INVITATION TO NEGOTIATE (ITN)
GENERATOR MAINTENANCE AND REPAIR SERVICES
ITN NO.: DMS-10/11-017
AMENDMENT No. 3
The Department hereby formally amends the solicitation as follows:
1. The Questions & Answers document is attached as a separate document.
2. Changes to Page 19, 24 and 26 are provided as a part of this Amendment.
All modifications to the wording of the solicitation are highlighted in yellow with the language, if any,
that has been replaced represented by a strike-through.
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN S.
120.57(3) OF THE FLORIDA STATUES, OR FAILURE TO FILE A BOND
OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A
BOND, SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER
CHAPTER 120 OF THE FLORIDA STATUTES.
THIS SPACE INTENTIONALLY LEFT BLANK.
ITN No. DMS-10/11-017
10.
Accessories
a. lubricate all hinges, door locks, snap covers, etc.
11.
Loadbank Test
a. loadbank (resistive and reactive) test each generator under full-rated load for at
least two (2) hours
b. record of all operating systems of the alternator and the engine during the
loadbank test
c. provide a complete written report of the loadbank test to the Contract Manager
and Facility Manager or designee for each generator set
A.
Quarterly Maintenance Service
The Contractor shall provide quarterly inspections and preventive maintenance services
of all equipment to be established on a schedule during each quarter provided by the
Contract Manager or his/her designee. Testing and adjusting of the equipment will be
performed on-site. On a quarterly basis for the term of the Contract, the Contractor shall
conduct all checks as required by the manufacturer’s operating documents or per the
Department’s request. The Contractor shall perform the following services on all
equipment, systems or components:
1.
Test each generator for at least one-half (1/2) hour under no load for quarterly
inspections
2.
Lubricating System
a. check lube oil level and add oil as necessary
b. inspect for oil leaks - check and re-torque connections to manufacturer’s
specifications
c. check governor oil level and add oil as necessary (where applicable)
d. check condition of lube oil hoses and connections
e. check oil base heater and adjust if necessary
f. check injection pump oil level and add oil if necessary (where applicable) check
engine breather - clean and remove any oil residue, dust, dirt or other
restriction
g. start engine, check oil pressure and adjust if necessary to manufacturer’s
specifications
h. check engine oil stick for water or residue
i. check turbo-charger for oil leaks (where applicable)
j. check front and rear crank shaft seals for oil leaks
k. check equipment hour meter for hours of operation; refer to manufacturer’s
operation and service manual; if hours of operation are near or exceed
manufacturer’s stipulated time for oil service, change oil and filter with
manufacturer’s approved oil and filter; start engine and check for oil leaks at the
filter; and check oil stick for proper oil level
REVISED Page 19
ITN No. DMS-10/11-017
B.
Warranted Equipment
The original warranty supplier shall provide all new equipment warranty work. All
warranty responsibility for previously purchased equipment will continue to be provided
by the original warranty supplier until expiration of the warranty period. Upon expiration
of the warranty period, responsibility for maintenance and repairs shall automatically
transfer to the Contractor awarded any Contract that may result from this ITN, unless
otherwise directed by the Department’s Contract Manager. All trouble calls shall be
initially reported to the Contractor. If the trouble call involves a warranty item, the
Contractor shall notify the Department’s Contract Manager, who will then have the
responsibility of placing and tracking the warranty trouble call with the warranty
supplier. Maintenance of the warranty inventory list and the notification of a warranty
trouble call to the Department shall be provided by the Contractor at no additional cost to
the Department.
C.
Replacement Parts
1.
The Contractor shall provide, at no cost to the Department, all test equipment, tools,
materials and parts necessary to maintain and/or repair equipment.
2.
Services under this Contract shall include the provision of unlimited replacement
parts with the exception of the following:
a. Replacement parts required to repair damage due to fire, flood, wind and
vandalism
b. Replacement parts required to repair damage due to actions of the Department
relating to alterations or attachments to the equipment
3.
The cost of replacement parts not included in this Contract shall be in accordance
with the following:
a. Cost shall not exceed current manufacturer’s list price, regardless of the
reason for the replacement
b. Cost shall not exceed the cost for replacing the entire unit
c. Cost shall be the lesser of:
1)
2)
3)
4)
4.
the bidder’s standard government discounted price
the price available to the Department on a State of Florida contract
a special sales price offering
the lowest price given to any customer
Replacement parts must be genuine original manufacturer’s parts, unless approved by
the Department, and must be either new or like new refurbished parts. Replaced (old)
parts shall become the property of the Contractor. New and refurbished replacement
parts shall become the property of the
ITN No. DMS-10/11-017
6.
Exhaust System
a. drain condensation where possible
b. check and lubricate heat riser plate
7.
Ignition System
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
8.
Generator
a.
b.
c.
d.
9.
clean rings and commutator
lubricate over speed switch
check diode heat sinks
inspect rear bearing
Engine Running
a.
b.
c.
d.
e.
f.
10.
replace plugs (where applicable)
replace points (where applicable)
replace condenser (where applicable)
replace rotor (where applicable)
inspect cap, replace as necessary (where applicable)
lube point cam (where applicable)
lube advance wick (where applicable)
lube upper and lower bearing
set timing
inspect and lube mechanical advance (where applicable)
inspect wires
test Low Oil Pressure safety switch and record seconds to shutdown
test High Engine Temperature safety switch and record seconds to shutdown
test Over speed safety switch and record seconds to shutdown
check prealarms (where applicable)
check over crank system and record seconds to shutdown
check cycle cranker time and record seconds of cranking; seconds of rest
Accessories
a. Lubricate all hinges, door locks, and snap covers, etc.
11.
Loadbank Test
a. loadbank (resistive and reactive) test each generator under full-rated load for at
least two (2) hours
b. record of all operating systems of the alternator and the engine during the
loadbank test
c. provide a complete written report of the loadbank test to the Contract
Manager and Facility Manager or designee for each generator set.
REVISED Page 26
ITN No. DMS-10/11-017