Cherokee Day Camp is located on the Neshaminy Creek in Bensalem Pennsylvania. We provide summer day camp for children ages 3 to 12. We offer Counselor in Training (C.I.T.) Programs for children ages 13 to 15. Our staff is carefully chosen based on their commitment to children, their experience and their education. Every member of our staff is trained according to the strictest, most current guidelines. Many of our counselors are state certified teachers. Our food managers are certified by the Bucks County Board of Health. Our lifeguards are Red Cross and WSI Certified. We have a Registered Nurse on site during the camp day and our Health Center is well stocked! Our ratio of campers to staff is approximately 5:1. Our facilities consist of the Main Building which houses the auditorium (also known as the cafeteria & the Movie Theater), the kitchen, Health Center, Wii Lab, Injun Room, and on the first floor the Girls Bunks; the Long House (additional bunks), the Wigwam, the Arts & Crafts Room, Science/Nature Lab, two swimming pools, zip lines, rock walls, several athletic fields, a volley ball court, an archery range, a playground, nature trails, a dock for fishing and boating and much, much more! Cherokee Day Camp is in its third year of operation, under the new ownership and management of The Yiambilis Family. Cherokee has operated for the betterment and development of children’s minds, bodies and spirits for over 35 years! We intend to carry on that tradition. Many areas of the camp have been renovated. To date, the general feedback from campers, parents and staff has been quite positive. Our main objective is to provide a safe environment for children to have a FUN, FUN, FUN summer at an affordable cost! Cherokee’s mission is to provide campers with a fun filled summer while enhancing their self-esteem, socialization skills, and personal growth. Our program is designed to challenge, engage and build confidence and enthusiasm in every child. We are committed to giving our campers a full summer experience that they will enjoy, no matter what their age, experience level or interest. Some of the activities we offer are: Archery, Arts & Crafts, Boating, Box Hockey, Dodge Ball, Drama, Field Hockey, Field Trips, Fishing, Free Swim, GA GA, Indoor Rock Wall, Instructional Swim, Keep Away, Kickball, Nature Walks, Obstacle Course, Outdoor Rock Wall, Relay Games, Science/Nature Program, Soccer, Softball, Street Hockey, Tag, Waterslide, Trail Hikes, Volley Ball, Water Safety, Zip Lines and much, much more. 2 It is imperative that you read this Handbook and review it with your child(ren). ABSENCES Please notify Cherokee, 215.752.7613, as soon as possible in the event of an absence due to any reason. There are no reductions or refunds for absences due to illness, vacations, etc. ADDITIONAL WEEKS Additional weeks may be added based on the rates on the Enrollment Application. ADMISSION Cherokee Day Camp provides summer day camp for children ages 3 to 12. We offer Counselor in Training (C.I.T.) Programs for children ages 13 to 15. Cherokee accepts all campers regardless of race, religion or national origin. CAMP SEASON The 2012 season is from June 25 – August 17. Cherokee will be closed on July 4. CONTACTING CHEROKEE DAY CAMP If at any time during the day, while camp is in session, you need to contact Cherokee, please call 215.752.7613. In an emergency if no one can be reached at that number, please call Marlinda at 215.292.3430. COUNSELOR IN TRAINING (C.I.T.) All C.I.T.s will be held to a three strike policy. If a C.I.T. has to be disciplined three times they will be placed in the senior group and their parents will have to pay the tuition difference. Parents will be notified each time their C.I.T. is disciplined. DISCIPLINE & BEHAVIOR EXPECTATIONS Cherokee has posted rules, which communicate our expectation that each and every camper strive to be a caring, honest, respectful and responsible. Cherokee staff will treat all campers with respect. We will work diligently with campers and parents to avoid conflicts in camp. However, some offenses may warrant dismissal from camp. Camp tuition will not be refunded if your child is sent home due to a disciplinary problem. These offenses include: • The use or possession of cigarettes, alcohol, drugs, knives, guns or other weapons. • Fighting, bullying or continual verbal assaults directed at campers or staff. • Blatant disregard for the authority of the camp staff and policies (i.e. continued use of profanity, stealing, graffiti, and vandalism, which if possible, will be punishable by financial compensation). • Consistently disruptive behavior that interferes with the flow of the program, physically or emotionally harms others, or otherwise conflicts with the program rules and guideline at Cherokee. If your child commits any of these offenses you will be contacted and asked to immediately pick up your child. Your cooperation will be most appreciated. If your 3 child is sent home, he/she will not be eligible to return this summer. However, he/she will be welcomed back the next summer. We believe that everyone deserves a second chance! If you have any questions or comments regarding this, please contact the Marlinda at 215.292.3430. DROPPING OFF YOUR CHILD • Campers may arrive at Cherokee at 8:45 a.m. • Our camp program begins at 9 a.m. Please make sure your camper is signed in prior to that time. • A parent or authorized person must sign camper(s) in, at the gate. Cherokee cannot be held responsible for children who are not signed in! • Please observe all posted speed limit and traffic signs. • Please do not drive into or enter the loading area if the buses are there. • If you wish to speak with the director or your camper’s counselor, please arrange this ahead of time with the director. Drop off time is not usually conducive to this type of conference unless it is scheduled. EMERGENCY CLOSINGS • Full Day Closing - Should severe weather (i.e., hurricane, flood, extreme heat, etc.) or other emergency situation arise that necessitates closing Cherokee prior to the start of the camp day, parents will be contacted by the camp staff via telephone, as early as possible. • Early Closing – Should severe weather (i.e., hurricane, flood, extreme heat, etc.) or other emergency situation arise during the camp day that necessitates closing Cherokee, parents will be contacted by the camp staff via telephone, and asked to pick up their child immediately. In the event that a parent cannot be reached, Cherokee will contact the individual listed as the emergency contact on the Enrollment Form. Campers will remain in the care of Cherokee staff until they are picked up. EMERGENCY PROCEDURES • Emergency Procedures for fire, disaster, severe weather, lost camper, medical emergency, intruders, transportation and evacuation are established in writing and are available for review upon request. • Fire drills are practiced weekly throughout the summer. Procedures for these emergencies are posted in the main building. • The following procedures will be followed in an emergency medical situation: 1. The counselor will notify the nurse and the director. 2. The nurse will administer first aid. 3. The director or a senior staff member will notify the parent/guardian. 4. If the parent/guardian cannot be reached, or the situation warrants immediate emergency assistance, Cherokee will contact the child’s physician and/or call the local emergency unit for treatment. A staff member will accompany the child to the nearest hospital and stay with the child until the parent/guardian arrives. 5. An accident report will be completed and kept on file at Cherokee. 4 ENROLLMENT INFORMATION No child will be permitted to attend Cherokee with incomplete records. Records for campers who register after the 1st of June may be submitted within one week of the date of registration. The following forms must be completed, dated, signed and submitted to Cherokee by May 15. • Enrollment Application • Health History Form • Terms & Conditions of Enrollment • Waiver & Release from Liability • Insurance Form – This must be returned even if you do not want the insurance. Please send all forms to our mailing address: Cherokee Day Camp - 2214 Street Road, Bensalem, PA 19020. EXTENDED CARE Childcare is available from 7-9 a.m. and from 4-6 p.m. for those whose schedules do not allow for arrival and pick up during regular camp hours. Enrollment in extended care covers each morning and/or each afternoon of the week. The cost is the same whether you use all or part of the maximum time each day and whether you use the service every day or irregularly. Pre-registration is required. Please make sure that you and your family are familiar with the following Extended Care Policies: • Campers will not be admitted until 7 a.m. A parent or authorized person must sign camper(s) in, at the gate. • Campers must be picked up by 6 p.m. A parent or authorized person must sign camper(s) out, at the gate. Campers will only be released to those designated as authorized parties on the camp forms. Please make sure anyone picking up your child has identification with them. A fee of $10 per child will be assessed for campers who are not picked up by 6 p.m. An additional $10 will be assessed for each 15 minute interval until the camper is picked up. This fee must be paid in full by the time the camper returns the next morning. • In the event a child is not picked up by 7 p.m., the parent has not contacted Cherokee and we cannot reach the parents and the emergency contact person, Child Protective Services will be called. • Chronic LATE PICK UP is grounds for dismissal from the Extended Care Program. • Campers involved in extended care are permitted to bring video games, toys or games during extended care. These items must be put away when the regular camp day begins. If a camper is found to have these items with him/her, he/she will be asked to put the item away or give it to the camp staff until the end of the day. Cherokee will not be held responsible for the loss or damage of these items. Please note that any material, which we perceive as inappropriate for camp, will be held in the office until the end of the day. . FIELD TRIPS In the event Cherokee schedules a field trip the following rules will apply: • Field trips are for campers eight years old and older. 5 • Please check the calendar on our website www.cherokeepa.com to check the dates of our field trips. Please notify us if you do not have access to a computer. • There is a nominal fee for each trip. • Please dress your child appropriately for the scheduled trip. Cherokee t-shirts must be worn. Shirts will be given to each camper. • Transportation is provided by qualified bus drivers. • We recommend children NOT bring extra money for day trips unless specifically asked to do so. Cherokee staff is not responsible for any lost or stolen money. • Cherokee camp programs run rain or shine, but they may be modified due to weather. • The same behavior expectations are in effect on field trips as at camp. Campers who cannot adhere to the rules on trips may meet one or more of the following possible consequences: Parent called to pick camper up from the field trip; suspension from one or more future field trips; dismissal from camp season/program. • Cherokee does not use parent chaperones on field trips. • Please see Transportation for bus rules on field trips. FIRST DAY OF CAMP If you are transporting your child to camp please have them at camp by 8:45. If you are running late please, for the safety of our campers, do not drive into the loading area while the buses are there. You must sign your camper in at the gate. If we are transporting your child you will be notified as to the pick-up/drop-off times prior to the first day of camp. Please be patient! These times are approximate and the bus may be a few minutes early/late the first day or two. GENERAL CAMP RULES Please make sure your child is familiar with the following rules: • Stay with your counselor at all times. • Do not go anywhere alone – we use the buddy system. • Do not go near the creek, dock or pool without adult supervision. • Do not go on “the hill” without adult supervision. • Do not go past the Long House without adult supervision. • Do not go past the playground without adult supervision. • Do not climb the trees. • Do not climb the fences. • Swimming in the creek is prohibited. • Respect others and keep your hands and feet to yourself. • Please keep all of your belongings in your bunk unless you are using them. • Stay out of other people’s belongings. • Campers are not allowed in the kitchen for any reason. • Please take care of the equipment or supplies that you use at Cherokee. • Campers are expected to clean up after themselves. • No running or playing with sports equipment in any of the buildings. • Shoes must be worn at all times. • No gum chewing. • Respect all members of Cherokee’s staff and follow their instructions. 6 • Turn in any illegal substance. • Bullying of any kind will not be tolerated. • “HANDS UP” means everyone must stop what they are doing, put a hand up, be quiet and listen for instructions. • If a lifeguard blows a whistle everyone immediately stops what they are doing and listens for further instructions. • Have FUN! FUN! FUN! GOALS FOR CAMPERS Physical Development: • To develop an appreciation and enjoy nature & outdoor activities. • To provide ways for campers to build muscular control and coordination. • To provide a wide variety of opportunities through which campers may broaden their interests in physical activity. • To allow each camper to develop skills at his/her pace, and to attain excellence in activities of his/her own interest that he/she cannot learn at home. Safety is a very important factor, but should not exclude challenge. Social Development: • To help campers to learn to get along with, understand, and sympathize with others. • To help foster friendships among campers. • To develop personal leadership skills as well as a willingness to be a contributing member of a group or team. Intellectual Development: • Each camper should be challenged to grow in his/her knowledge of nature, and the world around him/her. • Each camper should be challenged to understand the nature of pollution and environmental hazards, and what he/she can do to prevent or correct them. To have a FUN - FUN - FUN Summer!!! GROUP ASSIGNMENTS Group assignments are made by age and gender. Our ratio is approximately one staff member for every five campers, which includes all counselors and support staff. It may be necessary to rearrange groups from week to week. Every effort will be made to honor “grouping” requests. HEALTH ISSUES – MEDICATIONS & INHALERS • Cherokee has a Registered Nurse on staff. • If a child suffers an injury at camp the parents will be notified as soon as the needs of the child are tended to. The extent of the injury will determine whether the child can remain at camp or if a parent need to pick up the child within 60 minutes. • If a child arrives at camp ill or becomes ill at camp, the parent or another authorized individual will be notified and asked to pick up the child within 60 minutes. • Sick children will be monitored and isolated, with supervision, as necessary until the designated pickup arrives. • Please notify Cherokee immediately if your child contracts a communicable disease. 7 • All medications must be self-administered by the camper, under the supervision of the nurse. A camper who requires medication, whether prescription or over-the-counter during camp will need to have a Medication Authorization Form on file with Cherokee. • Prescription medications must be provided in the original container that identifies the prescribing physician, the name of the medication, the dosage and the frequency of administration. All medications must be in the original container and clearly marked with the child’s first and last name and must be brought directly to the Health Center. Inhalers and/or Epi-pens may be kept with the child as long as a parent makes such a request on the Medical Authorization Form. Otherwise, inhalers and Epi-pens will be kept at the Health Center until needed. Any misuse or misplacement of the inhaler or the Epi-pen will be cause for the inhaler/Epi-pen to be kept at the Health Center. • Non-prescription medications can only be administered when accompanied by a written note from a licensed physician that includes the physician’s name, name of the medication, directions for taking the medication and the patient’s name. Nonprescription medication must be in the original container bearing the manufacturer’s label and directions for use. The container must have the child’s first and last name written on it. • Please do not send your child to camp if he/she has a contagious or unidentifiable rash, congestion with sneezing, nasal drainage, coughing, swollen glands, ear, eye or throat infection (unless on antibiotics for 24 hours), nits or head lice. Campers must be free from fever (without medication), vomiting and diarrhea for 24 hours before returning to camp. • Please be advised that Cherokee is mandated, by state law, to report any suspected cases of child neglect or abuse to the appropriate authorities for investigation. LOST & FOUND • Lost & found items will be collected on a daily basis. It is the camper’s responsibility to check the lost and found for misplaced items. The lost & found box is located in the cafeteria in front of the stage. • Items will be kept until the last day of camp, and then donated to a local charity. • Cherokee does not accept responsibility for lost or stolen items. LUNCH & SNACKS Lunch is provided every day. Prior to planning our lunches, we consulted a nutritionist. Our menu is child tested, parent approved, nutritious and fresh. Bologna, cheese and PB&J sandwiches are available daily. Snacks are served every afternoon. Drinks are served with lunch and snack. Water is available throughout the day. If your child has any dietary restrictions, they must be noted on the Medical Form with allergies. PARENT INVOLVEMENT & RESPONSIBILITY • Parent Communication: Parent’s feedback is welcomed and desired by Cherokee. If you would like to address an issue or problem your child has while at Cherokee, please contact Marlinda at 215.292.3430. We are committed to solving problems but cannot do so if we are not aware that a problem exists. • We do not hide behind closed doors. Our camp is open every day for parents and relatives who want to come out and observe a child’s progress. Prior notice is 8 appreciated so we can be sure we do not have too many visitors on any given day. Parents are encouraged to view us as we are. However, please remember that all visitors must sign in at the Arts & Crafts Room. Please note that the presence of a parent at Cherokee supersedes the authority of the child(ren)’s assigned counselor {i.e., if you are at Cherokee, you are fully responsible for the care and supervision of your child(ren)}. NO PETS ALLOWED! • Evaluations: We value your comments, input and ideas on how to make Cherokee Day Camp better serve you and your camper. Parent survey forms will be available on our website www.cherokeepa.com throughout the season. They will also be sent to you at the end of the 2011 season. Please take the time to complete the surveys. This allows us to make necessary changes in the program and to recognize staff that has provided outstanding service to you and your family. PAYMENT INFORMATION • Payments can be made by cash, check or credit card. Please make checks payable to Cherokee Day Camp. Please mail payments to our mailing address: Cherokee Day Camp, 2214 Street Road, Bensalem, PA 19020. • The camp deposit ($50.00 per child per week) is due at the time of registration. The balance, including optional extended care and transportation fees, must be paid in full by June 1, 2011. Campers who register after June 1, 2011 must be paid in full, including optional extended care and transportation fees at the time of registration. • There is no fee reduction for absences/sick days. • A $35.00 charge will be made on any returned checks. • Late fee pick up: A late fee of $10 per child will be charged if your child is not picked up by 6 p.m. An additional fee of $10 will be assessed for each 15 minute interval beyond that time. PICKING UP YOUR CHILD • For the safety of all our campers please refrain from picking up your child(ren) between 3:30 and 4:15. • A parent or authorized person must sign camper(s) out, at the gate. • People authorized to pick-up your camper must be listed on the Application or Cherokee must be notified in writing. • Photo ID may be required at time of pick up. • Custody Issues – Parental rights are limited or revoked: We cannot legally deny a parent access to their child unless we have been notified that a parent’s rights have been limited or terminated. The only legally acceptable notification is a certified copy of the Court Order. Please make sure we have your certified Court Order on file. • Early Pick Up – Please contact Cherokee if you need to pick up your camper early. Given advanced notice, we will attempt to have your camper ready when you arrive. If we do not have prior knowledge of the early pickup we will try to get your camper ready for you in a timely fashion as you wait. Your patience is appreciated. 9 PROHIBITED ITEMS Cigarettes, drugs, alcohol, weapons, pocket knives matches and lighters. Possession of these items on campgrounds may be cause for dismissal from the program. These items will be confiscated. Bags/backpacks may be searched. SWIMMING We love swimming at Cherokee! Every morning campers have instructional swim/water safety pursuant to the WSI guidelines. Campers have a free swim every afternoon. Campers are not allowed in the deep end of the pool until they can pass the deep end test. If you do not wish to have your camper swim, on any given day, you MUST GIVE WRITTEN NOTICE to the morning staff member on duty. Swimming is the best way to keep cool on extremely hot days. Please note that alternative activities are not planned during swim times. SWIMMING IN THE NESHAMINY CREEK IS PROHIBITED! TRANSPORTATION Transportation is provided, at a nominal cost, for those who chose this option. The following rules also apply to transportation used for field trips. Please make sure your child is familiar with the following policies: • Safety comes first. • We walk on and off the bus. • When available, seat belts must be worn at all times by all passengers. • Campers are prohibited from sitting in the front seat of any vehicle. • Campers must remain seated at all times. • Campers must keep hands, heads, and feet, etc., inside the vehicle at all times. • Campers must use inside voices only! • No eating or drinking in vehicles. • Cell phones cannot be used in any vehicle. • All loose baggage, gear, and equipment must be securely stowed out of the way of campers. • Campers are prohibited from throwing anything out of the vehicle. • Disruptive behavior will not be tolerated. The driver will stop the vehicle to correct any problems. Continual disruptions will result in campers being suspended from Cherokee’s Transportation Service. • A letter from both campers parents is required if you want your camper to go home with another camper even, if they are on the same bus. WHAT TO BRING • A bag or small backpack to carry camper’s gear to and from the pool each day. • Waterproof sunscreen or sun block. Please apply sunscreen to your child each morning before coming to camp. We recommend a waterproof, long wearing formula for the best protection. Cherokee staff will remind campers to apply sunscreen throughout the camp day. YOU MUST NOTIFY CHEROKEE IN WRITING IF YOU DO NOT WANT YOUR CHILD TO USE SUNSCREEN/SUN BLOCK. • Bathing suit & two towels. (Thong/string bikinis are prohibited) 10 • Water bottle, clearly labeled with your camper’s name. Please tell your camper not to share water bottles with other campers. • Water shoes – a closed shoe is preferred. Please see water shoes on the web sites of LL Bean and Lands End. These shoes are also available at Bass outlets and Wal-Mart. WHAT TO WEAR Please dress your camper in comfortable, modest, weather appropriate clothing. Please be aware that he/she will be participating in outdoor activities, arts & crafts and other activities that may soil clothing. Flip Flops are prohibited. Children must wear sneakers to participate in outdoor athletic sports and activities. WHAT NOT TO BRING Cell phones, Mp3 players, Ipods, hand held video games, toys, stuffed animals and jewelry. Cherokee is not responsible for lost, stolen, or damaged items brought to camp. The use of cell phones on camp property and transportation vehicles is not permitted. These items will be confiscated by the staff and held until the end of the day. Please see the exception for extended care hours. Campers are not to bring personal sports equipment to camp. BULLYING - Bullying is a serious problem. Cherokee has a zero tolerance policy regarding bullying. Expulsion from camps will be at the discretion of the owner/director. Bullying is one of the most minimized and persistent problems in our society today. The sad thing is – it’s a reality for all children, whether they’re victims, witnesses, or they’re the bullies. Anyone who is bullied will very often feel depressed and have low selfesteem. If you’re a bully, you are more likely to be hostile and antisocial. If you’re a bully, who has been bullying you? WHAT IS BULLYING? It’s physical harm, it’s verbal and emotional torment, it’s sexual harassment, it’s racism … and at times it can grow into much more serious abuse – and criminal behavior. If someone is hitting, biting, kicking, punching, pinching you, pulling your hair, tripping you – that’s physical bullying. If someone is relentlessly teasing you, calling you names, spreading rumors about you, leaving you out of group activities – that’s verbal and emotional torment. If someone touches you inappropriately, snaps your bra strap, stares at your body, or makes sexual comments – that’s sexual bullying. If someone is using racial slurs against you, making fun of your customs, the color of your skin, your accent, or the food you eat, if they spray symbols and graffiti on your 11 house, if they tease you about your country – that’s racial bullying. Bullying is when someone keeps doing or saying things to have power over another person. Some of the ways they bully other people are by: calling them names, saying or writing nasty things about them, leaving them out of activities, not talking to them, threatening them, making them feel uncomfortable or scared, taking or damaging their things, hitting or kicking them, or making them do things they don't want to do. Have any of these things happened to you? Have you done any of these things to someone else? Bullying is wrong behavior which makes the person being bullied feel afraid or uncomfortable. Bullying Is Harmful Some people think bullying is just part of growing up and a way for young people to learn to stick up for themselves. But bullying can make young people feel lonely, unhappy and frightened. It makes them feel unsafe and think there must be something wrong with them. They lose confidence and may not want to go to school any more. It may make them sick. Are You Being Bullied? Here’s How You Can Stop It! Coping with bullying can be difficult, but remember, you are not the problem, the bully is. You have a right to feel safe and secure. If you're different in some way, be proud of it! Stand strong. Spend time with your friends - bullies hardly ever pick on people if they're with others in a group. You've probably already tried ignoring the bully, telling them to stop and walking away whenever the bullying starts. If someone is bullying you, you should always tell an adult you can trust. This isn't tattling. You have a right to be safe and adults can do things to get the bullying stopped. Even if you think you've solved the problem on your own, tell an adult anyway, in case it happens again. An adult you can trust might be a teacher, school principal, parent, someone from your family or a friend's parent. If you find it difficult to talk about being bullied, you might find it easier to write down what's been happening to you and give it to an adult you trust. What Can You Do If You See Someone Else Being Bullied? If you see someone else being bullied you should always try to stop it. If you do nothing, you're saying that bullying is okay with you. Treat others the way you would like to be treated. Show the bully that you think what they're doing is stupid and mean. Help the person being bullied to tell an adult they can trust. 12 When someone is bullied at camp, your friends and acquaintances usually know what is going on. Even though they’re not involved they know it’s happening. Adults can’t always tell and need your help in order to help you or your friends. All members of a camp community - whether they’re kids or counselors, have a responsibility to help kids who are being bullied. You and your friends must speak out against the bullies. You can help other kids who are being bullied. Encourage them to talk to an adult, or offer to talk to an adult on their behalf. You might be able to let bullies know that you do not like what they are doing and that you are determined to stop them. Be empowered. Tell the bully you don’t like what they’re doing to your friends. Walk away. Don’t give in to their threats or challenges. Help Your Camp • Cherokee has a Bully box. Campers can put notes in the box if they are too worried to tell someone. Use it wisely. Always make sure that anything you write about is the truth. • Be a buddy to a younger camper and help them if you see they are having problems. • Take part in plays and other drama activities can help people to understand what it feels like to be bullied and to think about what they can do to stop it. • Peer Support, where older campers volunteer to discuss things like bullying and friendship with groups of younger campers. • From the owners to the campers, everyone at Cherokee needs to work as a team to take action against bullying. Tell An Adult! You are NOT a snitch or tattletale if you tell an adult you know that someone is hurting you or someone else. If you have tried to stop someone from bothering you and it's not working, get someone you trust to help you. Do the same for someone else who’s being bullied. Get the problem out in the open. Once people know about it, the bully is no longer in control. Not telling anyone — especially because the bully told you not to — is just making him or her feel more powerful. (loveourchildrenusa.org/bullying) Please visit our website at www.cherokeepa.com. 13