PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF CORALVILLE,
JOHNSON COUNTY, IOWA SUBJECT TO THE APPROVAL BY THE CORALVILLE
CITY COUNCIL AT A SUBSEQUENT MEETING
A Regular Meeting of the City Council of the City of Coralville, Johnson County, IA was held at City Hall,
1512 7th Street on Tuesday, August 25, 2015 with Mayor John Lundell presiding and was called to order
at 6:30 P.M. Live and recorded webcasts of Coralville City Council Meetings are available online at
www.coralville.org/coralvision.
The following Council Members were present: Hoeft, Gross, Dodds, Goodrich. Absent: Gill.
The following staff was present: City Attorney Don Diehl; City Attorney Kevin Olson; City Administrator
Kelly Hayworth; Asst. City Administrator Ellen Habel; Building Official Jim Kessler; City Engineer Dan
Holderness; Police Chief Barry Bedford; Director of Finance Tony Roetlin; Director of Parks & Recreation
Sherri Proud; Telecommunications Assistant Katy Hoffer; City Clerk Thorsten J. Johnson.
Motion by Gross, seconded by Hoeft to approve the agenda. Motion carried. Ayes: 4. Absent 1.
Votes are 4 Ayes and 1 Absent for Motions, Resolutions and Ordinances unless otherwise noted.
Larry Dingman addressed the Council during citizen comments about using the old Post Office for a
veteran’s social club. Dingman reported he and City Clerk measured the Old Post Office and found the
main area was 1,800 square feet and there was a 900 square foot storeroom in the back. Dingman was
told By City Attorney Kevin Olson the building was taxed at 2,350 or 2,500 square feet. Dingman stated
Mr. Horan from the Coralville Ecumenical Food Pantry told him they needed 3,000 square feet to operate.
Dingman stated his organization proposed to make a $1,000.00 donation to the food pantry initially, make
another $1,000.00 donation in six months and another $1,000.00 donation six months after that to help
them find a larger space, because it will be difficult to split the Old Post Office to be used by both
organizations and the building doesn’t have the 3,000 square feet the food pantry needs anyway. Mayor
John A. Lundell asked Dingman to take his offer directly to the food pantry and suggested he contact the
Board Chairman Howard Horan. Dingman agreed to do that.
Mayor John A. Lundell proclaimed September 7-13, 2015 as “Suicide Prevention Week.” Executive
Director Mary Issah of the National Alliance on Mental Illness (NAMI) Johnson County thanked the Mayor
and Council and accepted the proclamation. Issah stated NAMI is a member of the Johnson County
Suicide Prevention Coalition and they work to distribute information about suicide and suicide prevention.
Issah invited everyone to create a team and participate in a walk called “Out of the Darkness” on
September 13th in order to support those who have lost loved ones and help prevent future suicides.
LOT 1, DOVETAIL ESTATES, PART EIGHT
Mayor John A. Lundell noted this changes the land use to Low Density Residential Use for property
located at the corner of East Grant View Drive and East Grant View Lane.
ORDINANCE NO. 2015-1012 An ordinance amending the Coralville Community Plan to reflect certain
property generally known as Lot 1, Dovetail Estates, Part Eight, Coralville, Iowa to be designated as Low
Density Residential Use in place of Neighborhood Commercial Use, was introduced by Hoeft, seconded
by Goodrich for 3rd and final consideration. A roll call vote was taken. Ordinance declared adopted after
its publication as required by law.
BROWN DEER PATIO EXPANSION
Mayor John A. Lundell noted this project will include a 40 foot by 52 foot addition to the west side of the
patio and a focal seat wall. An alternate to the project will add a 20 foot wide by 12 foot deep canopy on
the west end of the patio. The public hearing will be September 8, 2015.
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After the resolution was read, Councilperson Mitch Gross asked if there will be a rendering of the plans
for the Council. Director of Parks & Recreation Sherri Proud responded those plans will be shown at the
public hearing. Councilperson Jill Dodds noted this will provide an area to have weddings on sight along
with the reception, which several residents and customers have expressed interest.
RESOLUTION NO. 2015-151
Resolution (i) setting a public hearing on the plans, specifications, estimate of cost and form of contract;
and (ii) directing published notice of the same, both for the Brown Deer Patio Expansion was introduced
by Gross, seconded by Dodds. A roll call vote was taken. Resolution declared adopted.
ENTRY SIGN WALL PROJECT – 1ST AVENUE AND 9TH STREET
Mayor John A. Lundell noted this amends the bid amount of Calacci Construction Company, Inc. to be
$183,311.00 instead of $158,500.00. Calacci Construction Company, Inc. still has the lowest most
responsive bid and it is still 16% more than the engineer’s estimate.
After the resolution was read, City Administrator Kelly Hayworth noted the bid did not change, but it was
recorded incorrectly in the resolution.
RESOLUTION NO. 2015-152
Resolution amending Resolution Nos. 2015-142 and 2015-143 for the Entry Sign Wall Project – 1st
Avenue and 9th Street was introduced by Dodds, seconded by Hoeft. A roll call vote was taken.
Resolution declared adopted.
IOWA RIVER LANDING ARENA PROJECT
Mayor John A. Lundell noted this is a Consulting Services Agreement for the preliminary design and cost
estimate of the Iowa River Landing Arena Project and is not to exceed $99,500.00.
After the resolution was read, City Administrator Kelly Hayworth reported JLG Architects have agreed to
only one payment for the contract in April of next year and if they are awarded the contract for the final
design the amount will be worked into the next contract at that time.
RESOLUTION NO. 2015-153
Resolution approving a Consulting Services Agreement with JLG Architects for preliminary design
services for the proposed arena in the Iowa River Landing District was introduced by Goodrich, seconded
by Hoeft. A roll call vote was taken. Resolution declared adopted.
1ST AVENUE DUCT BANK PROJECT, 6TH STREET TO 9TH STREET
Mayor John A. Lundell noted this is an Engineering Services Agreement for the installation of a joint utility
duct bank along 1st Avenue between 6th Street and 9th Street, and is not to exceed $59,985.00.
After the resolution was read, City Attorney Kevin Olson noted we will complete this project before work
on the road begins. The City will work with the utility companies to install the correct type of duct bank so
they can just pull their wires through it at the end. This will speed up utility work in the area and help to
avoid delays when the street project begins.
RESOLUTION NO. 2015-154
Resolution approving an Engineering Services Agreement with HR Green, Inc. for the 1st Avenue Duct
Bank Project, 6th Street to 9th Street was introduced by Hoeft, seconded by Gross. A roll call vote was
taken. Resolution declared adopted.
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CLEAR CREEK SOUTH FLOODWALL – PHASE II
Mayor John A. Lundell noted this is an Engineering Services Agreement to design and provide
construction administration services for flood protection along the south bank of Clear Creek from
Highway 6 to 1st Avenue, and is not to exceed $525,200.00.
After the resolution was read, City Administrator Kelly Hayworth explained the State of Iowa requires you
spend the money from the sales tax grant as you earn it or you lose it. In order to maximize the amount
the City is entitled to they need to be ready to spend the money as it is collected and this agreement will
help do that. This stage will allow for the acquisition of any property and easements, which will help
maximize the grant as the City moves forward with the project. They will also need to stage the
construction to coordinate with collection of the grant money.
RESOLUTION NO. 2015-155
Resolution approving an Engineering Services Agreement with HR Green, Inc. in connection with the
Clear Creek South Floodwall – Phase II was introduced by Gross, seconded by Dodds. A roll call vote
was taken. Resolution declared adopted.
NOISE CONTROL
Mayor John A. Lundell noted this ordinance will create an exemption from the Noise Control ordinance for
certain maintenance activities at Brown Deer Golf Course starting at 5:00 A.M.
After the ordinance was read, Councilperson Laurie Goodrich asked Director of Parks & Recreation
Sherri Proud to explain the need for this ordinance. Proud explained the exemption will allow the
greenkeepers to keep ahead of golf play by allowing them to start mowing greens and tee boxes at 5:00
A.M. before the 6:30 A.M. tee times. This will also put a limit on how late they can groom the cross
country ski trails, because some people want to groom them at midnight. The grooming is done by an
affiliate of the cross country club at the University of Iowa and not the City. Councilperson Bill Hoeft asked
if there was a complaint by neighbors. Proud responded one resident complained about an overzealous
employee starting before 5:00 A.M. which should not happen and it was discovered the City code lacked
an exemption for the golf course’s standard practice. Proud noted most lawn equipment has a generator
run mode to cut down on noise and they begin work away from homes on holes 2 through 8 north of
Oakdale Boulevard.
Ordinance No. 2015-1013 An ordinance allowing an exception to Chapter 48 of the Code of Ordinances
of the City of Coralville (2011), as previously amended, regarding Brown Deer Golf Course was
introduced by Dodds, seconded by Gross for 1st consideration. A roll call vote was taken. Motion carried.
AMENDMENT TO URBAN RENEWAL PLANS AND AREAS
Mayor John A. Lundell noted this amendment deletes the Technology Innovation Center from the list of
projects for this Urban Renewal Area and adds the second floor of a building to be completed by Build-toSuit in the same building that will house Leepfrog in the University of Iowa Research Park. The
consultation will take place at 1:30 P.M. on August 28, 2015 and the public hearing will be at 6:30 P.M. on
September 8, 2015.
RESOLUTION NO. 2015-156
Resolution setting a date for consultation and a date for a public hearing on Amendment No. 6 to the
amended and restated Urban Renewal Plan for the Coralville Urban Renewal Area was introduced by
Goodrich, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted.
MOTION BY DODDS TO APPROVE CONSENT CALENDAR items a-ee inclusive:
a) Approve minutes for the August 11, 2015 Council Meeting.
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b) Approve New Retail Cigarette/Tobacco/Nicotine/Vapor Permit Applications for Kum &
Go #521: 09/01/2015 through 06/30/2016.
c) Approve New Class E Liquor License with Sunday Sales for Kum & Go #521: Eff. 09/15.
d) Approve New Class C Beer Permit with Sunday Sales for Aldi Inc. #56: Eff. 11/01.
e) Approve New Class C Liquor License with Brew Pub, Catering Privilege, High Proof Brew
Pub, Outdoor Service and Sunday Sales for Mondo’s New Union Brewery: Eff. 10/01.
f) Approve New Six Months Class B Beer Permit with Outdoor Service for Sundown Bar &
Grill: Eff. 09/03. (This is for special events at McGrath Hawkeye Harley-Davidson for the
next 6 months.)
g) Approve New Five Day Class B Beer Permit with Outdoor Service and Sunday Sales for
Backpocket Brewing LLC: Eff. 09/06. (This is for the Gran Gable at the Youth Sports
Park.)
h) Approve Class C Beer Permit and Class B Native Wine Permit with Sunday Sales for
Casey’s General Store #2779: Eff. 09/06.
i) Approve payment to Ferguson Waterworks #2516 for Water Department
equipment/supplies (#0146990): $12,458.50.
j) Approve payment to Neumann Monson Architects for the Brown Deer Golf Course
patio expansion (#6): $1,560.00.
k) Approve payment to Roger Gwinnup Construction, Inc. for renovation and
improvements to Old Town Hall (7/22/2015): $12,655.00.
l) Approve payment to Pipe Pro, Inc. for Marriott Hotel & Conference FF&E Invoice for:
i) Replace leaking fitting on pump rack (#50800)
$3,546.50
ii) Replace leaking fittings on mixing valve line (#50799)
$4,530.48
iii) Replace leaking fittings on line next to pump #3 (#50798)
$3,315.35
iv) Replace leaking fittings on tank supply and return lines (#50797)
$3,410.45
v) Replace leaking fittings on boiler inlets and outlets (#50796)
$4,726.04
vi) Repair two Salamander units (charbroiler) on front line (#50801)
$4,466.12
m) Approve payment to Windsor Kãcher Group for Marriott Hotel & Conference FF&E
Invoice for Windsor Sensor S12 Vacuum Cleaner (#5331709761): $1,955.98.
n) Approve payment to Smith Consulting, Inc. for Marriott Hotel & Conference FF&E
Invoice for work on Ironer and Folder in Laundry (#37478): $2,064.49.
o) Approve payment to Tingue Brown & Co. for Marriott Hotel & Conference FF&E Invoice
for work on Ironer and Folder in Laundry (#226797): $1,041.94.
p) Approve payment to Johnson Controls for Marriott Hotel & Conference FF&E Invoice to
replace RTU-10 supply fan drive with a Johnson Controls compatible drive (#4613):
$2,330.14.
q) Approve payment to Iowa City/Coralville Area Convention & Visitors Bureau for
Simpleview CRM/CMS – 1st Installment (#111G4009): $33,212.50.
r) Approve payment to RDG Planning & Design for the Entry Sign Wall Project, 1st Avenue
and 9th Street (#39782): $2,253.91.
s) Approve payment to Terracon Consultants, Inc. for Coral Ridge Avenue Improvements
(#T676156): $2,090.25.
t) Approve Change Order to Wagner Construction Services for the tenant build out of the
Luxe Zone: +$2,400.00.
u) Approve Change Order: +$5,750.00; and Pay Application #1: $9,962.00; to Wagner
Construction Services for the tenant build out of Iowa River Landing, Suite 125
(Tacopocolypse).
v) Approve Pay Application #1 to Wagner Construction Services for the tenant build out of
Iowa River Landing, Suite 122: $13,056.00.
w) Approve Pay Estimate #5 to Calacci Construction Co., Inc. for 5th Street Improvements
2015: $135,821.95.
x) Approve Pay Estimate #7 to Metro Pavers, Inc. for University Extension 2013 RISE
Project: $39,457.54.
y) Approve Change Order #21: +$3,049.20; Change Order #22: +$6,232.00; Change Order
#23: +$1,155.00; Change Order #24: +$8,800.00; and Pay Estimate #15: $190,921.95; to
Metro Pavers, Inc. for Coral Ridge Avenue Improvements.
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z) Approve Pay Estimate #5 to Portzen Construction, Inc. for 5th Street Reconstruction
over Biscuit Creek: $260,987.98.
aa) Approve quotation and payment to LINS Heating & Air Conditioning, LLC for
replacement of 1 compressor bank on the PDU for the Recreation Center Indoor Pool
(#18446): $15,428.00.
bb) Approve quotation and payment to City Tractor Co., Inc. for a John Deere Gator TH 6x4
Diesel for the Fire Department (#19395376): $17,277.49.
cc) Approve proposal from Forever Green Landscaping for planter bed by West Bank on
the corner of 2nd Street and 10th Avenue not to exceed $10,954.88.
dd) Approve attendance of Ellen Habel to the International City/County Management
Association 2015 Annual Conference in Seattle, WA, September 27-30, 2015: $2,379.20.
ee) Approve Bill List for August 25, 2015.
Seconded by Hoeft. A roll call vote was taken. Motion carried.
City Administrator Kelly Hayworth reminded everyone Fry Fest is Friday, September 4th in the Iowa River
Landing and he encouraged everyone to attend. Councilperson Jill Dodds asked if they still needed
volunteers and Hayworth responded they did. Dodds noted volunteers get a free t-shirt and free
admission to the concert.
Mayor John A. Lundell noted Fry Fest is a week from Friday and Joan Jett and the Black Hearts will be
performing in the Iowa River Landing along with a lot of other Hawkeye activities. Lundell announced the
50th Anniversary of the Coralville Public Library will be Sunday, September 13th and he asked everyone to
look for information on upcoming events to celebrate the occasion. Lundell noted he received a letter from
a resident about hard water affecting his coffee pot and asked City Staff to respond to his concerns.
City Attorney’s Don Diehl and Kevin Olson had nothing to report.
Councilperson Laurie Goodrich welcomed everyone back to school and mentioned there was a nice
article in the Press Citizen about the Kirkwood STEM School. Goodrich met with several residents about
people using a pathway across the creek between Applewood Condominiums and Northwest Jr. High and
the possibility of placing a pedestrian bridge for safer passage. Goodrich suggested the City could form a
partnership with Northwest Jr. High, make it an Eagle Scout project or volunteer project.
Councilperson Jill Dodds explained Deb Dunkhase from the Children’s Museum and she started
discussing the lack of play between children and adults and they originally planned a full day of play,
which has become a week of play in Coralville. They have now named the week of September 13th
through September 20th “PLAYvolution.” They now have a website www.playvolution.org and Facebook
page. “PLAYvolution” will start during the celebration of the Coralville Public Library’s 50th Anniversary
and conclude at “Move It, Dig It, Do It” with several events in between that will be listed on the website.
There will also be a pledge to play where you can post pictures on Facebook. Dodds noted a resident has
raised concerns about the traffic at the intersection on Highway 6 near Tysons and Civco and the need
for a traffic signal. City Administrator Kelly Hayworth explained the City has done a signal warrant study
and they periodically study the intersection, but they have not met the criteria for a signal at that
intersection yet.
Councilperson Mitch Gross reported a constituent contacted him about the speed limit being too fast on
1st Avenue north of Oakdale Boulevard and renewed concerns with Schools being built and opening soon
in that area. Gross noted some of the road is in the County and he thought all the entities involved should
have a discussion on traffic volume in the area. Gross asked City Engineer Dan Holderness to give an
update on 5th Street. Holderness reported a lot of progress is being made. On the east 5th Street project
the culvert is in, the fill is in and fully settled, and paving will begin by the end of the week. On the west 5th
Street project, the sanitary sewer work is almost complete, the storm sewer work is underway and there
will be paving in the next two weeks. Gross appreciated the proclamation for suicide prevention week as
he remembered West High students and Coralville residents Lucas Brenneman and Collin Strabala, who
took their lives and he noted how important it is for people to get the type of help they need.
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Councilperson Bill Hoeft reported his daughter is taking advantage of the new STEM School by taking a
criminal justice course. Hoeft took a tour and was very impressed with the facility.
Motion by Dodds, seconded by Gross to adjourn at 7:02 P.M. Motion carried.
John A. Lundell, Mayor
Thorsten J. Johnson, City Clerk
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