INDIAN RARE EARTHS LIMITED
(A Govt. of India Undertaking)
Orissa Sands Complex, Matikhalo– 761 045 (Ganjam Dist) Orissa
Ph : (06811) 257890-257895; Fax : (06811) 257988
e-mail : headireo@sancharnet.in
INVITATION TO TENDER FOR WORKS
Tender Ref:
Due date
OSCOM/SOP/03/E/04155 dated 13/06/2013
16 06
2013 Receipt up to 14.30 hrs
DD
TDC applicable
this tender in Rs
for
0
MM
YYYY
and opening at 15.00 hrs.
Quotation will be rejected unless the above reference and due
date are quoted on envelope.
EMD applicable for 5000
SD clause applicable YES
this tender in Rs
for this tender or not.
Note:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Corrections if any in the Quotation will be rejected automatically either fully or part thereof.
Your offer should remain valid for 90 days from the date of opening.
Parties who are not registered in our approved Vendor list may get themselves enlisted downloading Vendor Registration
form available in our website http://irel.gov.in. Filled in application form along with the credentials and all relevant
documents may be forwarded to Dy.General Manager(Materials), Indian Rare Earths Limited, OSCOM.
All correspondences with regard to the below tender may be made with Dy.General Manager(Materials), Purchase Dept,
Indian Rare Earths Limited, OSCOM, PO- Matikhalo, Dist. Ganjam, Orissa-761045. Phone No. 06811-257890 to 257895;
Fax No. 06811-257988: Email : headireo@sancharnet.in
Please confirm if bidder is a registered SSI/MSME Unit. if so copy of the registration is to be enclosed alongwith the
quotation.
IREL reserves the right to repeat the work order for a maximum of 100% quantity with suitable discount within one year
of issue of work order.
In case tenderer is interested to claim benefits owing to their unit/firm/company being registered under MSMED Act’
2006, they are required to submit documentary evidence in proof of their registration while submitting their offer.
Exemption for EMD/SD: Valid NSIC Registered (for the tendered items) firms who produce documentary evidence i.e.
self-attested and NOTARISED, issued by the Govt. authorities are exempted from submission of EMD/SD. However, NSIC
registered firms shall be exempted from Security Deposit only up to their monetary limit, if any, indicated in the
registration certificate. In case value of order placed is above such monetary limit indicated in the registration certificate,
the successful tenderer have to furnish the security deposit in the form of Demand Draft / Bank Guarantee.
Dear Sirs,
Please submit your sealed quotation in duplicate for the under mentioned stores as per the terms and conditions
enclosed herewith : : (FAX /Email quotations is not acceptable)
Sl.No.
1.
Description
Fabrication and erection of cable tray, dismantling of
damaged structures, laying of GI flat , installation of
earth pit as per BOQ and scope of work
Unit
Quantity
For Indian Rare Earths Limited
Sr.Manager (Materials)
1. Scope
Fabrication and erection of cable trays, Dismantling of damaged structures, Laying of GI
earth flat, Installation of Earth Pits etc.
2. Prequalification Criteria
a) Party should have carried electrical installation work like cable laying/installation of earth
pit/laying of GI Flat/erection of cable trays.
b) Party should posses valid HT/LT supervisory license and valid contractor’s license
awarded by state/central government copy of which shall be enclosed along with the
offer otherwise offer shall not be considered.
3. Contractor’s Obligation
a) The contractor shall visit IREL premises at its own cost.
b) The trays, flats, cables, earth electrodes shall be routed at site as per the instruction of
Engineer-in-charge.
c) All the tools, tackles, personal protective equipments, safety belts etc required for the
said job shall be arranged by the contractor.
d) For fabrication & erection contractor has to arrange welding machine, welding rod, gas,
accessories for gas etc.
e) The contractor shall have to arrange for the security of material till the work is
completed.
f) The party has to work beyond normal working hours if work is required to be completed
in same day.
g) The contractor shall ensure the use of personnel protective equipment by its workmen.
h) The contractor shall ensure safe working practice during execution of work.
i) The contractor shall arrange paints, painting brush, wire brush etc for application of
paints.
j) The Contractor shall be responsible for all types of injuries and accidents to staff,
employed by him.
k) Party shall make necessary arrangements for scaffolding for working at heights as per
standards.
4. IREL Obligation
a) IREL shall supply free issue items such as steel, pipes, cable trays, earth electrodes and
flats etc.
b) IREL shall provide 3phase or single phase Power supply at one point for execution of
work free of cost.
5. Period of completion
12months from date of release of work order
6. Evaluation: Over all L1 shall be considered
7. Special Conditions of contract
a) If the contractor does not start work within seven days of telephonic / verbal / written
order of Engineer-in-charge and or does not complete the job within stipulated time and
leave the site, IREL reserves the right to terminate the contract prematurely. However
failure to render timely services due to unavoidable circumstances such as natural
calamity, strike will not terminate the contract but contract period will be extended
proportionately.
8. Bill of Quantity
Sl
Job Description
Unit
No
1. Fabrication and erection of cable trays and supports Tonne
etc. . Scope of work includes issue of Steel(Angle,
channel, beam, pipe, flat, plate etc of M.S or G.I) from
Central stores, fabrication of cable trays & supports at
site ie below LCSS1&2 at MSP and other areas MSP,
RPA, Garnet Plant etc. as per requirement, painting of
structures, erection of cable trays and supports &
rearrangement of laid cables after erection of trays.
Painting of fabricated structures shall be carried with four
coats comprising of primer, MIO,finish paint with 180200microns, . Refer clause no-9 for detail scope and
specification of paint.
2. Dismantling or removal of structures, panels, motors Tonne
etc. Scope of work includes dismantling or removing of
damaged/defective
structures,panels,motors
and
subsequent deposition at stores,electrical workshop, as
per direction of engineer in charge.
Metre
3. Erection of Cable trays. Scope of work includes issue
of GI trays of size 50mm to 400mm from the central
stores, shifting of trays to the site ,erections of trays and
supports at different heights as per requirement as per
direction of engineer in charge. Free issue items shall be
cable trays.
4. Laying of GI earth Flat. Scope of work includes issue of Tonne
GI Flat of size 50mm X 6 mm/ 40 mm X 5 mm/
25mmx3mm from the central stores, shifting of flat to the
site, laying of flat and welding of flat along the length the
cable trays, structures including drilling, equipment
earthing, laying of flats on surface of earth and bolting of
flat to the earth electrodes at necessary pits as per
requirement.Party shall carry out necessary bending,
drilling, welding, bolting,termination of flat to equipments
as per direction of engineer-in-charge. Free issue items
shall be GI Flats, nut & bolts. Party to arrange drill
machine, welding machine, hacksaw, drill bit etc.
Quantit
y
5
2
300
6
Unit
rate
Total
Price
5. Installation of Earth Pits. This includes excavation of Each
earth up to 1.5 meters maximum, putting 10 kg salt, 5 kg
of charcoal minimum per pit, putting the earth electrode
and refilling, putting two no’s of 1.5 feet dia(approx.)
concrete Nanda with top cover plate and lifting hook for
the same, fixing of Nanda by cement. Earth electrodes
only are free issue item. Party to supply salt, char
coal,concrete nanda, top cover plate etc.
40
9. PAINTING SPECIFICATION
Structural should be painted by the party with four coats, comprising of Primer,MIO and finish
paint with 180-200 microns. :
• Primer coat: 35-40 Microns.
• Primer coat: 35-40 microns.
• MIO coat : 75-80 microns.
• Finish paint: 35-40 microns.
SPECIFICATION :
Acid/alkali resistant paint suitable for application on the surface of structural steel a chemically
active/corrosive atmosphere in suitable medium.
Ÿ
Make : ASIAN, JOHNSON NICOLSON, SHALIMAR, BERGER
Paint shall be supplied by party. The party has to furnish documentary evidence such as
invoice, chalan in support of procurement of this paint. The paint is to be routed through our
Security Gate.
Before painting the surface of the structural are to be prepared by rubbing and cleaning with
wire brush. The necessary tools / tackles for this purpose are to be arranged by the party
General Terms and conditions for executing works:
1.
The due time of receipt of tender on the due date of opening shall be upto 14.30 Hrs.
2.
The sealed envelope containing the quotations submitted by the tenderers should be super scribed with the
tender reference and the due date of opening else the quotation will be rejected. Separate sealed envelope
should be submitted for different tenders else the quotation would be rejected.
3.
FAX quotation is not acceptable.
4.
Price should be quoted both in figures and words. Offers should be preferably type written. Corrections, if
any, in the Quotation will be rejected automatically either fully or part thereof.
5.
Local Parties of Chatrapur and Berhampur should submit their offers on door-delivery basis. Tenderers
should note that the Limited Tender Box is located at the entrance of Purchase Department in
Administrative Building and they are required to drop in this tender box only failing which the tender shall not
be entertained.
6.
Validity: The offer submitted by the tenderer should remain valid for 90 days from the date of opening
7.
The tenderer has to clearly indicate the guarantee provisions in their offer.
8.
The offers submitted by the tenderers must accompany valid authorized dealership certificate(if applicable)/
submit photo copies of Provident registration certificate, contract license certificate along with their
quotation.
9.
Tender Document Cost(TDC): Quotations submitted by the tenderer must accompany non refundable
tender document cost as the case may be against each tender as indicated below in the shape of Demand
Draft drawn in favour of Indian Rare Earths Ltd. payable at State Bank of India (Branch code 6086) / Indian
Bank,Konamana Branch, Matikhalo-761045, Dist-Ganjam.
The TDC amount applicable for the different tender’s can be NIL/ Rs 312.00/ Rs 520.00.
10.
Earnest Money Deposit(EMD): The tenderer have to submit EMD in the form of DD/ irrevocable Bank
Guarantee valid for a period of 30 days beyond the validity period as indicated below as a token of their
earnestness in submitting their offer to undertake the work and conclude a contract if entrusted to them. The
EMD amount applicable for the tenders shall be indicated in each tender and it shall be either Nil/ Rs
5000.00/ Rs 10,000/ Rs 15,000/- or any other amount.
EMD is liable to be forfeited if the tenderer changes the terms & conditions/prices/withdraws his quotation
subsequent to date of opening/ fails to accept the order when placed /fails to commence work after
accepting the order. IREL reserves the right to accept/reject the tender without EMD. EMD of unsuccessful
tenderer shall be refunded immediately on finalisation of the contract. However, EMD may be adjusted with
security deposit of the party on whom order is being released.
11.
Security Deposit (S.D): The Earnest Money Deposit (EMD) if deposited , will be adjusted towards Security
Deposit on submission of original money receipt issued against EMD by our Finance Dept. The sucessful
tenderers are required to deposit within 15 days of receipt of the work order a further amount equivalent to
5% of the work order (less the EMD already submitted by them either in form of Demand Draft) or Bank
Guarantee for 5% value of the contract issued from any Nationalised Bank or SBI including its subsidiaries
or Schedule ’A’ commercial Banks valid till satisfactory execution of work.
If EMD is submitted in form of BG, the same cannot be as such converted to Security Deposit BG fresh BG
is to be submitted.
In addition to the Security Deposit, a further sum @5% of the bill value shall be retained every time towards
retention money. If the 5% SD is submitted in the form of BG, the same as connot be as such converted to
performance Bank Guarantee. Fresh Bank Guarantee is to be submitted. The total SD and retention money
together (10% of the contract value) shall be refunded after completion of maintenance period of 3 months/
12 months from the date of completion of job on certification by Engr-in-Charge/ Officer-in-Charge. The
sucessful tenderer shall apply for release of Security Deposit/ Retention money within 15 (Fifteen) days on
completion of the maintenenace period mentioned above(along with oroginal money receipt issued for SD, if
any). Forfeitures, adjustments or deductions, if any from time to time shall be recouped from the successful
tenderer immediately.
12.
Payment terms: Our standard Payment terms is “95% payment shall be made within 30 days from the date
of submission of the Bills duly certified by our Engineer–in-charge and balance 5% after completion of
maintenance period of twelve(12)/ Three (3) months from the date of completion of contract as per details
indicated under Security Deposit Clause above.” All payments shall be made after deduction of taxes as per
rules in vogue. All bills are to be submitted in triplicate of which one shall be retained by the Engr-in-Charge
and other two nos. will be forwarded to Finance Dept.
13.
Final Bill shall have to be submitted by the successful tenderer immediately after completion of work but not
later than a Maximum Period of 60(Sixty) days from the date of completion of contractual period of work,
along with all relevant documents such as certified measurements, material reconciliation statement.
Statement of materials and scrap returned to stores, labour payment, P.F. Clearance etc. If case of failure in
submission of the same within the stipulated period then claim for Payment may not be considered. All the
bills are to be submitted by the successful tenderer in triplicate.
14.
Liquidated damages: Timely completion of the job is essence of the contract. Liquidated Damages shall
be imposed @0.5% (Half Percent) per week or part thereof on the value of unfinished work for each week of
delay subject to maximum of 5% (Five Percent) of the total value of contract. Whereever the work is on
turnkey or having bearing in commissioing and performance of the syetm in total, in such cases LD may be
imposed on total value. However, if separate period of completion are specified for certain item of order or
group of items of order at the time of issuing the order, the liquidated damage can be levied accordingly on
the total value of item of order or group of items of order LD will be charged on full value of the contract and
not on unfinished part.
15.
IREL reserves the right to terminate the contract at any time at tenderer’s risk and cost if their performance
is found unsatisfactory. IREL reserves the right (i) to reject any or all the tenders wholly or in part thereof (ii)
to award the job by distributing to more than 1 (one) tenderer without assigning any reason(s) thereof. The
splitting of the quantity can be in the ratio of 50:50/ 60:40/70:30 etc.
16.
Communication of Non-participation & no response: In case the tenderer choose not to participate in the
tender, a Regret letter by way of FAX/ letter is to be submitted well before the due date duly super scribing
“Regret” and tender ref no., with date & due date on the envelope.
17.
Period of Completion & Force majeure: Time is the essence of the contract. The successful tenderer shall
have to commence the job within 7(Seven) days of placement of order and complete the work to the
satisfaction of Engineer-in-charge /Officer-in-Charge by no. of days as the case may be for each tender.
Should progress of work be delayed by strikes, lockouts, fire, accidents, acts of god, or any cause
whatsoever beyond the reasonable control of the successful tenderer, suitable extension of time shall be
granted. Should one or both parties be prevented from fulfilling their contractual obligations by a state of
force majeure lasting continuously for a period of at least three months, the two parties shall consult each
other regarding the further implementation of the contract with the provision that if no mutually satisfactory
arrangement is arrived at within a period of one months from the expiry of the three months referred to
above, the contract shall be deemed to have expired at the end of the said three months referred to above.
The above-mentioned expiry of the contract will imply that both the parties have the obligation to reach
agreement regarding the winding up and final settlement of the contract.
18.
Termination: IRE reserves the right to terminate the contract at any time at successful tenderer’s risk and
cost if performance of the successful tenderer is found unsatisfactory.
19.
Please note that the rates quoted should remain firm during the period of contract. Rate quoted by tenderer
should be inclusive of all statutory taxes duties such as Works Tax, Excise duty etc. which is prevailing as
on date.
20.
Please note that the successful tenderer shall bring the tools and tackles if required for the work. The
successful tenderer shall have to provide suitable safety appliances to the workmen during execution as
required in the Mines Act.
21.
Storage/Insurance etc. : The successful tenderer will be provided with open space for their materials at a
location suitable and convenient to IREL. However, the successful tenderer should cover their entire
materials etc. at our site under requisite insurance for theft larceny, dacoits, fire tempest and flood etc.
22.
The successful tenderer should obtain Security Gate Pass within 4(Four) days of receipt of the Work Order
and he should give safety and environment training to their workmen in our training institute immediately on
receipt of gate passes and obtains valid Safety permit.
23.
The successful tenderer should transport and dump the reject sand and waste material if generated out of
the work at the specified dump area as directed by our Engineer-in-charge, failing which their Bill will not be
processed for payment. Our Engineer-in-charge shall witness and certify for dumping of the rejects in the
specified areas.
24.
Free issue items : All materials (including scrap if any) should invariably be drawn from and handed over
back to our Stores department physically. Accounting of all issues by IREL shall be only subject to the
relevant documentary evidence from our Stores Department and also duly certified with reference to the
relevant Engineering Standards, by the Engineer-in-charge against all free issue items. The successful
tenderer shall have to maintain the updated record of receipt of material from stores and consumption
details. Engineer-in-charge shall inspect the stock reconciliation statement of account bills and final bill
without which no payment shall be made.
25.
The successful tenderer shall be allowed to execute the contract of work, subject to production of copy of
License obtained from competent authority under Contract Labour(R&A) Act, the Inter State Migrant
Workmen (RE&C) Act, within a fortnight from the date of release of the work order failing which the work
order shall stand cancelled and invalid.
26.
The terms and conditions applicable to Mines Act shall form a part of the Contract.
27.
The successful tenderer shall have to abide by the Safety Rules and Mines Act as stated below:
Safety clauses:
(i)
All their labour before attending to the work should undergo ‘Safety training/ Environment
training’ for 3(three) days at the Safety & Training Department.
(ii)
The successful tenderer should provide basic Personal Protection Equipment (PPE) such
as safety helmets, safety shoes etc. to their labour and they should use the same
compulsorily. In case the successful tenderer are unable to arrange the above PPE, IREL
may supply against payment or on cost recovery basis, subject to availability.
(iii)
Any other specific PPE like safety belts, goggles, gloves, gum boots etc. to be used as
specified by the Engineer-in-charge may be issued to the successful tenderer by IREL on
loan or on chargeable basis subject to availability depending on type and duration of work.
(iv)
All their labour are not allowed to take food and/or to take rest inside the Plant area.
(v)
In case the the successful tenderer uses their vehicles for transporting the material:
a)
They can use the same only after fitness testing by our competent authority.
b)
The drivers of their vehicles should possess valid driving license without which they can
not use the vehicles.
c)
All the vehicles entering in Plant premises should have valid “Pollution Under Control”
Certificate (PUC).
(vi)
Wheelbarrows with 2(two) wheels are prohibited for transporting the material.
(vii)
In case of any specified procedures existing in the Department relating to environment the
same shall have to followed by the successful tenderer the procedure without fail.
(viii)
The successful tenderer shall have to follow the rules of house keeping as existing in the
Plant.
In case of violation of any of the above said safety norms and practices by the successful tenderer,
the work entrusted will be stopped by IREL and they will not be allowed to resume work. Also in
case of repeated violation of above conditions by the successful tenderer the work order on them
will be cancelled.
28.
The following statutory records and registers are to be maintained by the successful tenderer under mines act.
Form-B
Form-D (in case of working at
DWUP)
Form-E (in case of working other
than DWUP)
Form-F (Register of
compensatory Days of
Rest)
Form-G (Register of Leave Account
during the calendar year)
Form-H (Register of Leave Wages
Account)
Form-I (Register of Over Time)
The following registers and records are to be maintained under contract labour act.
Muster Roll
Wage Register
Employment Card
Wage slip
Register of Advance
Register of Deduction
Register of Fines
Register of Over
Time
License under Contractor Labour (R&A) Act, 1970
29.
The successful tenderer has to obtain Labour License, if the number of labour engaged by them exceeds
19(nineteen).
30.
The successful tenderer has to maintain following records required for engaging labour brought from the
states other than ORISSA under Inter state Migrant workmen Act:
31.
32.
a)
Inward and outward journey statement in form XV and XVI in case of Inter State Migrant Workmen.
b)
The successful tenderer has to obtain License under Inter State Migrant Workmen Act if the
number of Migrant Workmen exceeds 4(Four).
MINIMUM WAGES ACT 1948
a)
The successful tenderer is liable to pay to their workmen minimum wages notified from time to time
by the Government of India.
b)
Monthly wages are to be disbursed in presence of the representative of Personnel Department
before 10th day of every month.
PROVIDENT FUND
a)
33.
The Provident Fund Contribution of labour is to be done by the successful tenderer as per PF & MP
Act 1952.
WORKMEN COMPENSATION ACT, 1923
The successful tenderer is liable to pay compensation to their workmen in case of accidents.
34.
The successful tenderer shall have to obtain a Medical fitness certificate for all their workmen from a Doctor
with a minimum qualification of MBBS, which will be valid for a period of 3(three) years. The successful
tenderer shall have to submit the same to Our Medical Dept. before engaging their workmen at our plant
premises.
35.
Legal Jurisdiction : Only the Civil Courts of Chatrapur – 761 020, Dist-Ganjam (ORISSA) shall be the
jurisdiction to deal within and decide upon any legal matters of dispute whatsoever arising out of this
Contract.
36.
Rejection of offers; The tenders shall be liable for rejection in case of following:
37.
a.
If the offers are received after the due date & time and/or by FAX/E-mail(unless specified
otherwise).
b.
If the offers are received in open condition
c.
If the offers deviate from our tender conditions as specified above.
Performance rating :Performance rating of the successful tenderer / awardee contractor shall be done
against time completion and quality of job done under this tender. In case of poor performance, it may entail
us to discontinue further business/ relation.
RESPONSIBILITIES OF THE CONTRACTORS AS PER THE RECOMMENDATIONS
OF 10TH NATIONAL CONFERENCE ON SAFETY OF MINES
ON 26TH & 27TH DECEMBER’2007 AT NEW DELHI
(a)
The contractor shall have to prepare written Safe Operating Procedure (SOP) for the work to be carried
out, including an assessment of risk, wherever possible and safe methods to deal with it/them.
(b)
The contractor shall have to provide a copy of the SOP to Engineer-in-Charge/ Officer-in-Charge who shall
be supervising the contractor's work.
(c)
The contractor shall have to keep an up to date SOP and provide a copy of changes to Engineer-inCharge/ Officer-in-Charge.
(d)
The contractor shall have to ensure that all work is carried out in accordance with the Statute and SOP. For
the above purpose he shall deploy adequate qualified and competent personnel for the purpose of carrying
out the job in a safe manner.
(e)
The contractor shall have to develop and provide to the Engineer-in-Charge/ Officer-in-Charge a site
specific code of practice for work of a specified scope/nature.
(f)
The contractor shall have to ensure that all sub-contractors hired by him comply with the same requirement
as the contractor himself and shall be liable for ensuring compliance all safety laws by the sub or sub-sub
contractors.
(g)
All persons deployed by the contractor for working in a mine must undergo vocational training (VT) under
Mines Vocational Training Rules, 1966, initial medical examination (IME) & periodical medical examination
(PME) as applicable in Form-O under Mines rules,1955. They should be issued cards stating the name of
the contractor and the work and its validity period, indicating status of VT & IME.
(h)
Every person deployed by the contractor in a mine must wear safety gadgets to be provided by the
contractor.
(i)
The contractor shall submit to DGMS returns with a copy marked to Agent and Mines Manager indicating Name of his firm, Registration number, Name and address of person heading the firm, Nature of work, type
of deployment of work persons, Number of work persons deployed, How many work persons hold VT
Certificate, How many work persons have undergone initial medical examination (IME) and Type of medical
coverage given to the work persons. The return shall have to be submitted quarterly (by 10th of April, July,
October & January) for contracts of more than one year. However, for contracts of less than one year,
returns shall be submitted monthly.
(j)
The employee of the contractor must, while at work, take reasonable care for the health and safety of
people who are at the employee’s place of work and who may be affected by the employee’s act or
omissions at work.
(k)
The employee of the contractor must, while at work, cooperate with his or her employer or other persons so
far as is necessary to enable compliance with any requirement under the act or the regulations that is
imposed in the interest of health, safety and welfare of the employee or any person.
(j)
Prior to commencing work the contractor shall collect all relevant documents relevant to statute, health and
safety management systems to make himself familiar with the same. He shall ensure that the machinery
operator and other staff are provided with written safe work procedures for the work to be carried out, stating
clearly the risk involved and how it is to be managed. All his activities as per the requirements of statute and
the system related to safety shall be monitored. If it is found that he is non-compliant of the safety laws
suitable action as deemed fit shall be taken. In case a risk to health or safety of a person arises because of
non-compliance, the work shall be ceased until the non-compliance is corrected.
Industrial safety clauses to be complied by Contractors
General Industrial Safety Clauses:
Safety Code for contract works as indicated in the NIT/ Work Order shall be enforceable as applicable to the
work concerned. The contractor shall satisfy himself with the requirements of the Safety Code prior to
signing the agreement of the contract work. Not limiting to additional safety precautions based on the
execution of works, the Safety Code for contract works shall be as follows:
I)
During the execution and temporarily suspension of the work, the Contractor’s material, work shall
not interfere and cause damage to the existing property and injury to personal.
II)
Proper illumination, barricading etc. shall be provided and maintained by the contractor.
III)
Adequate means of safe access, scaffolds, portable ladder with shoe etc shall be provided and
maintained by the contractor.
IV)
Height pass shall be obtained for works above 3.0 metre (m) height and the scaffolding members
and planks shall confirm to the relevant BIS specification such as IS-3696 etc.
i.
All open sides of a structure above a height of 3.0 m from which a worker might fall and
openings into which a worker might fall should be adequately covered or barricaded.
Every opening in the floor of a building or in a working platform shall be provided with
suitable means to prevent fall of persons or materials by providing suitable fencing /
railings of one (1) metre.
ii.
Where barricades cannot be installed, a safety net should be installed close to the level at
which there is danger of a fall. During erection of tal buildings/ structures, above 3 mtr
height, nylon nets shall be provided to ensure safety of men in case there is fall from
height.(warning signals should also be displayed at appropriate locations).
iii.
Where a secure foothold is impracticable, safety belts or harnesses with secure
anchorage points should be provided at the working place as well as access to the access
path to the working spot. All persons working at heights more than 3.0 m above ground or
floor and exposed to the hazard of falling down shall use safety belts.
iv.
At elevated places, secure access and foothold should be provided. Adequate and safe
means of access and exit shall be provided at all work places for all elevations. Means of
access may be portable or fixed ladder, ramp or a stairway. The use of across braces or
frame work as a means of access to the working surface shall not be permitted.
v.
Scaffolding or staging 3.5m above the ground floor shall have a guard rail properly
attached, bolted, braced or otherwise secured at least 1 m high above floor and platform.
vi.
Where the platform is more than 3.5 m above ground floor for working standing on the
platform, the width should be minimum 1 m.
V)
Safety permits shall be obtained for excavation, trenching, earth removal, cutting & welding,
confined space work. For other works of hazardous nature, an industrial safety permit shall be
obtained.
i)
Means for rapid access and egress should be provided. All trenches 120 cm or more in
depth shall at all times be supplied with at least one ladder for every 30 m along the
trench. The ladders shall extend from the bottom of the trench to at least 1 m above the
surface of the ground.
ii)
Workers should not be exposed to the danger of being buried by excavated material or
collapse of shoring. Measures to prevent dislodgment of loose or unstable earth, rock or
other material from falling into the excavation by proper shoring shall be ensured.
iii)
Persons who are not engaged in excavation work shall be prevented from approaching
excavation areas by placing warning signals, barricades etc. near the site of the exaction.
iv)
Excavated material shall not be dumped within 1.5 m of the edges.
v)
An excavated area shall have an illumination level of at least 20 Lux for night work.
VI)
Personal protective equipments like safety helmet, safety belt, hand gloves, goggles etc as
applicable to the work shall be used by the contractor.
i)
It shall be ensured that commensurate with the nature of job appropriate PPEs with ISI
marking are used by the workers.
VII)
Safety precautions and personal protective equipments for painting works shall be used with
respect to respiratory protection and fire protection including ventilating the area.
i)
No person should enter in any confined space like tanks, pit chamber etc. in which gas,
fumes, vapours, dust is likely to be present to such extent that it may endanger his/her
health without safety work permit.
VIII)
Valid certificate of testing and inspection by competent person for the lifting machines and tackles
in use shall be available with the agency on the work.
i)
No lifting machine, chain, rope or lifting tackle shall be taken into use for the first time
unless it has been tested and examined by a Competent Person. A certificate of such a
test / examination specifying the safe working load and signed by the person making the
test / examination should be available for inspection.
ii)
Cranes shall be operated only by authorized persons who are well trained and
experienced.
iii)
Inspection and maintenance of material handling equipment should be frequently
scheduled. Load testing of cranes at specified loads shall be carried out by the Competent
Person at least once in twelve months.
IX)
Adequate fire safety precautions and electrical safety precautions shall be maintained for welding &
gas cutting including proper ventilation in the area. The return lead of the electrical welding
machine shall be extended and connected directly to the work.
i)
All portable appliances which are powered by single phase AC supply shall be provided
with three core cable and three pin plug or whole body should be double insulated.
ii)
All connections to portable equipment or machines from the panel / distribution board /
extension board shall be taken using 3 core double insulated PVC flexible copper wire in
one length.
iii)
Earth Leakage Circuit Breaker should be provided.
X)
Grinding machines shall be provided with wheel guard and the grinding wheel shall be within its
validity period.
XI)
Proper housekeeping shall be maintained by the contractor by collecting the scraps and loose
material daily and arranging them suitably.
XII)
Fire safety and industrial safety precautions at all areas including for work near water bodies shall
be observed in general.
i)
Personnel trained in fire safety shall always be available on the site.
ii)
Flammable materials should be stored away from the source of ignition such as
generators, welding sets and electrical distribution boxes.
XIII)
All contractors shall ensure that Safety Officer/Supervisor/coordinator as appointed for the job shall
always be available at site.
XIV)
All accidents and fire incidents including near-miss incidents shall be reported to the Engineer-inCharge and Head of the Safety Department by the contractor.
Group Insurance in respect of all workmen engaged in the work against accidental injury/death for
the period of the work shall be taken by the Contractor and documents in this regard shall be
submitted to the Engineer-in-charge before starting the work.
ETHICS IN TENDERING & OTHER BUISNESS DEALINGS
Indian Rare Earths Limited a Government of India Undertaking under the administrative
control of Department of Atomic Energy is doing its business as per the rules and
regulation of the Public Sector Undertaking and other statutory agencies. The business
is done in a ethical, rational & impartial manner with good Corporate governance.
In our endeavor to be more transparent in our dealings and to support our ideology all
Vendors, Customers and Business Partners are requested not to provide any gift and /or
inducement to any of our employees for securing/being granted favour in dealings with
our Company. In assurance of your commitment to the aforesaid, it will be highly
appreciated if you fill up, sign and abide by the attached undertaking.
Report of any gifts and /or inducements sought by any employee of the company(IREL)
should be immediately reported to any one of the following:
Dr. R N Patra,
Chairman & MD
Indian Rare Earths Ltd
1207 VS Marg,Prabhadevi
Mumbai 400 028
Ph.022-24225778
Chief Vigilance Officer
Indian Rare Earths Ltd
1207 VS Marg,Prabhadevi
Mumbai 400 028
Ph.022-24221068
Email:irelcvo@rediffmail.com
Or
Sri, Dhirendra Mohanty, CGM, OSCOM,
Indian Rare Earths Limited,OSCOM,
PO-Matikhalo, Dist-Ganjam, Orissa-761045.
Ph: 06811-257890-95
Email: headireo@sancharnet.in
We assure you that complaints if any made by you on the subject will be kept
confidential and fair investigation will be conducted and appropriate action will be taken.
Similarly, we expect your commitment to the under taking and its violation will have
consequences as per prevailing rule of the company.
Thanking you,
For Indian Rare Earths Ltd
-SdGen. Manager(Materials)
UNDERTAKING TO BE SUBMITTED BY TENDERER
Date:
To
M/s. Indian Rare Earths Ltd
OSCOM, Matikhalo.
I/we……………………………………….am/are a Vendor/Customer of Indian Rare Earths Limited
(now on wards to be referred as “Company”)
I/We agree and undertake:
(i)
Not to provide any gift and/ or inducement to any employee of the
company in connection with securing/ being granted favour (s) in my/our
dealings with the company and its field Unit namely OSCOM at Orissa,
(ii)
To immediately report any gift and / or inducement sought by any
employee of the company in exchange of the company and /or its field
Units granting favour (s) to me/us in my/our dealings with the company
and /or its field units.
Signature:…………………………………………..
Name:………………………………………………
Title:……………………………………………….
Name of the Company & Address ( with seal):………………………………………..
BANK GUARANTEE FORMAT FOR EARNEST MONEY DEPOSIT
GUARANTEE NO__________DTD__________.
FOR Rs____________.
GUARANTEE COVER FROM DATE:___________ TO DATE:__________.
THIS DEED OF GUARANTEE EXECUTED BY THE (BANK NAME & ADDRESS) CONSTITUTED
UNDER (ACT NO.) HAVING ITS CENTRAL OFFICE AT______________________________
(HEREINAFTER REFERRED TO AS THE SURITY) IN FAVOUR OF M/S INDIAN RARE EARTHS
LIMITED, ORISSA SANDS COMPLEX, MATIKHALO, DIST.- GANJAM, ORISSA-761045
(HEREINAFTER REFERRED TO AS IREL) FOR AN AMOUNT NOT EXCEEDING TO
Rs.___________________________(RUPEES____________________ ONLY) AT THE REQUEST
OF M/S.__________________________________ HAVING
ITS REGISTERED OFFICE AT
_____________________________________(HEREINAFTER CALLED THE “TENDERER”)
THIS GUARANTEE IS ISSUED SUBJECT TO THE CONDITION THAT THE LIABILITY OF THE
BANK UNDER THIS GUARANTEE IS LIMITED
TO A MAXIMUM OF Rs.
____________________________(RUPEES _________________________ONLY) AND THE
GUARANTEE SHALL REMAIN IN FULL FORCE UPTO ________________AND CANNOT BE
INVOKED OTHERWISE THAN BY A WRITTEN DEMAND OR CLAIM UNDER THIS GUARANTEE
SERVED ON THE BANK ON OR BEFORE THE DT. ______________LAST DATE OF CLAIM).
WHEREAS THE TENDERER A COMPANY REGISTERED UNDER THE ______________ACT NO.)
IS BOUND TO DEPOSIT WITH IREL BY WAY OF EARNEST MONEY DEPOSIT
Rs.____________(RUPEES_______________ONLY) BY WAY OF BANK GUARANTEE IN
CONNECTION
WITH
ITS
TENDER
FOR
THE
WORK
‘_____________
________________________ ____________’ WITH REFERENCE TO TENDER ENQUIRY
NO._____________________________________ DTD.______________________ .
THE TENDERER HAS AGREED
______________________.
TO
FURNISH
A
BANK
GUARANTEE
VALID
UPTO
THAT THE SURETY IN CONSIDERATION OF THE ABOVE TENDER MADE BY THE TENDERER TO
IREL ON ACCOUNT HEREBY UNDERTAKES TO GUARANTEE PAYMENT ON DEMAND TO IREL OF
THE
SAID
AMOUNT
OF
Rs._________________________
(RUPEES___________________________________ONLY).
NOT WITHSTANDING ANYTHING CONTAINED IN THE FOREGOING THE SURETY’S LIABILITY
UNDER THIS GUARANTEE IS RESTRICTED TO Rs._________________________
(RUPEES______________________________ONLY).
THIS GUARANTEE SHALL REMAIN IN FORCE AND EFFECTIVE UPTO ___________ AND SHALL
EXPIRE AND BECOME INEFFECTIVE ON INTIMATION THEREOF BEING GIVEN TO THE SURITY
BY IREL IN WHICH EVENT THIS GUARANTEE SHALL STAND DISCHARGED.
THIS GURANTEE SHALL NOT BE AFFECTED BY AND CHANGE IN THE CONSITUTION OF IREL,
TENDERER OR THE SUIRITY.
IREL SHALL BE ELIGIBLE TO MAKE ANY CLAIM UNDER THIS GURANTEE ONLY IF THE
TENDERER AFTER SUBMITTING HIS TENDER, RESILES FROM HIS OFFER OR MODIFIES THE
TERMS AND CONDITIONS THERE OF IN A MANNER NOT ACCEPTABLE TO IREL OR EXPRESSES
HIS UNWILLINGNESS TO ACCEPT THE ORDER AFTER IREL HAS DECIDED TO PLACE ORDER
ON
THE
TENDERER
FOR
THIS
WORK
UNDER
THE
TENDER
NO.___________________________ DTD.__________________ ON MUTUALLY
AGREED
TERMS AND CONDITIONS.
NOTWITHSTANDING ANYTHING CONTAINED HEREIN ABOVE, UNLESS A DEMAND OR CLAIM
UNDER THIS GURANTEE IS MADE ON THE SURETY IN WRITING ON OR BEFORE
___________________THE SURITY SHALL BE DISCHARGED FROM ALL LIABILITIES UNDER
THIS GUARANTEE THEREAFTER.
NOTWITHSTANDING ANYTHING CONTAINED HEREIN BEFORE OUR LIABILITY UNDER THIS
GUARANTEE
IS
RESTRICTED
TO
RS
_______________(
RUPEES
_________________________
ONLY)AND
THIS
GUARANTEE
IS
VALID
UPTO
_______________ .WE SHALL BE RELEASED AND DISCHARGED FROM ALL LIABILITIES
HEREUNDER UNLESS A WRITTEN CLAIM FOR PAYMENT UNDER THIS GUARANTEE IS LODGED
ON US WITHIN THREE MONTHS FROM THE DATE OF EXPIRY OF THIS GUARANTEE OR ON OR
BEFORE ____________ IRRESPECTIVE OF WHETHER OR NOT THE ORIGINAL GUARANTEE IS
RETURNED TO US.
THE CONFIRMATION OF THIS BANK GUARANTEE IS AVAILABLE WITH OUR CONTROLLING
OFFICE. THE BENEFICIARY IN HIS OWN INTEREST SHOULD OBTAIN SUCH CONFIRMATION
FROM THE CONTROLLING OFFICE AT THE FOLLOWING ADDRESS:
THIS DEED OF GUARANTEE MADE THIS ______________ DAY OF _____________200 .
PLACE:
BANKER’S SEAL & SIGNATURE.
BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT
( To be executed on non-judicial stamp paper as per the appropriate Stamp Act)
WHEREAS Indian Rare Earths Limited, a Company incorporated under the Companies Act VII of
1913 and having its registered office at Plot No:1207, Opp. Siddhi Vinayak Temple, Veer
Savarkar Marg, Prabhadevi, Mumbai-400 028 acting through Indian Rare Earths Limited.,
OSCOM(herein after called as “IREL”) entered into an Agreement No.________________
Dated_______ with M/s__________________________________ having their registered office
at _____________________ and having a place of business at ____________________ (herein
after called “ Supplier/ Supplier”) for the job of __________________________________
___________________________ at IREL’s OSCOM site at Matikhalo, Dist.-Ganjam, ORISSA
(herein after referred to as ‘Agreement’).
AND WHERE AS the said Agreement provides that the Supplier/ Supplier shall furnish a Bank
Guarantee for Rs.__________ (Rupees______________________________ only) being
_______ percent(____________________________) of the total Agreement value as
Guarantee in lieu of Security deposit and towards performance guarantee for the due fulfillment
of the terms and conditions contained in the Agreement, the Guarantee remaining valid till the
completion of the warranty period i.e. till the completion of _________ from the date of the
Agreement.
AND WE_________________________________________ (Bank) do hereby undertake to pay
the amounts due and payable under this Guarantee without any demur merely on a demand
from IREL stating that the amount claimed is due by way of the damage or loss caused to or
that would be caused to or suffered by IREL by reasons of breach by the said Supplier/ Supplier
of any of the terms or conditions contained in the said Agreement or by reason of the
Supplier’s/ Supplier failure to perform the said Agreement. Any such demand made on the bank
shall be conclusive as regards the amount due and payable by the bank under this Guarantee.
However, our liability under this Guarantee shall be restricted to an amount not exceeding
Rs.__________( ________ ______________________ only).
We undertake to pay to IREL any amount so demanded not withstanding ant dispute or
disputes raised by the Supplier/ Supplier in any suit or proceeding pending before any court or
Tribunal relating thereto, our liability under this present being absolute and unequivocal.
The payment so made by us under this bond shall be valid discharge of our liability for payment
there under and the Supplier/ Supplier shall have no claim against us for making such payment.
WE__________________________________ further agree that the Guarantee contained herein
shall remain in force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of IREL under or
by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till
IREL certifies that the terms and conditions of the said Agreement have been fully and properly
carried out by the said Supplier/ Supplier and accordingly discharges this Guarantee.
We also agree that interest at the rate of 15% per annum will be paid by us to IREL from the
date of demand for payment till the actual date of payment made by us.
Our Guarantee shall remain in force until _____________________________ and unless a
demand or claim under this guarantee is lodged with us in writing within six months from the
expiry date of the Guarantee period, we shall be relieved and discharged from all our liabilities
under this Guarantee there after.
We __________________________________ further agree that IREL shall have the fullest
liberty without our consent and without affecting in any manner our obligations hereunder to
vary any of the terms and conditions of the said Agreement or to extend time of performance
by the said Supplier/ Supplier from time to time or to postpone for any time or from time to
time any of the powers exercisable by IREL against the said supplier/ Supplier and to forbear or
enforce any of the terms and conditions relating to the said Agreement and we shall not relieve
from our liability by reason of any such variation or extension being granted to the said
Supplier/ Supplier or for any forbearance act or omission on the part of IREL or any indulgence
by IREL to the said Supplier/ Supplier or by any such matter or thing whatsoever which under
this law relating to sureties would but for this provision have effect of so relieving us.
This Guarantee will not be discharged due to the change in the constitution of the Bank or the
Supplier/ Supplier.
WE_________________________________________ (Bank) lastly undertake not to revoke this
guarantee during its currency except with the previous content of IREL in writing.
Dated_______ day of _______’ 200__.
for and on behalf of ___________________________________
(Indicate the name of the Bank)
Note:
Common Seal of the Bank to be affixed pursuant to the provisions of its Articles of Association of Bank Guarantee is to be executed by the duly
constituted Attorney of the bank.