128
VANCOUVER SCHOOL DISTRICT NO. 37
Clark County
Vancouver, Washington
February 10, 2015
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
The regular meeting of the Board of Directors of Vancouver School District No. 37 convened at the Jim
Parsley Center, 2901 Falk Road, on February 10, 2015 at 4:00 p.m. with Mr. Mark Stoker, president,
presiding. The following members of the board and administrative staff were present at the board table:
Mr. Mark Stoker, Mrs. Edri Geiger, Mrs. Nada Wheelock, Ms. Kathy Gillespie, Dr. Steven Webb, Dr.
Mike Stromme, Mrs. Kathy Everidge, Ms. Marianne Thompson, Mrs. Chris Olsen, Mr. Brett
Blechschmidt, Mrs. Brenda Martinek.
Excused Absence(s): Mr. Dale Rice
Others Present: None
Work Session
The regular meeting was recessed at 4:01 p.m. for a work session regarding on time graduation rates. The
work session began at 4:02 p.m. and recessed at 5:00 p.m. No action was taken.
Regular Meeting
At 5:15 p.m. the regular meeting of the Board of Directors reconvened at the Vancouver School District's
Robert C. Bates Center for Educational Leadership, 2921 Falk Road, with Mr. Mark Stoker, president,
presiding. The following members of the board and administrative staff were present at the board table:
Mr. Mark Stoker, Mrs. Edri Geiger, Mrs. Nada Wheelock, Ms. Kathy Gillespie, Dr. Steven Webb, Mr.
Todd Horenstein, Dr. Mike Stromme, Mr. Brett Blechschmidt, Ms. Kathy Everidge, Dr. Darcy Rourk,
Ms. Marianne Thompson, Ms. Chris Olsen, Ms. Marilee Scarbrough, and Mr. Tom Hagley.
Excused Absence(s): Mr. Dale Rice, Mr. Jay Keuter, Mrs. Brenda Martinek
Others Present: Approximately 22 people were in the audience.
Oath of Office
County Auditor Greg Kimsey administered the Oath of Office to Mrs. Nada Wheelock, for School Board
Director, Position 5. Dr. Webb and Board members congratulated Nada.
Approval of Minutes
It was moved by Mrs. Geiger, seconded by Ms. Gillespie, and passed that the minutes of the meeting(s)
listed below be approved:
December 9, 2014
Regular Meeting
Page 129
February 10, 2015
Special Recognition
1. Special recognition of the 2014 National Certified teachers: Samuel Barnhart, Discovery Middle
School, certified in Early Adolescence/Math; Amanda Lions, Hudson’s Bay High School, Adolescence
and Young Adulthood/Math; Kathleen Nedved, Vancouver Flex Academy and Vancouver iTech
Preparatory, Early Childhood through Young Adulthood/Library Media; and Matthew Rose, Hazel Dell
Elementary School, Middle Childhood/Generalist.
Introduction: Starla Manchester, director, human resources/professional development
Presentation: Edri Geiger
Student Representative Reports
• Columbia River HS Bailey Sievers
• Fort Vancouver HS Jaina Bailey
• Hudson’s Bay HS Ethan Mayers
• Vancouver Flex Academy Ashley Shively
• Skyview HS Katelyn Courter
• Vancouver School of Arts and Academics Joseph Beuselinck
• Vancouver iTech Preparatory James Keirnan
Student representatives reported on curriculum and activities that have taken place or will be occurring in
their respective schools. Board members commented on the reports.
Audience Participation
None
CONSENT AGENDA
1. Employment Report--Certificated and Classified Personnel
80
1) Resignation(s) of Certificated Personnel
Name
Assignment
Reason
Beu, Kara
On Leave
Teacher
Family
Claassen, Elizabeth
Eisenhower
Lake Shore
Creative Movement
Leaving Area
Luque, Judith
Lincoln
Teacher
McGee, Linda
Alki
Counselor
Retirement
Retirement
Washington
Service Years
6.5
Last Day of
Employment
06/16/15
17.9
01/30/15
26.4
06/16/15
43
Recommendation: That the resignation(s) of the above-listed personnel be accepted.
06/16/15
Page 130
February 10, 2015
2) Employment of Certificated Personnel, 2014-2015 School Year
Experience
Assignment
Tentative
Base
Beckel, Charles
No Experience
BA 2012
Hudson’s Bay (.1)
CTE Business Ed/FACSE
Effective: 01/29/15
(One year contract
in accordance with
RCW 28A.405.900)
BA0
0
McClary, Kyler
No Experience
MA 2012
Alki
Social Studies/English (.83)
Effective: 02/02/15
(One year contract
in accordance with
RCW 28A.405.900)
MA0
0
Prasad, Sanjay
3 Years
MA 2010
Alki (.33)
English/Social Studies
Effective: 02/02/15
(One year contract
in accordance with
RCW 28A.405.900)
MA0
3
Zadrozny, Crislee
No Experience
MA 2001
Discovery
Learning Support
Effective: 01/12/15
(One year contract
in accordance with
RCW 28A.405.900)
MA45
0
Name & Education
Contract
Step
Recommendation: That the above-listed personnel be employed for the 2014-2015 school year in accordance
with RCW 28A.405.220, as it pertains to newly employed personnel with public school districts in the state of
Washington.
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February 10, 2015
3) Change(s) in Contract Status
Name
From:
To:
Date
Barba, Jr., Maria
One Year Contract
Provisional
01/27/15
Jensen, Meagan
One Year Contract
Provisional
01/27/15
Matkin, Brianna
Classroom
Consultant
Provisional
01/20/15
Miller, Chris
One Year Contract
Provisional
01/27/15
Smoak-Manheimer,
Leslie
One Year Contract
Provisional
01/27/15
Recommendation: That the contract status change(s) for the above-listed personnel be revised accordingly.
4) Request(s) for Leave of Absence Without Pay, Certificated Personnel
Reason
Dates of Leave
To Begin
Through
Name
Assignment
Arden, Carol
JPC
Special Services
Family
.4 Leave
.6 Work
09/02/15
06/15/16
Dodge, Jessica
Anderson
Teacher
Health
01/15/15
04/03/15
Fojtik, Angela
Skyview
Teacher
Greenwood, Sarah
Minnehaha
Teacher
Hays, Chelsea
On Leave
Teacher
Other
Jones, Brittni
Marshall
Psychologist/
Counselor
Family
.2 Leave
.8 Work
Other
.2 Leave
.8 Work
Health
01/29/15
06/16/15
05/22/15
06/16/15
09/02/15
06/15/16
09/02/15
06/15/16
Page 132
February 10, 2015
4) Request(s) for Leave of Absence Without Pay, Certificated Personnel (cont.)
Dates of Leave
To Begin
Through
Name
Assignment
Reason
Phelan, Brittany
Anderson
Teacher
Family
09/02/15
06/15/16
Rucker, Susan
Washington
Teacher
Leaving Area
09/02/15
06/15/16
Sutter, Renee
Harney
Teacher
Family
01/09/15
01/30/15
Vann, Weslee
Minnehaha
Teacher
Family
01/29/15
04/03/15
Wiggs, Susan
McLoughlin
Teacher
Family
09/02/15
06/15/16
Wolf, Deborah
Roosevelt
Teacher
.8 Work
Family
.2 Leave
09/02/15
06/15/16
Recommendation: That the request(s) from the above-listed personnel for leave of absence without pay for the
time specified be granted in accordance with provisions of district regulation No. 4161.2.
5) Revised Request(s) for Leave of Absence Without Pay, Certificated Personnel
Name
Assignment
Turnbull, Robin Fruit Valley
Teacher
Reason
Health
Dates of Leave
To Begin
Through
01/20/15
02/09/15
Recommendation: That the revised request(s) from the above-listed personnel for leave of absence without pay
for the time specified be granted in accordance with provisions of district regulation No. 4161.2.
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February 10, 2015
6) Academic Supplemental Agreement(s) for Extended Day—Addition(s) and Deletion(s)
School/
Name
Assignment
Add/Drop
ROOSEVELT
Dettloff, Krista
Dettloff, Krista
Dunfield, Katherine
State Required Assessments
State Required Assessments (.5)
State Required Assessments (.5)
Drop
Add
Add
Step/Days
$900.00
$450.00
$450.00
Recommendation: That the above-listed personnel be issued supplemental agreement(s) for the 2014-2015
school year with termination effective June 30, 2015 pursuant to RCW 28A.405.240, as provided in Chapter 283,
Laws of the State of Washington, 1969, Extraordinary Session.
7) Supplemental Agreement(s) for Extended Day—Addition(s) and Deletion(s)
School/
Name
Assignment
Add/Drop
DISCOVERY
Burton, Jacob
Davolt, Jeff
Phelan, Mark
Assistant Basketball
Assistant Basketball
Assistant Basketball
Add
Add
Add
0
1
4
JASON LEE
Gonzales, Melissa
Kates, Mike
Assistant Basketball
Assistant Basketball
Add
Add
3
4
McLOUGHLIN
Afengus, Biniam
Sakshaug, Eric
Stanley, Tyler
Assistant Basketball
Assistant Basketball
Assistant Basketball
Add
Add
Add
4
4
3
SKYVIEW
Brower, Samira
Assistant Dance/Drill
Drop
4
Step/Days
Recommendation: That the above-listed personnel be issued supplemental agreement(s) for the 2014-2015
school year with termination effective June 30, 2015 pursuant to RCW 28A.405.240, as provided in Chapter 283,
Laws of the State of Washington, 1969, Extraordinary Session.
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February 10, 2015
8) Extended Day Blended Rate(s) for the 2014-2015 Season
School/
Name
Assignment
DISCOVERY
Ackley, Jason
Thomas, Brian
Assistant Basketball (.9)
Assistant Basketball (.9)
GAISER
Clark, David
Clark, David
Assistant Basketball
Assistant Basketball
Stipend
Add
Add
Drop$1,644.00
Add
$1,487.43
$1,418.67
$1,868.00
Recommendation: That the board approve the above-listed extended day stipends for
classified staff for the 2014-2015 season. Payment is based upon the PERC Castle Rock decision and the federal
and Washington State Fair Labor Standards Act. (FLSA 29 CFR 531)
9) Resignation(s) of Classified Personnel
Name
Assignment
Reason
Bahus, Maryem
Sacajawea
Paraeducator
Leaving Area
Barrueta, Jodi
Fort Vancouver
Cafeteria Assistant
Family
Bielas, James
JPCC/Propstra
Custodial Assistant
Mills, Betty
Schmidt, Merilee
V.S.D.
Service Years
Last Day of
Employment
1.4
01/27/15
.5
02/06/15
Retirement
15.8
02/28/15
Fir Grove
Secretary
Retirement
31.9
07/31/15
Discovery
Paraeducator
Family
9.4
01/20/15
Recommendation: That the resignation(s) of the above-listed personnel be accepted.
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February 10, 2015
10) Employment of Classified Personnel
Name
Location/Assignment
Beginning
Cantrell, Jessica
Walnut Grove
Paraeducator
01/27/15
McKerney, Sally
Sacajawea
Paraeducator
02/03/15
Molyneux, Cameron
Transportation
Bus Driver
02/02/15
Patterson, Patricia
Transportation
Bus Driver
02/02/15
Poulsen, Tameran
Truman
Paraeducator
01/21/15
Smith, Tina
Safety
District Resource Officer
01/10/15
Thomas, Kevin
Fort Vancouver
Custodial Assistant
02/02/15
Winn, Jay
Safety
District Resource Officer
01/21/15
Recommendation: That the employment of the above-listed personnel be approved as listed in accordance with
the conditions and hourly wages as stipulated in the negotiated agreement for the classification for the school
year indicated.
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February 10, 2015
11) Request(s) for Leave of Absence Without Pay, Classified Personnel
Name
Assignment
Reason
To Begin
To End
Cooper, Allen
Alki
Custodial Assistant
Health
01/29/15
06/30/15
Lawry, Junelle
Walnut Grove
Paraeducator
Health
02/06/15
03/03/15
Meyer, Barry
Roosevelt
Paraeducator
Health
02/13/15
03/29/15
Reyes, Jesus
Safety
District Resource Officer
Health
01/07/15
04/18/15
To Begin
To End
12) Request(s) for Leave of Absence Without Pay, Classified Personnel
Name
Assignment
Reason
Whitson, Jeri
Roosevelt
Further Education
01/29/15
02/11/15
Clerk
Recommendation: That the request(s) for leave of absence without pay for the above-listed personnel be approved.
13) Revised Request(s) for Leave of Absence Without Pay, Classified Personnel
Name
Assignment
Reason
To Begin
To End
Duling, Shari
Transportation
Bus Driver
Health
01/09/15
06/16/15
Mills, Samuel
Transportation
Other
01/08/15
01/22/15
Schmidt, Merilee
Discovery
Paraeducator
Bus Driver
Family
10/06/14
01/20/15
Recommendation: That the revised request(s) for leave of absence without pay for the above-listed personnel be
approved.
Page 137
February 10, 2015
2. Recommendation to Approve Interdistrict Transfer of Students (2014-2015 School Year)
81
Approve the transfer of 58 students between Vancouver School District No. 37 and other districts
in Clark County for the 2014-2015 school year. Documentation regarding each transfer is
maintained in the Office of Attendance and Welfare.
3. Recommendation to Approve High School New Course Proposals for the 2015-16 School Year
82
Rationale: The recommended high school new courses for 2015-16 have been reviewed
extensively by building and curriculum staff to assure alignment with the district goals and
initiatives, Grade Level Expectations, Essential Academic Learning Requirements and Washington
State Learning Goals. The recommended course titles and descriptions are summarized on the
following pages.
District staff and members of the Superintendent’s Administrative Committee reviewed the
recommendation January 29, 2015.
Funding Source: General – Basic Education and CTE
Recommendation: That the Board of Directors approves the proposed high school new course
proposals as recommended.
4. Recommendation to Approve Elementary, Middle and High School Instructional Material for the
2014-15 School Year
Rationale: Requested subject-area instructional material was approved by district staff January 22,
2015 and reviewed by members of the Superintendent’s Administrative Committee January 29,
2015 as specified in Regulation 6134, Part III.
Funding Source: General Fund – Basic Education and Categorical
Recommendation: That the Board of Directors approves the proposed elementary, middle and high
school instructional material for the 2014-15 school year.
83
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February 10, 2015
5. Recommendation for Payment of Bills
84
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and expense
reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing
which has been made available to the Board.
Approve for payment those vouchers included in the listing and further described as follows:
1) General Fund:
#141501017 - #141501074
#141501075 - #141501100
#201400041 - #201400043, 51-52, 54, 56
#373702 - #373875
#373876 - #373913
#373914 - #373990
Payroll Vouchers #114086 - #114181
Payroll Non-Warrant Expenditures
$28,609.45
$119,578.85
$15,653.52
$396,486.34
$1,061,705.40
$525,523.82
$7,331.29
$10,375,272.48
2) Associated Student Body Fund:
#201400044 - #201400050, 53, 55
#57410 - #57428
#57429 - #57454
$978.71
$15,122.54
$21,099.49
Following discussion between members of the Board, administration, and Dr. Webb, it was moved
by Ms. Gillespie, seconded by Mrs. Geiger, and passed to approve the consent agenda items 1-5.
OTHER BUSINESS
9.
Recommendation to Adopt the Criteria for Decision Making for Educational Facility
Improvements
Dr. Webb presented the recommendation to adopt the criteria for decision making for educational
facility improvements. To accomplish the mission of Vancouver Public Schools and to realize the
Design II, Chapter 2 strategic vision, district staff must evaluate current facilities needs and plan
for future capital improvements. A facility needs analysis is part of the Strategic Priority “Time
and Space” and a component of the “Flexible Learning Environments” goal area. Twenty-first
century facilities support high-quality teaching and the learning outcomes needed to ensure that all
of our graduates are future-ready.
On October 28, 2014 the Board of Directors adopted Resolution No. 746 establishing the Design II
comprehensive educational facilities master planning process.
As a component of the
comprehensive educational facilities planning process, adoption of the criteria for decision making
will assist in the final selection of facility improvements.
Utilizing the Criteria for Decision Making, along with Resolution 746, will help ensure decisions
are consistent with an appropriate match to the District’s Design II vision and educational program
needs.
85
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February 10, 2015
(cont.)
Suggested Criteria for Decision Making was reviewed with the Board at the Comprehensive
Educational Facilities Plan Update work session on January 27, 2015.
Recommended Criteria for Decision Making:
• Educational benefits and the needs of today’s and tomorrow’s students
• Community support and input
• Consistency with school board resolutions
• Demographic, enrollment, socio-economic and other planning considerations
• Available financial resources
• Building life cycle and cost/benefit analysis
• Alignment with prior and future planning
• Temporary housing of students, project timing and construction schedule impact on students and
staff
Recommendation: That the Board of Directors adopt the Comprehensive Educational Facilities
Plan Criteria for Decision Making for educational facility improvements.
Following discussion between members of the Board, administration, and Dr. Webb, it was moved
by Mrs. Geiger, seconded by Mrs. Wheelock, and passed to adopt the Comprehensive Educational
Facilities Plan Criteria for Decision Making for educational facility improvements.
10.
Recommendation to Adopt Resolution No. 749: Providing for Growth Management School Impact
Fees
Dr. Webb presented the recommendation to adopt Resolution No. 749: providing for growth
management school impact fees.
Rationale: The Vancouver School District has been involved in the Growth Management process
since its adoption in 1990. The primary purpose of the Growth Management Act is to require local
governments to adopt capital facilities plans which are intended to direct sustainable growth into
urban growth areas, and to manage and ensure that development is adequately supported by public
facilities such as sewer, water, streets, schools, and parks.
To help fund the capital facilities required as a result of Growth Management policies, the Growth
Management Act gives local governments and school districts the ability to collect school impact
fees. These fees are collected under the authority of the local county and city governments on the
school district’s behalf. The City of Vancouver and Clark County have adopted impact fee
ordinances enabling school districts to collect impact fees upon approval of a school board
resolution.
Impact fees may be collected and spent only for public facilities that are addressed by a capital
facilities plan. The school district’s Comprehensive Six-Year Capital Facilities Plan (CFP) is part
of the City of Vancouver and Clark County Comprehensive Land Use Plan. Currently, the impact
fees collected may be used only for site purchase, construction of new facilities or improvements to
existing facilities, and portable classrooms to serve new growth.
84
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February 10, 2015
(cont.)
Vancouver School District’s calculated maximum allowable impact fees associated with its 20142020 CFP are $2,880.75 for a single family unit and $2,381.93 for a multi-family unit. The fees are
calculated through a standard formula used by all school districts in the county. The last impact fee
adopted by the Board was in 2011. The calculated impact fee amount changes as a result of
updating the CFP. The calculated fees for the 2014-2020 CFP are greater than the fees adopted in
2011. The single family impact fee increased from $1,523.17 in 2011 to $2,880.75 for 2014 and the
multi-family fee increased from $844.70 in 2011 to $2,381.93 for 2014. The increase in impact fees
is predominately due to an increase in the construction cost per student per square foot.
The proposed 2014-2020 CFP demonstrates that our existing available space remains inadequate to
accommodate the projected growth over the next six years.
To help offset the costs of possible property purchases and construction of school space to house
projected enrollment growth, it is recommended that the Board of Directors adopt the calculated
school impact fees of $2,880.75 for a single family unit and $2,381.93 for a multi-family unit.
Following action by the Board of Directors, the Resolution will be forwarded to the City of
Vancouver and Clark County for their adoption. Action by the City and County is anticipated to be
the summer of 2015 for implementation in January 1, 2016. The Capital Facilities Plan and Impact
Fees have been reviewed by the Superintendent’s Administrative Committee.
Recommendation: That the Board of Directors adopt Resolution No.749 providing for the
collection of Growth Management Impact Fees in the amount of $2,880.75 per new single family
unit and in the amount of $2,381.93 per new multi-family unit.
Following discussion between members of the Board, administration, and Dr. Webb, it was moved
by Mrs. Geiger, seconded by Ms. Gillespie, and passed to adopt Resolution No.749 providing for
the collection of Growth Management Impact Fees in the amount of $2,880.75 per new single
family unit and in the amount of $2,381.93 per new multi-family unit.
8.
Recommendation to Approve an Amendment to Interlocal Agreement between Battle Ground
School District regarding Vancouver iTech Preparatory
Dr. Webb presented the Recommendation to Approve an Amendment to Interlocal Agreement
between Battle Ground School District regarding Vancouver iTech Preparatory.
Rationale: An Interlocal Agreement between the Vancouver and Battle Ground School Districts
was approved on April 24, 2012 to site Vancouver iTech Preparatory at the Clark College building
on the Washington State University-Vancouver (WSUV) campus. The WSUV campus is situated
within the Battle Ground geographic boundary.
An amendment to the Interlocal Agreement is proposed. The purpose of the Amendment is to
provide further clarification pertaining to boundary, enrollment, and contract duration provisions
within the Agreement. A copy of the Amendment is attached.
The Amendment has been reviewed by the Superintendent’s Administrative Contract Committee.
87
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February 10, 2015
(cont.)
Following discussion between members of the Board, administration, and Dr. Webb, it was moved
by Mrs. Geiger, seconded by Mrs. Wheelock, and passed to approve the Amendment to Interlocal
Agreement between the Vancouver School District No. 37 and the Battle Ground School District
No. 119 regarding Vancouver iTech Preparatory at Washington State University-Vancouver
campus, and, that the board president and secretary be authorized to execute the Amendment to the
Interlocal Agreement.
OTHER BUSINESS
Board of Director’s Report
Vice President Geiger reported on education-reform bills, including a proposed bill that would
establish accountability for student performance in third grade; a bill regarding school employee
workforce reductions and assignments; a bill regarding approval of school district bonds and levies
at general elections; and a bill concerning an educational employee salary allocation schedule.
Adjournment—6:04 p.m.
There being no further business to transact, it was moved by Mrs. Geiger and seconded by Ms.
Gillespie to adjourn the regular meeting and was passed unanimously.
President, Board of Directors
Secretary, Board of Directors