Procurement and Contracting Services
Request for Bids to Provide Uniform Rental
Services to Facilities Management
ADDENDUM #1
Please mark all Bid submission
Envelopes with the following information
Sealed RFB # L191503
Due on October 14, 2014 no later than 2:00 PM, MST
Below are all questions submitted by the October 2, 2014 Deadline.
1) Which departments have never had a managed laundered uniform program?
The Garage and Small Engine Shop are the only shops who have had a managed
laundered uniform program.
2) Some of the requests made are not typically standard Core catalog items in any
uniform providers Core Rental Catalog. Would you consider substituting items or
colors?
Yes
Examples: Shirt: Executive Shirt, Pink, 40/60 Polyester/Cotton, Pocket Mini Plaid Shirt:
Mini Plaid Shirt Various Colors
Custodial
3) For better availability would you consider going to a 65/35 poly/cotton blend on
custodial pants? In particular for a women's fit. Example
Example: Pants: Casual, 100% Cotton, Blue or Khaki (female pants to be female cut)
Yes
4) Can you provide a style number for Men & Women?
No style #, would consider any suggestions
5) For Custodial and Supervisors is it a must have to have a pocket on the moisture
wicking Polo's? Also long sleeves is that a must have?
Shirts: Males/ Females, Red Polo or Royal Blue Polo, moisture wicking technology, with
Pocket, long and short sleeve
Pockets yes, long sleeve optional for Custodial.
6) Executive Shirt? Do you have a style number? We have not seen a red or pink shirt?
No style #, would consider any suggestions
Electrical
7) In regards to Utilities & Electricians has the U of A done a full and complete safety
and hazard analysis? What level of protection will they need?
Electricians work under low voltage in which 100% cotton is enough protection. For
more voltage they have fire protective suits. FR is offered as optional safety.
8) Does Utilities or Electricians fall under any specific OSHA Rules and has the U of A
evaluated those?
Yes
9) Why is the U of A requesting FR shirts but no FR pants?
Suits are used when needed and pants are not required.
10) Why are you specking these Shirts? Are you willing to look at other fabric Options?
Can you please specify the weight and blend required?
FR Shirt: Excel FR Oz Shirt Nomex Shirt: Executive Nomex 111A4.5 Shirt (Brands)
Arc rating ATPV 5.7
Arc rating 4.8 ATPV calories/cm2
There is not a requirement. We are providing 100% cotton.
11) Dress Shirt: Cool Touch Dress Shirt – If this is FR can you please specify the weight
and blend required?
Arc rating ATPV 8.4 calories/cm2 Flame resistant 7 oz 48% Modacrylic/37%
Lyocell/15% Para-aramid.
12) Nomex in particular is very hot and does not breath, there are much better products
available are you willing to look at those?
Yes
Fire Safety
13) Dress Shirt: Cool Touch Dress Shirt – if this is FR, can you please specify the
weight and blend required?
Arc rating ATPV 8.4 calories/cm2 Flame resistant 7 oz 48% Modacrylic/37%
Lyocell/15% Para-aramid.
Carpenter & Paint
14) Executive Shirt: 65/35 Poplin, can you please provide a style number and vendor?
Touchtex (brand) 4.25 oz 65/35 poly/cotton
Utilities
15) FR Shirt: Excel or FR oz Shirt, can you please specify the weight and blend
required?
FR 7oz 88/12 cotton/nylon
16) What would you like to see improved in regards to the current service you have?
Current service has been acceptable. As with any service we expect, quality service, a
valued business partnership, and timely service.
17) How are uniforms accounted for when delivered and picked up? Do you currently
have a formal tracking system in place?
Each shop has a representative reviewing and tracking with delivery person
18) What happens with your current vendor if you are shorted uniforms (or not all were
brought back )
Current vendor is tracking and will replace what is shorted.
19) How are repairs handled?
Repairs are picked up and returned the following week.
20) What is the U of A expectation when it comes to upgrading uniforms?
Annual
21) What is the U of A expectation for delivery of new employee uniforms? These last 2
questions are critical when choosing garments. The more you stay in the core catalog
the better availability of garments.
2 weeks
22) How does the U of A currently communicate with their current provider for new
wearers, quit wearers, upgrades...? Is there any improvements the U of A would like to
see in that arena?
Same as #17
23) How does your current billing work? Are you seeing unexplained fluctuations on
your bill? Is it electronic billing? Would you prefer electronic billing?
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Receive weekly invoices
No electronic billing
No unexplained fluctuations
Would consider, each shop is billed separately
24) Will the U of A except a partial bid on the departments or items I know I can do very
well staying within my core catalog?
Prefer to have all under same agreement
25) “The vendor will supply a patch and attach to the uniform,” we did not get a photo
copy, can you please provide the artwork?
Patch is provided by Facilities Management to uniform company for attachment.
End of Addendum, all else remains the same.