Your schedule
February 12–15, 2016
Messe München
for INHORGENTA MUNICH 2016
43rd International trade show for jewelry, watches, design, gemstones and technology
August / /September / October / November 2015
Tel. +49 89 949-20181, info@inhorgenta.de, www.inhorgenta.com
Receipt of stand proposal with hall plan
Receipt of Technical Order Booklet with technical order forms and PR services
Receipt of marketing services (advertising at the fair, vouchers for 1-day tickets,
signet for ads/mailings, etc.)
Important: Remember to order electrical connection,
partition walls, water, etc. and to submit your stand plans.
Submission deadline: December 1, 2015
Deadline to register for “Trade Fair Success Initiative”
webinars (September or October, depending on webinar module)
Receipt of media-services documents
(catalog, Show Guide, etc.)
Late November 2015
The copy deadline for media services,
official catalog and Show Guide is November 30, 2015
You may book your media entries for INHORGENTA MUNICH 2016
using the order form or online at:
www.inhorgenta-media.com under “INHORGENTA MUNICH Media Services”
Deadline: November 30, 2015
Please note: Catalog entries are not made automatically.
As of November / December 2015
Y
our admission invoice is sent out upon receipt of your confirmed stand
proposal by Messe München. Term of payment: Immediately
Receipt of forms for ordering and personalizing exhibitor passes
(provided you have sent us confirmation of your stand proposal)
Important: To receive (download) your exhibitor passes,
your admission invoice must be paid.
R
eserve advertising space at the exhibition center until December 18, 2015 from Media Sales at:
http://fs-media.nmm.de/ftp/INH/Website/Files/PDF/Advertising-space-brochure.pdf
Receipt of starter sets for vouchers for 1-day tickets.
You will receive 30 printed vouchers to personally invite your customers
to the fair. Additional vouchers may also be ordered.
Deadline for order of printed vouchers for one-day tickets:
Overseas incl. Italy: January 15, 2016
Europe excl. Italy: January 22, 2016
Germany: January 29, 2016
Deadline for online vouchers: February 10, 2016
As of December 2015
Submission deadline: Order forms for technical services,
INHORGENTA MUNICH stand packages and stand plans: December 1, 2015
Early January 2016
Submission deadline: Order form for additional setup/dismantling passes
Outside Europe and Italy: January 8, 2016
Europe (excl. Italy): January 15, 2016
“Official catalog” printed
“Show Guide” printed
Late January 2016
Receipt of Traffic Guide
February 7 to 11, 2016
Setup times:
February 7, 2016, 07:00 to February 10, 2016, 24:00
February 11, 2016, 07:00 to 19:00
February 12, 2016
Deadline: Order and personalize exhibitor passes online:
February 12, 2016, at the fair after that
February 12 to 15, 2016
Welcome to INHORGENTA MUNICH 2016!
Your INHORGENTA MUNICH Team
February 15 to 18, 2016
Dismantling times: February 15, 2016, 17:00 to February 18, 2016, 18:00
Mid-March 2016
Receipt of final invoice for additional orders, stand construction etc.
Will be sent to you by mail
@ You will receive an e-mail ! Please note
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Checklist
February 12–15, 2016
Messe München
for INHORGENTA MUNICH 2016
43rd International trade show for jewelry, watches, design, gemstones and technology
Timeframe may vary,
depending
on size of stand.
August / September / October / November
Tel. +49 89 949-20181, info@inhorgenta.de, www.inhorgenta.com
To do
Confirm stand proposal
Stand planning (turnkey stand, customized stand)
Select stand-building company/conduct briefing/place job order
Order promotional gifts
Order marketing services (advertising space, sponsoring, signet,
vouchers for 1-day tickets, etc.)
Order INHORGENTA MUNICH media services
(print, online and mobile catalog, internet)
Order technical services (electricity, water, insurance, security, etc.)
Register for “Trade Fair Success Initiative” webinars
Related advertising activities
Presentation by stand-building company (stand concept)
Hire external staff, hostesses
Order visitor scanner/lead tracking
Commission your own catalogs/brochures
Assign stand staff
Coordinate transportation and storage solutions
Personalize online exhibitor passes and order additional passes
Actively use signet (in ads, customer mailings, e-mail signature, etc.)
December
Technical services should be ordered by now
P
resentation of the stand plans according to the special terms of participation B7
(in dublicate) for approval:
a) dimensioned booth construction drawings incl. floor plan and elevations on a cale of 1:50
b) meaningful, 3-D color views or meaningful color photographs of the full booth
c) a written booth construction description, also specifying materials selected, and
d) representations of product displays in the booth
All other services (media/marketing services) should be ordered by now
Once you receive your starter set, send mailings/invitations to customers
Reserve meeting and conference rooms above the exhibition halls
Pay admission invoice
January
Schedule customer appointments, send personal invitations and
have service staff make appointments
Compile attendance and work schedule
PR services (place orders for press compartments, press conference, TV and radio service)
Select exhibits
Prepare visitor survey
Download of personalized exhibitor passes after payment of admission invoice
Additional setup/dismantling passes should have been ordered
Done
Comments
Checklist
February 12–15, 2016
Messe München
for INHORGENTA MUNICH 2016
43rd International trade show for jewelry, watches, design, gemstones and technology
Timeframe may vary,
depending
on size of stand.
1 week before fair
Tel. +49 89 949-20181, info@inhorgenta.de, www.inhorgenta.com
To do
Exhibitor passes should be ordered, personalized and printed by now
Compile press kit
Final coordination with stand-building company
Have nametags made
Briefing for stand staff and hostesses
Stipulate dress code
Beginning of fair
During fair
Pick up lead-management scanners
Have press kits put on display
Inspect and approve stand (check equipment, design, signs, etc.)
Tour fair with stand staff
Meet with customers (take notes)
Visitor survey
Observe other exhibitors
Pick-up additional exhibitor passes at the fair
Make hotel reservations for next year
End of fair
until
End of March
Drop off lead-management scanners
Orderly dismantling and return transport
Has tracking data been received?
Pay final invoice
Analyze results of exhibit
Customer contact (thank-you mailing, contact by telephone, offers, etc.)
Trade-fair objectives reached? Follow-up
Complete early booking application form for INHORGENTA MUNICH 2017
By
End of April
Cost and expense evaluation
Assess consequences for the future
Determine return on investment
By
Beginning of July
Decision regarding next fair, stand size
Final report/documentation
Complete application form for INHORGENTA MUNICH 2017
Done
Comments