General Information &
Services
Inside Exhibitor Information
Outside Concessionaire
Information
Official Rules, Regulations &
General Policies
Floor Plans, Facility &
Louisville Area Map
Exhibit Specifications
Shipping & Material
Handling Instructions
Service Order Forms
General Information
Admission Tickets
ATM Machines
Audio Visual Provider
Banking Centers
Booth Decorator
Exhibit Space Audit
Exhibitor Coin Exchange
Exhibitor Services Hours
First Aid Stations
Hotel Accommodations
Insufficient Fund/Declined Credit Card
Insurance
Kentucky Sales and Use Tax
Method of Payment
Parcel Service
Payments/Space Contracts
Release Forms
Show Hours
General
Information
And Services
Exhibit Space Audit
Admission Tickets
Exhibitor Coin Exchange
The Kentucky State Fair policy requires all exhibit space
assignments to be audited by our on site auditors for size and
activities to ensure both aspects conform to the exhibit space
contract. If the auditors determine an additional charge is
warranted, each Exhibitor will be notified in writing, and must
clear all accounts prior to move-out.
For the convenience of our Exhibitors, four (4) books
containing eleven (11) gate admission tickets are included in
the price of each 10 X 10 exhibit space. Any exhibit space
larger than a 10 X 10, or multiple 10 X 10's will receive eight
(8) books containing eleven (11) gate admission tickets. These
tickets can be picked up at the Exhibitor Services Office in the
rear of South Wing C beside E-16 overhead door along with
your Exhibitor Badges during move-in. Absolutely no tickets
will be mailed. Additional tickets may be purchased during the
run of the Fair in the Exhibitor Services Office. The cost of
each additional book containing eleven (11) tickets is $27.50.
A ticket will be required for each individual each time
entering the gate.
ATM Machines
Outside West Hall on Front Porch
South Wing B Lobby
Freedom Hall Lobby
Audio Visual Provider
Smart City is the official preferred audio visual provider.
Exhibitors requiring audio visual equipment or service should
contact:
Smart City
Karen R. Nelson
IT Customer Sales & Service
Phone: 502-815-6600
Fax: 502-815-6800
krnelson@smartcity.com
Smart City
Corey Smith
AV Sales & Service
Phone: 502-815-6607
Fax: 502-815-6601
corey@chavs.net
Banking Centers
Fifth Third Bank
Preston Highway Branch
2425 S. Shelby Street
(502) 635-2628
Fifth Third Bank
4201Poplar Level Road
(502) 454-9180
PNC Bank
6511 South Preston
(502) 581-6675
BB&T
5319 Preston Highway
(502) 810-0434
Located in South Wing C, Rooms 102 – 103, and the Guest
Services window located inside the front entrance of Freedom
Hall.
Exhibitor Services Hours
Saturday, August 15
Sunday, August 16
Monday, August 17
Tuesday, August 18
Wednesday, August 19
Thurs., August 20
Fri.-Sat., August 21 – 22
Sun.-Thurs. August 23 – 27
Fri.-Sat. August 28 – 29
Sunday, August 30
8:00 a.m. - 1:00 p.m.
8:00 a.m. - 1:00 p.m.
8:00 a.m. - 8:00 p.m.
8:00 a.m. - 8:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. - 10:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. – 10:00 p.m.
8:00 a.m. - 9:00 p.m.
First Aid Stations
Freedom Hall Coliseum across from Ramp V open 9:00 a.m. –
11:00 p.m. South Wing Lobby open 9:00 a.m. – 9:00pm
Sunday to Thursday, 10:00pm Friday and Saturday. Cardinal
Stadium open 6:30 p.m. – 11:00 p.m. or whenever there is a
concert in progress. Trailer outside West Hall open 24 hours
daily.
Hotel Accommodations
For hotel accommodations and availability please contact
the Greater Louisville Convention & Visitors Bureau at
(502) 584-2121 or (800) 743-3100. You may also visit their
website at www.gotolouisville.com
Insufficient Fund/Declined Credit Card
Booth Decorator
Fern Exposition and Event Services is the exclusive
decorator for the Kentucky State Fair. All orders for
furniture, fixtures, carpeting and drape must go through the
following:
Fern Exposition and Event Services
3752 Crittenden Drive
Louisville, KY 40209
PHONE: (502) 367-0254
www.fernexpo.com
Hours: 8:30 a.m. - 10:00 p.m. Friday – Saturday
8:30 a.m. – 9:00 p.m. Sunday – Thursday
There will be a penalty of $25.00 per transaction charged for
all insufficient fund checks or declined credit card payments.
There will be no exceptions. Failure to pay such charges will
result in the immediate loss of your location.
Insurance
Exhibitors/Concessionaires are required to provide Show
Management with a certificate of liability insurance with
minimum combined limits of liability of $500,000 for bodily
injury and/or property damage in any one occurrence and hold
harmless the Kentucky State Fair Board and its
representatives. Please see Official Rules, Regulations and
General Policies for complete details and requirements.
Kentucky Sales and Use Tax
Payments/Space Charges
Persons engaged in making sales of tangible personal property
such as T-shirts, records, buttons, pins, food, etc., are subject
to tax at the rate of 6%. Personnel with the Kentucky Revenue
Cabinet will be visiting each exhibit area throughout the fair if
you have any questions. On the last day of the Fair the
Revenue Personnel will have a table set-up in the South Wing
C Lobby to collect any taxes owed by the
Exhibitor/Concessionaire.
Exhibit spaces available at the Kentucky State Fair are
standard 10 x 10 in-line and corner booths or bulk spaces,
which are 400 sq. ft. or larger. Multiple 10 x 10’s are also
available. No less than fifty perfect (50%) deposit will be
required upon return of the space contract to guarantee the
assigned exhibit space. Balance deadlines will be stated on
the contract.
Release Forms
Method of Payment
If you are going to utilize the services of the Kentucky
Exposition Center you must complete and return the
Method of Payment Service Order Form.
Parcel Service
Postal Service
1420 Gardiner Lane
(502) 454-1650
United Postal Service
8001 Ashbottom Rd
(800) 742-5877
Notice: UPS and Federal Express deliveries will be made
daily to the Kentucky Exposition Center. Deliveries will be
made to our warehouse. The warehouse will deliver the
packages to your booth space during show hours. A normal
drayage rate will apply. Absolutely no C.O.D. parcels will
be accepted and all parcels should be addressed as follows:
Kentucky State Fair
“Name of Company or Individual”
“Booth Number”
937 Phillips Lane
Louisville, KY 40209
A release form is required to remove any exhibit or any part
thereof from the grounds. No release form will be given until
9:00 p.m., August 30, 2015. THERE WILL BE NO
EXCEPTIONS. You may pick up release forms at the
Exhibitor Registration Office at the rear of South Wing C.
Show Hours
9:00 a.m. – 9:00 p.m. August 20
9:00 a.m. – 10:00 p.m. August 21 – 22
9:00 a.m. – 9:00 p.m. August 23 – 27
9:00 a.m. – 10:00 p.m. August 28 – 29
9:00 a.m. – 9:00 p.m. August 30
Inside Exhibitor Information
Booth/Exhibit Cleaning
Booth Decorators
Deliveries-Parcels
Displays and Construction
Early Tear Down/Move-Out
Electrical Service
Exhibitor Admittance/Non-Show Hours
Exhibitor Conduct
Exhibitor Promotional Activities
Exhibitor Registration – Security Badges
Fire Marshal Requirements
Health Permit
Internet Access/Networking
Labor and Equipment
Overnight Occupancy in Exhibit Area
Prohibited Sale Items
Satellite Dishes
Security
Signage
Smoking
Sound Devices
Structural/Support Columns
Subleases
Telephones
Inside
Exhibitor
Information
Booth/Exhibit Cleaning
The Kentucky Exposition Center provides general hall
cleaning at the close of the show each day. Exhibitors are
requested to place all trash and other debris in the aisles for
pick-up as general cleaning personnel are not allowed to enter
into an exhibit area. Additional booth cleaning, dusting and
vacuuming is available from the Kentucky Exposition Center
at an additional charge. Exhibitors should complete and return
the Booth/Exhibit Cleaning Service Order Form with
payment by the deadline noted on the form to receive the
discounted rate. Orders submitted after the deadline will be
billed at the standard rate.
Booth Decorator
The following company is our exclusive decorator and may be
contacted to order furniture, fixtures, carpeting and drape.
Fern Exposition and Event Services
3752 Crittenden Drive
Louisville, KY 40209
PHONE: (502) 367-0254
www.fernexpo.com
(c) Character of Exhibits. Show Management reserves
the right to approve the character of all displays and to
prohibit any display which, because of noise or other
objectionable features, detracts from the general character
of the exhibit. Advertising signs and stunts which are
aggressively promotional in nature, intended for use in the
booths, the exhibit hall or the approaches thereto, must be
submitted to Show Management for approval. Canopies,
tents or overhead awnings, flammable or non-flammable,
cannot be used in any manner during the show. Also, bales
of hay, treated or untreated, are no longer acceptable.
Shredded mulch cannot be used in any landscaping or
decorative manner. Large bark nuggets are to be used
only.
(d) Signs. All Exhibitors are permitted to hang overhead
signage within the confines of their booth. However, signs
may be hung from structural steel only. Hanging signs
from sprinkler lines, water lines, gas or air lines, HVAC
ductwork, electrical BUSS ducts or lines is strictly
prohibited and will be removed at the owner’s expense.
All privately contracted signs on site must be approved by
Show Management. Two sided signs are strictly
prohibited.
(e) Exhibitor Presence. Booths must be open and
manned daily from 9:00 a.m. to 9:00 p.m. Sundays to
Thursdays, and 10:00 p.m. Fridays and Saturdays
throughout the 11 days of the show. Failure to open &
close during these times will make your exhibit space
subject to immediate closure for the remainder of the show
and non-renewal of the contract for the following year.
Deliveries-Parcels
Parcels received prior to the 1st day of the Fair will be
delivered to the booth and a normal drayage rate will be
charged. Once the Fair starts the packages will be delivered to
the Exhibitors booth and a normal drayage rate will be
charged.
Displays and Construction
(a) Standard Exhibit. (One or more exhibit units in a
straight line and no deeper than ten feet.) All standard
exhibits will be confined to a maximum height of eight
feet. All display fixtures over four feet in height and within
ten feet of an adjoining booth, must be confined to the
Exhibitors space within five feet of the backline. Show
Management must approve any exceptions.
(b) Bulk Exhibit. (Exhibit unit deeper than ten feet). All
bulk exhibits will be confined to a maximum height of
twelve feet in any portion of the exhibit. Bulk exhibits may
be allowed a higher height limitation with special
permission by Show Management. All display fixtures
over four feet in height and within ten feet of an adjoining
booth, must be confined to that area of the Exhibitor’s
space within five feet of the back-line. Please note that no
divider drapes between bulk exhibits shall exceed 3 feet
in height. Taller drapes may be used for cosmetic
reasons only and must be pre-approved by Show
Management. All display fixtures over four feet in height
and within ten feet of an adjoining booth, must be confined
to that area of the Exhibitor’s space within five feet of the
back-line.
Early Tear Down/Move-Out
The Exhibit Hall will close at 9:00 p.m. on the last day of the
show. Release forms will be distributed at Exhibitor
Registration at the duration of the show. Absolutely no
Exhibitor is to tear down and move their exhibit out before
this time. Any Exhibitor tearing down and moving their
exhibit out earlier than this time will lose their space for the
following year.
Electrical Service
No electrical outlet will be furnished to an Exhibitor without
charge. Exhibitors that need electricity must complete and
return the enclosed Electrical Service Order Form with
payment prior to the Fair. Advance orders must be postmarked
no later than twenty-one (21) days prior to first day of the
event. Any orders postmarked after that day will be charged at
the floor order rate.
Exhibitor Admittance/Non-Show Hours
Booth representatives will not be permitted to enter the exhibit
hall earlier than one and one half hour before scheduled
opening each day, except on opening day, and will not be
permitted to remain in the exhibit hall longer than one hour
after closing each night, with the exception of the final night.
This is to ensure maximum security for the open exhibits and
merchandise.
Exhibitor Conduct
Show Management reserves the right to modulate or remove
any amplification equipment, including public address systems,
television, phonographs, stereos or organs. Coin or token
operated games or machines, demonstrations, microphones,
music, bands, solicitations by Exhibitors and live animals are
strictly prohibited unless specifically authorized in writing by
Show Management. No sale of food or drink in individual
quantities or packages which lead themselves to on-the-spot
consumption or tobacco in any quantity will be permitted. No
paint, cement or mastics may be applied to the exhibit floor.
Noise, demonstrations or blocking of other Exhibitors display
or view will not be tolerated. Consideration will be given by
Show Management to Exhibitors for special set-up, if requested
in advance. ROVING SOLICITATION IS STRICTLY
PROHIBITED ANYWHERE ON THE GROUNDS. No
soliciting of registrants shall be permitted in the aisles or in
other Exhibitors booths. Samples, catalogues, pamphlets,
souvenirs, and other promotional items may be distributed by
Exhibitors and their representatives (including models) only
within the confines of their own booth. No roving vendor or
solicitor, acting from a profit, non-profit, religious, or other
organization, or on its behalf, shall be permitted on the ground.
No Exhibitor will be permitted to conduct any prize drawings
or awards for signing of names and addresses without prior
approval from Show Management. All signs, advertising,
literature and other promotional material must directly relate to
the exhibitor’s name, product and service as set forth and
approved in the exhibit space contract. Gummed labels, bumper
stickers or stickers for promotion are prohibited. Helium
balloons are also prohibited unless they are used for booth
decorating purposes only and attached to your exhibit space.
Products displayed are at the discretion of the Show
Management. No live animals are to be sold.
Show Management will not allow argumentative,
confrontational and hostile disregard for the show or Show
Management personnel as stated in the Rules & Regulations in
the Exhibitor Services Manual and the Terms & Conditions of
the exhibit contract.
Exhibitor Promotional Activities
Any Exhibitor wishing to conduct any type of drawing must
complete the Exhibitor Promotional Activities Service
Order Form. "ABSOLUTELY NO VACATION
GIVEAWAYS WILL BE PERMITTED”.
Exhibitor Registration – Security Badges
In order to insure maximum security of South Wing C and the
North Wing during non-public hours of the Kentucky State
Fair, admission to this area will be by Security Badge only. The
Security Badge will allow Exhibitors entrance to South Wing C
and North Wing one and one half hours before opening to the
public from 7:30 a.m. to 9:00 a.m. and one hour after closing to
the public from 9:00 p.m. to 10:00 p.m. with the exception of
the North Wing which will remain open until 11:00 p.m. This
time is for your convenience in cleaning up, restocking or
rearranging your display or exhibit.
SECURITY BADGES MUST BE ORDERED IN
ADVANCE TO ENSURE TIME TO PROCESS
(SEE EXHIBITOR REGISTRATION SERVICE
ORDER FORM).
NO ORDERS WILL BE PROCESSED AFTER
THE AUGUST 3, 2015 DEADLINE. THERE
WILL BE NO EXCEPTIONS.
Only generic company badges will be issued with a limit of 10
per 10 x 10 exhibit space. Exhibitors with bulk spaces will be
exempt from this limitation. No personal name badges will be
processed.
Badges must be ordered in advance and can be picked up at the
Exhibitor Registration Office at the rear of South Wing C at the
following times:
Saturday, August 15
Sunday, August 16
Monday, August 17
Tuesday, August 18
Wednesday, August 19
Thurs., August 20
Fri.-Sat., August 21 – 22
Sun.-Thurs. August 23 – 27
Fri.-Sat. August 28 – 29
Sunday, August 30
8:00 a.m. - 1:00 p.m.
8:00 a.m. - 1:00 p.m.
8:00 a.m. - 8:00 p.m.
8:00 a.m. - 8:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. - 10:00 p.m.
8:00 a.m. - 9:00 p.m.
8:00 a.m. – 10:00 p.m.
8:00 a.m. - 9:00 p.m.
Fire Marshal Requirements
The following are the State Fire Marshal’s minimum fire safety
requirements and shall be applied at all shows, trade,
commercial or otherwise, and shall apply whether the exhibit is
open or closed to the public.
(a) The display and operation of any cooking or heat
producing appliances, pyrotechnics, use or storage of
flammable liquids, compressed gases, or any other item or
process deemed hazardous by the State Fire Marshal must
have advance written approval by the State Fire Marshal’s
representative.
(b) Any motor vehicles, gasoline powered equipment,
tools, etc. on display shall have their batteries
disconnected. All fuel tanks that are not equipped with
locking gas caps should be sealed with tape. All such fuel
tanks shall be less than one-fourth full.
(c) Parking of any vehicle in the building without prior
approval is prohibited. Cars and trucks shall be removed
immediately after loading or unloading.
(d) Decorations and displays shall not block or impede
access to fire protection equipment (sprinklers, exit
markings, exit doors or emergency lighting equipment).
Canopies, fire retardant or non-fire retardant are prohibited
anywhere on the exhibit floor.
(e) Aisles and exit doors shall be maintained free of all
obstructions and unlocked for immediate use in the event
of an emergency, during hours of occupancy. The use of
chains and locks on doors equipped with panic hardware is
prohibited.
The Kentucky Exposition Center offers general labor services
to Exhibitors during set-up and dismantling. To order this
service, please complete the Labor and Equipment Service
Order Form and return by the deadline.
(f) Signs approved by the representative designating exits
and the direction of travel to exits shall be provided by the
lessee and in place prior to the show opening.
Overnight Occupancy in Exhibit Area
(g) Additional fire extinguishers may be required at the
discretion of the State Fire Marshal’s representative.
(h) All electrical devices and installation shall be made in
accordance with the applicable provisions of the National
Electrical Code. The Underwriters Laboratories must list
all devices.
(i) All electrical extension cords used shall be of the
heavy-duty type. Lightweight cords of the lamp cord
variety are prohibited and are subject to confiscation.
(j) All decorations shall be fire retardant. The decorating
companies shall be prepared to provide certificates of
flame spread on all decorations. Items that are not properly
fire retardant shall be removed. No straw or hay, flame
retardant or not, is allowed on the exhibit floor. When
landscaping, please use LARGE BARK NUGGETS
ONLY. SHREDDED MULCH IS PROHIBITED.
(k) All booths & displays will be open, i.e. no canopies or
covered tops, unless prior approval by Show Management
and the State Fire Marshal has been given.
(l) The use of open flames is permitted only for
reasonable purposes, when proper safeguards are taken and
must have advance approval by the State Fire Marshal’s
representative. The ignition of flammable or combustible
items to demonstrate fire extinguisher effectiveness is
strictly prohibited.
Health Permit
Any Exhibitor handing out food samples must obtain a
$30.00 food permit from the Kentucky Health Department.
You must attend a health class within the first three days of
the fair. Any Exhibitor without a permit will not be
permitted to hand out their food samples. Information
regarding temporary food operations can be found at:
http://chfs.ky.gov/dph/info/phps/food.htm
Internet Access/Networking
Internet Access or Networking is provided by Smart City. The
Kentucky Exposition Center and the Fair Board have no
control over the cost of service or installation. To order this
service, please complete the Internet Access/Networking
Service Order Form and return by the deadline to the address
on the form.
Labor and Equipment
No Exhibitor, employee or representative thereof shall be
permitted to remain in an exhibit space overnight unless
approved by Show Management prior to the opening of the
Fair. This policy is strictly enforced and any violation may
result in immediate termination of the exhibit space contract.
Prohibited Sale Items
Displaying or offering for sale any type of drug paraphernalia
is prohibited. Some examples of such paraphernalia are as
follows: Any instrument used, designated for use, or intended
for use in ingesting, smoking, administering, or preparing
marijuana, hashish, hashish oil or cocaine; and includes: metal,
wooden, acrylic, glass, stone, plastic or ceramic marijuana or
hashish pipes with or without screens, hashish heads or
punctured metal bowls; water pipes designated for use or
intended for use with marijuana, hashish, hashish oil, or
cocaine; carburetion tubes and devices; smoking and
carburetion masks; roach clips; separation gins designed for use
or intended for use in cleaning marijuana; cocaine spoons and
vials; chamber pipes; carburetor pipes; electric pipes; air driven
pipes; chilams; bongs; ice pipes or chillers etc. The provisions
of Chapter 218A of Kentucky Revised Statues are
vigorously enforced on the grounds. The title of this chapter
is “Controlled Substances”. Switchblade knives, stilettos,
pinpoint laser lights, pepper spray, smoke bombs, stun guns
and butterfly knives are also prohibited. These items will be
confiscated and your location may be in jeopardy of closure.
Satellite Dishes
The Kentucky Exposition Center does not allow the placing of
satellite dishes on the rooftop nor can there be any cable or
wire to the dish strung outside. This insures safe daytime traffic
and nighttime security by securing all pedestrian and overhead
doors. Show Management accepts no liability for satellite
dishes used on the ground. This includes vandalism, accidents,
theft or otherwise. Satellite dishes should be used for
“DISPLAY” purposes only. If you have a satellite dish you
must contact Show Management prior to set-up.
Security
Show Management provides general 24-hour security
beginning the first day of move-in through and including the
last day of move-out. Exhibitors requiring individual exhibit
security should complete the Security Service Order Form
and return by the deadline.
Signage
Exhibitors are responsible for providing their own booth
identification signs. Signs must be professionally made, and
must be placed in a prominent position in the booth. Felt pen
and stencil signs are not acceptable. Where price signs are
utilized, signs must be small, near and inoffensive, and Show
Management shall have the right to require an Exhibitor to
remove any sign at which he considers, at his absolute
discretion, undesirable. Any signs hung from the ceiling must
be hung from structural steel only. Handing signs from
sprinkler lines, water lines, gas or air lines, HVAC ductwork,
electrical BUSS ducts or lines is strictly prohibited and will be
removed at the owner’s expense.
Smoking
The Kentucky Exposition Center is a “Smoke-Free” facility.
Smoking within the exhibit hall is strictly prohibited. Anyone
needing to smoke please go outdoors or to one of the
designated smoking areas near you.
Sound Devices
The sound volume must be maintained at a level so as to avoid
any interference with neighboring Exhibitors. When objections
are noted, it may be necessary for Show Management to
prohibit the use of sound devices or limit operation to short
time periods. Use of sound slides, sound motion pictures, loud
speakers, and other sound devices is subject to approval of
Show Management. Use of motion pictures and slides will be
permitted only if they are directly related to products, services,
techniques, or application.
Structural/Support Columns
Some exhibit spaces include or are adjacent to structural and/or
support columns. Electrical and utility service panels on
columns may be covered or screened, but any covering must be
readily removable for access to the panels at all times. Fire
alarm boxes, fire hoses and extinguishers, and Fire Department
access doors on the columns may not be covered, screened or
blocked in any way at any time. Exhibitors who clock access
to utility panels (telephone or electrical), fire alarm boxes,
extinguishers or fire hoses, will be required to immediately
correct these violations. Carpenter labor required to correct
these violations will be charged to the exhibitor. Sides of
columns (without fire, electrical, services panels, or equipment)
may be covered or screened and incorporated into your display.
Do not staple or tack directly into the column wall.
Subleases
The exhibiting company signing the space contract cannot
sublease any portion of their exhibit area to any distributor or
manufacturer unless the contract holder is the manufacturer of
equipment or merchandise to be displayed in the exhibit area.
Telephones
Telephone service is provided by Smart City. The Kentucky
Exposition Center and the Fair Board have no control over the
cost of service or installation. To order this service, please
complete the Telephone Service Order Form and return by
the deadline stated on the form.
Outside Concessionaire Information
Concession Space Audits
Concessionaires Food Sanitation Guidelines
Display and Construction
Electricity/Plumbing
Exhibit Space Audit
Health Inspection
Holding Tanks/Grey Water
Purveyors
Outside
Concessionaire
Information
Concession Space Audits
All outside vendors will be audited by our on staff Auditors for
exact square footage used. Any overage will be billed after the
Fair for this extra space.
(a) Storage Areas. Concessionaires are allowed storage
areas at the rear of their trailers at no extra charge. All
storage areas are required to be boxed in with lattice to
make the area attractive. We do not want bun racks, soft
drink cylinders, etc. to be visible on the front sidewalk.
(b) Ice Chests. Ice chests will not be measured. Ice
chests are a convenience to Show Management as well as
Concessionaire.
(c) Seating Areas. Seating areas should not be audited. We
encourage Concessionaires to setup and maintain large
seating areas at their own cost. Once again, this service
helps both the Concessionaire and Show Management.
(d) Grill Attachments. Grill attachments should not be
audited in addition to the Concessionaires trailer. Most
items are sold through the window of the trailer not directly
off of the grill. In many instances these are show pieces that
create aroma and atmosphere to the public.
(e) Decorative Items. Any Concessionaire who wishes to
make his presentation more professional and decorative
should not be audited for items such as picket fences or pole
and chains to create lines to the trailer, etc.
(f) Hitches & Awnings. Although most concession trailer
hitches slide back into the trailers and are covered by bally
for flash, some trailer hitches are permanent. No vendor will
be charged for his trailer hitch or any oversized awnings
that cover his serving area.
These are general guidelines. Each Concessionaire will be
judged on a one to one basis. They are subject to review of the
location after setup. Show Management must approve all
locations and the space they have occupied before the Fair
begins.
Concessionaires Food Sanitation Guidelines
See forms on following pages.
Display and Construction
(a) All operations must be in good working order and
appearance. This includes all lights working, canopies
in good repair, fresh paint job and any other item which
Show Management deems necessary. No nail-up type
concession stands will be allowed on the Fair Grounds
without the permission of Show Management.
Proof of appearance must be furnished to Show
Management in the form of photographs or artist’s
renderings when application for space is made.
(b) All concession items must remain in the stands with the
exception of soda canisters that are in a presentable
condition.
(c) Concessions containing deep fryers must
sprayable 10 B.C. chemical fire extinguishers.
have
(d) All food concessions operated under this contract shall
be constructed and screened in a manner approved by state,
county and city public health agencies, shall be subject to a
daily inspection by the state, county and city public health
agencies, and shall conform to such regulations as any
governmental agency may require.
(e) Concessionaire agrees to post complete price lists for
all items served on signs 18” x 12” in size and to post as
many signs as are necessary to be easily visible from all
service counters.
(f) No voice or sound amplification, amateur or
professional entertainment shall be used without consent
from Show Management. Such permission, if granted, may
be rescinded at any time by Show Management.
Electricity/Plumbing
The Show Electrician will install electrical service, plumbing,
etc., on a first come first serve basis. No electrical outlet will be
furnished without charge. Once installation of your unit is
complete, please notify the Exhibitor Services Office in the rear
of Freedom Hall to arrange for hookup. Concessionaires needing
electricity must complete the enclosed Electrical Service Order
Form and return by the deadline date stated on the form.
Discount orders must be postmarked no later than twenty-one
(21) days prior to the opening day of the Fair. All orders
received after the deadline will be charged the regular rate. A
standard charge will be made per location for the amperage you
select. If greater amperage is required, the additional installation
may be had at an additional charge, based on the fixed and
quoted rates of the Maintenance Department. Concessionaire
must provide 100 feet of proper size and approved cable to
connect to distribution panels.
Exhibit Space Audit
An auditor for the Kentucky State Fair, at some unannounced
time, will actually measure your total space use. Concession
operators found using more space than their contract allows
shall be assessed an additional charge after the Fair.
Health Inspection
All concession units, where applicable, must follow all Health
Department regulations to the letter and attend one scheduled
class. A schedule of classes will be mailed to each
Concessionaire. No concession operation shall be allowed to
begin operation until these health regulations have been met.
Information regarding temporary food operations can be found
at: http://chfs.ky.gov/dph/info/phps/food.htm.
Holding Tanks/Grey Water
All Concessionaires must operate with an adequate sized
holding tank that will last for one 24 hour period. There are no
exceptions. Holding tanks cannot be emptied at anytime into any
sewer or drainage ditch. Hoses running from concession units
directly to sewers are also prohibited. Concessionaire is
responsible for the cost of grey water pumping. Vendors are
responsible for paying all charges for holding tank services.
KEC is not responsible for or included in this third party
transaction. It is the sole responsibility of the vendor to settle all
debts with the provider.
Martins Sanitation Service, Inc. / Kentucky Portable Toilets
P.O. Box 5343
Paris, KY 40362
859-987-2529 (phone)
859-987-2583 (fax)
Email: Veverett@martins-services.com
Jeri.stracner@martins-services.com
Holding tanks cannot be emptied at anytime during Fair
hours. Grey water cannot be dumped into any sewer or any
other place that is located on the grounds of the Kentucky
Exposition Center. All holding tanks will be emptied
between midnight and 6:00 a.m. If your tank becomes full
and spills on the grounds, you may be fined, or told to cease
operation until the following day.
Purveyors
Show Management will issue to local wholesale suppliers,
non-exclusive permits allowing them to solicit sales to
Concessionaires during the Fair. Concessionaires are not
required to purchase their supplies from these suppliers but we
highly recommend you check their prices first before using
another outlet. Concession operations using fresh or frozen
meat, poultry and/or seafood are required to purchase those
supplies from one or more of the approved purveyors on the
grounds only. Failure to follow this policy will result in
immediate termination of a concession contract unless a
concession operation has been granted an exemption from the
policy in unity by Show Management.
PUBLIC HEALTH AND WELLNESS
DIVISION OF ENVIRONMENTAL HEALTH & PROTECTION
Louisville, Kentucky
SARAH S. MOYER, MD, MPH
GREG FISCHER
INTERIM DIRECTOR
MAYOR
KY State Fair Vendor
2015 KY State Fair
KFEC
Louisville, KY
Dear KY State Fair Vendor:
The KY State Food Safety Branch and the Louisville Metro Department of Public Health and
Wellness Food Safety and Protection Program would like to welcome you to the 2015 Kentucky
State Fair. We would like to take this opportunity to explain the parameters in which food and/or
retail concessionaires are asked to purchase a temporary permit. A KY Public Health
representative will inspect each vendor each day of operation. All retail food vendors that sample
or serve potentially hazardous food items, (food required to be kept hot are cold), must purchase a
temporary food permit unless the operation possess a statewide mobile permit and is operating in
the approved mobile unit. Potentially hazardous food items include dips, spreads, cut melon,
meats, cooked vegetables, etc. Stands that wash utensils and other food equipment are expected
to purchase a temporary food permit. The minimum requirements include the use of a 3compartment set-up to wash, rinse and sanitize dishes and equipment. The 3-compartments must
be large enough to submerge half of the operations largest dish/piece of equipment. A hand wash
station equipped with water, soap and disposable paper towels is required to ensure proper hand
washing. Please see the enclosed handout detailing additional equipment and proper set up
necessary when operating.
Representatives from each vendor booth will be required to attend a one-hour temporary food
service training class. The course will be taught in Freedom Hall VIP room #2. A list of dates
and times is enclosed. Permits may be purchased starting on Tuesday August 18th, 2015; no
permits will be sold prior to that date. Each booth operating is required to post the temporary food
service permit and food service training certificate. The Food Safety Trailer is located in the
middle of the Midway adjacent to the permanent restroom facility.
The KY State Food Safety Branch and the Louisville Metro Department of Public Health and
Wellness would like to wish you a successful fair. Please call 574-6650 or email
Kelly.Monahan@louisvilleky.gov if you have any questions.
Sincerely,
Kelly Monahan
Environmental Health Manager
400 East Gray Street P.O. Box 1704 Louisville, Kentucky 40201 502.574.6550 502.574.6588 Fax
2015 KENTUCKY STATE FAIR
To : All Foodservice Workers
The " Temporary Foodservice " Training Class that you are required to
attend before opening your food booth for business will be held on the
following dates :
August 18th (Tuesday)
August 19th (Wednesday)
1:00 p.m. (1 class )
10:00 a.m., 12 noon, 2:00 p.m., 4:00 p.m.
(4 classes)
August 20th (Thursday)
1:00 p.m. (1 class)
August 21st (Friday)
1:00 p.m. (1 class)
August 24th (Monday)
2:30 p.m. (1 class)
LOCATION : Freedom Hall... VIP room #2. Enter through the front main
entrance of Freedom Hall. Go up ramp directly to your right. The gate will
appear locked, but should be open (look for sign : Temporary Food Service
Training Class). Follow ramp up to the second level and turn left and make an
immediate left again towards the signs designating VIP room. Go down
hallway, and stop at door before the VIP room. This is the entrance to two
rooms. The door on the left is the VIP room #2. Follow the signs!
Remember : You must attend this class before opening your food booth, so
schedule at least one hour. ( Time for walking to Freedom Hall, attending the
class, picking up your certificate and returning to your food booth to get ready
for the 2015 Kentucky State Fair ! )
Thanks, Louisville Metro Department of Public Health and Wellness,
Division of Environmental Health & Emergency Preparedness
Food Safety and Protection Program :For more information : (502) 574-6650
Food Safety for Temporary Foodservice Operations
Temporary Foodservice Guidelines
1. Warewashing
Set up a wash, rinse, and sanitize container system to properly clean your equipment and utensils. The
containers should be large enough to submerge ½ of your largest dish/equipment and labeled.
Wash
Rinse
(Soap and Water)
Sanitize
(Plain water)
(Bleach and water =50 ppm)
(Sani-tabs and water = 200-400 ppm)
2. Handwashing
Designate an area to wash your hands (away from food, paper, and utensils). Always provide soap and
disposable hand towels. Water jugs with a spigot filled with clean water are to be used as a hand sink
(remember to use a bucket to catch the wastewater!).
********************
All food must be
prepared onsite! If your
cook process takes a
long time (i.e. BBQ) you
need to prepare all food
in a permitted kitchen,
NO FOOD IS
ALLOWED FROM
HOME!
********************
Soap
Water jug
with a spigot
Paper
Towels
Bucket to catch dirty
water
ITEMS NEEDED:
1. Food Permit must be posted in a location that is visible to the public.
2. Three buckets/tubs large enough to submerge ½ of your largest dish/equipment for your wash, rinse,
and sanitize warewashing system.
3. Water jug with a spigot for hand washing and a bucket to catch dirty water.
4. Soap and disposable paper towels for the hand washing station.
5. Additional bucket with sanitizer solution to store wiping cloths.
6. Waste tank large enough to hold all wastewater for your operation, wastewater must be disposed of in
an approved manner.
7. Metal stem thermometer to check cold foods (41 F or below) and hot foods (135 F or above). Do not
forget to frequently calibrate the thermometers.
8. Bleach or quaternary ammonia (Sani-tabs) for sanitizer solution used to sanitize dishes/equipment and
food contact surfaces.
9. Test Strips for the appropriate sanitizer used for warewashing and wiping cloth buckets. Bleach solutions
should read between 50-100ppm. Quaternary ammonia solutions (Sani-tabs) should read between 200400ppm.
10. Thermometer in each refrigerated unit and cooler.
11. Hair restraint for each food handler.
04/2014
12. Gloves or utensil to use as a barrier with ready-to-eat food.
POINTS TO REMEMBER:
1. Warewashing station, handwashing station and sanitation bucket for wiping cloths must be set up
BEFORE you begin to operate.
2. No bare hand contact with ready-to-eat food is permitted.
3. Food and single service items must be stored at least 6 inches off the floor/ground.
4. No drinking or eating in the food preparation area.
5. Label food and toxic items (such as spray bottles and ware wash buckets).
6. Dispose leftover potentially hazardous food at the end of the day.
7. All food must be prepared on site or in a permitted kitchen.
8. Cook for the crowd, cooking too much food results in foods not held at the proper temperature.
9. Provide screening of food when necessary.
10. Store wiping cloths in a bucket with sanitizer to prevent cross contamination, keep surfaces sanitized.
11. Keep foods out of the danger zone
WIPING CLOTHS
The Danger zone
If cloths are used for wiping counters and
cutting boards, the cloths must be placed in a
sanitizing solution with the proper concentration
to prevent the growth of microorganisms. Do not use
fsponges as they may harbor bacteria.
 Bleach and water = 100-200 ppm
 QUAT (sani-tabs) = 200-400 ppm
135°
PROHIBITED FOODS:




Foods prepared from a home kitchen cannot be sold
Wild Game or any meat not inspected by USDA or
other official Governmental Regulatory Agency.
Pastries filled with cream, custards, and similar
products.
Other high risk food items.
Keep potentially hazardous foods –food that need
to be kept hot or cold- out of the danger zone!!
WORKER REQUIREMENTS:
• Workers shall wear clean clothing and aprons.
• Workers shall wear hair restraints.
• Children and infants shall be restricted from food preparation and service areas.
• Persons who are ill or exhibiting symptoms of illness shall not prepare or serve food.
• It is the responsibility of the permit holder to ensure food workers are free from illness.
• Food workers shall routinely wash their hands and have easy access to acceptable hand wash stations equipped
with soap, water, and disposable towels.
Temporary Food Permit
Louisville Metro Dept. of Public Health
400 East Gray Street
Louisville, Kentucky 40202
502.574.6650
www.louisvilleky.gov/health
City permits:
Louisville Metro Codes and Regulations
444 S. 5th St.
Louisville, KY 40202
502-574-3321
www.louisvilleky.gov/ipl
04/2014
Official Rules, Regulations &
General Policies
Index
Admission/Non-Show Hours
Amendment
Cancellations
Concessions
Contract Procedure
Contractor Services
Damages
Exhibit Installation
Floor Plan
Forklifts
Insurance and Indemnity
Kentucky Sales and Use Tax
Labor
Landscaping
Management
Noise
Rules and Regulations
Security
Structures
Use of Sound Devices
Use of Golf Carts, City Cars and Motor Powered Bikes
2015 Kentucky State Fair
Official Rules, Regulations and General Policies
The following terms and conditions are incorporated into the contract for exhibit space.
1. Admission/Non-Show Hours. Each Exhibitor will
furnish to Show Management the number of personnel who
will need entry to the exhibit hall during non-show hours.
Entry to the exhibit hall will be permitted by security badge
only and will be limited to one and one half hour before and
one hour after show hours.
7. Damages. Exhibitors will be liable for any damages
caused by fastening fixtures to floors, walls, or columns of the
Exposition Center and for any damages to equipment
furnished by Show Management or service suppliers
designated by them.
2. Amendment. This contract shall only be amended or
modified upon written consent of both Show Management and
the Exhibitor/Concessionaire excepting those provisions
expressly providing otherwise.
3. Cancellations.
(a) Refunds. Refunds of deposit will be made if Show
Management receives written notice of cancellation thirty
(30) days prior to the first day of the show and if Show
Management is able to resell the exhibit space.
(b) Damages. The Exhibitor/Concessionaire expressly
waives any recourse for damages against Show
Management in the event this agreement is revoked or
cancelled by Show Management for violation of any
promises hereof. In case of acts of God, or conditions
necessitating the canceling of the show, Show
Management may revoke this agreement and refund any
monies paid in advance.
4. Concessions. The serving of alcoholic beverages
and/or food or other beverages by the Exhibitor or
Concessionaire within the exhibit hall is prohibited unless
special permission is received from Show Management.
5. Contract Procedure. Space is assigned on an
invitation/contractual basis only. In the best interest of the
show, certain limits on some items must be enforced. No
company or individual, however, has an exclusive contract as
to product or items sold or distributed.
Please note that all exhibit contracts are a one year contract.
Show Management has the right to renew or not renew a
contract to any Exhibitor/Concessionaire whose conduct is
deemed disruptive to the show. Exhibitors/Concessionaires
who show habitual delay in meeting contract deadlines are
subject to non-renewal also. Products displayed are at the
discretion of Show Management and anything deemed
unsuitable for the show will not be allowed.
6. Contractor Services. All services, including but not
limited to furniture, carpeting, labor, drapery, electrical,
telephone, storage and other special required services can be
ordered through the Service Desk. (See Service Order
Forms)
8. Exhibit Installation. Installation of exhibits or
concessions may begin at 8:00 a.m., Saturday, August 15,
2015. All exhibits/concessions must be in place and ready for
display no later than 9:00 a.m., Thursday, August 20, 2015.
No alterations to the exhibit/concession set-up shall occur
during show hours. No dismantling shall commence before
9:00 p.m., Sunday, August 30, 2015.
9. Floor Plan. Show Management may, at any time,
change the size or location of the Exhibitor/Concessionaries
space layout if Show Management deems it necessary for the
good of the show.
10. Forklifts. Exhibitor/Concessionaires may use their own
forklifts to setup their display. Any Exhibitor/Concessionaire
loading or unloading for any company besides their own will
jeopardize their future participation in the show and/or lose
their forklift privileges. All forklift operators must have
certification from their employer showing they are certified to
operate a forklift. A copy of your certification must be on file
with the Exposition Sales Office at P.O. Box 37130,
Louisville, KY 40233 to the attention of James Johnson prior
to set-up. All Exhibitors/Concessionaires are required to carry
proof of liability & property insurance to cover any damage to
the building, Exhibitors/Concessionaires or persons caused by
the operation of the forklift.
11. Insurance and Indemnity
(a) Insurance. Exhibitor/Concessionaire, for itself and
on behalf of decorators, contractors, service people, or
others employed by the Exhibitor during the entire term
of the lease shall secure, furnish and maintain insurance
as follows:
1. Workman’s Compensation Insurance in the
minimum amounts required by the State of Kentucky.
This is by the discretion of the Exhibitor and a
certificate is not required by Show Management.
2. Comprehensive General Liability Insurance with
minimum combined limits of liability of $500,000.00
for bodily injury and/or property damage in any one
occurrence.
Such insurance coverage shall name the Kentucky State
Fair Board, the officers, agents and employees as
additional insured. Such policy shall be issued by an
insurance company authorized to transact business in the
State of Kentucky. The Exhibitor/Concessionaire shall
furnish Show Management with the appropriate
Certificate of Insurance, reflecting such coverage.
neighboring booths. This includes the operation of power
equipment and construction work during show hours. Show
Management reserves the right to cancel any exhibit space
contract, without penalty, in the event that such noise becomes
disruptive to the show.
17. Rules and Regulations. The Exhibitor
/Concessionaire agrees to abide by and adhere to all laws of
the Commonwealth of Kentucky, all pertinent ordinances of
Jefferson County, and all show policies adopted by Show
Management. Said policies and items are hereby made a part
of this agreement as if copied in full herein.
(b) Indemnity. The Exhibitor/Concessionaire, on
behalf of itself, its agents, servants, employees, customers
and guests hereby agrees to assume, defend at all times,
indemnify, protect, save and hold harmless the Kentucky
State Fair Board and all its members, agents, servants and
employees against claims or demands arising or resulting
from the use by the Exhibitor/Concessionaire of the space
provided by Show Management. This includes, without
limitation, the claims of any employee or agent of the
Exhibitor/Concessionaire, the claims of anyone attending
the exhibit, and the claims of any other person for
damages for bodily injury, sickness, mental anguish or
death, and claims for damages to the property of any such
employee, agent or persons. Show Management shall not
be liable for any loss, damage or injury to the property of
the Exhibitor/Concessionaire, which is sustained during
the use by the Exhibitor/Concessionaire of the space
provided by Show Management.
12. Kentucky Sales and Use Tax. Persons engaged in
making sales of tangible personal property such as t-shirts,
records, buttons, pins, jewelry, food, etc. are subject to tax at
the rate of 6%. Personnel with the Kentucky Revenue Cabinet
will be visiting each exhibit area throughout the Fair if you
have any questions. On the last day of the show the Revenue
personnel will be set-up in the South Wing C Lobby to collect
any taxes owed by the Exhibitor/Concessionaire.
13. Labor. All labor performed by Maintenance
Department personnel, including repairs and tracing
malfunctions, will be charged at those rates set forth on the
Labor and Equipment Service Order Form. Orders must
be postmarked no later than twenty-one (21) business days
prior to the first day of the show. Any orders received after
this date will be at the floor order rate.
14. Landscaping. When landscaping, only LARGE
BARK NUGGETS can be used due to State Fire Marshal’s
regulations. Shredded mulch is strictly prohibited. Also, any
bales of hay or straw, even those that are fire retardant are also
prohibited.
15. Management. Show Management reserves the right to
close any exhibit leased herein, without liability, should the
Exhibitor/Concessionaire or any employee thereof engage in
acts that are substantially disruptive and against the best
interest of the show.
16. Noise. No band or musical group will be permitted in
the exhibit area. While the operation of displayed products is
encouraged, such operation must be accomplished without
creating a sound factor, which could be objectionable to
18. Security. Show Management will provide 24-hour
security beginning the first day of move-in through and
including the last day of move-out. No outside security
personnel will be allowed in the immediate exhibit area during
non-public hours unless circumstances warrant. Show
Management reserves the right to reject any commercial firm
provided by the Exhibitor. See Security Service Order Form
to order individual security for your exhibit space.
19. Structures. No two story modular exhibits will be
permitted due to height restrictions and safety regulations.
20. Use of Sound Devices. The sound volume must be
maintained at a level so as to avoid any interference with
neighboring Exhibitors and when objections are noted, it may
be necessary for Show Management to prohibit the use of
sound devices or limit the operation to short time periods. Use
of sound slides, sound motion pictures, loud speakers and
other sound devices are subject to the approval of Show
Management. Use of motion pictures and slides will be
permitted only if they are directly related to products, services,
techniques or application.
21. Use of Golf Carts, City Cars, and Motor
Powered Bikes Operated on KEC Premises. The
owner/operator of the vehicle (including golf carts, city cars
and motor powered bikes) shall, on behalf of itself, its agents,
servants, employees, customers and guests hereby agrees to
assume, defend at all times, indemnify, protect, save and hold
harmless the Kentucky State Fair Board and all its members,
agents, servants and employees against claims or demand
arising or resulting from the use by the owner/operator of the
vehicle operated on KEC premises. This includes, without
limitation, the claims of any employee or agent of the
owner/operator, the claims of anyone riding with the
owner/operator of the vehicle and the claims of any other
person for damages for bodily injury, sickness, mental anguish
or death, and claims for damages to the property of any such
employee, agent or person. Kentucky State Fair Show
Management shall not be liable for any loss, damage or injury
to the property of the owner/operator, which is sustained
during use of the vehicle.
FLOOR PLANS, FACILITY &
LOUISVILLE AREA MAP
South Wing C Floor Plan
North Wing Floor Plan
Outside Food Concession Layout
Overview of Facility
Louisville Area Map & Directions
SOUTH WING
IC04 ▪ Sivori Catering – Corn Dogs, Lemonade
IC03 ▪ Papageorge’s –Gyro’s, Pastries
IC02 ▪Kentuckiana Catering – Greater Taters
IC01 ▪ Sivori Catering – Pizza, Nachos
ENTERTAINMENT TENTS
WS16 ▪ Six Row Events – Corn Dogs, Lemonade
WS15 ▪ Paulette Foods – Cotton Candy, Candy Apples, Sno-Cones
WS14 ▪ Paulette Foods – Funnel Cakes
WS13 ▪ Kentuckiana Catering – Footlongs, Bratwurst
WS12 ▪ Kentuckiana Catering – Footlongs, Bratwurst
WS11 ▪ Six Row Events – Corn Dogs
WS10 ▪ Wearren/Duvall Enterprises – BBQ Chicken, Pork Chops
WS09 ▪ Wearren/Duvall Enterprises – Roasted Corn, Lemonade
WS08 ▪ Big Kahuna’s Inc. - Frozen Banana’s, Frozen Drinks
WS07 ▪ Kings Food Service – Tenderloin, Chicken Tenders, Hot Wings
NORTH WING
WS06 ▪ Big Kahuna’s, Inc. – Frozen Custard, Shakes, Cones, Sundae’s, Apple Dumpling, Cold Drinks
WS05 ▪ Wearren/Duvall Enterprises – Corn Dogs & Lemonade
WS04 ▪ K & J Concessions – Fried Veggies, Hot Wings, Bloomin Taters, Chicken Tenders, Fries, Cold Drinks
WS01 ▪ Libbertts – Pineapple Whip
WS02 ▪ Scheler Novelties – T-Shirts & Novelties
WS03 ▪ Associated Enterprises – Funnel Cakes
WEST WING
WEST HALL
FREEDOM HALL
Kentucky Exposition Center - Directions
4/4/2013
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LOCATION
Kentucky Exposition Center
937 Phillips Lane
Louisville, Kentucky 40209
Parking at the Kentucky Exposition Center is $8 per vehicle per entry.
For faster access enter facility through GAtes 2, 3, 4, and 6
Public Entrances
Gate 1 (Main Gate) - Access via I-264 East & West/ I–65 North & South
Latitude: 38°11'38.05"N
Longitude: 85°44'21.03"W
Gate 2 (Crittenden Drive) - Access via I-264 East & West/ I–65 South
Latitude: 38°11'51.10"N
Longitude: 85°45'2.65"W
Gate 3 - (Crittenden Drive) – Access via I-264 East & West/ I–65
South Latitude: 38°11'59.33"N
Longitude: 85°45'2.43"W
Gate 4 (Crittenden Drive)– Access via I-264 East & West/ I–65 South
Latitude: 38°12'10.58"N
Longitude: 85°45'1.90"W
Gate 6 (Preston Hwy) – Access via I-264 East/I-65 North
Latitude: 38°11'57.79"N
Longitude: 85°43'58.26"W
Access from Hotels:
Hotels located near Gate 1 - Crowne Plaza, Howard Johnson, Courtyard Louisville, Springhill, Roadway, Residence Inn, and Hampton Inn.
We recommend entering the facility via Gate 2 or Gate 3 by going South/West on Phillips Lane towards Crittenden Drive.
Turn right onto Crittenden Drive and follow the signs to Gate 2 or Gate 3.
Hotels located near Gate 4 - Holiday Inn, Country Inn, Ramada, Super 8, and Hilton. We recommend entering the facility via Gate 4 adjacent to
hotels off Crittenden Drive.
Hotels located near Gate 6 - LaQuinta Inn and Sleep Inn. We recommend entering the facility via Gate 6 by going west on Preston Highway.
Gate 6 entrance road is located between Thornton's Gas Mart and Sleep Inn.
For information on RV parking at the Kentucky Exposition Center, please e-mail or call (502) 367-5380. Reservations may be made a year in
advance for any show held at the facility, except for the Kentucky State Fair
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1/2
Kentucky Exposition Center - Directions
4/4/2013
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The Kentucky Exposition Center is located at the junction of I-65 and I-264 (937 Phillips Lane) in Louisville. Signs reading "Fair/Expo Center" on both
interstates lead to the main gate. Visitors may want to beat the traffic by entering Gates 2 & 4 on Crittenden Drive or Gate 6 on Preston Highway.
Visitors traveling from out of state will find getting to the Kentucky Exposition Center easy as we are located just minutes from the Louisville
International Airport.
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If you have any problems or questions about this web site, please e-mail the webmaster.
Disclaimer & Privacy Statement
Copyright © 2011 Kentucky Exposition Center.
https://www.kyexpo.org/visitors/directions.aspx
2/2
Exhibit Specifications
Standard
Booth
Important:
Space dimensions shown on floor plan are from center line of booth equipment such as
side rails and/or back drape. Exhibit structures must be constructed to allow sufficient
tolerance on each side for this equipment and for utility service at rear of booth.
Intent:
Any portion of an exhibit extending above the 8' high draped booth background will
detract from the overall impact of the exhibit directly behind that booth regardless of
how the rear of the offending exhibit is finished.
To provide reasonable sightline from aisle to the neighboring exhibit as described in
the depth section.
Height:
All booths will be confined
to a maximum height of 8'.
Standard
Booth
Definition:
One or more standard units in a straight line.
Intent:
Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of
his exhibit. Exhibitors with a larger space should also be able to effectively use as much
of the total floor space as possible as long as they do not interfere with the rights of
others. The limitation on display fixtures is intended to accomplish both these aims.
10’
10’
3’
CORRECT USE
OF SPACE
INCORRECT USE
OF SPACE
Peninsula
Booth
Important:
Space dimensions shown on floor plan are from center line of booth equipment such as
side rails and/or back drape. Exhibit structures must be constructed to allow sufficient
tolerance on each side for this equipment and for utility service at rear of booth.
Note:
Peninsula booths are normally "faced" toward the cross aisle. Any portion of the exhibit
bordering another exhibitor's booth must have the back side of that portion finished
and not carry identification signs or other copy that would detract from the adjoining
exhibit.
Depth:
All display fixtures over 4' in height and
placed within 10 lineal feet of a neighboring
exhibit must be confined to the area within
5' of the center line to avoid blocking the
sightline from the aisle to the adjoining
booth.
Intent:
Exhibitor's adjoining peninsula exhibits are
entitled to the same reasonable sightline
from the aisle as they would expect if they
were adjacent to an exhibitor with a standard
booth.
CORRECT USE
OF SPACE
INCORRECT USE
OF SPACE
Peninsula
Booth
Definition:
Two or more standard units back to back on three sides.
Intent:
When an exhibit in a peninsula booth configuration exceeds 8', it does not interfere with other
exhibitors because it does not back up against another exhibitor's back wall. The extra height is
often needed to permit the open walk through approach normally used in this type of location.
Perimeter Wall
Booth
Intent:
Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of his
exhibit. Exhibitors with a larger space should also be able to effectively use as much of the total
floor space as possible as long as they do not interfere with the rights of others. The limitation on
display fixtures over 4' and within 10 lineal feet of a neighboring exhibit is intended to
accomplish both these aims.
8’
10’
8’
Depth:
All display fixtures over 4' height and placed
within 10 lineal feet of an adjoining exhibit must
be confined to that area of the exhibitor's space
which is within 5' of the backline.
Island
Booth
Important:
Space dimensions shown on floor plan are from center line of booth equipment such as side rails
and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each
side for this equipment and for utility service at rear of booth.
Definition:
Four or more standard units back-to-back with aisles on all 4 sides.
Intent:
The "Cubic Content" of an island space may be used. Height restrictions are determined by
ceiling or beam and decorations. They vary with individual locations. Exhibitors having exhibit
materials, equipment or construction that exceed 8' must have prior approval of Show
Management.
Demonstrations or
Entertainment
Regulation:
Do not place your demonstration areas on the aisle line of
your exhibit if you expect many people to congregate at
one time. Leave space within your own exhibit area to
absorb the majority of the crowd. Should spectators interfere
with the normal traffic flow in the aisle or overflow
into the exhibits of your neighbors on each side or across
the aisle, the Show Management will have no other alternative
but to request that you limit or eliminate the
presentation.
CORRECT
Sound:
Police your own booth to be sure the noise level from any
demonstrations or sound systems is kept to a minimum
and does not interfere with others. Remember the use of
sound systems or equipment producing sound is an
exception to the rule, not a right. Show Management
reserves the right to determine at what point sound constitutes
interference with others and must be
discontinued.
Intent:
The aisles are the property of all the exhibitors, therefore
INCORRECT
each exhibitor has the responsibility to insure proper flow
of traffic through the entire show. When large crowds gather to watch a demonstration or entertainment
and interfere with the flow of traffic down aisles or create excessive crowds in neighboring
booths, this is an infringement on the exhibitor's rights. Aisles must not be obstructed at any time.
Shipping & Material Handling
Instructions
Service Order Forms
Method of Payment
Exhibitor Promotional Activities
Exhibitor Registration – Security Badges
Food & Beverage Request (Promotional)
Telephone Service/Internet Access/Networking
Security (Individual Booth)
Booth/Exhibit Cleaning
Electrical Service (Indoor Use)
Electrical Service (Outdoor Use)
Labor & Equipment
Compressed Air - Water – Drainage
METHOD OF PAYMENT FORM
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ___________________________________________________________________________________________________
City/State/Zip: _______________________________________________________________________________________________
Phone: _____________________________________ Email (required): ________________________________________________
WIRE TRANSFER
CHECK
Wire info: 042 000314
Swift# FTBC US 3C
Payable in US Funds to:
Kentucky State Fair Board
Remit to address below.
ACH TRANSFER
THIRD PARTY AUTHORIZATION
Kentucky State Fair Board
Fifth Third Bank
ABA# 083 002342
ACCT: 00082195031
Receipts Account
Credit card payments can be made online at
www.kyexpo.org/facilityServices.html
Authorized Signature: ___________________________________________________________ Date: _______________________
Your signature above authorizes KEC to charge your credit card for advance orders, as well as any charges incurred
as a result of any show on-site orders pertaining to your company; including internal freight handling (drayage).
PAYMENT INFORMATION
Payment forms with credit card information should NEVER be emailed or faxed to our facility.
VISA
AMEX
MASTERCARD
DISCOVER
DINERS
Account Number: ___________________________________________________________
CVV Code*: ____________
Expiration Date: ____________________
*3-digit number on the back of card or 4-digit number on the front of AMEX card.
Cardholder’s Name: ___________________________________________________________
For information regarding services, please call (502) 367-5321.
For information regarding our payment procedures, please call (502) 367-5227.
Remit this form to the address below.
Kentucky State Fair Board | ATTN: FINANCE DEPT. | PO Box 37130 | Louisville, KY 40233
Revised 06/12/2015
Return to:
James Johnson/Exposition Sales
P.O. Box 37130
Louisville, KY 40233-7130
Telephone: (502) 367-5200
Fax: (502) 367-5299
2015 Kentucky State Fair
937 Phillips Lane
Louisville, KY 40209
August 20 – 30, 2015
Deadline Date:
21 business days prior to first day of show
Exhibitor Promotional Activity
The primary purpose of this form is to provide information that will aid Show Management to approve, foster and when necessary,
answer public inquiries regarding responsibly represented and conducted commercial promotions involving prizes.
All drawings must be approved by Show Management and Show Management reserves the right to reject and cancel the contract
of any Exhibitor that is deemed by Show Management to be guilty of any act that is against the best interest of the Kentucky State
Fair. "Vacation Giveaways are strictly prohibited".
1. Do you intend to conduct a drawing which award prizes to winners?
a. Do you request a Credit Card Number to Register?
YES________NO________
YES________NO________
2. If the above question is answered "YES", please describe briefly the nature and manner in which the activity will be
conducted.
__________________________________________________________________________________________________
______________________________________________________________________
3. What will the prize(s) be? _____________________________________________________________________________
a.
How many ________________________ Value of each _________________________________________________
b.
When and where will they be made available to winners? ________________________________________________
c.
Do winners receive their prizes free and without any obligation other than participating in the contest?
YES________NO________
d.
If the last question is answered "NO", please describe fully the conditions the winners must meet before they can receive
prizes.
__________________________________________________________________________________________________
______________________________________________________________________
Exhibiting Company ________________________________________________Booth No. ____________________________
Address _______________________________________________________________________________________________
Contact Name____________________________________________________Phone_________________________________
Authorized By ____________________________________________________Date__________________________________
2015 Kentucky State Fair
937 Phillips Lane
Louisville, KY 40209
August 20 – 30, 2015
Return to:
James Johnson/Exposition Sales
P.O. Box 37130
Louisville, KY 40233-7130
Telephone: (502) 367-5200
Fax: (502) 367-5299
Deadline Date:
August 3, 2015
Security Badge Order
BADGE ORDERS MUST BE RECEIVED BY THE DEADLINE STATED ABOVE IN
ORDER TO BE PROCESSED. NO BADGES WILL BE MADE AFTER THIS
DEADLINE. ABSOLUTELY NO BADGES WILL BE MAILED. THERE WILL BE
NO EXCEPTIONS.
Only registered exhibiting organizations will be issued badges. Only those companies needing to enter the
exhibit hall before 9:00 a.m. or staying after 10:00 p.m. need register for a Security Badge. They are for
security purposes only and not to be used as company name badges.
Exhibitors may request a limit of 10 Security Badges per 10 x 10 exhibit space.
(This applies to 10 x 10's only. Exhibitors with bulk spaces will be exempt from this limit.)
SECURITY BADGES WILL BE ISSUED WITH THE REGISTERED COMPANY NAME
ONLY AS STATED ON YOUR CONTRACT. NO PERSONAL NAME BADGES WILL BE
ISSUED.
Additional Security Badges may be purchased at the rate of $2.00 per badge.
Badges will be available for pick-up at the Exhibitor Registration Office during move-in and throughout the
show.
Please complete the information below as it reads on your contract.
Exhibiting Company (as stated on contract) ___________________________________________________________
Booth No. (Required) ________________________________ Phone ______________________________________
Date ____________________________ Number of Badges requested _____________________________________
Authorized By _________________________________________________________________________________
2015 Kentucky State Fair
937 Phillips Lane
Louisville, KY 40209
August 20 – 30, 2015
Return to:
James Johnson/Exposition Sales
P.O. Box 37130
Louisville, KY 40233-7130
. (502) 367-5200
Telephone:
Fax: (502) 367-5299
Deadline Date:
21 business days prior to first day of show
Food & Beverage Request (Promotional)
Our agreement with our concession operator prohibits the Sale, Giveaway or Sampling of any food products
or drinks to include alcoholic beverages, soft drinks, bottled water or juices.
Exceptions may be made with special permission from the Show Manager.
Please list items requesting approval:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
This request form must be submitted to the Exposition Sales Office no later than 21 business days prior to
first day of show.
You will be notified prior to the Fair of items denied.
Company Name_________________________________________________________________________
Contact Name__________________________________________________________________________
Address _______________________________________________________________________________
______________________________________________________________________________________
Phone No.________________________________________________________ Booth No. ____________
Exhibitor Audio Visual Order Form
Prices are for Duration of Show
Please Print Clearly
For meeting room orders call Corey Smith 502-815-6607
AUGUST 20 - 30, 2015
SHOW DATES:
FOR DISCOUNT PRICE, ORDER MUST BE RECEIVED WITH PAYMENT 14 DAYS PRIOR TO EVENT SHOW DATE
Qty
Flat Panel Displays, Screens & Accessories:
19" Flat Panel Display
23" Flat Panel Display
26" Flat Panel Display
32" Flat Panel Display
42" Flat Panel Display
50" Flat Panel Display
70" Flat Panel Display
Dual Post Stand for Flat Panel Display
Shelf for Dual Post Stand
Tripod Screen (6'X6') or (8'X8') w/ skirt
STANDARD
RATE
DISCOUNT RATE
Extended Totals
$
$
$
$
$
$
$
$
$
$
100.00
150.00
200.00
300.00
500.00
700.00
1,000.00
150.00
35.00
75.00
$
$
$
$
$
$
$
$
$
$
125.00
187.50
250.00
375.00
625.00
875.00
1,250.00
187.50
50.00
93.75
$
200.00
$
250.00
$
$
200.00
$
250.00
$
$
500.00
$
625.00
$
$
$
$
$
$
$
$
70.00
40.00
150.00
40.00
50.00
60.00
20.00
$
$
$
$
$
$
$
87.50
50.00
187.50
50.00
62.50
75.00
25.00
$
$
$
$
$
$
$
275.00
380.00
60.00
240.00
80.00
50.00
$
$
$
$
$
$
343.75
475.00
75.00
300.00
100.00
62.50
$
$
$
$
$
$
$
$
$
$
$
Computers
Desktop computer - 19" Display
P4 3.2GHz / 2GB RAM / 80GB HD / WIN XP / OFFICE 2010
Laptop computer - 15" Display
Pi3 2.4GHz / 2GB RAM / 320GB HD / WIN 7 / OFFICE 2010
Projectors
3000 Lumen Projector (XGA)
Miscellaneous A/V
DVD or VHS Player
Wireless Presenter Remote for PC/Laptop
Standing Lectern
36" Rolling AV Cart w/skirt
48" Rolling AV Cart w/skirt
Flipchart w/markers
"A" Frame Easel
Audio Equipment
Small PA System (2-10" Speakers on stands+wired mic)
Larger PA System (2-15" Speakers on stands+ wired mic)
Wired handheld microphone
Wireless microphone (lavaliere or handheld)
Powered 8" Speaker on stand
CD Player
$
$
$
$
$
$
$
$
$
$
$
Fax Orders to 502-815-6601 or call 502-815-6607 For Questions
Ordered By:
Equipment Total $
Company:
Sales Tax (6% of Equip. Total) $
Address:
Labor (20% of Equip. Total) $
City/State/Zip:
Total Due $
Phone/Fax:
Email:
Booth #
Payment Method (circle one)
Visa
Booth Name:
On-Site Contact:
MC
AMEX
Check
Acct.#:
Mobile Phone:
Exp Date:
Additional Info:
Signature:
VCODE:
Payment is required to reserve equipment - Strict cancellation fees may apply - Thank you for your business!
Smart City is the preferred AV provider for:
2015 Kentucky State Fair
Please Return To:
Guest Services Department
KY State Fair
Kentucky Exposition Center
937 Phillips Lane
Louisville, KY 40209
Louisville, Kentucky
August 20 – 30, 2015
Deadline
August 1, 2015
Fax To: 502 367-5036
Security Order Form (Individual Booth)
Security Required: Please indicate type of security guard preferred:
__________ Uniformed Security Guard(s) (Unarmed) $16 hr
__________ Uniformed Off-Duty LMPD Officer $38 hr
__________ Supervisor(s) $19 hr
Date
No. & Type of Officer
Hours
Saturday, August 15
Sunday, August 16
Monday, August 17
Tuesday, August 18
Wednesday, August 19
Thursday, August 20
Friday, August 21
Saturday, August 22
Sunday, August 23
Monday, August 24
Tuesday, August 25
Wednesday, August 26
Thursday, August 27
Friday, August 28
Saturday, August 29
Sunday, August 30
Monday, August 31
Tuesday, September 1
Exhibiting Company: _____________________________________________ Booth No:_________________
Contact Name:______________________________________________________________________________
Address:___________________________________________________________________________________
___________________________________________________________________________________________
Phone: _____________________________________ Date:__________________________________________
Authorized By:________________________________
(Print Name)
__________________________________________
(Signature)
Have Questions? Call Venue Services at 502 367-5022
BOOTH AND EXHIBIT CLEANING
SERVICE ORDER FORM
A Method of Payment Form must accompany a service order form to be considered complete – no exceptions.
Discount orders must be completed online or postmarked with payment no later than (21) days prior to the first show day.
Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions.
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ______________________________________________ City/State/Zip :_______________________________________
Phone: _____________________________________ Email: ________________________________________________________
RATE PER GROSS*
SQUARE FT.
CLEANED
NUMBER
OF TIMES
DISCOUNT
SQUARE FT.
REGULAR
SQUARE FT.
TOTAL
AMOUNT
_____ Vacuum once before initial opening
________
________
15¢
18¢
________
_____ Vacuum once before initial opening and daily thereafter
________
________
15¢
18¢
________
_____ Clean and dust display and furnishings before initial opening
________
________
15¢
18¢
________
_____ Clean and dust display and furnishings before initial opening
and daily thereafter
________
________
15¢
18¢
________
_____ Shampoo once before initial opening
________
________
35¢
42¢
________
_____ Shampoo once before initial opening and daily thereafter
________
________
35¢
42¢
________
CARPET CLEANING – Minimum $25.00**
DISPLAY CLEANING – Minimum $25.00
SHAMPOOING BOOTH CARPET – Minimum $35.00**
* All rates are based on Gross Booth Area. Prices are subject to change without notice.
** There will be an additional charge for cleaning carpets that are subject to excessive wear and tear such as wood, metal shavings,
food sampling, landscaping, etc.
For information regarding services, please call (502) 367-5321.
For information regarding payment procedures, please call (502) 367-5227.
Revised 2/23/2015
INDOOR ELECTRIC SERVICE ORDER FORM
A Method of Payment Form must accompany a service order form to be considered complete – no exceptions.
Discount orders must be completed online or postmarked with payment no later than (21) days prior to the first show day.
Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions.
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ______________________________________________ City/State/Zip :_______________________________________
Phone: _____________________________________ Email: ________________________________________________________
Conditions & Regulations
1.
Wall, column and permanent building utility outlets are not a part of exhibit space and
are not to be used by exhibitors unless specified otherwise.
2. Rates listed are subject to change without notice.
3. Rates listed cover only the provision of service to the exhibit space in the most
convenient manner and do not include connection equipment or special wiring.
4. All material and equipment furnished by Kentucky Exposition Center (KEC) for a
service order shall remain KEC’s property and shall be removed only by KEC at the
end of the event.
5. All equipment, regardless of the source of power, must comply with all national, state
and local safety codes.
6. All equipment must be properly wired and tagged with complete information including
type of current, voltage, phase, cycle, horsepower, etc.
7. All cords provided by an exhibitor must be the 12/3 wire ground type. All exposed
non-current carrying metal parts of fixed equipment, which are liable to be energized,
shall be grounded.
8. All fountains and pumps should have Ground Fault Interruption (G.F.I.) protection.
9. Special equipment requiring company engineers or technicians for assembly,
servicing, preparatory work and operation may be executed without a KEC electrician.
However, a KEC electrician must make all service connections and overload protection
to such equipment.
10. Unless otherwise directed, KEC electricians are authorized to cut floor coverings to
permit installation of service.
11. Claims will not be considered unless filed prior to the end of the event.
12. Exhibitors shall pay for any required services, equipment, material and technicians at
prevailing rates and conditions at the time of the event.
Electric Service
Qty
Description
Discount
Regular
Cost
120 Volts
20 amp
$125.00
$180.00
$
20 amp GFI
$125.00
$210.00
$
30 amp
$150.00
$220.00
$
208 Volts Single Phase
30 amp
$240.00
$465.00
$
60 amp
$400.00
$690.00
$
100 amp
$525.00
$875.00
$
208 Volts Three Phase
30 amp
$350.00
$550.00
$
60 amp
$490.00
$755.00
$
100 amp
$650.00
$975.00
$
200 amp
$1,010.00
$1,835.00
$
480 Volts Single Phase
30 amp
$300.00
$405.00
$
60 amp
$500.00
$690.00
$
100 amp
$700.00
$875.00
$
480 Volts Three Phase
Standard Electrical Service
208/120 Volt AC single phase or three phase
480/277 Volt AC single phase or three phase
480 Volt AC single phase or three phase
Electrician Labor
•
•
•
•
A one-hour minimum charge will apply.
Straight time Monday-Friday (7:30am-4:00pm)
Overtime
All other hours Monday-Friday and weekends
Double time
Holidays
Revised 10/01/2014
30 amp
$450.00
$580.00
$
60 amp
$600.00
$730.00
$
100 amp
$850.00
$1,055.00
$
Electrician Labor
#Hrs
Straight
Overtime
Double
$70.00
$115.00
$140.00
Cost
$
Extension Cord Rental
Qty
Size
Discount
Regular
25 ft.
$25.00
$40.00
Cost
$
6% Sales Tax (for extension cord rental only)
$
Total
$
OUTDOOR ELECTRIC SERVICE ORDER FORM
A Method of Payment Form must accompany a service order form to be considered complete – no exceptions.
Discount orders must be completed online or post-marked with payment no later than (21) days prior to the first show day.
Any order made online or post-marked after the designated discount date will be charged the regular rate – no exceptions.
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ______________________________________________ City/State/Zip :_______________________________________
Phone: ___________________________________________
Electric Service
Email: ____________________________________________
Qty
Description
Discount
Regular
Cost
120 Volts
Conditions & Regulations
30 amp
1.
Wall, column and permanent building utility outlets are not a part of exhibit space and
are not to be used by exhibitors unless specified otherwise.
2. Rates listed are subject to change without notice.
3. Rates listed cover only the provision of service to the exhibit space in the most
convenient manner and do not include connection equipment or special wiring.
4. All material and equipment furnished by Kentucky Exposition Center (KEC) for a
service order shall remain KEC’s property and shall be removed only by KEC at the
end of the event.
5. All equipment, regardless of the source of power, must comply with all national, state
and local safety codes.
6. All equipment must be properly wired and tagged with complete information including
type of current, voltage, phase, cycle, horsepower, etc.
7. All cords provided by an exhibitor must be the 12/3 wire ground type. All exposed
non-current carrying metal parts of fixed equipment, which are liable to be energized,
shall be grounded.
8. All fountains and pumps should have Ground Fault Interruption (G.F.I.) protection.
9. Special equipment requiring company engineers or technicians for assembly,
servicing, preparatory work and operation may be executed without a KEC electrician.
However, a KEC electrician must make all service connections and overload protection
to such equipment.
10. Unless otherwise directed, KEC electricians are authorized to cut floor coverings to
permit installation of service.
11. Claims will not be considered unless filed prior to the end of the event.
12. Exhibitors shall pay for any required services, equipment, material and technicians at
prevailing rates and conditions at the time of the event.
$200.00
$300.00
$
208 Volts Single Phase
30 amp
$250.00
$480.00
$
60 amp
$450.00
$705.00
$
100 amp
$550.00
$905.00
$
200 amp
$985.00
$1,805.00
$
208 Volts Three Phase
30 amp
$375.00
$570.00
$
60 amp
$525.00
$770.00
$
100 amp
$700.00
$1,005.00
$
200 amp
$1,020.00
$1,885.00
$
480 Volts Single Phase
30 amp
$325.00
$575.00
$
60 amp
$550.00
$975.00
$
100 amp
$750.00
$1,325.00
$
480 Volts Three Phase
30 amp
$450.00
$875.00
$
60 amp
$600.00
$1,125.00
$
100 amp
$850.00
$1,525.00
$
Electrician Labor
Standard Electrical Service
208/120 Volt AC single phase or three phase
480/277 Volt AC single phase or three phase
480 Volt AC single phase or three phase
#Hrs
Straight
Overtime
Double
$70.00
$115.00
$140.00
Cost
$
Extension Cord Rental
Electrician Labor
•
•
•
•
Qty
A one-hour minimum charge will apply.
Straight time Monday-Friday (7:30am-4:00pm)
Overtime
All other hours Monday-Friday and weekends
Double time
Holidays
Size
Advance
Regular
25 ft.
$35.00
$50.00
$
6% Sales Tax (for extension cord rental only)
$
Total
$
For information regarding services, please call (502) 367-­‐5321. For information regarding our payment procedures, please call (502) 367-­‐5227. Revised 2/23/2015
Cost
LABOR AND EQUIPMENT
SERVICE ORDER FORM
A Method of Payment Form must accompany a service order form to be considered complete – no exceptions.
Discount orders must be completed online or postmarked with payment no later than (21) days prior to the first show day.
Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions.
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ______________________________________________ City/State/Zip :_______________________________________
Phone: _____________________________________ Email: ________________________________________________________
Labor and equipment services for lessee/exhibitors of the Kentucky Exposition Center shall be charged at the following rates:
Date
Needed
Number
Needed
Work
Required
Hours
Worked
Discount
Rate
Discount
Overtime Rate
Regular
Rate
Regular
Overtime Rate
Painter
$ 50.00
$ 75.00
$ 90.00
$135.00
Laborer
$ 40.00
$ 60.00
$ 60.00
$ 90.00
Carpenter
$ 50.00
$ 75.00
$ 90.00
$135.00
Bobcat or 6,000-8,000lb
Forklift with Operator
$110.00
$165.00
$160.00
$240.00
Payloader or JLG Hy-Lift
with Operator
$200.00
$300.00
$300.00
$450.00
Scissor Lift
with Operator
$180.00
$270.00
$270.00
$405.00
Banding per Skid/Item
$ 75.00
$105.00
$ 75.00
$105.00
Shrink Wrap
per Skid/Item
$ 60.00
$ 90.00
$ 60.00
$ 90.00
Mobile Spotter Fee – Assistance with clearing aisles and moving rolling equipment.
$110.00 Flat Fee
Starting Time ______________________________
Work Accepted by _________________________________________________
Stopping Time _____________________________
Date ______________________________ Total ________________________
All charges are based on a one-hour minimum. Prices are subject to change without notice.
Straight time is Monday through Friday, 7:30am-4:00pm.
Overtime is all other hours including weekends. Holidays are double time.
For information regarding services, please call (502) 367-5321.
For information regarding our payment procedures, please call (502) 367-5227.
Revised 2/23/2015
COMPRESSED AIR – WATER – DRAINAGE
SERVICE ORDER FORM
A Method of Payment Form must accompany a service order form to be considered complete – no exceptions.
Discount orders must be completed online or postmarked with payment no later than (21) days prior to the first show day.
Any order made online or postmarked after the designated discount date will be charged the regular rate – no exceptions.
Event Name: __________________________________________________ Event Date(s): ________________________________
Company Name: ________________________________________________________________ Booth #: ___________________
Contact: ___________________________________________________________________________________________________
Address: ______________________________________________ City/State/Zip :_______________________________________
Phone: _____________________________________ Email: ________________________________________________________
Connection rates listed below cover bringing service from main line to booth. All work performed within booth attaching lines to
equipment will be charged on a time and material basis in addition to connection fees. A separate connection fee will be made for each
piece of equipment using connected service, whether connected direct or otherwise.
COMPRESSED AIR: 125 PSI
_____ Service Charge for each line run from main line to booth
_____ Each additional connection within booth
_____ Additional charges for compressor rental (When applicable.
Contact KEC Service Desk for details.) plus KY sales tax
Discount
Order Rate
Regular
Order Rate
$150.00
$100.00
$200.00
$125.00
TOTAL
______________
______________
______________
KEC standard connection is 1/4”. All other sizes are available with advance request and special pricing.
Circle location of connection(s) – Left Rear Right
CFM Required ______________
PSI Required ______________
NOTE: Pressure may vary. No guarantee can be made of minimum or maximum pressure.
If pressure is critical, exhibitor should arrange to have a pressure regulator valve installed.
Service is only available in South Wings A, B and C. All other areas are available with advance request and special pricing.
WATER: Minimum 50 PSI / Maximum 90 PSI / Outlet is 3/4”
_____ Service Charge for first connection
_____ Each additional connection
_____ Fill up only (each time)
Discount
Order Rate
Regular
Order Rate
TOTAL
$100.00
$ 60.00
$100.00
$140.00
$ 90.00
$140.00
______________
______________
______________
NOTE: Service is only available in the North Wing, South Wings A, B and C, West Wing and Pavilion.
DRAINAGE:
_____ Service Charge for first connection
_____ Each additional connection
_____ Additional charges for water pump (When applicable.
Contact KEC Service Desk for details.) plus KY sales tax
Discount
Order Rate
Regular
Order Rate
$100.00
$ 45.00
$200.00
$ 65.00
TOTAL
______________
______________
______________
NOTE: Service is only available in the North Wing, South Wings A, B and C, West Wing and Pavilion.
PLUMBER:
Discount
Order Rate
Discount
Overtime Rate
Regular
Order Rate
Regular
Overtime Rate
TOTAL
$70.00
$105.00
$115.00
$172.50
______________
GRAND TOTAL ______________
All work performed on equipment by KEC service personnel including repairs, tracing malfunctions, etc., will be
charged at prevailing rates in one-hour increments (minimum charge of one hour). Orders received less than 36 hours prior
to the show may not be installed in time for opening. Prices are subject to change without notice.
For information regarding services, please call (502) 367-5321.
For information regarding payment procedures, please call (502) 367-5227.
Revised 2/23/2015
ATTENTION EXHIBITORS
FORKLIFT USAGE
EXHIBITORS MAY USE THEIR OWN FORKLIFTS TO
SET-UP THEIR OWN DISPLAY. ANY EXHIBITOR
LOADING OR UNLOADING FOR ANY COMPANY,
OTHER THAN THEIR OWN, WILL JEOPARDIZE THEIR
FUTURE PARTICIPATION IN THE SHOW AND/OR LOSE
THEIR FORKLIFT PRIVILEGES.
ALL FORKLIFT OPERATORS MUST HAVE
CERTIFICATION FROM THEIR EMPLOYER SHOWING
THEY ARE CERTIFIED TO OPERATE A FORKLIFT. A
COPY OF YOUR CERTIFICATION MUST BE ON FILE
WITH THE EXPOSITION SALES OFFICE AT P.O. BOX
37130, LOUISVILLE, KY 40233 TO THE ATTENTION OF
James Johnson PRIOR TO MOVE-IN.
ALL EXHIBITORS ARE REQUIRED TO CARRY PROOF
OF LIABILITY & PROPERTY INSURANCE TO COVER
ANY DAMAGE TO THE BUILDING, EXHIBITOR OR
PERSONS CAUSED BY THE OPERATION OF THE
FORKLIFT.