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TIIE
GAZETTE OF n'DIA
I
EXIRAORDn{ARY
FARr II
MIMSTRY OF CORPORAIE ATFAIIS
NOTIFICATION
'
New Delhi, the lgth
M.tclr
2015
2fi(E).-In exetcise ofthe powers confered by section 108 read with sub-sections (l) and
makes the
(2) of section 469 ;fthe Companies Act, iOtl 1tt of ZOt:;. the Central Covernment hereby
G.S'R
ioitowing.uu nrtt
Rules' 2014'
er to arnend the Companies lMonagement and Administration)
namelv:-
Amendment
1. (l) Thes€ rules may be called the ComPanies (Managcment and Administration)
Rules.20l5.
(2) They shall come into force on tho date oftheir publication in the Official Gazette
2.
20' fte following rule
In the Companies (Management and Administration) Rules, 2014, for rule
shall be substituted,
@melY:The provisions ofthis rule shall epply in respect ofthc
the date of commencement of this rule'
notio€s are issued on or
"20. voting though olectronic m€rnr.- (l)
g"ner"t
.""ing.
fJt *nich
'ftEr
(2) Every company other than a company referred to in chapter
I";
9),"l,""ge'e""tl cf
tndh (l!e'.:e
oi
xB
or chaPter
xC ofthe
Securities
Cspits! 3nd Dieslcs'rr' F-equirenents) B-eg'r!41!o!rs' 2009
than on€
having its eq:uity shares list€d on a locognised stock exchange or a cornpany h3ving not less
voie
on
rcsoiutiuns
riSht
to
rheir
to
exercise
thousi'nd _r-uen, shail provide to irs membors facility
proposed to b€ considered at g€neral me€tings by oleotronic means
Explanalioa.
For rhe purposes ofthis rule. the expression
-
(i)
"
"agercy'' means the National S€curiti€s Depository Limited,lh€ Central Depository Services
subject to the
ltndi4iirnited or any other entity approvedby the Ministry ofcorporate Affairs
Servic€s
ral
Depository
condiiion that the Nalional Securitits Oepository Limited, rhe Ce
(India)Limitedorsuchorherentityhasobtainedacenificateftomthestandaldis4tio,rTestilB
and tiuality Certification Directorate, DePartrn.nt of Itrformation Teclnology' Ministry of
Cornmunications and lnfomation Technology, Govemment of India including with r€8ard to
compliarc€ $rith partmeters specified undet Explanation (vi);
(ii)
geneml meeting for
"cut-off date" means a dste not earlier than seven days before the date of
geneml
meeting;
determining the eligibility to vote by electronic heans or in the
"cyber secudty" means protecting informatioD, equiPment, device6, cofiputer, computel
reiource, communicatioo device and information stored therein from unauthorised access' use'
disclosures, disruption, modifi cation or destruotion;
(iii)
meons a seouted systom based proc€ss ofdisplay of electronic
member3 and the nwnber ofvotes Polled in favour or against'
ofth€
recordiafofvotos
ballots,
entira
voting
€xaroised by way ofelectronic means gets registered and
manneithat
the
in such a
serv€t with adequate cyb€r security;
centralis€d
registry
in
a
counted in an elecronic
(iv) "electronic voting system"
(v)
''remote e-voting'' means the facility of oasting vote6 by a member using an elechonic voting
system from a plac€ other than venue of a ganoral meeting;
(vi)
"secur€d systcm" means computer haldwde, softwarc, and procedure that
-
(a) are reasonably secure from unauthorised access and misuse;
(b) provide a reasonable level ofteliability otrd oorr€ct operation;
(c) a€ reasonably suited to p€rforming the intended firnctions; and
(d) adhere to genenlly ac.apted secutity procedures;
(vii) 'aotilg by electronic means" includeo "remote o_voting" and voting at th€ general m€€ting
through an electrodc voting system which may be thc same as used for remote e_votm8
(3) A mernber msy exercise his riSht to vote through voting by electronic means on rcsolutions
provisions of
refenod to i! sub-rule (2) and the company shall pass such rcsolutions in accordance with the
this nrl€.
Lqn
qITi 6I 1FFIT
ll sfs l(Dl
(4) A company which pfovides th€ faoility to it6 membeN to exeroise voting by €l€cfroric meal|s
shall comply with the following procedure, namely:(i) the notice ofthe moeting shatl be s€nt to all the memb€ts, directots and alditoN ofthe company
elmer(a) by rcgisrered post or sp€ed post ; or
(b) thrcugh electronic meens, namely, registcred e-mail ID ofthe recipient; or
(c) by courier s€rvice;
(ii)
the notioe shall also b€ placed on the website,
after it is sent to the memberc;
ifany, ofthe company and ofthe agency forthwith
(iii) the notic€ ofthe rneeting shall clearly state-
(A)
(B)
'
that the company is providing facility for voting by eleotronic means and the business may
be traNacted Srough such votinS;
th.t the facility for voting, eithor through etechonic voting systetn or ballot or polling pap€r
shell also be made available at the meeting and membe$ attending the mectbg who have
el ihe
^r. h- *6^r..-w^rino.hrll ht ,hle !o erell:ise th.ir riqft
meettng;
(C)
(iv)
that th€ members who have cast tieit vote by rcmote e-votjng prior to the me€ting may also
attend the meeting but shall not be entitled to cast their vote again;
tho notice shall
(A)
(B)
-
indicate the process and manner for voting by electsonic means ;
indicate the time schedule inoluding the time period during which the votes mav be oast by
remote e-voung;
(C)
provid€ the details about the login ID;
(D)
speciry the process and manner for generaling or rec€iving the password and for casting
vote in a secue manner'
(v)
''
of
the company shall cause a public notice by way of an advedisemenl to be plblished'
immediaLlyon completion of desparch of notices for $e meetinS under cleuse (i) of sub-rule
(4) but at l;ast twenty'one days beiore the dato of gpneral m€eting, at least once in a vemacular
newspap"r ia the principal vimacular language ofthe dishict-in whioh the rogist€red office of
is situatcd, und having a;ide circulation in $at districL and least once in
th"
"o.p"ny
ianguage in an English newspaper having country-wide circulalion, and specirying in
English
the said advertisement, tttel dfia, the followillg matte$' namelyi-
'l
{a) statement that the business may be transactcd through voting by electonic means ;
(b) the date and time ofcommencement ofremote e_votingi
(c) the date and tiDe ofend ofrcmote e-volmg;
(d) cut-off date;
(e) the manner in which persons who have acquired sharcs and -become members
of
the
company after the despatch ofnotice may obtain the login ID atld password;
(fl
(A)
(B)
trre statoment
that-
remote +voting shall not be allowed b€yond the said dtte and time;
the manner in which the company shall provide
foi voti[g by members prosont st the meeting;
and
(C)
l3
to vote through
a member may participato in the 8€neral meeting even after exercising his right
remote e-voting but shdll not bo allowed to vote again ln the mcellngi ano
20 6tr1'
f- !'
8
THE CAZETTE OF INDIA
(D)
:
EXTRAoRDINARY
IPART
II.JEC, 3(iI
a person whose name is r€gorded in the regist€r of members or in the regisler of beneficial
owners maintaincd by dr€ dcpositories 6s on lhc cut-off date only shall b€ entitled to avail the
facility of remote e-voting as well as voting in the generrl meeting;
(g)
website address of the company,
displayed; and
(h)
name, designation, address, €mail id and phone numbq ofthe person responsible to address
the grievanc€s connected with facility for voting by electronic means:
if any,
and of the ag€ncy where notice of tho meeting is
Provided that the public notice shall b€ placed on the w€bsite of the company,
if
any, and of the
agency;
(vi)
the facility for remote e-voling shall rcmain open for not less than three days and shall close at
5.00 p.m, on the date preceding the date ofthe general meeting;
(vii) during the p.riod when facility for rcmote e-voting is provided, the
members of the company,
holding shargs either in physical form or in dematerialised form, as on the cut-offdate, may opt
for remot€ e-voting:
Providcd that once the vote on a resolution is cast by the member, he shall not be allowed to
.h.noF ir."h..."a-rlu
rh..^,c 2o",..
^. ""$
Provid€d further thdt a member may palticipate iD t'-he Sencrsl meelhg even after exefclsin8
his righr to vote through remote e-voting but shall not be allowed to vote again;
(viii)
at the end
ofthe remote e-voting period, the facility shall forthwith be blooked:
Provided lhrl ifa company opts to provide the same electonic voting system as used du.ing
remote e-voting during the general rneeting, the said facili9" shall bc in operation till all the
resolutions are considered and voted upon in the megting and rnay be ussd for voting only by
the memberc attending the meeting and who have not exercised their right to vote tfuough
.emote e-voting.
(ix) the
Board of Directors shall appoint one or more scrutinisers, who may be Chartered
Accountant in pmctice, Cost Accountant in practice, or Company Secretary in practice or an
Advocate, or any othcr person who is not in emplo)ment of the company and is a person of
repute who, in the opinion ofthe Board can scrutinise th€ voting and remote e-voting process in
a faif and transparent manner:
Provid€d that thc scrutinisers so appointed may take assistance of a person who is not in
employment ofthe company and who is well-v€rsed with the electronic voting system;
(x)
th€ scrutiniser shall be vrilling to be appointed and be available for the purpose of ascertaining
the requisite msjorityi
(xi)
thg Chairman shall, al the generalme€ting at the end ofdiscussion on the resolutions on which
voting is to b. held, allow voting, as provided in clauses (a) to (h) ofsub-rule (1) ofrule 21, as
applicable, with th€ assistance of scrutinisers, by use of ballot or polling paper or by usilg an
electronic voting system for all those members who arc present at the general meeting but have
not cast their vot€s by availing the remote e-voting facility.
(xii) the scrutiniserc shall, immediat€ly aftcr the conclusion of voting at the general meetin& firsr
count the votes cast at the meetin& thercafter unblock the votes cast through rcmote e-voting in
the pres€nce of at least two witnesses not in the employment ofthe company and make, not later
than three dsys
of conclusion of tie meeting, a consolidated scrutiniser's repon of the lotal
votes cast in favou or against, ifany, ro the Chairman or a person authorised by him in writing
lyho shall countersign the same:
Provided that the Chairman or a person authorised by him in writing shall declare the result ofthe
voting forthwilh;
Explanotion.-lt is hereby clarifi€d that the manner in which members have cast their votes, that is,
affirming or negating the resolution, shall remain secret and not available to the Chairman, Scrutiniser or any
other person
till the votes
are cast in the meeting.
I
lqn lt-€rs
3(Dl
(xiii)
qTRl
rn
lllFft
I otqlgRvl
l-or the purpose of ensuring that hembers who ha\le cast their votes through remote e-voting
do not vote sgain at the general meeting, the scrutinisers shall have access, afler the closure of
pefiod for rcrnote e-voting and b€fore the stan of general meeling, 10 details relating to
members, such as theh names, folios, numb€r of shares held and such other information that
the scrutinisers may require, who have cast votes through remote e,votillg but not the manner
in which they have casttheir votosi
(xiv)
the scrutinisers shall maintain a reSisler either manually or electronically to record lhe Bssent or
dissent received, mentioning the paniculars ofname, address, folio number or client ID ofthe
members, number ofshares held bythem, norninal valrc ofsuch shsres and whether the shares
have dimerential volin8 righB.
(xv)
the register and all other papers relating to voting by €lectronic m€ans sball remsin in the safe
custody ofthe scrutinis€rs until the Chairman considers, approves and signs the minutes and
thereafter, the scrutinisers shall hand ovcr the register and oth€r related papers to the company.
(xvi)
the results declared along with the report ofthe scrutinis€r shall be placed on the website ofthe
company, if any, and on the website ofthe agency immediately after the result is declar€d by
the Chairrnan :
it,,;;J
J'!!.'
i.-r.i-i.6rr
i.-
company shall, simultaneously, forward the results to the concemed stpck exchange or exchaDggs whefe its
equity shares arc iislcd anci such stock cxchanBc or excha ges shail place the resuhs on irs or their website.
(xvii)
subject to receipt ofrequisite number of votes, the resolution shall be deemed to be passed on
the date of the relevant genersl meeting.
Explaootion.-For the purposes ofthis clause, the rEquisite numb€r ofvotes shall be the voles
required to pass the resolution as the 'ordinary resolution' or the 'special r€solution', ts the
case may be, under section I 14 ofthe Act.
(xviii) a rcsolution proposed to be considered through voting by electronic means shall not
be
withdrawn."
lF. No. 0ln412013-CL-V- Part-lll
AMARDEEP S. BHATIA, Jt. Secy.
the Gazett€ of India, Extraordinary, Part II, Section 3,
Sub-section (i), v,i?€ number C.S.R. 260(E), dated the 31st March,2014 and subsequently amended
rr& numtrer G.S.R- 415(E), dated the 23rd June, 2014 and vide number G.S.R. 537(E), dat€d the
24th July, 2014.
Note.-The principal rules were published in
Printed by thc
Press. Ring Road, Mayapuri. N.$.Delhi-l10064
and Published by the Conkoller of ?ublimt'ons. Dclhi-110054
Voaser, Oov€nn.nt oflndia
i
l
I