GRAND TRAVERSE COUNTY BOARD OF COMMISSIONERS
Wednesday, February 25, 2015 @ 6:00 p.m.
Governmental Center, 2nd Floor Commission Chambers
400 Boardman, Traverse City, MI 49684
General Meeting Policies:
.:- Please turn off all cell phones or switch them to silent mode .
•:- Any person may make a video, audio or other record of this meeting. Standing equipment, cords, or
portable microphones must be located so as not to block audience view.
If you need auxiliary aid assistance, contact 231-922-4760.
CALL TO ORDER:
1.
OPENING CEREMONIES OR EXERCISES
(Invocation and Pledge of Allegiance)
2.
ROLL CALL
3.
APPROVAL OF MINUTES (Reading aloud is waived as long as the Board has been
furnished a copy in the packet prior to the meeting)
January 28, 2015 (Regular Session) ............................................................................................4
A.
4.
FIRST PUBLIC COMMENT
Any person shall be permitted to address a meeting of the Board of Commissioners which is required to be
open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.)
Public Comment shaH be carried out in accordance with the following Board Rules and Procedures:
1)
Any person wishing to address the Board shall state his or her name and address.
2)
No person shall be allowed to speak more than once on the same matter, excluding time needed to
answer Commissioners' questions. The Chairperson shall control the amount of time each person shall be
allowed to speak, which shall not exceed three (3) minutes. Chairperson may, at his or her discretion,
extend the amount of time any person is allowed to speak.
5.
APPROVAL OF AGENDA
6.
CONSENT CALENDAR:
The purpose of the Consent Calendar is to expedite business by grouping non-controversial items together
to be dealt with by one Commission motion without discussion. Any member of the Commission, staff or the
public may ask that any item on the Consent Calendar be removed and placed elsewhere on the agenda for
full discussion. Such requests will be automatically respected.
If any item is not removed from the consent calendar, the action noted (receive & file or approval) is
approved by a single Commission action adopting the consent calendar.
All Information identified on the Consent Calendar can be viewed in it's entirety at www.granQ1raverse.org.
a.
Receive and File:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
b.
NW MI Community Action Agency (minutes of October 16, 2014) ............. 10
Area Agency on Aging (minutes of December 4,2014) ............ : ................ 14
Land Bank Authority (minutes of December 10,2014) ............................... 17
Planning Commission (minutes of December 16,2014) ............................ 19
Airport Commission (minutes of December 16, 2014) ................................ 23
Brownfield Redevelopment Authority (minutes of January 7, 2015) ........... 27
Central Dispatch (minutes of January 8, 2015) .......................................... 30
Northern Lakes CMH (minutes of January 15, 2015) ................................. 34
Traverse Area District Library (minutes of January 15, 2015) .................... 39
Parks & Recreation (minutes of January 15, 2015) ................................... 43
Approvals:
The Public Health & Safety Committee
Recommends Approval of the Following:
11) Federal Surplus Assistance Program ........................................................ 47
12) Grand Traverse County Twin Lakes Park Ordinance ...................... .48
The Resource Management & Administration Committee
Recommends Approval of the Following:
13) Resource Recovery - 2015 Hauler Licenses .............................................. 53
14) Staffing Plan Amendment - 13th Circuit Court Family Division ................... 54
15) Classification Amendment - Prosecuting Attorney's Office ......................... 55
The Way & Means Committee recommends approval of the following:
16)
17)
18)
19)
c.
Web Site Redesign & Content Management System ................................. 56
Budget Adjustments .................................................................................. 57
Classification Amendment - Administration ............................................... 59
Soil Erosion Fee Increase with Restructured Inspector Hours ................... 60
Action:
7.
SPECIAL ORDERS OF BUSINESS:
a.
Public Hearing - Brownfield Plan - 603,605, 609, and 615 Randolph Street ........ 61
8.
ITEMS REMOVED FROM CONSENT CALENDAR
9.
DEPARTMENT ACTION ITEMS
a.
ADMINISTRATION/FINANCE:
1) January Claims Summary (handout)
2
10. OLD/UNFINISHED BUSINESS:
a. Meeting Dates for Boardman River Dams Implementation Team Presentation
11. NEW BUSINESS:
12. SECOND PUBLIC COMMENT (Refer to Rules under Public Comment/Input above.)
13. COMMISSIONER REPORTS
14. NOTICES
15. CLOSED SESSION (IF REQUIRED)
16. ADJOURNMENT
3
GRAND TRAVERSE COUNTY
BOARD OF COMMISSIONERS
Regular Session
January 28, 2015
Chairperson Maxbauer called the meeting to order at 6:00 p.m. at the Governmental Center.
OPENING CEREMONIES OR EXERCISES
Commissioner Crawford gave the invocation which was followed by the Pledge of Allegiance to
the Flag of the United States of America.
PRESENT:
Bob Johnson, Carol Crawford, Ron Clous, Addison Wheelock, Jr., Alisa Kroupa,
Dan Lathrop, and Christine Maxbauer
APPROVAL OF MINUTES
December 23,2014 Regular Meeting
Moved by Wheelock, seconded by Johnson, to approve the December 23,2014 regular meeting
minutes. Motion carried.
January 2, 2015 Organizational Meeting
Moved by Lathrop, seconded by Kroupa, to approve the January 2,20] 5 organizational meeting
minutes. Motion carried.
PUBLIC COMMENT
Bill Packer, made comments about the soil erosion depaI1ment.
Randy Kamp, introduced himselfto County Board as their representative on the Northern Lakes
Community Mental Health.
Mike Wills, made comments about the soil erosion department.
Dennis McKee, Consumers Energy Representative, spoke on their new electric meter
technology, the roll out timeline for Grand Traverse County should be middle of2015 Summer
and what residents can expect.
APPROVAL OF AGENDA
Under New Business add the appointment of Commissioner Clous to the County Planning
Board.
Moved by Wheelock, seconded by Crawford to approve the agenda as amended.
Motion carried.
4
Page 2
January 28,2015
CONS[::NT CALENDAR
The purpose of the consent calendar is to expedite business by grouping non-controversial items
together to be dealt with by one Commission motion without discussion. Any member of the
Commission, staff, or the public may ask that any item on the consent calendar be removed and
placed elsewhere on the agenda for full discussion. Such requests will be automatically
respected.
If any item is not removed from the consent calendar, the action noted (receive & file or
approval) is approved by a single Commission action adopting the consent calendar.
RECEIVE AND FILE
1.
Correspondence received I 1-24-14 (Maxbauer - 2 items)
2.
Correspondence dated 12-27-14 (Maxbauer)
3.
Resolution in Support ofSB 495-498 to Curtail Unfunded Mandates (Marquette County)
- Removedfi-om Calendar
4.
Pugsley Correctional Facility minutes of 10-2-14
5.
Human Services Board minutes of 11-24-14
6.
Community Collaborative minutes of 12-4-14
7.
GTC Board of Public Works minutes of 12-11-14
8.
Department of Veterans Affairs minutes ofl2-18-14
9.
Traverse Area District Library minutes of 12-18-14
10.
Road Commission minutes of 12-22-14
APPROVALS
Public Health & Safety Committee recommends approval of the following:
11.
Resolution 4-2015
Sheriff's Office
Oil & Fluid Change Service Contract
Williams Chevrolet
12.
Resolution 5-2015
Sheriff's Office
Acceptance of Byrne Grant Funding for TNT Officer
5
Page 3
January 28, 2015
Resource Management & Administration Committee recommends approval of the
following:
13.
Resolution 6-2015
Compliance with the Public Funded
Health Insurance Contribution Act, Public Act 152
14.
Resolution 7-2015
Commission on Aging
Appoint Area Agency on Aging Representative
Kory Hansen
Ways & Means Committee recommends approval of the following:
15.
Resolution 8-2015
Boards and Committees
Appointment
Board of Public Works
16.
Resolution 9-2015
County Board 2015 Meeting Schedule -'- Amended
17.
Resolution 10-2015
Support of the Hartman/Hammond Connection
18.
Resolution 11-2015
Boards and Committees
County Commissioner Appointments to Other Boards
19.
Resolution 12-2015
IT
Camera Surveillance System
EPS Security
20.
Resolution 13-2015
Planning Commission
Ordinance #30 Amendment
ACTION ON THE CONSENT CALENDAR
After the Chief Deputy County Clerk read the Consent Calendar for the record, the following
item was removed:
A-3
By Kroupa
Page 23
Moved by Lathrop, seconded by Wheelock to approve the Consent Calendar minus item A-3.
Motion carried.
6
Page 4
January 28,2015
SPECIAL ORDERS OF BUSINESS
1.
Public Hearing CDBG Blight Elimination Grant Close-Out -133 West State
Street
Jean Derenzy, Deputy Director of Planning and Development, spoke regarding the
Community Development Block Grant (CDBG) Blight Elimination Grant Close-Out and
answered Commissioners' questions.
Chairperson Maxbauer declared the Public Hearing open at 6: 15 p.m.
There being no further comments or correspondence, the Public Hearing was declared
closed at 6:15 p.m.
ITEMS REMOVED FROM CONSENT CALENDAR
A-3 Resolution in Support of SB 495-498 to Curtail Unfunded Mandates (Marquette
County)
Moved by Kroupa, seconded by Crawford to Receive and File the Resolution in Support of SB
495-498 to Curtail Unfunded Mandates (Marquette County).
Motion carried.
DEPARTMENT ACTION ITEMS
A.
Emergency Management
1.
Update of Hazard Mitigation Plan Process
Gregg Bird, Emergency Management Supervisor, reviewed the draft Natural
Hazard Mitigation Plan and answered Commissioners' questions.
B.
Soil Erosion
1.
Update on Soil Erosion
Bruce Remai, Director of Construction Code, reviewed 3 proposals for reducing
. the County's costof Soil Erosion inspections, indicated the deadline for the RFP
is February 6, 2015 and answered Commissioners' questions.
Chairperson Maxbauergave an update on the creation of the Committee to
Review the SoilErosion Ordinance. The following individuals and/or groups have
agreed to paltiCipate: T. J Andrews, Gosling-Czubak, Bob Cooney, Commissioner
Lathrop, Commissioner Claus, and Nick Agostinelli. An invitation has been
extended to the Home Builder's Association to participate.
C.
Administration/Finance
I.
January Claims Summary
Dean Batt, Finance Director, reviewed the January 2015 Claims Summary in the
amount of$8,222,797.87.
Moved by Kroupa, seconded by Lathrop, to approve January Claims in the
amount of $8,222,797.87.
Motion carried.
7
Page 5
January 28, 2015
OLD BUSINESS
None
NEW BUSINESS
A.
Request to Proclaim April as Social Host Awareness Month
Marybeth Novak, reviewed the request to Proclaim April as Social Host Awareness
Month.
Resolution 14-2015
Up N01th Prevention
April 2015 Is Social Host Awareness Month
Moved by Crawford, seconded by Lathrop to approve Resolution 14-2015.
Motion carried.
B.
Board Appointment
Moved by Wheelock, seconded by Lathrop to approve the appointment of Commissioner
Clous to the County Planning Board.
..
Motion carried.
PUBLIC COMMENT
Nick Agostinelli, indicated he would speak with the Home Builder's Association on the
appointment of a representative to the Soil Erosion Ordinance Committee.
COMMISSIONER COMMITTEE REPORTS
None
NOTICES AND ANNOUNCEMENTS
Commissioner Kroupa indicated they will be meeting with Conservation Resource Alliance
(CRA) & the Road Commission next week on the numbers for the Cass Road Bridge and grant
funding.
Chairperson Maxbauer read a 2010 Record-Eagle article on County budget and spending. She
indicated that Mike Mucha, Government Finance Officers Association (GFOA), would be
willing to present on value results oriented budgeting, to the Board, for the cost of travel
expenses and she would like the Board to extend an invitation.
CLOSED SESSION
Moved by Kroupa, seconded by Lathrop to enter into closed session at 7: 15 p.m. to discuss labor
negotiations.
Roll Call Vote: Yes 7
Moved by Wheelock, seconded by Crawford to return to regular session at 7:50 p.m.
Motion carried.
Meeting adjourned at 7:50 p.m.
8
Page 6
January 28,2015
Sarah B. Lutz, Chief Deputy County Clerk
APPROVED: _ __
(Date)
Christine Maxbauer, Chairperson
(Initials)
9
NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY, INC.
Board of Directors Annual Meeting - October 16,2014
PRESENT:
ABSENT:
Rev. Gerald Cook
Tom Kelley
George Lasater
Larry Levengood
Les Atchison
Louis Fantini
Lindsey Walker
Ross Richardson
Brenda DeKuiper
Yvonne Donohoe
Debbie Bishop
Tony Ansorge
Carolyn Rentenbach
Jeff Miller
Dawn Taylor
John Fuscone
Tom Olmsted
Tom McCorry (E)
Nancy Kida (E)
Brenda Willson (E)
Dr. Dan Lathrop
Carol Smith
Susan Rogers (E)
Mary Klein (E)
Marc Milburn (E)
Pam Stephan (E)
Maureen Mickelson (E)
Following the Board of Directors Annual Meeting Luncheon, the meeting was called to
order at 12:45 P.M. by Chairperson Les Atchison. Following the Pledge of Allegiance,
roll call was taken and a quorum established.
AGENDA
Les Atchison requested approval for the meeting Agenda.
Motion by Louis Fantini, supported by Jerry Cook, that the meeting
agenda be approved as presented. Motion carried.
MINUTES OF PREVIOUS MEETING
The minutes of the September 18, 2014 meeting of the Board of Directors were
presented for Board action with the noted correction to add the words "part day" to the
Head Start and Early Head Start Grant request.
Motion by Louis Fantini, supported by Debbie Bishop, that the minutes of
the September 18, 2014 Board of Directors meeting be approved with the
noted corrections. Motion carried.
PUBLIC INPUT
None.
10
NMCAA Board of Directors Meeting
October 16, 2014
Page 2
PROGRAM
NMCAA IS 401 THE BOARD, SERVICES, RESOURCES AND OPPORTUNITIES INTERACTIVE SESSION
Kevin Bavers, Director of Advancement, lead a vision and mission exercise asking each
Board member to write the vision and mission of NMCAA on a note card. The cards
were collected and the exercise will be done again at a later date. Board members
reviewed the scope and depth of topics considered and decisions made over the past
year. Reflection included the Board's strengthening of its own capacity, involvement and
sustainability of the agency for the future. They were then divided into 3 groups and
directed to identify, under the categories of services, resources, and opportunities, what
they are most proud, excited and optimistic about for NMCAA in the upcoming year and
beyond. All groups embraced the services and qualities that make up NMCAA. John
Stephenson noted that these results will be shared with staff at the All Staff event
scheduled for December 5.
Kevin Bavers also announced that most Board members have submitted their 2015
fiscal year pledge cards.
Motion by Tony Ansorge, supported by Lindsey Walker that a reminder be
sent to the Board of Directors requesting that the donation cards be
completed and returned. Motion carried.
BUSINESS
POLICY COUNCIL REPORT
John Stephenson, Executive Director, submitted the Policy Council Report on behalf of
Brenda Willson, Policy Council Chairperson.
Motion by Brenda DeKuiper, supported by Peachy Rentenbach, that the
Policy Council Report be approved as presented. Motion carried.
EXECUTIVE DIRECTOR'S REPORT
John Stephenson, Executive Director, presented the Financial Reports and
Grants/Contracts Summary for September 2014, the bank and credit card statements
for September 2014, and briefed the Board on the status of Agency Program
Operations.
Motion by Brenda DeKuiper, supported by Louis Fantini, that the
Executive Director's report be approved as presented. Motion carried.
AUTHORIZATION OF SIGNATURE RESOLUTION
John Stephenson presented the Authorization of Signature Resolution which will allow
the Executive Director to sign reports, grants and contracts for the fiscal year of October
1, 2014 through September 30, 2015.
Motion by Larry Levengood, supported by John Fuscone, that the
Authorization of Signature Resolution be accepted as presented. Motion
carried.
11
NMCAA Board of Directors Meeting
October 16, 2014
Page 3
2015 HEATING ASSISTANCE OVERVIEW
Tish Garthe-Shiner, FMS and Utility Coordinator, highlighted this year's heating
assistance program. NMCAA will receive $541,147.25 from LlHEAP Crisis Assistance
(LCA) Michigan Energy Assistance Program (MEAP) in direct services for deliverable
fuels. Clients receiving these funds are at or below the 150% of federal poverty level.
This program does require asset testing on all applicants. The program operates on a
case management model including education, action plans, and forlow-up with the
clients.
The Michigan Community Action (MCA) MEAP program is funded at $194,400 for direct
services in metered utilities. These clients must be in shut-off status and at or below
150% of the federal poverty level.
Consumers CARE is a program for Consumers Energy customers who also meet the
150% federal poverty level. Eligibility is verified and then the customers are enrolled in
the Consumers CARE program. A 40% credit of monthly charges will be on each
invoice, Outstanding balances are frozen and forgiven in intervals,
DTE LSP is a DTE customer program which provides the customers with affordable
fixed monthly charges based on income. Past due balances are also forgiven over
time. Customers must also meet the 150% of federal poverty level to qualify for this
program.
Motion by Louis Fantini, supported by Ross Richardson, that the 2015
Heating Assistance Overview be accepted as presented. Motion carried,
OTHER BUSINESS
CSBG reauthorization being introduced in the House, HR 3854: The Community
Economic Opportunity Act of 2014,
Continuing Resolution through December 11, but includes across the board funding
cuts of ,544% and up to an additional 1% can also be transferred within departments.
Consultants here last week as continued follow-up to Head Start Review. It has been a
very positive experience for staff and the program.
Sleep-out for Warmth will be October 29th .
October is Weatherization month - NMCM will do a blower test on a TV 9&10
reporter's house the morning of October 23 rd .
Planning is underway for an all staff meeting on December 5 at the Grand Traverse
Resort.
Shop your Community Day on November 8 will benefit Meals on Wheels.
12
NMCAA Board of Directors Meeting
October 16, 2014
Page 4
Overcrowded NMCAA main office will likely result in having to move some
administrative and/or staff offices off site.
There being no further business to come before the Board, the meeting was adjourned
at 2:40 P.M.
Next meeting will be:
Thursday November 20, 2014, 1:OOPM
Executive/Audit and Philanthropy Committees will meet that morning
Respectfully Submitted
John Fuscone, Secretary
Betsy Rees, Recording Secretary
13
Area Agency on Aging of Northwest Michigan
... bringing independence and dignity to later years since 1974 ...
www.aaanm.org
BOARD OF DIRECTORS
Meeting Minutes
Thursda)', December 4, 2014
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AAANM Conference Room
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DIRECTORS EXCUSED
Bert Notestine
BOARD OF DIRECTORS
PRESENT
Rebecca Barr
Mark Bergstrom
Patty Cox
Tom Kelley
Eric Lind
Vic Patrick
Don Schuiteman
Gary Taylor
Les Barnes
Karen Bargy
Chris Maxbauer
Pam Niebrzydowski
George Lasater
DIRECTORS ABSENT
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Wally Solis
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Julie OlsOI1';'
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ROLL
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CONFLICT OF INTEREST DECLARATIONS
None Declared
VI.
INTRODUCTIONS IANNOUNCEMENTS
Julie Olson, Social Worker and Diana Kilgore, RN new staff to AAANM
were introduced and welcomed.
1609 PARK DRIVE • BOX 5946 • TRAVERSE CITY, MI 49M6-5946 • (231) 947-8920 • (800) 442-1713 • FAX (231) 947-6401
Page 2 of3
AAANM Board of Directors
Meeting Minutes
December 4,2014
VII.
VIII.
APPROVAL OF AGENDA
Motion by E. Lind second by L. Barnes to approve the agenda
with the exception of the Board of Directors minutes and the
Endowment report. Motion carried.
REPORTS
A.
Consent Calendar
1.
Services and Operational Financial
2.
Endowment Fund Report
3.
Draft of Board of Directors Minutes October 2, 2014
Motion by E. Lind second by R. Barnes to approve the
Consent Calendar witlt corrected changes to the draft
of the Board ofDirectors minutes. Motion carried.
B.
Executive Director's Report
C.
Emergency Fund Report
D.
Board of Advisors Report
IX. GUEST PRESENTATIONS
A. PEER RECOVERY SUPPORT SERVICES
Wally Soles, Recovery Coach
Carol Gratsch, Recovery Coach
Tom McHale, Recovery Coach Director
B.
X.
ADRC - Heidi Gustine, ADRC Coordinator
BUSINESS ITEMS
A. Executive Report
Motion by E. Lind second by P. Niebrzydowski to modifY the minutes
to include the Executive Committee Report and to add to the
agenda the Finance Committee Report. Motion carried.
B. Financial Report
Motion by D. Sclwitemall second by E. Lbul to recommend that
$156,000 be trallsferredfrom the prior waiver cost settlement
fund balance to be used for the remodel of the garage into offices.
Motion carried.
C. Appoint Nominating Committee for Slate of Officers
D. Schuiteman, President of the Board of Directors nominated with
approval the following board members for the slate of officers:
1. Vic Patrick
2. Eric Lind
3. Pam Niebrzydowski
4. Rebecca Barr
D. 2015 Meeting Schedule
15
Page 3 of3
AAANM Board ofDiJ"ectors
Meeting Minutes
December 4, 2014
XL
OTHER
A. Correspondence
B. Public Comments
C. Member Comments
XII.
ADJOURNMENT
Next Meeting February 5, 2015
9:30 a.m. AAANM Conference Room
Respectfully submitted,
Respectfully submitted,
Vic Patrick, Board Secretary
Joy Porritt, Recording Secretary
16
GRAND TRAVERSE COUNTY
LAND BANK AUTHORrry (LBA)
December 10, 2014
Chair Scheppe called the meeting to order at 8:03 a.m. in the Committee Room located in the
Governmental Center, 400 Boardman Avenue, Traverse City, Michigan.
MEMBERS PRESENT:
Dean Bott, Ross Richardson, Heidi Scheppe, John Sych, and
Addison Wheelock, Jr.
STAFF PRESENT:
Marcia Cmmoney, Virginia Coulter and Jean Derenzy
APPROVAL OF MINUTES
Moved by Wheelock, seconded by Richardson to approve the October 22, 2014 Land Bank
Authority minutes as presented.
Approved unanimously.
County Allocation Program Report. Coulter reviewed the County Allocation Program report for
information. It is anticipated that all projects, with the exception of2012-05 and 2012-08, will
be completed by the end of the year. Tyler Bevier, contract employee with Plmming &
Development, will be working on the two outstanding projects.
Program Income Revolving Loan Fund Report. Coulter reviewed the Program hlcome RLF
report for information. Cunently there is a waiting list for projects.
75-ACRE PARCEL ON US 31 (f01111er Neilson Property)
Derenzy provided an overview of parcel #02-005-001-01, and Blair Township's request to have
the Land Bank Authority (LBA) take the property to assist in marketing it for sale. Possible
incentives available to the LBA if they owned the property include Brownfield funding, state TIF
capture, grants and loans; however, incentives will be difficult to identify until a development
proposal is received. Blair Township appointed a committee for the property that includes
Supervisor Pat Pal11, Treasurer Brenda DeKuiper and Clerk Lynette Wolfgang. Derenzy
recommended an agreement be entered between LBA and Blair Township to ensure that liability
is not transfelTed and that mutual understanding and expectations m'e identified. Key items to be
identified in the agreement would include responsibility of special assessment, hiring of a
commercial realtor, committee membership and division of proceeds after sale.
Moved by Wheelock, seconded by Richardson to approve the Land Bank Authority to take deed
to parcel number 02-005-001-01 which is a 75 acre parcel. Further, staff shall prepare agreement
between Land Bank Authority and Blair Township with identification of procedures and
expectations.
17
Land Bank Authority
December 10, 2014/Page 2 of2
Wheelock amended his motion, Richardson amended his second that the Land Bank Authority
take deed to parcel number 02-005-001-01, contingent upon entered agreement between the
Land Bank Authority and Blair Township. Approved unanimously.
LBA appointments to the committee for the property are postponed until an agreement is in
place.
HOUSING TRUST FUND (HTF)
Derenzy provided an overview of the Housing Trust Fund and its funding sources. In 2012 and
2013 no funds were deposited into the HTF due to tax auction losses. Derenzy is recommending
75% of the 2015 tax foreclosure proceeds be deposited into the Housing Trust Ftmd.
Moved by Richardson, seconded by Wheelock to recommend to the County Board of
Commissioners that 75% of the 2015 tax foreclosure proceeds be deposited into the Housing
Trust Fund. Approved unanimously.
PUBLIC COMMENT
Coulter suggested the LBA pursue this funding source in the future. Discussion continued on
other funding options.
OTHER BUSINESS
Wheelock requested updates on the following properties:
Gray Road. A court date has not been received yet, and there has been no movement from Great
Northern Broadcasting System.
East Traverse Highway. The clean-up is complete, and DEQ has asked for permission to leave
equipment on site until spring. Wheelock stated the Hayloft Inn is still interested in the property,
but the owner has not been contacted in nearly a year. Wheelock will have Marion from the
Hayloft Inn contact Derenzy.
ADJOURNMENT
Moved by Wheelock, seconded by Bott to adjourn the meeting. Approved unanimously.
Meeting adjoumed at 9:03 a.111.
Heidi Scheppe, Chair
18
GRAND TRAVERSE COUNTY PLANNING COMMISSION (GTCPC)
December 16,2014
Chair Salzman called the meeting to order at 3:03 p.m. in the Commission Chambers located in
the Governmental Center, 400 Boardman Avenue, Traverse City, Michigan.
MEMBERS PRESENT:
Peter Albers, Philip Case, Jeff Cockfield, Scott Hardy (3:50 p.m.),
Sara Kopriva, Joe Lawrence, Bradley Matson, Charlie Renny and
Sarna Salzman
STAFF PRESENT:
Marcia Carmoney and John Sych
OTHERS PRESENT:
Gregg Bird, Nikki Lennox and Mike Woods
EXCUSED:
Cori Nielson (resigned)
OPENING CEREMONIES AND EXERCISES
The Pledge of Allegiance to the Flag of the United States of America was recited.
APPROVAL OF AGENDA
Planning Commission membership and Nominating Committee appointments were added to the
agenda under section lOa.
Moved by Kopriva, seconded by Case to approve the December 16, 2014 GTCPC Agenda as
amended. Approved unanimously.
PUBLIC COMMENT
None
DECLARATION OF CONFLICT OF INTEREST
None
CONSENT CALENDAR
APPROVAL
a. September 16, 2014 Meeting Minutes
b. November 18, 2014 Ad Hoc Committee Minutes
c. Acme Township Zoning Ordinance Amendment #33
d. Gorney Fannland and Open Space Preservation Program Application
RECEIVE AND FILE
e. Director's Report
Removed from calendar
f. Framework for Our Future
19
Grand Traverse County Planning Commission (GTCPC)
December 16, 2014/Page 2 of 4
g. Northwest Michigan Seasonal Population Analysis
h. Parks & Recreation Commission Special Meeting Minutes of August 13,2014
i. Parks & Recreation Commission Meeting Minutes of August 21, 2014
J. Parks & Recreation Commission Special Meeting Minutes of September 4,2014
k. Parks & Recreation Commission Meeting Minutes of September 18,2014
1. Parks & Recreation Commission Meeting Minutes of October 16, 2014
m. Parks & Recreation Commission Special Meeting Minutes of October 30,2014
n. Resource Management & Administration Committee Meeting Minutes of
September 10,2014
o. Resource Management & Administration Committee Meeting Minutes of
October 8,2014
p. Road Commission's October 1 RepOlt to Resource Management & Administration
Committee
q. Road Commission's November 4 Report to Resource Management & Administration
Committee
r. Road Commission's December 3 Report to Resource Management & Administration
Committee
ACTION ON CONSENT CALENDAR
Item 6e removed by Albers.
Moved by Case, seconded by Cockfield to approve the Consent Calendar as amended.
Approved unanimously.
ITEMS REMOVED FROM CONSENT CALENDAR
#6e Director's Report
Albers asked Sych what feedback he received when visiting the local jurisdictions with the new
county master plan. Sych reported the feedback he received was positive overall.
Moved by ReIllY, seconded by Albers to receive and file the Director's Report.
Approved unanimously.
SP:f.LGJAL PRESENTATION. The draft Grand Traverse County Natural Hazard Mitigation Plan
was presented by Mike Woods, Regional Planner at Networks Northwest and Gregg Bird,
Emergency Management Coordinator for Grand Traverse County. FEMA now requires
govemment entities to have natural hazard mitigation plans in place and updated on a 5-year
cycle as a condition for receiving grant money related to natural hazard remediation. mput is
being sought on the plan before submitting it to the Michigan State Police and FEMA. Due to
the recent change in FEMA policy and the expiration of the original 2007 plan, the timeline to
get the plan out has accelerated. Commissioners asked questions and provided individual
feedback on the plan.
20
Grand Traverse County Planning Commission (GTCPC)
December 16, 20 14/Page 3 of 4
NEW BUSINESS
Resolution on TC-TALUS Long Range Transportation Plan
Salzman summarized the background that led to the resolution being drafted. Sych reviewed the
proposed resolution and the additional illustrative text. Cockfield suggested the resolution be
presented to the TC-T ALUS Executive Committee. The Commissioners postponed any action
on the resolution until item 9b on the agenda was reviewed.
Hardy arrived at 3:50 p.m.
TC-TALUS Discussion
The Commission discussed the talking points provided in Sych's memo and the effect of the
withdrawal of the Road Commission's and Board of Commissioners memberships from TALUS.
Discussion points included the County's population growth rate in relation to transpOltation, the
need for collaboration to coordinate projects, communication and future MDOT funding. The
Conunission revisited the proposed resolution and made the following motion.
Moved by Cockfield, seconded by Albers to support the Resolution on Transportation and Land
Use Planning as submitted with the additional illustrative text. Approved unanimously.
COMMISSIONER COMMITTEE REPORTS
a. Chair - Salzman introduced the subject of Planning Commission Membership. Sych
reported that Nielson resigned from the County Planning Commission effective
immediately after being appointed to the Road Commission, and that the Board of
Commissioners is considering reducing the number of meetings they are required to
attend as BOC representatives. Due to Clment Planning Commission vacancies, the
possible loss of TALUS representation and potential BOC attendance change, Sych
suggested amending the Grand Traverse County Plalming Commission Ordinance to
reduce the number of commissioners to 9, and to have the BOC representation as
optionaL Sych will present the suggested changes at the January BOC meeting.
It was detennined that a meeting of the Nominating Committee will convene before the
end of the year to present nominations for Chair, Vice Chair and Secretary to be voted on
at the next Planning Commission meeting. Salzman and RelU1Y were appointed to the
committee.
b. Commissioners
1.
Parks & Recreation Commission - Commissioner Albers reported on the budget
and revenue concems now that the new YMCA is open. The caretakers for Twin
Lakes have resigned and have been replaced on an interim basis by rangers, and
the swimming issue is still unresolved. Albers also reported on the arsenic levels
at Kids Kove Playground. Playgrounds in Harbor Springs and Houghton Lake are
experiencing the same issue because their playgrounds were constructed by the
same company.
21
Grand Traverse County Planning Commission (GTCPC)
December 16, 2014IPage 4 of4
11.
TCAPS - Commissioner Hardy repOlied the millage renewal passed, they are still
operating under an interim superintendent, budget challenges and the intermediate
school fund balance.
111.
TC-TALUS - None
PUBLIC COMMENT
None
ADJOURNMENT
Meeting adjourned at 5:05 p.m.
S ama Salzman, Chair
22
NORTHWESTERN REGIONAL AIRPORT COMMISSION
CHERRY CAPITAL AIRPORT
REGULAR MEETING
MINUTES
DECEMBER 16,2014
3:00 P.M.
A.
Roll Call:
Present
Chairman
Commissioners
Dan Ahms
Valerie Cotanche, Mark Eckhoff,
Lee Foerster, Larry Inman,
Debra Rushton
Kevin Klein
Chuck Judson
Dan Sal, Luanne Zak, Heather Sexton,
Ron Lemcool, Neil Morrison, George &
Barbara Paolacci
Secretary
Counsel
Others
Absent
Commissioners
Joe Zimmers (excused)
The Chairman called the meeting to order at 3:00 p.m. The Secretary called the roll and
advised the Chairman a quorum was present.
B.
Review and Approval of the Agenda:
The Airp0l1 Director requested an addition to Communications, item 3: Presentation
to Commissioner Inman.
It was moved by Commissioner Inman and supported by Commissioner
Foerster to approve the agenda as amended. MOTION PASSED.
C.
Public Comment: None
D.
Reading and Approving Previous Meeting Minutes:
1.
The regular meeting minutes of November 25,2014 were reviewed by the
Commission.
It was moved by Commissioner Inman and supported by Commissioner Foerster
to approve the minutes as presented. MOTION PASSED.
E.
Reading of Communications:
1.
The MDOT Passenger Statistics Report for November 2014 was received and
filed.
23
NRAC Regular Meeting Minutes
December 16, 2014
Page 4
F.
2.
Grand Traverse County Resource Recovery and American Waste are working
with some businesses and public entities in the area to offer a recycling program
expected to reduce trash and reduce costs in the long term. Cherry Capital
Airport will be participating in this program. The program should be cost neutral
to the airport and will be monitored by staff for a year.
3.
The Chairman and the Airport Director thanked Commissioner Inman for his
many years of service to the Northwestem Regional Airport Commission. He
was presented with a cake and asked to come back at a later date to receive a
picture in appreciation of his years of service.
Reports of Standing Committees:
The Finance Committee meeting report was presented by Commissioner Eckhoff.
Commissioner Eckhoff reported that the Committee reviewed and discussed the 2014
budget through October. Through October, revenues are exceeding expenses.
Commissioner Eckhoff reported that the Airport Director informed the Committee that
the airport's forklift is inoperable and needs to be replaced. There may be an opportunity
to purchase a good-condition, used forklift for $8,500 before year end.
Commissioner Eckhoff then reported that the Committee reviewed the proposed 2015
budget with discussion following. The Committee recommended presenting the
proposed budget to the NRAC for approval.
The Committee reviewed and discussed a proposed purchasing policy. After discussion,
it was recommended the purchasing policy be presented to the NRAC for approval.
Following Commissioner Eckhoff's report, it was moved by Commissioner Inman and
suppOlied by Commissioner Rushton to approve the Finance Committee meeting minutes
as presented. MOTION PASSED.
It was then moved by Commissioner Eckhoff and supported by Commissioner Foerster to
authorize the purchase ofa forklift for $8,500 out of the 2014 budget. MOTION
PASSED.
Following discussion, it was moved by Commissioner Eckhoff and supported by
Commissioner Foerster to approve the 2015 budget. MOTION PASSED.
It was moved by Commissioner Inman and supported by Commissioner Foerster to
approve the purchasing policy. MOTION PASSED.
24
NRAC Regular Meeting Minutes
December 16,2014
Page 3
G.
Reports of Special Committees: None
H.
Unfinished Business: None
I.
New Business: None
1.
1. The Airport Director reviewed the Activity Report for the Commission.
2. The Airport Director reviewed the Operations Report for the Commission.
3. The Airport Director reviewed the Accounts Receivable Report for the Commission.
As part of his monthly report, Attorney Judson presented an update on the transition of
environmental consultants, which was largely included in a written report to the
Commission. The report recommended a fomlai temlination and transition of
environmental consultant ESI due to the retirement of its owner, David Cooper. Mr.
Judson outlined his efforts to review and ultimately retain a new consultant to assist him
in finalizing reports for a 1999 Underground Storage Tank matter on behalf of the
NRAC. The report recommends that the NRAC affirm Mr. Judson's retaining of Gosling
Czubak for finalizing these environmental services.
Attorney Judson has prepared an agreement to terminate the relationship with ESL ESI
should have one more invoice to submit for work completed in 2014.
It was moved by Commissioner Eckhoff and supported by Commissioner Inman to
terminate our agreement with ESI and to approve Smith Haughey Rice and Roegge's
retention of Gosling Czubak as environmental consultant on this project going forward,
with expected costs for the first two phases of the remaining scope of work of
approximately $15,000. MOTION PASSED.
K.
Public Comment:
Mr. Paolacci asked who the chair of the Michigan senate transportation committee is.
The Airport Director responded that it is Tom Casperson.
Mr. Paolacci asked for clarification regarding the reference to a new terminal. The
Airport Director replied that a new terminal is not planned; the current terminal is often
times still referred to as the new tenninal even though it is ten years old.
Mr. Paolacci asked about the contamination that was being discussed in Mr. Judson's
report. The AirpOli Director responded that it is in reference to contamination found
when an automobile underground fuel tank was removed on the north side of the airport
in 1999.
25
NRAC Regular Meeting Minutes
December 16, 2014
Page 4
L.
Commissioner Comment:
The Airport Director announced that the Traverse City Business News Recess event will
be held at the airport on January 7.
The Airp0l1 Director also updated the Commission on the status of the Rental Car
agreements, The contracts have been sent out and should be back by the January
meeting.
M.
Adjournment:
There being no further business to come before the Commission, The Chairman
adjourned the meeting at 4:03 p.m.
Respectfully submitted,
Kevin C. Klein, A.A.E.
Airport Director
26
GRAND TRAVERSE COUNTY
BROWNFIELD REDEVELOPMENT AUTHORITY (GTCBRA)
January 7,2015
Sych called the meeting to order at 8:01 a.m. in the Commission Chambers located in the
Governmental Center, 400 Boardman Avenue, Traverse City, Michigan.
MEMBERS PRESENT:
Dave Benda (8:07 a.m.), Mark Crane, Mark Eckhoff, Scott Joseph,
Chuck Kom, Alisa Kroupa, Ross Richardson and Heidi Scheppe
STAFF PRESENT:
Marcia Carmoney, Jean Derenzy, Karen McIntyre, John Sych and
Attorney Scott Howard of Olson, Bzdok & Howard
OTHERS PRESENT:
Eric Helzer of AKT Peerless and John Socks of Socks Const.
EXCUSED:
Hans Van Sumeren
ELECTION OF CHAIR
Moved by Korn, seconded by Richardson to nominate Eckhoff as Chair.
Approved unanimouslY.
ELECTION OF VICE CHAIR
Eckhoff called for nominations for Vice Chair of the Grand Traverse County Brownfield
Redevelopment Authority.
Moved by Korn, seconded by Kroupa to nominate Joseph as Vice Chair.
Approved unanimously.
Eckhoff announced that Derenzy was not present due to the weather.
APPROVAL OF MINUTES
Moved by Richardson, seconded by Joseph to approve the November 26, 2014 minutes as
presented. Approved unanimously.
Benda arrived at 8:07 a.m.
APPROVAL OF 2015 MEETING DATES
Moved by Crane, seconded by Richardson to approve the 2015 meeting dates as presented.
Approved unanimously.
PUBLIC COMMENT/INPUT
None
27
Brownfield Redevelopmelll Authority
JanualY 7, 20 I 5/Page 2 00
REPORTS/Receive and File Communications:
a. November 2014 Trial Balance. Scheppe reviewed the November Trial Balance report for
infonnation.
b. Revolving Loan Fund Report. Scheppe reviewed the November Revolving Loan Fund
report for information.
c. EPA Highlight of Hotel Indigo Project. Sych reviewed the EPA highlight of the Hotel
Indigo project for infonnation.
d. State Program Improvement RepOli. Sych reviewed the State Program Improvement
Report for information. Scott Howard, legal counsel for GTCBRA, spoke to the tax
capture period and extensions on brownfield plans. Elic Helzer of AKT Peerless, who
along with Derenzy, was also appointed to the Continuous Program Improvement
Committee, clarified school tax capture for environmental vs. non environmental
activities.
DIRECTOR'S REPORT:
Amended 381 Work Plan - Boardman Lake AvenuelPathway Trail System
Howard reviewed the Act 381 Work Plan process, the amendment and answered questions from
the Board.
Moved by Kom, seconded by Crane to approve the third amendment to the Act 381 Work Plan
for the Boardman Lake Avenue/Pathway Trail System.
Approved unanimously.
Randolph Street Redevelopment Brownfield Plan
Eric Helzer of AKT Peerless and John Socks of Socks Constmction gave a presentation on the
Randolph Street redevelopment project and answered questions from the Board. Helzer noted
the project is outside of the 4-comers plume area. Helzer also provided an overview of the
brownfield process and its history. At the Board's request, Helzer will provide a cost
compalison from the onset of the project down to the final numbers.
Derenzy 3nived at 9:20 a.m. Discussion continued on the use of brownfield funds and housing
needs.
Moved by Richardson, seconded by Korn to approve the Brownfield Plan for the Randolph
Street Redevelopment Project located at 603, 605, 609 and 615 Randolph Street.
Approved unanimously.
28
Brownfield Redevelopment Authority
January 7, 20151Page 3 of3
LEGAL COUNSEL
4 CornerslFront & Division Update
Howard reported the liable pmty attorneys have been provided a framework for moving forward,
and that he is in the process of arranging a conference cal1 between the attorneys. Additional
testing at the 701 Front site is being considered.
OLD BUSINESS
None
PUBLIC COMMENT/INPUT
None
NOTICES
It was determined the January 28,2015 meeting will go forward for the review two projects: a
new application and Skipstone.
ADJOURNMENT
Meeting adjourned at 9:36 a.m.
Mark Eckhoff, Chair
29
GRAND TRAVERSE COUNTY
CENTRAL DISPATCH POLICY BOARD
January 8, 2015
0800
Governmental Center Second Floor Training Room
PRESENT:
Director Jamel Anderson
Chief James Tuller
Mr. Gregg Bird
Captain Chris Clark
Captain Jeff O'Brien
Chief Patrick Parker
F/Lieutenant David Street
Mr. Roye Meis
Ms. Alisa Kroupa
Chief Theo Weber
Grand Traverse 911
Traverse City Fire Depaltment
Grand Traverse Emergency Management
Grand Traverse Sheriff Office
Traverse City Police Depaltment
Grand Traverse Metro Fire Department
Michigan State Police
North Flight EMS
Grand Traverse County Board of Commissioners
Grand Traverse Rural Fire Department
ABSENT:
Chief Rand y Rittenhouse
Representative
Mr. CUltis Holliday
Peninsula Township Fire Department
Volunteer Ambulance
Citizen at Large
OTHERS IN ATTENDAL~CE:
Chief James Carro 11
Mr. Stephen Hanna
Ms. Christine Maxbauer
Deputy Director Jason Torrey
Blair Township Fire Department
911 Data Bases Coordinator, GT County
Grand Traverse County Board of Commissioners
Grand Traverse 911
Meeting called to order by Chairman Tuller at 0804 hours.
Motion by Commissioner Kroupa, supported by Mr. Bird to approve minutes from December 11
and December 18, 2014 meeting as mailed. Motion approved.
DIRECTORS REPORT:
•
Staffing - Current six trainees are doing well. One is independently working a position,
two are close to holding a position, and the other three are progressing through the
training program as expected. Intemally posting for the two vacant supervisor positions
next week.
30
•
•
Mapping - The long term project is corning to fi:uition. Dispatchers now have access to
maps of the six sunounding counties at each dispatch position. Springfield Township
which is in Kalkaska County but supported by Fife Lake Township Fire and EMS is
visible to dispatchers when sending units and they are able to support responders with
directions and enables them to track where Grand Traverse units are responding. This
new mapping also assists our dispatchers when cell phone calls corne in from
surrounding counties with latitude and longitude being displayed to assist fmding the
caller that may need help and not know where they are. Director Anderson expressed her
gratitude to Steve Hanna for all of his hard work making this happen. Mr. Hanna stated
that there is hope that this mapping will become available on MDTs, but believes the
MDT screens will not have as much enhancement displaying general areas on the maps
but not details. It may cause MDTs to slow down because of so much data. Director
Anderson stated it is the goal to have the out of county mapping function on MDTs.
Waiting to see.
Contract negotiations Hoping for both Supervisor and Dispatcher contract ratification
soon.
COMMUNICATIONS PLANNING COMMITTEE REPORT:
•
•
•
•
MPSCS - DD Torrey advised there will be a meeting January 26 at 1300 hours at the
Governmental Center to discuss the final results by the MPSCS testing of800 MHz radio
coverages. It is very important for all user groups and interested parties to attend. The
Springfield Township area testing had positive results as well. There will be a discussion
of the benefit and handicap of VHF vs 800 MHz. DD Torrey asked user groups to
respond to his request of active radios existing in service. Discussion. Captain O'Brien
inquired whether study will include minimum and maximum radio units being used at
any given time to mimic extreme events, like the Cherry Festival and just normal work
days. DD Torrey responded that all usage types, including festivals will be covered.
Long Lake Paging Dispatch will page offofCentral Tower and a new paging
transmitter for Long Lake Township FIRE/EMS incidents to broaden coverage in dead
spots. If initial testing is positive, it will be explored using it as a primary paging source.
F/Lt Street inquired if there was a "drop dead" deadline for what radio equipment is
needed by user groups? Director Anderson stated that certainly internal needs will be
addressed first and then consideration will be given to MPSCS recommendations.
Discussion.
DD Torrey explained that when it comes time to do the study ofwhat to purchase an
independent non-vendor will be utilized when making decisions ofwhat to buy and from
whom.
OLD BUSINESS:
Organization Committee - Director Anderson reported background work is being done to
gather information from other agencies by which they manage their dispatch centers;
Agreement to Participate, Authority Board, etc. Requested copies of those documents for
background in establishing what to do here. She did advise most agencies contacted use an
Agreement to Participate (see attached). The sub-committee (Mr. Benda, Director Anderson,
31
Captain O'Brien and Chief Tuller) formed last month to explore all the options has not met
as of yet. Discussion.
NEW BUSINESS:
Election of 2015 Officers - Chairman Tuller opened the floor for nomination of Chairnlan.
Motion by Chief Parker, supported by Commissioner Kroupa to nominate Mr. Greg Bird.
Mr. Bird accepted the nomination. No other nominations for Chairman were heard.
Chief Tuller closed the nominations for Chairman. Mr. Bird, 2015 Chairman, by
acclamation.
Chairman Tuller opened the nominations for Vice-Chair. Mr. Bird nominated Chief
Tuller, supported by Commissioner Kroupa. Chief Tuller accepted the nomination. No
other nominations were heard. Chief Tuller Vice-Chair for 2015 by acclamation.
Secretary - Gwen Stinson will continue to act as recording secretary.
Chief Weber asked ifthere could be a general consensus among user groups for apparatus
terminology. Especially when referencing rescue units. Rural uses a combination of an engine
that also is equipped as a rescue vehicle (rescue-engines) and squads, Metro has squads, rescues
and recue-engines and City Fire rescues and rescue-engines. The different units have different
functions at a scene of an emergency and these differences are causing confusion by dispatchers
and users groups on what to take to what emergency. Is there some way for CAD to be able to
help in these situation as it does for fITes and the box alarm system? Can certain EMS call types
be placed in the box alarm system so dispatchers can see what needs to be verbalized during a
dispatch? Discussion. DD Torrey was requested to research this and report next month.
Mr. Bird suggested a Fire/EMS sub-committee be formed to solve this issue.
Commissioner Kroupa expressed to the group what she sees and wants to improve upon as the
representative from this Board to the Board of Commissioners. Open line of communication
being the biggest issue. The Commissioners request more information/knowledge regarding
radio needs, status of solutions to recent and more ongoing equipment failures, results of the
MPSCS study, financial concerns/expenditures, etc. DD Torrey will extend an invitation to all
Commissioners to attend the upcoming meeting on January 26 at 1300 hours. He feels there will
be a lot of existing and new information for anyone who comes and a good way to leam about
our system and its needs. Commissioner Kroupa also encouraged user groups to attend Board of
Commission meetings to tell them about the lack of radio coverage in certain areas, tell personal
stories of how this pal1icular issue has life safety issues for first responders and the public.
Discussion.
Mr. Benda advised group that going public with radio dead zones and the inability to
communicate with one another and Central is not a good idea. Letting the ill-intentioned people
have that information with that kind of transparency would be detrimental to law enforcement
activities and safety of our officers. These issues should be solved intemally, not publicly.
In response to Commissioner Kroupa's request, Captain O'Brien stated his two concerns:
#1 - he wants every user group in this room to be able to talk to each other over their radios
during an emergency.
#2 - The money and how it's being allocated. Discussion.
32
Mr. Bird stated that the costs should be laid out reflecting purchased equipment life expectancy
and what it will or won't do for us. Discussion.
Motion by Chief Parker, supported by Director Anderson to adjoum. Meeting adjoumed at 0858
hours.
These minutes are subject to approval at the next regular meeting, February 5,2015 at 0800
hours.
Chief Jrunes Tuller, Chairman
Gwen Stinson, Recording Secretary
33
~~!~h~rM~N.1~~~~
Administrative Office, 105 Hall Street, Suite A, Traverse City, MI 49684
Board of Director's Meeting
Minutes
3:45 PM
January 15, 2015
1.
CALL TO ORDER:
Northern Lakes Community Mental Health, 527 Cobbs Street, Cadillac with video conference
to 105 Hall Street, Traverse City, Michigan. AI Cambridge called the meeting to order at
3:45 p.m.
Confirmation of a Quorum. The Pledge of Allegiance was spoken.
BOClE~LMernbers Present:
Cadillac - Jack Mahank, Dave Stephenson, Pam Babcock, AI Cambridge, Jane Whitney,
Nicole Miller, Les Barnes, Mary Marois, Gerald Micketti, Randy Kamps, Carol Crawford and
Gary Stefanko.
Traverse City - Helen Stimson and Nina Zamora.
Board Members Absent: Dean Vivian (advance notice) and Ty Wessell (advance notice),
Others Present:
Cadillac - Karl Kovacs, Chief Executive Officer; Deb Lavender, Executive Secretary; Greg
Paffhouse, Consultant; Mary Hubbard, Chief Population Officer for Children and Families;
Tracy Andrews, Recipient Rights Director; Tamara Birgy, Recipient Rights Advisor; Bruce
Bridges, Chief Financial Officer; Dave Simpson, Residential Services Administrator; Patti
Woodward, Supports Intensity Scale Assessor; Becky Vincent, Network Administrator; and
Joanie Blamer, Chief Population Officer for Adults,
Traverse City - Carrie Gray, Chief Population Officer for IDD and Kim Silbor, Operations
Manager,
Timekeeper - Nicole Miller was apPOinted,
2.
AGENDA: Added under 5:10 p.m, to dissolve the CEO Search Committe-e-'e_,_ _ _ _ _ _-,
MOTION:
RESULT:
[ MOVER:
SECONDER:
I
The Board Approved the January 151 2015 Agenda as amended.
ADOPTED [UNANIMOUS]
Jack Mahank
les Barne_s_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _--'
Continuing board members introduced themselves to new board members. Karl identified
that he and Gerald Micketti provided an initial orientation for both Gary and Carol. AI
welcomed Karl as the new CEO for his first meeting,
3.
CONFLICT OF INTEREST DECLARATION:
There was no conflict of interest declaration,
Board of Director's Meeting Minutes
January 15, 2015
34
Page 1
4.
CONSENT AGENDAS - MANAGEMENT AND BOARD:
I
~OTION:
e_~_a_u_o_n_O_f_M_.
A_._c_o_n_S_id
RESULT: __
'-
MOVER:
SECONDER:
.~J
Approved the Management Consent Agenda of lanuary 151 2015.
ADOPTED
_a_n_ag_e_m
[UNANIMOUS]
__e_n_t_c_o_n_s_en__
tA__g_en_d_a____________________________
Dave Stephenson
Nicole Miller
B. Consi!!.eration of Board Consent Agenda
Accept the Board Consent Agenda of lanuary 15 1 2015 as presented.
ADOPTED [UNANIMOUS]
Marais
5.
OWNERSHIP LINKAGE:
A.
None.
Citizen Comment
B.
Ownership Communication
None.
6.
CHIEF EXECUTIVE OFFICER'S REPORT:
Karl referenced in his Director's Report an email that was sent to staff and an email that
identifies a description of Greg's responsibilities throughout the transition and for the period
February through April. Karl provided a summary of his meetings with the Executive Team.
Karl and Bruce provided a summary of how funding will be affected with Healthy Michigan
and traditional Medicaid. It was noted that Healthy Michigan is 100% federal dollars and
traditional Medicaid is a combination of state and federal dollars (40/60). Bruce identified
how this will affect Northern Lakes and that we need to identify a solution. Bruce identified
that Healthy Michigan funds can not be combined in our risk reserve fund. He identified
that federal dollars cannot be used to match federal dollars. Karl provided the numbers in
our initiative to adjust rates for specialized residential services to correctly reflect the level
of staffing. The second phase is to use the refined SRS tool to estimate what specific
services the consumer needs. Karl identified our current number of consumers enrolled in
the habilitation supports waiver program. It is critical that Northern Lakes continues to
work to increase the number of eligible consumers in the program.
MOTION:
RESULT:
MOVER:
SECONDER:
7.
To Receive and File the Chief Executive Offi;.."", ,. Report.
ADOPTED [UNANIMOUS]
Jack Mahank
Nicole Miller
NORTHERN MICHIGAN
REGIONAL~ENTITY
REPORT:
AI provided a summary of who the NMRE is, what they do and who are the representatives
from our board. There were several questions identified about what is happening with the
dollars and how other boards are affected regarding the changes in funding. Board members
were reminded that we are a policy board and our CEO and CFO are well aware of what is
going on and are meeting regularly. Reference was made to the draft minutes from
December 23, 2014. What is best for the local agencies and also for the region?
Representatives will continue to keep the board posted.
8.
ASSURANCE OF ORGANIZATIONAL PERFORMANCE:
A. Receipt of CEO Response to Monitoring Report
2.6 Community Resources (Internal)
Board of Director's Meeting Minutes
January 15,2015
35
Page 2
MOTION:
RESULT:
MOVER:
SECONDER:
The Board has reviewed Policy 2.6 Community Resources and finds the agency
be in full compliance.
ADOPTED [UNANIMOUS].
Jack Mahank
Mary Marois
2.10 Administrative
MOTION:
RESULT:
MOVER:
SECONDER:
The Board has reviewed Policy 2.10 Administrative Cost and finds the agency to
be in full compliance.
ADOPTED [UNANIMOUS].
Jack Mahank
Nina Zamora
B.
New Operational Worries
None .
January Monitoring Assignment
Governance Policy 2.4 Financial Management should be completed and turned in. Reference
was made regarding the unfunded liabilities and board members provided comments.
. C.
9.
BOARD MEANS SELF-ASSESSMENT:
A.
Receipt of Board Monitoring Report
3.1 Board Job
MOTION:
RESULT:
,MOVER:
SECONDER:
The Board has reviewed Policy 3.1 Board Job Description and finds the agency to
be In full compliance.
ADOPTED [UNANIMOUS].
Jack Mahank
Randy Kamps
B.
January Monitoring Assignment
Policy 3.9 CEO Compensation should be completed and turned in.
Policy 3.10 Board Member Conflict of Interest should be completed and turned in.
Board members are to complete the conflict of interest form and turn in.
10.
GOVERNANCE POLICIES DISCUSSION AND ASSESSMENT:
A.
Ends
None.
B.
Executive Limitations
None.
C.
Board/CEO Linkage
D.
Governance Process/Ownership Linkages
Board orientation and resource manual MOTION:
RESULT:
MOVER:
SECONDER:
The Board approved to Accept the Board Orientation and Resource Manual as
presented.
ADOPTED [UNANIMOUS].
Dave Stephenson
Mary MarOis
CARF board governance standards - there is no need for action.
Recipient Rights Annual Report
Board of Director's Meeting MInutes
January 15,2015
36
Page 3
The Board has approved to Accept the 2014 Recipient Rights Annual
ADOPTED [UNANIMOUS].
Jack Mahank
Nicole Miller
Board
By~laws
Quality~
- bring back next month for action.
bring back next month.
CEO
MOTION:
RESULT:
MOVER:
SECONDER:
11.
The Board approved to dissolve the CEO Search Committee with
grateful thanks.
ADOPTED [UNANIMOUS].
Randy Kamps
Jack Mahank
OWNERSHIP LINKAGE:
A.
Citizen Comment
None.
12.
ANNOUNCEMENTS/BOARD MEMBER REPORTS:
Mary provided an update on the search committee for the Director of the Michigan
Association of Community Mental Health boards.
Mary asked whether we are participating in communities where they have a Hoarding Task
Force and the person to make contact with is Meredith Haas. She asked that Karl make
contact with her at the Metro Fire Department.
There was discussion regarding attendance at the upcoming board association conference in
Kalamazoo in February. We need to be cost conscious although it is important that we have
representation by board members.
AI Cambridge presented Gerald Micketti with the Boardworks Certificate of Completion.
Board members can become certified in the Boardworks program both by DVD and online. It
was noted that the Board Association Executive Committee has had conversation about
updating the process. There is also credit for board members who attend conferences.
Reference was made regarding the Culture of Gentleness training.
AI identified if we do our work at the Committee of the Whole we have completed the board
meeting early. That does represent that the board members are coming well prepared.
13.
FEBRUARY 19 AGENDA PLANNING:
The February 19 meeting will be held at the Grayling Office.
14.
MEETING EVALUATION:
1~
We spent our time on the most important governance topics: majority was excellent
We encouraged diversity of viewpoints: majority was excellent
#3~ Our decisions were made collectively: majority was excellent
#4~ The Board used its time effectively: majority was excellent
#5~ What is the most important thing the Board could do to improve our function as a
Board? It was noted we could elect Nicole as timekeeper.
#
#2~
15.
ADJOURNMENT:
Board of Director's Meeting Minutes
January 15, 2015
37
Page 4
MOTION:
RESULT:
MOVER:
SECONDE:
Adjourn the meeting.
ADOPTED [UNANIMOUS]
Pam Babcock
Carol Crawford
The meeting adjourned at 5:00 p.m.
Respectfully Submitted,
AI Cambridge, Chairperson
Dave Stephenson, Vice-Chairperson
Debra Lavender, Recording Secretary
Board of Director's Meeting Minutes
January 15,2015
38
Page 5
Board of Trustees Regular Meeting
Minutes - DRAFT
Thursday, January 15,2015 at 5:30pm
TRAVERSE AREA D1STRICT
LIBRARY
McGuire Community Room
610 Woodmere Ave., Traverse City, MI 49686
1. Call to O)'der
The meeting was called to order by President Kachadurian at 5:31pm. Present were Kachadurian
(President), Gillman (Vice President), Streit (Treasurer), Beasley (Secretary), Marek, Jones, and Payne
(Trustees). Also present were Judson (Counsel), Parsons (Interim Director), and Carpenter (Staft).
2. Approval of agenda
It was MOVED by Marek, SUPPORTED by Jones, to approve the agenda as presented. Motion
CARRIED.
3. Approval of minutes
It was MOVED by Marek, SUPPORTED by Streit, to approve the special meeting minutes of December
18,2014; the closed session minutes of December 18,2014; and the regular board meeting minutes of
December 18, 2014 as distributed. Motion CARRIED.
4. Public Comment
Kachadmian opened the floor for public comment. There was none.
5.
Annual Meeting
Election of Officers
Kachadurian requested that Gillman conduct the Election of Officers. Gillman read the slate of
officers reconIDlended by the nominating committee and he, Marek, Beasley, and Streit accepted
the offices of President, Vice President, Secretary, and Treasurer respectively. It was MOVED by
Jones, STJPPORTED by Payne to approve the slate of officers as presented. Motion CARRIED.
a.
Gillman then continued the meeting, as President Successor.
b.
Approval of Board Meeting Schedule: February 2015 - January 2016
Gillman noted that there was no regular meeting scheduled in July, however a Special meeting
could be called if necessary. It was MOVED by Jones, SUPPORTED by Kachadurian to approve
the board meeting schedule spanning February 2015 through January 2016 as presented. Motion
CARRIED
c.
Approval ofTADL Main Library and Branch Operational Hours and 2015 Closure Dates
Gillman noted 2 minor date corrections on the proposed schedule prior to approval and noted a
new addition for 2015 to close Thanksgiving Eve due to low patronage that evening. It was
MOVED by Marek, SUPPORTED by Beasley to approve the operational hours and closure dates
including Gi1lman's corrections. Following blief discussion Marek amended his Oliginalmotion
to change the closure date from 6pm to 4pm on New Year's Eve. Beasley supported the
amendment. Motion CARRIED.
d.
Annual Conflict ofInterest Statement
Gillman noted that the annual Conflict of Interest fonn which was included in the board packet
should be completed and returned to the Recording Secretary.
Page 1 of 4
39
6.
Reports and Communications
Director Report
Parsons confirmed her written report and added the following highlights:
It
An additional $8000 was received from the Getty Family Trust. Liquidation is still in process
and TADL may receive additional gift money at finalization.
III
Two retirements occurred in December: Teresa Brief, from the Circulation Department at
Woodmere, and Director Metta Lansdale. Lansdale had a lovely public reception on January
4,2015.
.. Melanie Ackennan has moved from the Youth Services Department at Woodmere to fill
Briefs position in Circulation. Margaret Wilson has been hired to replace Ackennan.
It
Cathy Lancaster is on the slate of officers as an MLA member at large. Parsons is happy to
have Lancaster representing TADL
III
Parsons encouraged votes for DigTraverse, a partnership grant with the Grand Traverse
HistOlY Center, that would be used to digitize pre-1923 newspapers and microfilm, which
would provide online access to these valuable resources.
e.
f.
Financial Report
Parsons reviewed the December 2014 revenue and expense reports with the following highlights:
• Revenue - A few more adjustments are yet to be made to the December repOlt due to interest
payments, incoming bills, and a recent bill of approximately $2000 from the C01.mty board of
review regarding property taxes. It is estimated that TADL will have about $200K in excess
revenue. Currently T ADL has received 1.74 million in property taxes for the 2015 budget
year.
• Expenses - There will be an additional adjustment to salaries and wages, however the balance
of the expenses are near complete for the month and year. Overall, expenses look great and
TADL had a good year.
g.
Member Library Reports
• Julie Kintner, Director of Fife Lake Public Library (FLPL), thanked the TADL board for the
member library payment that they will be receiving. FLPL will be celebrating International
Lego Day this month. Children who check-out materials will be given a small bag of Legos to
add to a collective-effort Lego tower. FLPL will also be partnering with the Senior Network
to host a soup cook-off event and Kintner invited all to attend.
• Renee Kelchak, Director of Interlochen Public LibralY (IPL), confIrmed her written report
and also noted the following: There will be an upcoming benefit concert held at Interlochen
Arts Academy. Proceeds will be given to IPL to help with Summer Reading Club; Dominic
Fornma will be presenting a music program for the seniors; and IPL staff member Ann
Wallace will be hosting a beach day again for the children in Febmary.
• A written report fro111 Vicki Shurly, Director of Peninsula Community Library (PCL) was
included in the board packet.
h.
Committee Reports
• Facilities and Services Committee - Did not meet.
• Finance Committee - Streit reported that the committee had met and continued to discuss the
unfunded pension liability and how to handle that issue in the future.
• Personnel Committee - Gillman reported that past Director, Metta Lansdale'S, recent
retirement reception was well attended by approximately 120 people. He noted that the
committee will be meeting in Febmary and will discuss the future Director position.
• Policy Committee - Did not meet.
Page 2 of 4
40
1.
Other Reports and Communications
• Friends' Report Maryln Lawrence, Friends Board President, reported that a new Treasurer
has not yet been chosen. Born to Read was given a $2500 grant. Membership at the end of
December 2014 had reached 179 households with 215 members. Memberships and donations
are still coming in. A 2015 events calendar will be assembled and revealed in February.
Lawrence will also be working alongside Talaga, T ADL's marketing and communications
coordinator, to support National Library Week.
7. Presentation: Hoopla, Jill Porter, Assistant Director for Public Services
POlter gave a brief review of hoopla, a new and easy to use streaming and/or downloadable online movie,
music and audiobook service offered to TADL pah·ons. With the simultaneous usage feature and the
extensive depth in content, hoopla services will relieve some of the circulation congestion of many items
in TADL's catalog. POlter described the hoopla business model as tmlike any other service we offer in
that it is cost controlled by TADL with a deposit account, and 110 risk because TADL can receive a refund
of any remaining money at any time the library determined the service was no longer desired. Hoopla is
clUTently in over 500 libraries in the US and according to the hoopla representative TADL had the most
successfullalUlch of any mid-sized libraty. Porter ath'ibutes that mainly to staff preparation; targeted and
plentiful marketing efforts of marketing and commtmications coordinator, Kristen Talaga; promo
materials provided from hoopla; and the conummity's positive response and word of mouth adveltising.
Porter noted that hoopla titles are now being added to T ADL' s catalog.
8.
Old Business
a. Audit Proposal
The board previously accepted the finance conunittee's recommendation to engage in audit
services with Dennis, Gartland and Neirgarth (DGN) beginning with the 2014 audit year. It was
MOVED by Sh'eit, SUPPORTED by Marek to approve the letter of engagement for audit services
\vith DGN as presented. Motion CARRIED.
9.
New Business
a. Committee Appointments
Gillman stated his preference to keep the conmlittee structure and appointments the same as
2014, except to replace himself with Kachadurian as chair of the personnel committee and as a
member of the finance committee. He also recommended an amendment to move Payne to chair
of the facilities atld services committee. It was MOVED by Marek, SUPPORTED by
Kachadurian to approve the committee appointments as stated and amended by Gillman. Motion
CARRIED.
b.
Resolution to approve A1ember LibraIY Payments/or 2015
Gillman read the resolution to approve member library payments, authorizing Pat'sons to make
2015 payments in full to the member libraries as follows: FLPL $140, 398; IPL $170, 698; and
PCL $172, 719. Beasley noted that the payments are contractual in nature with Parsons noting a
2.8% increase over 2014 payments. Motion CARRIED.
c.
Resolution to approve in advance health insurance and MERS invoices /01' 2015
Kachadurian noted for the record that the resolution presented simply allows Pat'sons to make the
expected health insurance and MERS payments throughout the year rather than bringing each
one to the board individually. It was MOVED by Marek, SUPPORTED by Beasley to approve
the resolution as presented. Motion CARRIED.
Page 3 of 4
41
10. Public Comment
Gillman opened the Hoor for public comment. Pat Thompson, Interlochen Public Library Board
President, thanked TADL for the member library payment to IPL. She invited everyone to come to the
Community Open House, to celebrate breaking the million dollar donation mark for the new IPL building,
on January 21 st at 5:30pm.
1L Adjournment
Upon a motion by Kachadurian, with support from Beasley, President Gillman adjourned the meeting at
6:16pm.
Respectfully submitted,
Approved by board vote,
V. Carpenter, Recording SecretalY
Jeny Beasley, Board Secretaly
Date
Page 40f4
42
~
GRAND TRAVERSE COUNlY
PARKS & RECREATION
W~j~' .
"We will enhance community and quality of life through people, parks and programs."
Grand Traverse County Parks and Recreation Commission
MINUTES
Thursday, January 15, 2015
Governmental Center, Second-floor Chambers
400 Boardman Avenue, Traverse City, MiChigan 4~684
6 p.m. Organizational Meeting
. .
... <
,
•
A.
Call to Order
The meeting was called to order at 6 p.m. by the Parks and Recreatlori Department Director, Kristine
Erickson .
B.
Roll Call (Secretary)
Commissioners Present: Pete Albers, Peter Doren, David Grams, Rodetta Harrand, Jeri LeRoi,
Alisa Kroupa, Christine Maxbauer, Kevin McElyea, Bill Mouser, John Roth
Others Present : Matt McDonough, Director of Land Pro~ection,Grand Traverse Land Conservancy;
Parks and Recreation Department Director Kristine Erickson, Office Manager Ryan Walsh, and
Secretary Marilyn Zielinski
MOTION by Doren, second by McElyea, to open nOrl}inations for PreSident, Vice President, and
Secretary ofthe Parks and Recreation Commission. Motion unanimously carried.
C.
Election of President
Nominations
Kristine Erickson opened nominations for the office of President.
MOTION by Doren, second by McElyea, to nominate John Roth for the office of President ofthe
Parks and Recreation Commission for 2015 .
There were no other nominations for President.
MOTION by Kroupa, second by McElyea, to close nominations for President and cast a
unanimous ballot for the election of John Roth for President of the Parks and Recreation
Commission. Motion unanimously carried.
1.
D.
Election of Vice President
Nominations
MOTIOI\I by Doren, second by Kroupa, to
President.
MOTION by Albers, second by Kroupa, to
MOTION by Kroupa, second by Albers, to
Roll call vote for Rodetta Harrand for the
YEAS (8): Commissioners Mouser, LeRoi,
NAYS (1): Commissioner Albers
ABSTENTIONS (1): Harrand
1.
nominate Rodetta Harrand for the office of Vice
nominate David Grams for the office of Vice President.
close nominations for the office of Vice President.
office of Vice President
Doren, Grams, Maxbauer, McElyea, Roth, Kroupa
43
Motion carried for the election of Rodetta Harrand for Vice President.
E.
Election of Secretary
1. Nominations
MOTION by Doren, second by Harrand, to nominate David Grams for the office of Secretary.
MOTION by Doren, second by McElyea, to close the nominations and cast a unanimous ballot
for David Grams for the office of Secretary of the Parks and Recreation Commission. Motion
unanimously carried.
F.
First Public Comment
There was no one present for public comment
G. Additions to Agenda
There were no additions to the agenda.
MOTION by McElyea, second by Grams, to accept the
H. Special Orders of Business/Presentations
1. Proposed Land Management Agreement for Maple Bay
Traverse Land Conservancy and Grand Traverse County
Director of Land Protection, Grand Traverse Land Conservancy)
McDonough presented a memo of
Traverse Land Conservancy of Maple Bay
would be an opportunity to partner with
Maple Bay. The final agreement
The Conservancy will cover cost of slginal'~e
agreement.
by the Grand
stated the agreement
to help manage
following some changes.
be labeled a farmland use
discussed. Department Secretary stated there
of Commissioners, restricting certain types of
Bay property, along with a map of the designated hunting
the next agenda packet.
I.
Action on
Receive and File
1.
District Monthly Report
2. December 30,
E-mail from Former County Commissioner Renny
3. Sample Advertising: TV 7 and 4's Great Big Giveaway Promotion
Referrals: None
Approvals
4. Parks and Recreation Commission Minutes of December 18, 2014
MOTION by Doren, second by Maxbauer, to approve the Consent Calendar, including approval
of the Parks and Recreation Commission Meeting Minutes of December 18, 2014.
Motion unanimously approved.
J.
Items Removed from Consent Calendar
No items were removed.
44
K.
Department Report (Director)
Civic Center Meeting Room: Carpeting will be installed on January 29 and 30, and walls will be
repainted the week of February 8, 2015.
Civic Center: The purchase of surveillance cameras are on hold until the IT department selects a
vendor.
Easling Pool: The winter swim lesson session will begin January 24. There are 78 children registered
so far.
Twin Lakes Park: Improvement for the lighting will begin in March. All facility improvements costs
will be paid from the 2014 budget. The event planner RFP will be posteg as soon as possible. Before
':fV,Ulbe available for
someone is hired as a consultant event planner, a Twin Lakes
reservations beginning January 26, 2015. The website will be
sultant until an event
planner is in place.
Park Rangers have reported the snow plowing at Twin Lakes
Elmer's may need to be hired on a temporary basis to move
and
Kids Kove: Director is working with Facilities Management to priorit
issues at Kids Kove. Facilities Management staff is
to perform t
L.
Old Business
There was no old business to discuss.
M. New Business
Doren announced he will resign
meeting, to focus efforts on
Recreation Commissionthanked
1.
as of the end of this
trail mainte
All members of the Parks and
and time served as a Parks and Recreation
201?~~~~in~~ents t~<~~~i~i~~es
~i, ;Rules Committee
:~iNc
2015 Rules
...... ,
Committe~members:
,arrand, Vice c~alr
KevinK1frt~a will repla-ce Peter Doren
Alisa Kr6t.l
<;</~>'
';';__
~l~~e Dan Schrader
.,
b.
NER Advisory.cCommission
Alisa Kroupa will serve on the Natural Education Reserve Board
c.
TBAYS Board (Non-voting member)
Christine Maxbauer will continue as a nonvoting member ofthe TBAYS Board
d.
Business Development Team for Business Planning
Alisa Kroupa, Chair
Kevin McElyea, Vice Chair
john Roth
Pete Albers
Jeri LeRoi will replace Peter Doren
45
e.
Fees Ad Hoc Committee
Alisa Kroupa, Chair
Christine Maxbauer, Vice Chair
Peter Albers
John Roth
Rodetta Harrand will replace Dan Schrader
f.
Program Ad Hoc Committee
David Grams, Chair
Dan Schrader (Nonvoting member)
Peter Albers
Bill Mouser
MOTION by Kroupa, second by Maxbauer to accept the
subcommittees. Motion unanimously approved.
2.
2015 Proposed Parks and Recreation Commission
crc,nT"rnl'> Parks
Unless meeting changes are scheduled and posted
and Recreation Commission will be held the third
Chambers on the second floor of the Governmental Center, 40o~~f~~wan, Tr£\verse City.
MOTION by McElyea, second by Albers, to appr~XEl:59,~2015 schedJr~p~tQeParks amI
Recreation Commission Meetings. Motion unaDifrloll?ly:qpproved.
.,' .
for<:;i\tic~~nS~E'
Business Development Team: Business Planrihg
"
Unless otherwise indicated, each mer;!il}!? will.l1e h~ld on thes~~s()nd Wednesday of each month
at 12 p.m. in the Meeting Room
tJj~Givic Cente("~f213
Civic Center Drive, Traverse City.
MOTION by Kroupa, second bV~~0~h to approve 1:h~§M¥J~ess Development Team meeting
dates. Motion unanimously apptQv~c:t
' ... "'" '/'
:t
3.
,%:
Proposed COUt1~Y.R~tk~~fl~"R~G~~:tftion N~1:JJqr~~i?bt
Erickson sta,te'd that, upon corpBi~~I~n of the GlYlgcenter meeting room improvements, it would be
a good()p!:jortunity to promotetg~~p!eeting r?o'm space, County parks, and County park user groups
during'~farks and Recreation N~tyv;prking Night, a casual event with refreshment, open to the
c;;;."~.
pu.blic·'i">c;}i,
MOTIOI\J~~y.p.g{en, second by RO~~Jto hold the Parks and Recreation Networking night on Thursday,
March 12,2.Q~~f.l\J1otion unanirl)QUsly approved.
Publictdr#~~ht
N. Second
There was no
onep'r~f:g6tf6r public comment.
',;,/,/
O. Notices and Commisstbner Comments
Erickson asked the Commission to congratulate Marilyn Zielinski, Parks and Recreation Department
Secretary, for her 30 years of service to Grand Traverse County.
John Roth was congratulated as the new President of the Parks and Recreation Commission.
The Parks and Recreation commission welcomed Jeri LeRoi as the new member of the Parks and
Recreation Commission and look forward to working with her.
P.
Adjournment
MOTION by Doren to adjourn the meeting at adjourn 7:20pm.
46
STATE OF MICHIGAN
BOARD RESOLUTION
FEDERAL SURPLUS ASSISTANCE PROGRAM
WHEREAS,
THE
I Grand
Traverse County Board of
[
>
State of Michigan has met all
Commissioners
(Agency)
other State and Federal requirements for participation in the Federal Property Assistance Program under
Public Law 94-519.
WHEREAS, it is a requirement that a resolution be adopted by the governing body specifically
designating a coordinator as Surplus Property Donee and Custodian, to be responsible for the acceptance
and accountability and authorized to sign for surplus property.
NOW THEREFORE, BE IT RESOLVED:
1. That the Governing Body for the
Grand Traverse Count
Sheriff's
(Agency)
the of the State of Michigan, hereby designates
I Sheriff
Thomas J. Bensley
(Name)
who is the authorized coordinator as the person responsible for accepting Federal
Surplus Property, with the power and full authority to sign for such surplus property.
2. The coordinator named above is to be held responsible for the accountability and will
maintain the necessary records for all surplus propelty obtained for public purposes
until relieved from accountability by State and/or Federal authorities.
3. That money is available to pay service charges for surplus property obtained.
4. That the coordinator is further hereby authorized to direct payment of service charges
for surplus property to complete all transactions.
I do hereby celtify that the foregoing resolution was adopted by the favorable vote of a majority of the
member of said
Grand Traverse County Sheriff T s Office
IDate:
___
=:=J
(Agency)
~__~~~__~IL______~____~
Signature, Chairman of the Board
Signature. Secretary/ClerkiTreasurer
r-----------~------------___.
851 Woodmere Avenue
Traverse City, MI 49686
----
Agency Mailing Address
(fhone:
231-_99_5_-_5_00_1_ _ _ _ _ _ _----',
Ie-Mail:
tbensley@gtsheriff.org
IG:lFcderal SurpluslFonns!Board Resolution
J
Return form to: State of Michigan, DMB
Federal Surplus Program
P.O. Box 30026
Lansing, MI, 48909
Exhibit J
47
RESOLUTION
Grand Traverse County Twin Lakes Park Ordinance
WHEREAS, this ordinance resulted from a Parks & Recreation Commission
directive to explore options for ease of enforcement of the Twin Lakes Beach Rule: "Swim in
designated areas only" which is posted on the North Twin Lake beachfront; and,
WHEREAS, Civil Counsel indicated that adopting the attached ordinance specific
to Twin Lakes Park would enable us to enforce rules by the Sheriff s deputies as well as
authorized park rangers and issue Civil Infractions; and,
WHEREAS, the Public Health & Safety Committee recommends approval of the
proposed Ordinance.
NOW, THEREFORE,
RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT the Grand Traverse County approves the Twin Lakes Park
Ordinance (attached hereto), which will become effective upon pUblication in the local paper.
APPROVED: February 25,2015
48
~
GRANDTRAVERSE COUNTY PA
we create
& RECREATION
GRAND TRAVERSE COUNTY
ORDINANCE NO. _Twin lakes Park Ordinance
[INSERT DATE] Adoption of Ordinance
adopted by resolution ofthe Board of County Commissioners in accordance with provisions of
Section 11 of PA 1856, No. 156, MCl 46.11 Ordinance No--,
Twin lakes Park Ordinance, is adopted, as follows:
SECTION 1. Twin Lakes Park Ordinance.
1.1. Definitions.
A. "Authorized local official" shall mean a Sheriff's Deputy, or a Grand Traverse County
Park Ranger, also known as a "Park Attendant."
B. "Camping" shall mean the overnight lodging or sleeping of a person or persons in a tent,
trailer-coach, vehicle camper, motor vehicle, or in any other conveyance erected,
parked, or placed on the premises.
C.
"Director" shall mean the Grand Traverse County Parks and Recreation Director.
D. "Noise Disturbance" shall mean sound created by human activity with or without the
use of any device, which by reason of its volume, intensity, location, or time of day,
impairs the health, welfare, or peace of another person of normal human sensibilities.
E.
"Park Property" shall mean Twin Lakes Park.
F.
"Person" or "persons" shall mean individual(s), firm(s}, corporation(s}, or any group or
gathering of individuals.
1.2. Unlawful acts. It is unlawful for a person or persons to do any of the following at Park
Property:
A. To knowingly dump, deposit, place, throw, leave or cause or permit the dumping,
depositing, placing, throwing, or leaving of litter outside oftrash receptacles located on
Park Property.
Twin Lakes Park County Ordinance, Page 1
49
B. To ignite any fire, except within any fireplace, receptacle, or space designated on Park
Property and as approved and permitted for such purposes by the Grand Traverse
County Parks and Recreation Department.
C. To place or burn garbage anywhere on Park Property, including within any fireplace,
receptacle, or open space designated for the building of fires, or to bury refuse,
rubbish, trash, or garbage anywhere on Park Property.
D. To violate the following Park Property Beach Rules.
1. Bring or keep glass bottles and other glass containers on the beach.
2. Ignite any fire on the beach.
3. Swim in any area other than a designated swim area, which is designated by buoys.
4. Remove or throw life rings or ropes other than in case of emergency.
E. To cause a noise disturbance. The following acts and activities are declared to be noise
disturbances and are prohibited. This enumeration shall not be deemed exclusive.
1. The playing of any radio, television, phonograph, other sound reproduction device,
or musical instrument in such a manner or at such a volume as to be sufficiently
audible to annoy or disturb the quiet, comfort, or repose of persons in the vicinity.
2. The keeping of any animal or bird which, by causing frequent or long continued
noise, shall disturb the comfort and repose of any person in the vicinity.
3. The use of any motor vehicle in such a manner as to create a disturbing noise
including, but not limited to, the screeching oftires and the discharge into the open
air of exhaust from the engine without a sufficient muffler.
4. Shouting or other raucous or boisterous behavior for an unreasonable length of
time.
5. The use of a loudspeaker or public address system without a permit issued by Grand
Traverse County Parks and Recreation Department.
6. Operating an off-the-road motor-driven vehicle such as a minibike, motorcycle,
dunemobile, snowmobile, converted snowmobile, amphibious vehicle, or any other
motorized device.
F. To place or erect a fence or barrier, to construct or occupy improvements, to construct
or erect a deer blind, or to enclose the lands or obstruct the passage of another person
Twin Lakes Park County Ordinance, Page 2
50
or persons in any way from entering, exiting, or using Park Property without permission
of the Director.
G. To peddle or systematically solicit business of any nature, to distribute or post any
handbills or other advertising matter, or to post signs without permission from the
Director.
H. To paint, mark, or otherwise apply any chemical or harmful substance on any tree, rock,
or any other land, water, structure, or property without the permission from the
Director.
I.
To park vehicles of any type in areas posted as "No Parking" or, where designated
parking areas exist, to park vehicles of any type in an area other than the designated
parking areas. If a motor vehicle is found parked on Park Property, then the license
plate displayed on the motor vehicle shall constitute prima facie evidence that the
person who parked it there is the owner ofthe vehicle.
J.
To camp on Park Property, unless approved and designated for such purpose by the
Director, and with an approved permit issued by the Grand Traverse County Parks and
Recreation Department.
K. To store or leave personal property on Park Property for more than 24 hours without
written perm ission of the Director. This subdivision does not apply to lawfully occupied,
designated camping sites when camping with a permit, as authorized by the Director.
L.
To ride or lead a horse, pack animal, or other riding animal, or any animal-driven vehicle,
on any area, except on roads that are open to use by motor vehicles, trails, bridle paths,
and campgrounds designated for such use by the Director.
M. To possess a dog without a leash or on a leash greater than six feet in length.
N. To enter or remain on Park Property between dusk and 6 a.m., unless Park Property is
open for an event between these hours, as approved by the Director.
O. To possess a firearm, bow and arrow, crossbow, trap, or other instrument used for
hunting or trapping of animals, or to hunt or trap on Park Property.
P. To possess, consume, or offer alcoholic beverages, except on dates, times, and at
locations on Park Property, as permitted and authorized by the Director.
Q. To refuse to comply with the above rules upon the demand of an authorized
local official; to interfere with the official's enforcement of this ordinance; to retaliate
against another who has made complaint of a violation of a park rule; or, to interfere
with an employee or agent of the Grand Traverse County Parks and Recreation
Twin Lakes Park County Ordinance, Page 3
51
Department while performing his or her official duties.
1.3. Enforcement Officers. An authorized local official is authorized to enforce this ordinance
and issue a municipal civil infraction citation pursuant to Section 8703 of PA 1961, No. 236, Mel
600.8703, et. Seq., and Section 1.4 ofthis ordinance.
1.4. Fines and Imprisonment. Any person violating any provision of Section 1.2 of this
ordinance shall be responsible for a municipal civil infraction and subject to a maximum fine of
$100 for each offense.
Section 2. Severability. The provisions of this Ord inance are severable and, if any part is
declared void or unenforceable by a court of competent jurisdiction, the remaining parts shall
remain in force.
Section 3. Effective Date/Publication. This Ordinance shall take effect on _ _ _ _ _ __
2015, and after publication according to statute.
Twin Lakes Park County Ordinance, Page 4
52
RESOLUTION
Resource Recovery - 2015 Hauler Licenses
WHEREAS, the Resource Management & Administration and Ways & Means
Committees met in regular sessions in February, 2015 and reviewed requests from the Resource
Recovery Manager to approve the Hauler Licenses for 2015 as follows:
Area Waste
Grandpa's Garage
Builders Waste
Acme Hauling Service
Bloxsom Roofing and Siding Co.
Bay Area Disposal
Rifkin Scrap Iron & Metal
Springfield Inc.
Landscape Management
Heritage Landscape Design
Landgreen Lawncare
Natural Landscapes
Lesley's Landscaping
Waste Management
Mills Construction Services
Larry's Tire
Entech Inc.
Elite Disposal
Grand Traverse Organic Landscapes, Inc.
Brian Zimmerman & Associates
WHEREAS, the Resource Recovery Manager has found all applications to be
administratively complete and the Resource Management & Administration and Ways & Means
Committees concur with the recommendation for approval.
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT Grand Traverse County approve Hauler Licenses for 2015 as
identified above, and authorize signature of same by the Chairman.
APPROVED: February 25, 2015
53
RESOLUTION
Staffing Plan Amendment - 13 th Circuit Court Family Division
WHEREAS, the Resource Management & Administration Committee met in
regular session on February 11, 2015, and reviewed request of the Family Court Judge to make
staffing changes; and,
WHEREAS, the request was to add a Program Manager, at Grade J level, and
delete a Coordinator Volunteer Services for an increase of $1 ,3 82.00 and to reclassify an Office
Specialist to an Office Coordinator for an increase of $3,442.00; and,
WHEREAS, it is the recommendation of the State Court Administrator's Office to
revise the staffing plan with the addition of a Program Manager; and,
WHEREAS, The Resource Management & Administration Committee concurs
with the recommendation to amend the staffing plan as requested; and
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT the Staffing Plan for the 13 th Judicial Circuit Court, Grand Traverse
County Family Division be amended as requested and a new classification of Program Manager
be added to the County classification plan.
APPROVED: February 25, 2015
54
RESOLUTION
Classification Amendment
Prosecuting Attorney's Office
WHEREAS, The Resource Management & Administration Committee met in
regular session on February 11,2015, and reviewed a recommendation from the Prosecuting
Attorney for consideration to approve a change in classification for one of their CUlTent
employees; and
WHEREAS, Denise Schmuckal is being requested by the Prosecuting Attorney to
assume full responsibilities for the training and supervising of the new Victim Advocate; and,
WHEREAS, this is in addition to the increasing responsibilities of her position
over time which includes managing all aspects of the Victim Rights Program fTom grant
application and reporting to program policy and procedure; and,
WHEREAS, it is hereby recommended that a new position be created on the
County Classification plan, called Senior Victim Advocate, which will fall within the Grade G
level; and,
WHEREAS, The Resource Management & Administration Committee reviewed
the recommendation of the Prosecuting Attorney and concurs.
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT the classification of Senior Victim Advocate be established, as
identified above, effective March 1,2015.
APPROVED: February 25, 2015
55
RESOLUTION
Web Site Redesign & Content Management System
WHEREAS, The Ways & Means Committee met in regular session on
February 18,2015, and reviewed recommendation from the County IT Director to approve
negotiating a contract with Icon Enterprises, Inc., CivicPlus, for the amount of $38,317.00 plus
annual supp011 of$5,749 and,
WHEREAS, A Request for Proposal (RFP) was posted in October of 2014 with
eleven vendors submitting a proposal by the November 19, 2014 deadline; and,
WHEREAS, a very thorough review ofthe proposals and top three rated vendors
were completed by an evaluation committee who unanimously recommended Civic Plus; and,
WHEREAS, all County Departments have committed to use the CivicPlus
solution to host their web site including several who cUlTently have their own sites; and,
WHEREAS, the Ways & Means Committee recommends approvaL
NOW, THEREFORE, BE IT APPROVED BY THIS BOARD OF
COMMISSIONERS, That Grand Traverse County approves negotiating a contract with Icon
Enterprises, Inc., CivicPlus, for the amount of $38,317.00 plus annual support of $5,749, for
which funding is approved in the 2015 budget.
APPROVED: February 25, 2015
56
RESOLUTION
Budget Adjustments
WHEREAS, the Ways & Means Committee met in regular session on
February 18,2015, and reviewed budget adjustments for Fiscal Year 2015 requested by the
Director of Finance; and,
WHEREAS, the Ways and Means Committee reviewed said requests and
concuned with same,
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT the attached adjustments for Fiscal Year 2015 budget are hereby
approved.
APPROVED: February 25, 2015
57
GRAND TRAVERSE COUNTY
BUDGET ADJUSTMENTS
YEAR 2015
101 GENERAL FUND
327 Snowmobile Enforcement
Increase Revenue
101-327 -543.00
State Grant
9,285.00
Increase Expenditure
101-327-977.00
Machinery & Equipment
9,285.00
NOTES: Snowmobile Equipment Grant accepted by Board 1/14/2015.
101 GENERAL FUND
314 Sheriff" County Patrol
351 Sheriff - Corrections
Increase Revenue
101-000-401.00
Fund Balance
63,496.00
Increase Expenditure
101-314-978.00
101-351-977.00
Vehicle
Vehicle
26,079.00
37,417.00
63,496.00
NOTES: Amend 2015 Budget for vehicles approved in 2014 but not received until 2015;
jail transport van and a Dodge Charger.
297 COMMISSION ON AGING
Increase Revenue
297-720-401.00
Fund Balance
30,000.00
Increase Expenditure
297-720-818.94
Voucher Svcs
30,000.00
NOTES: Home Chore Vouchers - $30,000 to address wait list per 2014 Board action.
58
RESOLUTION
Classification Amendment
Administration
WHEREAS, the Ways & Means Committee met in regular session on February
18,2015, and reviewed a recommendation from the Administrator/Controller to approve a
change in classification of the Secretary in the Administrator's Office to a Central Services
Coordinator; and
WHEREAS, the Secretary position is essentially a Central Services Coordinator
alread y; and,
WHEREAS, the position has taken on responsibility for the website and
coordinating the Website Committee and has an increasing role in central purchasing: and,
WHEREAS, it is hereby recommended that a new position be created on the
County classification plan, called Central Services Coordinator, at Grade F level; and,
WHEREAS, the Ways & Means Committee concurs with the recommendation of
the Administrator/Controller.
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT that the classification of Central Services Coordinator be
established and the staffing plan be adjusted accordingly.
APPROVED: February 25,2015
59
Soil Erosion Fee Increase and Restructure of Inspector Hours
WHEREAS, The Ways & Means Committee met in regular session on February
18, 2015, and recommended proceeding with Proposal B to increase fees for the Soil Erosion &
Sedimentation Control Office combined with a restructure of inspector hours; and
WHEREAS, this proposal was one of the options originally presented January 28
to reduce the county's cost of Soil Erosion inspections and enforcement; and,
WHEREAS, the fees and inspector hours will change as follows:
Site Inspections
Category 1
Category 2
Category 3
Category 4
Category 5
Category 6
Commercial Prelim
Residential Prelim
Transfer Permit
Current Fees
$45
$52
$102
$113
$275
$275
$275
$200
$75
N/A
Min Increase required
22% increase $10.00
0% Increase $0
23% Increase $23.00
76% Increase $87.00
45% Increase $125.00
45% Increase $125.00
45% Increase $125.00
50% Increase $100.00
33% Increase $25.00
Add to Fee Schedule
Proposed Fees
Propose $55.00
Eliminate Category 1
Propose $125.00
Propose $200.00
Propose $400.00
Propose $400.00
Propose $400.00
Propose $300.00
Propose $100.00
Add $75.00 Site Insp
& Admin
*Pelmit fees will cover plan review, permit, initial, interim and final inspection.
*Any additional inspections will be invoiced to the applicant.
Inspector's Hours - currently 2 part time Inspectors scheduled hours equal 37.5 hours per week
combined
Reduce Inspectors hours 180 during months of December, January & February.
Increase Inspectors hours 180 as needed through months of April thru October.
NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF
COMMISSIONERS, THAT that the fee schedule and inspector hours be restructured as
indicated.
BE IT FURTHER RESOLVED THAT that staff be authorized to post and fill the
part-time Soil Erosion Inspector vacancy.
APPROVED: February 25, 2015
60
emorandum
Grand Traverse County
Planning and Development
231.922.6890 Fax 231.922.4636
email: jderenzy@grandtraverse.org
To:
Grand Traverse County Board of Commissioners
From:
Jean Derenzy, Deputy Director Planning & Development
Date:
For County Board Meeting February 25,2015
Subject:
Brownfield Plan - 603,605,609 and 615 Randolph Street
SUMMARY OF ITEM TO BE PRESENTED:
By way of quick introduction to the Brownfield Plan process, the Grand Traverse County Brownfield
Redevelopment Authority (BRA) (appointed by the County and City) review Brownfield Plans
consistent with criteria established (attached) and recommends the Planes) for approval. Because the
Brownfield Authority serves the entire County (a unique approach in the State, due to the
collaborative and cost effective nature); the following is required for all Brownfield Plans:
1)
Brownfield Plan recommended by the BRA is sent to the taxing jurisdiction in which
the project is located, requesting approval.
2)
Public Hearing is set for the County Board of Commissioners for final approval. As
part of the public hearing process, notification is sent to all taxing jurisdictions
notifying them of the Brownfield Plan and TIF capture on the project site and the
duration proposed for the Plan.
If the City does not concur, the Project does not move forward. The same holds true with the County
Board; if approval is not received, the Proj ect does not move forward. This process provides the
County Board of Commissioners the ability to know whether the taxing jurisdiction in which the
project is contained, approves the project prior to acting on the Plan.
As information for the County Commissioners, the Brownfield Plan eligibility requirements are
currently being reviewed and weighted according to factors in the criteria. The criteria will be
reviewed with each Township Planner for input. The criteria may be different depending on the
importance of the weighted factor to the particular Township.
61
Brownfield Plan Consideration
603,605,609 and 615 Randolph Street
February 25, 2015IPage 2
Summary of Project
The Grand Traverse County Brownfield Redevelopment Authority (BRA) met on January 7,2015
and reviewed a proposed Brownfield Plan encompassing four parcels: 603,605,609 and 615
Randolph Street. After due consideration the BRA approved, unanimously, the Brownfield Plan for
adoption. The City Commission concurred, unanimously, with the Plan at their meeting held on
Tuesday, February 17.
Property Description
The property is on Randolph Street, City of Traverse City, with the side streets being Division and
Maple (please see attached map). The Brownfield Plan will repurpose the four parcels by
demolishing three structures and the construction of a new three-story mixed-use building with an
associated parking garage. The new construction will contain approximately 9,380 square feet of
commercial space on the first floor and a total often residential units on the second and third floors.
The Brownfield Authority when reviewing this Plan highlights for Commissioners, several public
benefits, being:
1)
The removal of historical environmental conditions at the site.
2)
The creation of up to 24 new jobs.
3)
Increase in taxable value from the current $207,184 to $1,109,338.
4)
Implements green infrastructure building techniques to provide energy efficient,
environmentally sensible structures including a green "living" roof as a component,
which provides a key benefit in storm water management.
5)
Furthering and complementing the recommendations/goals ofthe Master Plan, which
identifies this neighborhood to have a range of building types, with closely spaced
buildings and "commercial innovation". This development achieves this approach.
Brownfield Plan Costs / Duration
The site qualifies as a Brownfield due to the historical contamination on the site. All four parcels,
when completing the required Phase 2, identified levels of arsenic, cadmium, chromium, lead,
mercury, selenium, silver and zinc in subslliface soils at concentrations exceeding the DEQ
Residential Cleanup Criteria. The Brownfield Plan costs identified within the Brownfield Plan are
$654,153. The Plan is requested to be in place for 18 years. It is estimated that the Developer will
be reimbursed for the eligible activities within 15 years and the Local Site Remediation Fund (LSRF)
will capture 3 years into the fund (for a total of 18 years). Should the developer be paid back earlier,
the LSRF would still capture 3 years into the fllild and the project would end earlier; conversely, if
the Developer is paid back in year 17, the LSRF would only capture 1 year and the Plan would end in
year 18.
62
Brownfield Plan Consideration
603, 605, 609 and 615 Randolph Street
February 25, 20 15/Page 3
Eligible activities are to be financed by the Developer. The Authority will reimburse the Developer
for the cost of approved eligible activities from tax increment revenues generated from the property.
As Commissioners are aware, the Brownfield Plan captures both local and state tax increment
revenue (being the increased value realized by the new investment made on the property). The State
contributes approximately half to the reimbursement ($654,153) encouraging this new investment
into our community.
Grand Traverse County cUlTently receives $1,033 in annual property taxes on these four parcels (and
will continue to receive this during the duration of the Plan). At the end of the Plan, the County's
annual revenue on the four parcels will be $7,238.
Communitv Impact
As identified above, the community impact includes:
•
•
•
•
Opportunity to redevelop these four parcels while increasing residential and commercial
density in the Randolph Street neighborhood.
The creation of24 new jobs and an increase in tax base.
Implementation of green infrastructure components.
Implementation of the City's Master Plan, and continued improvement on the West side of the
City.
RECOMMENDATION:
The Brownfield Authority and the City Commission recommends to the County Board of
Commissioners approval of the attached resolution of approval for the Brownfield Plan for 603, 605,
609 and 615 Randolph Street.
63
Guidelines/Criteria for Approving Brownfield Plans
I)
The viability of the project without Brownfield assistance.
2)
Nature, extent of contamination, including threat to water quality and public
health, and the extent to which the contamination will be remedied.
3)
The existence of abandoned, vacant buildings, or blight, and the extent to
which the project will remove the blight.
4)
The type and size of use and the extent to which it is consistent with
community land use or master plans.
5)
The extent to which the project will encourage growth in appropriate areas so
as to minimize or discourage sprawl and loss of "greenfields".
6)
The extent to which the project creates new long tel1n jobs.
7)
Overall enhancement to the community.
8)
Parking, traffic congestion, impact or benefits to transportation needs.
9)
Promotes recreation.
10)
Promotes cultural or historical preservation.
11)
Improves public infrastructure consistent with land use or master plans.
12)
Other factors benefitting the community.
The Grand Traverse County Brownfield Redevelopment Authority (GTCBRA) understands
that each project is unique and will be judged on its own merits. The Grand Traverse
Brownfield Redevelopment Authority (GTCBRA) evaluation will not necessarily be limited
to the above criteria, but will consider all appropriate criteria put forth by the applicant or any
other criteria that the GTCBRA deems relevant.
The applicant is requested to provide a clear, concise description of how the proposed project
meets the statutory requirement of Act 381.
The applicant understands that the approval of an application does not necessarily guarantee
future approval ofa Brownfield Plan or 381 work plan. A brief description of the GTCBRA
Brownfield/381 work plan review and approval process is included as an attachment to this
application. The applicant understands that a liable party cannot benefit from Act 381 and
that full environmental disclosure is a requirement of the Brownfield Plan submittal.
Disclosure shall include copies of all environmental data, reports and pertinent
correspondence including documentation relating to liable or potentially liable parties and the
environmental condition of the site.
The applicant understands that future recovery of expenses by TIF fundin~ is subject to
review and approval by the GTCBRA Director, Contract Manager and G 1 CBRA. Approval
of the application and subsequent approvals of brownfield plans, work plans, or any other
detennination of eligibility in no way guarantees or establishes a right to reimbursement of
expenditures through tax 1l1crement financing. Reimbursement shall only occur pursuant to
the tenns and conditions of an executed Development Agreement, as well as the policies and
procedures of the GTCBRA. Expenditures must be documented to be reasonable for eligible
activities and subject to the GTCBRA budget approval process.
Adopted by the BRA 2014
64
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ROWNFIELD PLAN
603, 60S, 609 and 615 Randolph Street, Traverse City, MI49684
PREPARED BY
Grand Traverse County Brownfield Redevelopment
Authority
400 Boardman Ave
Traverse City, M 149684
Contact Person: Jean Derenzy
Email: jderenzy@grandtraverse.org
Phone: (231) 922-4513
AKT Peerless
12719 S. West Bay Shore Dr., Ste. 8
Harbor West Building
Traverse City, MI 49684
Contact Person: Eric Helzer
Email: helzere@aktpeerless.com
Phone: (231) 941-2366
REVISION DATE
January 1, 2015
BRA APPROVAL
CITY/COUNTY APPROVAL
66
Table of Contents
1.0
INTRODUCTION .........................................................................................................................4
2.0
GENERAL PROVISIONS ...............................................................................................................4
2.1
DESCRIPTION OF ELIGIBLE PROPERlY {SECTION 13 (L){H)) ..................................................... 4
2.2
BASIS OF ELiGIBILIlY (SECTION 13 (l)(H) J SECTION 2 (M)L SECTION 2{R) ............................. 5
2.3
SUMMARY OF ELIGIBLE ACTIVITIES AND DESCRIPTION OF COSTS (SECTION 13 (l)(A)AB)) ... 5
2.4
ESTIMATE OF CAPTURED TAXABLE VALUE AND TAX INCREMENT REVENUES (SECTION
13(1)(C)); IMPACT OF TAX INCREMENT FINANCING ON TAXING JURISDICTIONS (SECTION
13(1)(G), SECTION 2(EE)) .........................................................................................................7
2.5
PLAN OF FINANCING (SECTION 13(l)(D)); MAXIMUM AMOUNT OF INDEBTEDNESS
(SECTION 13(1)(E)) ..................................................................................................................8
2.6
DURATION OF PLAN (SECTION 13(l)(F)) ................................................................................. 9
2.7
EFFECTIVE DATE OF INCLUSION IN BROWNFIELD PLAN .......................................................... 9
2.8
DISPLACEMENT/RELOCATION OF INDIVIDUALS ON ELIGIBLE PROPERlY (SECTION 13(l}(1-L))
................................................................................................................................................ 9
2.9
LOCAL SITE REMEDIATION REVOLVING FUND ("LSRRF") (SECTION 8, SECTION 13(l)(M)) ..... 9
2.10 OTHER INFORMATION .............................................................................................................9
ATTACHMENTS
Attachment A ..................................................................................................... Site Maps and Photographs
•
Figure 1
Scaled Property Location Map
•
Figure 2 - Eligible Property Boundary Map
Attachment B ...................................................................................................................... Legal Description
Attachment C ....................................................................................................................................... Tables
•
Table 1
•
Table 2 - Tax Increment Revenue Schedule
MDEQ and MSF Eligible Activities
•
Table 3
Reimbursement Allocation
67
PROJECT SUMMARY
PROJECT NAME
DEVelOPER
ELIGIBLE PROPERTY LOCATION
TYPE OF ELIGIBLE PROPERTY
PROJECT DESCRIPTION
Randolph Street Redevelopment Redevelopment and
Reuse of Properties Located at 603, 60S, 609 and 615
Randolph Street, Traverse City, Michigan (the "subject
property")
Randolph Street Development, LLC
309 Cass Road, Ste. 101
Traverse City, MI 49684
John Socks
(231) 620-5403
The Eligible Property is located at 603, 60S, 609, and
615 Randolph Street, Michigan. ParcellD Numbers 51630-020-00,51-630-019-00,51-630-018-00, and 51630-017-00, respectively.
Facility
The project (the "Project") consists of the
redevelopment of the subject property, which is located
at 603, 60S, 609 and 615 Randolph Street in Traverse
City. The final plans for the redevelopment have not
been completed. However, the Project will include the
demolition of the existing structures and construction
of an approximately 27,555 square foot mixed-use
building containing approximately 9,380 square feet of
commercial, 15,214 square feet of residential, and an
associated parking garage of approximately 2,961
square feet.
In addition to the economic benefits of this
development to the local community and whole of
Traverse City, environmental activities are anticipated
that would provide a safer and healthier community to
the public and environment alike.
The Project is seeking approval of tax increment
financing (TI Fl. Construction is expected to begin in
spring of 2015.
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI49684
REVISION DATE: DECEMBER 23, 2014
68
Page 1
ELIGIBLE ACTIVITIES
REIMBURSABLE COSTS
DURATION OF PLAN
ESTIMATED TOTAL CAPITAL
INVESTMENT
INITIAL TAXABLE VALUE
BEA Activities {Phase I Environmental Site Assessment
(ESA), Phase II ESA, BEA}, Due Care Activities, Additional
Response Activities, Preparation of a Brownfield Plan
and Act 381 Work Plan, Demolition, Lead and Asbestos
Abatement, Site Preparation, and Infrastructure
Improvements.
$ 599,153 (Est. Eligible Activities & Contingency)
$ 55,000 (Interest)
$654,153
18 Years
$3,500,000
$207,184
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI49684
REVISION DATE: DECEMBER 23, 2014
69
Page 2
LIST OF ACRONYMS AND DEFINITIONS
BEA
BFP OR PLAN
DEVELOPER
ELIGIBLE PROPERTY
ESA
GTCBRA
LSRRF
MDEQ
MEDC
MSF
PHASE I ESA
PHASE II ESA
SUBJECT PROPERTY
RCC
TIF
TIR
Baseline Environmental Assessment (Michigan process
to provide new property owners and/or operators with
environmental liability exemption)
Brownfield Plan
Randolph Street Development, LLC
Property for which eligible activities are identified
under a Brownfield Plan.
Environmental Site Assessment
Grand Traverse County Brownfield Redevelopment
Authority
Local Site Remediation Revolving Fund
Michigan Department of Environmental Quality (agency
which approves use of school tax revenue to support
environmental Brownfield activities)
Michigan Economic Development Corporation
Michigan Strategic Fund (agency which approves use of
school tax revenue to support non-environmental
Brownfield activities)
An environmental historical review and site inspection
(no soil and/or groundwater sampling and analysis)
Environmental subsurface investigation (includes soil,
soil gas, and/or groundwater sampling and analysis)
The Eligible Property, located at 603, 605, 609, and 615
Randolph Street, Traverse City, Michigan. It comprises 4
parcels.
Residential Cleanup Criteria
Tax Increment Financing (TIF describes the process of
using TIR-Le., TIF is the use ofTlR to provide financial
support to a project)
Tax Increment Revenue (new property tax revenue,
usually due to redevelopment and improvement that is
generated by a property after approval of a Brownfield
Plan)
BROWNFIELD PLAN 1603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, 1Vl149684
REVISION DATE: DECEMBER 23, 2014
70
Page 3
BROWNFIELD PLAN
603, 60S, 609 & 61S Randolph Street, Traverse City MI 49684
1.0 Introduction
Traverse City, Michigan (the "City"), established the Grand Traverse County Brownfield Redevelopment
Authority (the "Authority") on September 24,1997, pursuant to Michigan Public Act 381 of 1996, as
amended ("Act 381"). The primary purpose of Act 381 is to encourage the redevelopment of eligible
property by providing economic incentives through tax increment financing for certain eligible activities.
The main purpose of this Brownfield Plan ("Brownfield Plan") is to promote the redevelopment of and
investment in certain "Brownfield" properties within the City. Inclusion of subject property within this
Brownfield Plan will facilitate financing of environmental response and other eligible activities at eligible
properties, and wilt also provide tax incentives to eligible taxpayers willing to invest in revitalization of
eligible sites, commonly referred to as "Brownfields." By facilitating redevelopment of Brownfield
properties, this Brownfield Plan is intended to promote economic growth for the benefit of the residents
of the City and all taxing units located within and benefited by the Authority.
The identification or designation of a developer or proposed use for the Eligible Property that is the
subject of this Brownfield Plan shall not be integral to the effectiveness or validity of this Brownfield
Plan. This Brownfield Plan is intended to apply to the Eligible Property identified in this Brownfield Plan
and, if tax increment revenues (TIRs) are proposed to be captured from that Eligible Property, to identify
and authorize the eligible activities to be funded by such TIRs. Any change in the proposed developer or
proposed use of the Eligible Property shalt not necessitate an amendment to this Brownfield Plan, affect
the application ofthis Brownfield Plan to the Eligible Property, or impair the rights available to the
Authority under this Brownfield Plan.
This Brownfield Plan is intended to be a living document, which may be modified or amended in
accordance with the requirements of Act 381, as necessary to achieve the purposes of Act 381. The
applicable sections of Act 381 are noted throughout the Brownfield Plan for reference purposes.
This Brownfield Plan contains information required by Section 13(1) of Act 381.
2.0 General Provisions
The following sections detail information required by Act 381.
2.1 Description of Eligible Property (Section 13 (I)(h))
The Eligible Property (the "subject property") is located at 603, 60S, 609 and 615 Randolph Street
(Township 27 North /Range 11 West) in Traverse City, Michigan. The Eligible Property comprises all real
and personal property located on the subject property.
The subject property is situated southwest of the intersection of Randolph Street and North Maple
Street. The subject property consists of four parcels that contain approximately 0.34 acres.
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI49684
REVISION DATE: DECEMBER 23, 2014
71
Page 4
For ease of reference, AKT Peerless has designated each of the Eligible Property parcels with a letter.
These designations have no relevance to legally recorded data about the Eligible Property. See
Attachment A, Figure 2 Eligible Property Boundary Map.
Eligible Property Information
i
Parcel
IA
B
! C
ID
Address
603
605
609
615
Randolph St
Randolph St
Randolph St
Randolph St
I
Tax Identification
Number
51-630-020-00
51-630-019-00
51-630-018-00
51-630-017-00
Basis of Brownfield
Eligibility
Facility
Facility
I Facility
Facility
Approximate
Acreage
0.06
0.06
0.11
0.11
The subject property is zoned Neighborhood Center District (C-2). Parcel A is a vacant lot. Parcels B, C,
and D each contain a vacant residential building.
The project ("Project Jl ) consists of redevelopment of the subject property. The final plans for the
redevelopment have not been completed; however, this Project will include the demolition of the
existing structures and construction of a 3-story mixed use building and associated 2,961 square foot
parking deck. This Project will ultimately put four underutilized properties back to productive use and
will radically improve the neighborhood in Traverse City inviting other similar developments to follow. In
addition to the economic benefits of this development to the Traverse City community, environmental
activities are anticipated that would provide a safer and healthier community for the public and
environment alike.
The Project is seeking approval of tax increment financing (TIF). Construction is expected to begin in
spring of 2015.
Attachment A includes site maps of the Eligible Property. Refer to: Figure 1, Scaled Property Location
Map, Figure 2, Eligible Property Boundary Map (which includes lot dimensions). The legal descriptions of
the parcel(s) included in the Eligible Property are presented in Attachment B.
2.2 Basis of Eligibility (Section 13 (l}(h) , Section 2 (m)), Section 2(r)
The subject property is considered ((Eligible Property" as defined by Act 381, Section 2 because: (a) the
subject property was previously used as residential property; (b) it is located within Traverse City, a
qualified local governmental unit, or "Core Community" under Act 381; and (c) each ofthe parcels
comprised by the subject property has been determined to be a "facility."
In February 2014, a Phase I Environmental Site Assessment (ESA) was conducted on the subject property.
In July 2014, a limited Phase II ESA was conducted on the subject property. The results of the Phase II
ESA indicated levels of arsenic, cadmium, chromium, lead, mercury, selenium, silver and zinc in
subsurface soils at concentrations exceeding the MDEQ part 201 Residential Cleanup Criteria (RCC).
Based on the laboratory analytical results, each of the four parcels within the subject property meets the
definition of a facility, as defined in Part 201 of the NREPA, Michigan PA 451, 1994, as amended.
2.3 Summary of Eligible Activities and Description of Costs (Section 13 (l}(a},(b))
The ((eligible activities" that are intended to be carried out at the subject property are considered
((eligible activities" as defined by Sec 2 of Act 381, because they include BEA Activities (Phase I ESA,
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE Cln MI49684
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Phase II ESA, and BEA), due care activities, additional response activities, preparation of Brownfield and
Act 381 work plans, lead and asbestos abatement, demolition, site preparation, and infrastructure
improvements (see Table 1).
A summary of the eligible activities and the estimated cost of each eligible activity intended to be paid
for with TIR from the subject property are shown in the table below. A detailed breakout of the eligible
activities and the estimated cost of each eligible activity intended to be paid for with TIR from the
subject property are shown in Attachment C, Table 1.
It is currently anticipated that construction will begin in spring 2015 and be completed by fall of 2016.
The Developer desires to be reimbursed for the costs of eligible activities. TI Rgenerated by the subject
property will be captured by the Authority and used to reimburse the cost of the eligible activities
completed on the subject property after approval of this Brownfield Plan and an associated
Reimbursement Agreement.
Estimated Cost of Reimbursable Eligible Activities
Preparation of ""ork Plans, Consulting & Suppo~~ ~--+-'-----r------'--:---I
Subtotal
-~-----------------~---~-
12. i GTCBRA
Administrative Fees***
._-_._.
13. Interest****
14.. Local Site Remediation Revolving Fund (LSRRF)*****
Toted Eligible Costs for TIFReimbursement
55,000
.-+...:..$-t----~
$
--654,153 .
*Estimated costs are subject to approval by MSF and MDEQ. Any costs not approved by the MSF or MDEQ that are
not otherwise reimbursable with school taxes may become local only costs paid out of captured tax TIR from
locally levied millages with Brownfield Authority prior approval (to the extent available).
**The contingency is applied to the Subtotal of environmental and non-environmental eligible activities, excepting
BEA Activities that have already been performed.
***GTCBRA Administrative Fees will be withheld pursuant to Act 381; the specific amount of administrative fees to
be paid to the GTCBRA will be stated in the Reimbursement Agreement.
****Interest is calculated annually at 2.5% simple interest on unreimbursed eligible activities, in accordance with
GTCBRA policy and capped at $55,000
*****3 years of capture will be deposited into the LSRRF.
The costs listed in the table above are estimated costs and may increase or decrease depending on the
nature and extent of environmental contamination and other unknown conditions encountered on the
BROWNFIELD PLAN I 603, 60S, 609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI 49684
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subject property. The actual cost of those eligible activities encompassed by this Brownfield Plan that
will qualify for reimbursement from TI R of the Authority from the subject property shall be governed by
the terms of a Reimbursement Agreement with the Authority (the "Reimbursement Agreement"). No
costs of eligible activities will be qualified for reimbursement except to the extent permitted in
accordance with the terms and conditions of the Reimbursement Agreement and/or a Development
Agreement between the Developer and GTCBRA, if applicable.
In accordance with this Brownfield Plan and the associated Reimbursement Agreement, the amount
advanced by the Developer will be repaid by the Authority with 2.5% simple interest, solely from TIR
realized from the subject property. Payments will be made to the full extent TIR are or become available
for such purpose under the Act. Based on the projected cost of eligible activities, interest reimbursement
in this Brownfield Plan is capped at $55,000. However, ifthe actual cost of eligible activities turns out to
be lower than the above estimates, interest reimbursement may be lower, subject to the 2.5% simple
interest calculation.
TIR will first be used to payor reimburse administrative expenses. Administrative expenses will be
calculated pursuant to by Act 381. The specific amount of administrative expenses to be paid will be
stated in the Reimbursement Agreement. The amount of school tax revenues, which will be used to
reimburse the costs of implementing eligible activities at this site, will be limited as applicable to the cost
of eligible activities approved by MDEQ and the MSF, together with the interest rate provided above. In
the event that the use of school tax revenues to reimburse specific eligible activities is denied by MDEQ
or MSF, these specific activities will be reimbursed with local-only TIR (to the extent available).
2.4 Estimate of Captured Taxable Value and Tax Increment Revenues (Section 13(l)(c)); Impact of
Tax Increment Financing On Taxing Jurisdictions (Section 13(1)(g), Section 2(ee))
This Brownfield Plan anticipates the capture of TIR to reimburse the Developer for the costs of eligible
activities under this Brownfield Plan, in accordance with the Reimbursement Agreement. A table of
estimated TIR to be captured is attached to this Brownfield Plan as Attachment C, Table 2. TIR capture
will begin as soon as TIR are generated by the Project; this is estimated to begin in 2015. Tax increments
are projected to be captured and applied to (i) reimbursement of eligible activity costs, (ii) payment of
GTCBRA administrative and operating expenses, (iii) deposits to GTCBRA's Local Site Remediation
Revolving Fund (LSRRF), and (iv) deposits to the State Brownfield Redevelopment Fund. Below is a
breakdown of the anticipated reimbursement of eligible activities and deposits to the state Brownfield
Redevelopment Fund:
School Ca!;!ture
Millage
Rate
Developer
Reimbursement
State Revolving
Fund
State Education Tax (SET)
6.0000
$
82,166
$
School Operating Tax
18.0000
$
COA
0.5000
$
65,604
Taxing
Jurisdiction
$
26,105
246,499
$
78,316
7,088
$
2,175
Local Capture
MEDICAL CARE
0.6595
$
9,349
$
2,869
LlBRARY-OPER
0.9548
$
13,535
$
4,154
NMC-OPERATING
1.0849
$
15,380
$
4,720
REC AUTH-OPER
0.0994
$
1,409
$
432
COA-SENIOR CEN
0.1000
$
1,418
$
435
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI49684
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70,651
$
$
$
$
$
4,896
$
1,503
2.9312
$
41,553
$
12,753
1.0851
$
$
15,382
$
4,721
$
222,681
CITY ACT 345
2.3200
COUNTY
4.9838
$
$
$
$
BATA
0.3454
TBA/ISD
NMC-OPERATING
GTC ROAD 2013-15
1.0000
CITY
11.1167
TOTALS
14,176
157,591
32,889
713,983
$
65,604
4,351
48,367
10,094
21,684
Additionally, the following taxes are expected to be generated but not to be captured during
the life of the Plan:
Total Non-Ca~tured Taxes
LIBRARY-DEBT
0.1502
$
3,207
NMC-DEBT
0.3750
$
8,008
REC AUTH-DEBT
0.2900
$
6,193
TCAPS-DEBT
3.1000
$
66,199
NMC-DEBT
0.3750
$
8,008
The total estimated cost of the eligible activities and other costs (including contingency, interest) to be
reimbursed through the capture of TIR is projected to be $654,153. This amount does not include
withholding for administrative expenses or deposits into the LSRRF. Refer to Attachment C Table 3 for a
Reimbursement Allocation Table. The estimated effective initial taxable value for this Brownfield Plan is
$207,184 and is based on land and real property tax only. Redevelopment of the subject property is
expected to initially generate incremental taxable value in 2016 with the first significant increase in
taxable value of approximately $809,705 beginning in 2016.
It is estimated that the Authority will capture the 2016 through 2029 TIR to reimburse the cost of the
eligible activities, reimburse interest, and make deposits into the State Brownfield Redevelopment Fund.
LSRRF and Authority administrative fees will be collected in accordance with Act 381; Authority
administrative fees may be paid only out of local TIR captured by the Authority). Refer to Attachment C,
Table 3 for an estimated reimbursement allocation schedule. The reimbursement period shall not exceed
18 years.
The captured incremental taxable value and associated TIR will be based on the actual increased taxable
value from all taxable improvements on the subject property and the actual millage rates levied by the
various taxing jurisdictions during each year of the plan. The TIR projection and millage rates are shown
in Attachment C, Table 2. The actual TIR captured will be based on taxable value set through the property
assessment process by the local unit of government and equalized by the County and the millage rates
set each year by the taxing jurisdictions.
2.5 Plan of Financing (Section 13(l)(d)); Maximum Amount of Indebtedness (Section 13(l)(e))
Eligible activities are to be financed by the Developer. The Authority will reimburse the Developer for the
cost of approved eligible activities, but only from TIR generated from the subject property as available
and subject to the Reimbursement Agreement.
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREET, TRAVERSE CITY, MI49684
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All reimbursements authorized under this Brownfield Plan shall be governed by the Reimbursement
Agreement. The Authority shall not incur any note or bonded indebtedness to finance the purposes of
this Brownfield Plan. The inclusion of eligible activities and estimates of costs to be reimbursed in this
Brownfield Plan (1) is intended to authorize the Authority to fund such reimbursements; and (2) does
not obligate the Authority or the City to fund any reimbursement or to enter into the Reimbursement
Agreement providing for the reimbursement of any costs for which TIRs may be captured under this
Brownfield Plan, or which are permitted to be reimbursed under this Brownfield Plan. The amount and
source of any TIR that will be used for purposes authorized by this Brownfield Plan, and the terms and
conditions for such use and upon any reimbursement of the expenses permitted by the Brownfield Plan,
will be provided solely under the Reimbursement Agreement contemplated by this Brownfield Plan.
2.6 Duration of Plan (Section 13(1)(f))
In no event shall the duration of the Brownfield Plan exceed 18 years following the date of the resolution
approving the Brownfield Plan, nor shall the duration of the tax capture exceed the lesser of the period
authorized under subsection (4) and (5) of Section 13 of Act 381 or 30 years. Further, in no event shall
the beginning date of the capture ofTIR be laterthan five years after the date ofthe resolution
approving the Brownfield Plan. The reimbursement period shall not exceed 18 years.
2.7 Effective Date of Inclusion in Brownfield Plan
The subject property will become a part ofthis Brownfield Plan on the date this Brownfield Plan is
approved by the Grand Traverse County Board of Commissioners. The date oftax capture shall
commence the first year TIR is generated by the subject property pursuant to this Brownfield Plan,
unless subsequently agreed upon otherwise. In no event shall the beginning date of tax capture exceed
five years beyond the date of the governing body resolution approving the Brownfield Plan.
2.8 Displacement/Relocation of Individuals on Eligible Property (Section 13(l){i-l))
There are no persons or businesses residing on the subject property, and no occupied residences will be
acquired or cleared; therefore, there will be no displacement or relocation of persons or businesses
under this Brownfield Plan.
2.9 local Site Remediation Revolving Fund (ItLSRRF") (Section 8, Section 13(1)(m))
The Authority has established a Local Site Remediation Revolving Fund (LSRRF). The Authority will
capture incremental local and state school taxes to fund the LSRRF for three years, if available,
understanding that the date ending of the Brownfield Plan is 2034.
2.10 Other Information
The tax capture breakdown ofTIR anticipated to become available for use in this Brownfield Plan is
summarized below.
There are 51.1808 non-homestead mills available for capture, with school millage equaling 24.0000 mills
(47%) and local millage equaling 27.1808 mills (53%). None ofthe project will include homestead
residential property. The requested tax capture for MSF and MDEQ eligible activities breaks down as
follows:
BROWNFIELD PLAN I 603,605,609 & 615 RANDOlPH STREET, TRAVERSE CITY, MI 49684
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Tax Capture
BROWNFIELD PLAN I 603,605,609 & 615 RANDOLPH STREn TRAVERSE CITY, MI49684
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NOTICE OF PUBLIC HEARING
GRAND TRAVERSE COUNTY BOARD OF COMMISSIONERS
TO ALL INTERESTED AGENCIES, GROUPS AND PERSONS, NOTICE IS HEREBY
GIVEN that a Public Hearing shall be held before the Grand Traverse County Board of
Commissioners on WEDNESDAY, February 25,2015 AT 6:00P.M. in the
Governmental Center Commission Chambers, second floor, 400 Boardman Avenue,
Traverse City, MI on the adoption of a Brownfield Plan for 603, 605, 609 and 615
Randolph Street within which the Authority shall exercise its powers pursuant to, and in
accordance with, the provisions of the Brownfield Redevelopment Financing Act, being,
Act 381 of the Public Acts of the State of Michigan of 1996, as amended.
The Brownfield Plan provides for the Developer to demolish three structures on the
properties and conduct environmental response activities to allow for the
redevelopment of a mixed-use structure, with a commercial component on the first
floor, residential above and associated on-site parking. Brownfield Plan will request the
State Department of Environmental Quality participation to address the environmental
concerns on the property and request the Michigan Economic Growth Authority's
participation for eligible activities.
The County Board of Commissioners encourages citizen participation and wishes to
obtain the view and comments on the proposed project. Further information, including
description of project is available for public inspection by contacting Jean Derenzy,
Deputy Director of Planning and Development at 231-922-4513 in the Office of
Planning and Development, 400 Boardman Avenue, Traverse City, Michigan. All
aspects of the project will be open for discussion at the public hearing.
BONNIE SCHEELE, CLERK
GRAND TRAVERSE COUNTY
231-922-4760
78