INDIATOURISM, MILAN
Via Albricci 9, 20122 Milan,
ITALY.
Tel: +39 02 804952.
QUOTATION DOCUMENT
IT MILAN/OUTDOOR/ROMA/BUSES /(04)2016-17
Milan 23rd May, 2016
1) To Agencies as per List
2) Indiatourism, Milan: Website:
www.indiatourismmilan.com
Subject:- Quotations for outdoor advertisement with Incredible India images on
the Buses (02) in Roma for 14 days of August-2016.
Sir/Madam,
India Tourism Milan is one of the 14 overseas offices of the Ministry of Tourism, Govt. of
India participating in many Fairs and Exhibitions in the Region. It is charged with the
responsibility of marketing and promoting tourism to India in four countries- Italy, Greece,
Cyprus & Malta.
IndiaTourism, Milan is inviting the quotations for outdoor advertisement with
Incredible India images at on the Buses (02) in Roma for 14 days of August2016.
SCOPE OF WORK :
As per the scope of work given below. It is expected that the design should reflect the
variety, culture and vibrancy of India as a cultural destination with a touch of its new &
niche unique tourism products. The theme of our Ministry’s “Find What You Seek”
images of “Incredible India” which is the brand line of our marketing strategies.
B. SPECIFICATION AND REQUIREMENTS :
(1)
As per the requirement of the decoration of Bus from three sides. It should
depict Indian Culture and Tourism attractions with strong visual impact.


Special attention should be given, to our Logo “Incredible India”and other images will be
provided by us.
The Agency should source and display high resolution creative’s depicting the Incredible
India images / modern infrastructure of India on these Posters
C. GUIDELINES FOR SUBMITTING THE QUOTATIONS:
1.
The Quotations should be submitted in our office either by mail or by
post before the last date 09th June 2016.
To include the following documents/details:


Profile of the Agency / Company.
Track record –
To include the following documents / details:
(i) The company should clearly indicate the cost against each of the following
components.
(a)
The Cost of the Décoration and Display of Incredible India images on
the Buses for 14 days with best possible offer.
(b)
With Taxes if any
(c)
Total
All bidders should indicate separate cost as above, as well as the total cost inclusive
of all taxes if any. The Quotations will be evaluated on the basis of total cost
inclusive of taxes.
(ii)
The Rate should be in Euros.
2.The “Quotations with rate for the decoration with Incredible India images
for the 02- Buses in Roma may be submitted with the details of the company
eg. Full Name, Postal Address, Fax, E-mail, Telephone number of the Company
and may be sent to the Manager, Indiatourism Milan, Via Albricci 9, -20122
Milano, Italy on or before 1700 hrs. of 09th June, 2016. Any pre-bid enquiries
may be addressed to the following e- mail id : director@indiatourismmilan.com &
info@indiatourismmilan.com.
3.
The agencies submitting their quotations should also mention that they agree
to the terms and conditions mentioned in the quotation document.
D. SPECIFICATION AND REQUIREMENTS :
The Agency should display high resolution creative’s depicting the Incredible India
images which will be provided by this office as per the specifications mentioned by
you for the above purpose.
E. MATERIAL TO BE USED FOR POSTERS:
The material to be used should be as per the specification furnished in the quotation.
The photo images shall be preferably made of good quality material as per our
guideline of quotation requirement to promote & show case our Indian destinations
with better quality.
F. Terms of Payment: No advance payments will be made. Payment will be made
to the successful bidder as per the following schedule:
(i) Payment of 30% of the total contractual amount will be made by
cheque / bank draft/ electronic transfer as advance after14 days of the
work execution.
(ii) Payment of 70% of the total contractual amount will be made
through cheque/bank draft/electronic transfer on completion of the
total contract period.
G.
ADDITIONAL INFORMATION :
(i) India Tourism Milan reserves the right to reject or accept any offer without
assigning any reasons whatsoever.
(ii) Incomplete and conditional quotations will be rejected outright.
(iii)The quotation should be sent in English.
(iv)
Validity of Tender: Tender shall remain valid for acceptance for a periiod
of one year from the date of opening of Tender/or till the end of the Peroid for
which the tenders were called for, whichever is earlier
(v)
Insurance: Insurance, including transit insurance will be arranged by the
service provider.
(vi) Liquidated Damages: In the event of service provider’s failure to complete
the work within the specified time, and as per the requirements of standards of
quality constructions, as mentioned in the tender document, India Tourism Milan
will recover from the service provider, as Liquidated Damages, a sum of 10 % of
the contract price for every day’s delay. Besides, if the execution is delayed the IT,
Milan may take action to debar the agency from participation in further tenders
and/or blacklist the agency.
(vii) Termination by default: India Tourism Milan reserves the right to teminate
contract of any agency in case of change in the Government procedures or
for
unsatisfactory services.
(viii) Risk – Purchase Clause: If the service provider, after submission of tender
and the acceptance of the same, fails to abide by the Terms and Conditions of
the tender
document or fails to complete the work within the specified time
or at any time repudiates the contract, India Tourism Milan will have the right
to :
a) In case IT, Milan gets the incomplete job completed through alternative
sources and if
price of completing the work is higher,
the service
provider shall pay the balance amount incurred by the office for completing
the work, to IT,Milan.
b) For all purposes, the work order accepted by the bidder and issued by
India Tourism Milan (ITM) will be considered as the formal contract.
(ix) Force Majeure: Neither party will be liable in respect of failure to fulfil its
obligations, if the said failure is entirely due to Acts of God, Governmental
restrictions or instructions, natural calamities or catastrophe, epidemics or
disturbances in the country. If there is a delay in performance or other failures by
the service provider to perform its obligation under its contract due to event of a
Force Majeure, the service provider shall not be held responsible for such
delays/failures. If a Force Majeure situation arises, the service provider shall
promptly notify the ITM in writing of such conditions and the cause thereof
providing sufficient and satisfactory evidence immediately on occurrence of such
event. Unless otherwise directed by the ITM in writing, the service provider shall
continue to perform its obligations under the contract as far as reasonably practical,
and shall seek all reasonable alternative means for performance not prevented by
the Force Majeure event.
(x)
(a)
(b)
or
to
final
Arbitration:
In event of any dispute or difference between the ITM and the Agency, such
disputes or differences shall be resolved amicably by mutual consultation. If
such resolution is not possible, then the unresolved dispute or difference
shall be
referred to arbitration of the sole arbitrator to be appointed by
the Secretary, Ministry of Tourism on the recommendation of the Secretary,
Department of Legal Affairs (‘Law Secretary’) Government of India. The
provision of Arbitration and Conciliation Act, 1996 (No.26 of 1996) shall be
applicable to the arbitration. The Venue of such arbitration shall be at New
Delhi or any other place, as may be decided by the arbitrator. The language
of arbitration proceedings shall be English.The arbitrator shall make a
reasoned award (the “Award”), which shall be final and binding on the
ITM and the Agency.The cost of the arbitration shall be shared equally
by both the parties to the agreement i.e.the ITM and the Agency (ies) and
the service provider. However, expenses incurred by each party in
connection with the preparation, presentation shall be borne by the party
itself.
Pending the submission of and /or decision on a dispute, difference or claim
until the arbitral award is published; the ITM and the Agency shall continue
perform all of their obligations under this Agreement without prejudice to a
adjustment in accordance with such award.
(xi)
Jurisdiction: The contract shall be governed by the Laws of India.
Manager
India Tourism Milan