative arrangements on the basis of a written agreement between
parties. For example, IPR can be allocated to the Graduating Student or to the
faculty.
The Dutch Patents Act (Rijksoctrooiwet 1995) stipulates that, when requesting a
patent, the true inventor‟s name should be mentioned on the application form and
that this true inventor can request financial compensation for the loss of title or
rights to the patent.
This means that if a patent is applied for on the basis of work done by a
Graduating Student during a Graduation Project, the application should always
include the name of the Graduating Student. If the application is submitted by an
external company, it may be appropriate to name the university and faculty as
co-inventor. If applicable, both the Graduating Student and the faculty can request
financial compensation for the loss of title or rights to the patent.
The Uniform Benelux Designs and Models Law and the Dutch Patents Act
(Rijksoctrooiwet 1995) both require the work to be new; in other words it cannot
have been made public before applying for protection. Since part of the
graduation ceremony is open to the public, any patent request must be filed prior
to the graduation date. Another solution in such cases, would be to ask the
audience to sign a confidentiality statement.
5.7 Liability
The IDE Faculty and TU Delft are not liable for any damage caused by the
Graduating Student at the Company. The Graduating Student is responsible for
ascertaining how liability between the Graduating Student and Company is
regulated. Legal liability and health insurance are also part of this aspect. In some
cases the Graduating Student can be insured through the Company. The
Graduating Student and the IDE Faculty cannot be held responsible for damage or
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injury that results from the Company‟s use of the results of the Graduation
Project.
5.8 Confidentiality
Matters of confidentiality and secrecy may involve both confidential Graduation
Project results and confidential company information.
5.8.1 Confidentiality of Graduation Project results
In principle, the results of the Graduation Project (as set out in the thesis)
should be publicly accessible because the university is an institute subsidized
by the government. Only on serious grounds and by way of exception may
the IDE Faculty decide to keep these results confidential for a limited period.
It may be the case that, while the Graduation Project results may be made
public, the Company objects to the thesis being made accessible
immediately. In that case, the company may ask the IDE Faculty to grant an
embargo on publication. Such a request needs to be substantiated. This
embargo, once validated, holds for a maximum of one year and results in a
„company thesis‟, which is not publicly displayed in the Delft Repository
during this period.
If the Company considers a longer embargo to be necessary, the period can
be prolonged for a maximum of another one year. In such a case the
Graduate (having obtained the title of Master) will be contacted by the
Company to create a second version of the thesis: an „external thesis‟. It is
reasonable that the Company will reimburse the costs made by the former
Graduating Student for creating such second version. The external thesis will
then be made publicly accessible through the Delft Repository. Also the
external thesis must have be approved by the Board of Examiners.
Please note: the Graduating Student and the IDE Faculty are also allowed to
request an embargo on publishing the results of the graduation work.
5.8.2 Confidentiality of company information
The Supervisory Team, other faculty employees involved (if any) and the
Graduating Student will treat with the utmost confidentiality all information
from the Company with which they have become acquainted during the
Graduation Project and in respect of which they have been explicitly
informed of the need for secrecy. This obligation of confidentiality shall be
observed for a period to be determined, with a maximum period of five
years.
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In cases where the Graduating Student is asked by the Company to sign a
statement of confidentiality (e.g. in order to keep company‟s production
details secret), it should be clear that this statement does not affect the
Supervisory Team‟s right to have access at all times to all information
required to monitor the progress and assess the result of the Graduation
Project. In certain cases, it may be desirable for faculty employees involved
in the project to also sign a statement of confidentiality explicitly concerning
company information.
Confidential company information that is relevant to assessing the process
and the result of the project can be added to the thesis in a separate
appendix which is only available to the Supervisory Team. If this solution is
not workable because the issue of confidentiality affects the entire project,
then the project should be deemed unsuitable for a Graduating Student and
reformulated in such a way that it can result in a project thesis which may be
made public.
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Appendix 1
Checklist for the Chair of the Supervisory Team
Prior to the start of the Graduation Project
□ Together with the student, discuss and elaborate on the draft Graduation Assignment in
order to arrive at a Graduation Assignment. Check whether the graduation subject
requirements detailed in Section 3.1.4 and the BNO criteria have been met;
□ Discuss and establish the choice of mentors with the student. In the case of an internal
research project, one member of the Supervisory Team should be involved in current
research. In the case of an external project, agree on expectations in relation to the
company and confirm who will be the company mentor (one only);
□ As soon as possible but at least three weeks of the start of the project, approve the
Graduation Assignment by signing the „form for graduation assignment and study
progress‟, and submit the document to your departmental office. The office will send it
on to the SSC O&S to check the progress of the student, the SSC O&S will then send the
document to the Board of Examiners for formal approval.
The green-light meeting
□ Check and initial the SSC O&S Declaration of Accomplishment on Master‟s Courses in
order to judge student‟s permission to graduate. The student must have finished all
courses of the Master‟s programme, including the accumulation of 18 EC credits for
electives;
□ Make sure a draft of the final thesis is available for approval;
□ Explain to the company, if appropriate, the details on the faculty‟s policy on matters of
publication, disclosure, confidentiality and embargo;
□ During this green-light meeting, ensure that the company (or other relevant parties)
decide whether or not to request an embargo – this decision cannot be taken at an
earlier or a later date;
□ Explain to the company, if appropriate, the details and procedures regarding graduation.
Graduation administrative obligations, deliverables
□ Immediately after the green-light meeting, agree – together with the student, the
mentors and your departmental office – on the date, time and place for graduation;
□ Make sure the departmental office applies for the graduation examination to the SSCO&S by sending the IDE Chair Examination Application Form
□ Remind the student that hard copies of the final thesis and/or a CD ROM should be sent
to each member of the Supervisory Team on time (two weeks before the graduation
date unless otherwise agreed upon by the members of the Supervisory Team).
Examination and evaluation
□ Explain to those involved the procedure of the final examination.
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Appendix 2
Checklist for the Graduating Student
General
□ As the Graduating Student, you must be aware that you bear sole responsibility for
ensuring the correct completion of the programme and project, and for compliance with
all relevant regulations and procedures. You are the project leader of your graduation
process, regardless of the specific obligations of the people and departments involved in
the procedures;
□ Make copies of documents delivered or sent for your own records.
Approvement of the graduation assignment
□ Produce a draft Graduation Assignment, preferably in consultation with the prospective
Supervisory Team
□ Discuss and elaborate on the draft graduation assignment with the Chair, to arrive at
the Graduation Assignment itself. Have the Chair sign the Graduation Assignment for
approval;
□ Discuss and establish the choice of mentors with the Chair.;
□ Make sure you meet the formal admission requirements of the graduation project.
□ Prior to the start of the Graduation Project, offer the company involved, if appropriate, a
copy of the IDE Graduation Model Contract. Enter into an agreement with the company;
□ Check that, within three weeks of the start of the process, the signed form for
graduation assignment and study progress is sent for formal approval to the Board of
Examiners by the Chair‟s departmental office.
The Graduation Project
□ If necessary, make an appointment with the IDE Model Construction and Processing Lab
(PMB) in plenty of time and in any case before the green-light meeting;
□ Prior to the green-light meeting, finish all MSc courses and the 18 of ECTS credits for
Master‟s electives;
The green-light meeting
□ Ask the SSC O&S for a certified Declaration of Accomplishment on Master‟s Courses.
□ Hand over the SSC O&S Declaration to the Chair to prove that you have permission to
graduate;
□ Make sure a draft of your final thesis is available for approval by the Supervisory Team;
□ Make sure that a decision is taken during the green-light meeting on whether or not to
request an embargo – this decision cannot be taken at an earlier or a later date;
Graduation administrative obligations, deliverables
□ Immediately after the green-light meeting, agree on the date, time and place for
graduation, together with the Chair, the mentors and the departmental office;
□ Act on the instructions that you will receive by letter from SSC O&S, i.e. immediately
fulfil all administrative obligations and upload the Graduation Deliverables to the Delft
Repository at least 2 weeks before graduation;
□ Supply the deliverables to the members of the Supervisory Team on time (two weeks
before the graduation date unless otherwise agreed upon by the members of the
Supervisory Team).
After examination
□ Make sure that your registration as a TU Delft student is cancelled on time. You can take
care of this on the StudieLink website (www.studielink.nl);
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□ If you are entitled to a reimbursement of university fees, apply for this via the TU Delft
Central Student Administration, Jaffalaan 9, 2628 BX Delft.
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Appendix 3
Format Graduation Assignment
incl. the form ‘study progress’
To be filled in by the student
Name student
Student number
Address
Zip- code, City
Telephone
E-mail address
Bachelor’s
□ IDE Bachelor‟s
□ TU Delft non-IDE BSc
□ HBO Bachelor‟s
□ Univ. BSc, non TU Delft
□ Foreign Bachelor‟s
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
Start at IDE …………….. (year)
Start at TU Delft ………….. (year)
Master’s
□ IPD
□ DfI
□ SPD
□ Individual programme2:
l………………………….
Specialisation
□ Medisign
□ Advanced Automotive Design
□ Retail Design
Annotation
□ Techn. in Sustainable Design
□ Entrepreneurship
To be filled in by the Shared Service Centre O&S
after the approval of the assignment by the chair
1. Check study progress
Bachelor‟s degree:
Yes
1.
Missing 1st year Master‟s
courses
1. …………………………………….
2. …………………………………….
3. …………………………………….
No
4. ………………………………………
5. ………………………………………
6. ………………………………………
Master‟s electives, no. of EC credits accumulated: ………………..
Name:
Date: ….. / ….. / 20…..
Signature:
2. Formal approval Graduation Assignment
by the Board of Examiners
Approval of the content of the Grad. Assignment:
Procedural approval:
To be filled in by the Board of Examiners
Approved
Approved
Not Approved
Not Approved
Comments:
Name:
2
Date: ….. / ….. / 20…..
Signature:
Fill in: Title of the individual programme and date of approval programme
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Format Graduation Assignment
General information
Title of Graduation Project:
……………………………………………………………………………………
Chair of Supervisory Team:
……………………………………………………………………………………
Department / Research
Group:
……………………………………………………………………………………
Supervisory Team Mentor:
……………………………………………………………………………………
Department / Research
Group:
……………………………………………………………………………………
Company name:
……………………………………………………………………………………
Country:
……………………………………………………………………………………
Company Mentor:
……………………………………………………………………………………
Start date:
……………………………………………………………………………………
End date:
……………………………………………………………………………………
Content graduation project
Introduction:
Problem definition:
Assignment:
Results:
Planning:
Approval
……………………………
Date of approval
……………………………………………………………………………………
Signature of Chair of Supervisory Team
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