LOS RIOS COMMUNITY COLLEGE DISTRICT
Compensatory Time Off (CTO)
TIMESHEET
Social Sec. #:
ARC
DO
CRC
EDC
SCC
FLC
FM
EWC
Employee I.D.
Name:
Last
First
CTO EARNED
CTO USE
Month/Year:
Date
Worked
Hours
Worked
Hours
Converted to
Straight Time
Month/Yr:
Straight Time
Hours Used
Date
Hours
Total
Total
(A)
Month/Yr:
Straight Time
Hours Used
Date
Hours
Total
Month/Yr:
Straight Time
Hours Used
Date
Hours
Total
(B)
(C)
(D)
Report Hours at Straight Time
(A)-(B)-(C)-(D)
Budget Number
Hours
Employee Signature
Date:
Supervisor
Date:
Administrative Officer
Date:
Distribution:
White: Payroll
Canary: Employee
Pink: Supervisor
GS Form #136//6/15/00
Directions for completing the Compensatory Time Off (CTO) Timesheet:
This form is to be used when the employee plans to take CTO time for overtime worked. If the
employee wants to receive payment for overtime worked, the ‘Classified Employees Overtime’
timesheet should be used.
CTO is to be used or paid in the order earned. So, the hours earned first are used or paid first.
A separate form should be used for each month CTO is earned. If CTO is not used within the
succeeding three months, the hours are to be submitted to the Administrative Officer for
processing.
1. Employee enters Social Security Number, Last and First Name, and Employee ID and checks
the appropriate location box.
2. CTO Earned –
• Enter month and year CTO is earned.
• As earned, enter date worked and hours worked.
• In the ‘Hours Converted to Straight Time’ column, convert the hours worked to straight
time hours by applying the appropriate overtime rate (e.g. 4 hours earned and payable
at 1-1/2 times the employee’s pay rate would be six ‘Hours Converted to Straight Time’
(4 hours worked x 1-1/2 overtime rate).
• Enter a month Total for Hours Worked and Hours Converted to Straight Time.
3. CTO Use – to be used for the three months succeeding the month CTO is earned.
• Enter month and year CTO is used (must be less than three months after CTO earned).
• Enter Date CTO used and Hours used at Straight Time. Total the hours for the given
month.
• Same information is to be completed for the three months following earning CTO. Use
a separate column for each month and follow steps above.
Sample of completed form:
CTO Earned
CTO USE
Month/Year: January 2001
Hours
Month/Yr: Feb 2001
Month/Yr: Mar 2001
Straight Time
Straight Time
Date
Hours
Converted to
Worked
Worked
Straight Time
Date
Hours
Date
Hours
1/6/2001
4
6
2/9/2001
2/15/2001
2
1
3/6/2001
1
Total
6
Hours Used
Total
3
Hours Used
Total
Month/Yr:
Straight Time
Hours Used
Date
1
In this example, two hours would be submitted for processing (6 hours earned minus 4 hours
used).
4. Complete the information box with the budget number and hours to be paid. Straight time
hours need to be reported, not overtime hours.
5. Signatures are needed as identified, and the form should be dated.
6. Forms need to be submitted to the Administrative Officer by the 25th of the month.
Word:\Forms\Comptime Directions2
Hours