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MANUAL 1
ORGANISATIONAL STRUCTURE OF PUNJAB HERITAGE & TOURISM PROMOTION BOARD
Board of Trustees
Executive Committee
Sub Committee
Chief Executive Officer cum
Principal Secretary Tourism
Addl. Chief Executive Officer cum
Member Secretary
Executive Director
Marketing Wing
Finance Department
Administration Department
Chief General Manager
Manager Projects
Manager Finance &
Accounts
Project Coordinator (Admn)
General Manager
Marketing Manager
Engineering Wing
Assistant Superintendent
Senior Accountant
Chief Manager (Works)
Executive Assistant
Accountant
Manager Projects (Patiala)
Deputy Manager (Works)
Office Assistant
Accounts Assistants
Steno-cum- Computer Operators
Asst. Deputy Manager (Works)
Record Keepers
Site Supervisors
Drivers/ Peons/ Mali/ Sweepers
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MANUAL 2
ROLE AND POWERS OF THE BOARD OF TRUSTEES
The Board of Trustees shall be the Apex policy making body of the Punjab Heritage & Tourism
Promotion Board, and it shall have full powers to do all such acts, deeds and things as are
necessary for the purpose of achieving the objectives of the Board and shall exercise general
superintendence over the functioning of organs and authorities created under these Bylaws.
POWERS & FUNCTIONS OF THE EXECUTIVE COMMITTEE

Subject to the general superintendence and control of the Board of Trustees, the Executive
Committee shall be fully responsible for the management and administration of the affairs
of the Board and shall have the powers to do all such acts, deeds and things as are
necessary for the purpose of performing the objectives and functions assigned to the
Board.

Without prejudice to the generality of the foregoing provision, the Executive committee
shall have the following powers:-

Full powers to give administrative and financial sanctions for various activities, projects &
works to be undertaken by the Board in pursuance of its objectives;

Full powers to sanction recurring, non-recurring, contingent, miscellaneous, revenue, and
capital expenditure for activities, works, and projects of the Board:

Provided that information about the expenditure incurred would be put up to the Board of
Trustees annually;

Full powers to place advertisements in various media such as newspapers, magazines,
radio, television, internet etc:

Provided that no advertisements would be placed which are not in consonance with the
objectives of the Board or for Government functions which are not within the purview of the
Department of Tourism or Department of Cultural Affairs, Archaeology & Museums;

To prepare and execute specific plans and programmes from time to time for the
furtherance of the objectives of the Board and for its efficient management and
administration.

To prepare or cause to be prepared the annual budget of income and expenditure of the
Board

To adjust and settle all accounts relating to the Board Funds and do all acts, deeds and
things (including appointment of auditors) necessary therefore.

To write off irrecoverable losses of stores or of Board’s money or loss of revenue or
irrecoverable loans and advances and deficiencies and depreciation in the value of stores
(other than Motor Vehicles and Motor Cycles) up to Rs. 5.00 Lakhs in a year.

To condemn motor vehicles up to Rs. 7.00 Lakh (original cost) in each case after they have
outlived their life in terms of distance run or time of use in years, as fixed by the Executive
Committee
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
To declare stores and equipment obsolete, surplus
1.00 Lakh in each case.
or
unserviceable up to Rs.

However, all cases of write off of irrecoverable losses of stores or of Board’s money and
loss of revenue, irrecoverable loans and advances and deficiencies in the value of stores
shall be reported to the Board of Trustees in a statement to be annexed to the Annual
Accounts. This Statement should cover all writes off ordered during the relevant accounting
year. Stores and Equipment declared obsolete, surplus on unserviceable shall be similarly
reported.

To constitute or appoint, with or without remuneration and on such terms and conditions as
it may deem proper, any committee of Experts to advise the Board or to monitor its
programmes and activities, and to incur all such reasonable expenditure as may be
necessary for the purpose;

To appoint staff after determining its requirement in view of the functions assigned to the
Board and the resources available , and fix remuneration & settle other terms & conditions
of their employment:

Provided that all employees of the Board shall be appointed only on contractual basis or
taken through outsourcing. However, the Government may, specifically permit the
appointment of certain category of employees on deputation from government
departments/organizations or from public sector undertakings.

To file any civil or criminal proceedings and defend all legal proceedings on behalf of the
Board and to settle, compromise or compound in or out of court, or refer to arbitration all
suits, actions and other proceedings whatsoever;

To purchase, hire, take on lease any land or building and construct properties for the
purpose of carrying out the objects of the Board;

Subject to the prior approval of the Board, to borrow moneys, to raise loans in the open
market or otherwise, on such terms and conditions as may be deemed fit and for the
purpose and enter into agreements, assurances and other deeds in relation thereto for
giving security for such loans and interest thereon;

To maintain any immovable properties of the Board in such manner as it shall think fit
including making of improvements, repairs or alterations therein and to grant or renew
leases of any description in respect of such properties;

Subject to the approval of the Board of Trustees, to sell, assign, lease out, mortgage or
otherwise dispose of any movable or immovable property of the Board:

Provided that no immovable property (such as land and building) of the Board which has
been transferred to the Board by the Government by way of sale, grant, lease etc shall be
sold, mortgaged, or leased for a term exceeding 5 years, or otherwise transferred to any
non-government entity without the prior written approval of the Government of Punjab.

To frame Regulations for the efficient administration and management of the Board;

To enter into legal and other agreements or contracts on behalf of the Board for carrying
out the objects of the Board;

To prescribe the salaries, allowances, remuneration and rates thereof applicable to the
different categories and grades of employees of the Board from time to time;
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
To authorize the CEO or Additional CEO to issue general or specific orders for regulating
functioning of the Board and its offices consistent with the Rules, Regulations, Bylaws and
decisions of the Board of Trustees;

To do all lawful acts, deeds and things as are incidental,
objectives of the Board.
ancillary and conducive to the
POWERS & DUTIES OF OFFICERS
1.
Chief General Manageri)
Overall Incharge of all the projects undertaken by the board and their timely
completion.
ii)
Responsible for obtaining BoQ, inviting tenders/ quotations, planning,
monitoring, execution as per rules followed by the Government in PWD. Also
responsible for ensuring security deposit, bank guarantee, earnest money while
making/ recommending comparative statements and obtaining undertaking from
the successful bidder after negotiation followed by allotment of work. Further
responsible for regular inspection of all the projects.
iii)
Responsible for recommending payments to the
contractors/ consultants/
others after due verification, carried out at each stage before making ‘Pass
Order’ in MB/on bills at the approved rates.
iv)
All matter related to management, supervision, operation & leasing out of PTDC
transferred properties.
v)
Any other duties assigned to him by MS-cum-Addl. CEO/PST cum CEO, PHTPB
from time to time.
2. General Manageri)
Responsible for BoQ, tendering, processing of quotations, quality control and
supervision.
ii)
Assisting CGM in finalization of tenders/quotations etc.
iii)
All projects undertaken by PHTPB in the district Ludhiana, Moga, Ferozepur,
Faridkot, Muktsar, Kapurthala, Nawanshahar, Hoshiarpur, Mohali & Mansa.
iv)
Directional Signage’s work under Freedom Trail & Pilgrim Circuits Projects.
v)
Checking of tender documents for all the projects shall be got done through
Chief Manager Works before releasing the tender notice.
vi)
All matter related to management, supervision, operation & leasing out of PTDC
transferred properties.
vii)
Any other work allotted by Member Secretary cum Addl. CEO.
3. Manager Finance & Accountsi)
Shall head the Finance/ Accounts wing of PHTPB.
ii)
Shall forward all financial, Accounts related cases to the Director Tourism cum
Member Secretary.
iii)
Cases regarding Bank transactions including bank deposits, withdrawals,
payments to consultants/ parties, as recommended by the CMW, salaries to the
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iv)
v)
vi)
Board Staff and other contingent expenses shall be routed/forwarded through
MFA for approval of DT cum MS/PST.
Payment of contractor’s final bills as processed and recommended by the CMW
shall be subject to pre-audit by MFA.
Bank Accounts of PHTPB shall be operated jointly by the Director DT cum MS
and MFA.
Will advise on Financial, Services and other matters to the DT cum MS and PST,
as & when required.
4. Chief Manager Worksi)
Responsible for BoQ, tendering, processing of quotations, quality control and
supervision.
ii)
Assisting CGM (projects) in finalization of tenders/quotations etc.
iii)
All projects undertaken by PHTPB in the District of Amritsar, Gurdaspur, Patiala,
Fatehgarh Sahib, Bathinda, Sangrur, Ropar & Tarn Taran.
iv)
Checking of tender documents for all the projects before releasing the tender
notice.
v)
Any other work allotted by Member Secretary cum Addl. CEO.
5. Project Coordinator (Patiala)i)
Coordination of UNWTO demonstration project Patiala and ADB assisted projects.
ii)
Destination Project Roper.
iii)
Destination Project Kurali.
iv)
Destination Project Chamkaur Sahib.
v)
Rural Tourism Projects.
vi)
Any other work allotted by Member Secretary cum Addl. CEO.
6. Manager Projects Ii)
Management of Tourist Information Centres.
ii)
Coordination for all activities related to Training & Capacity Building.
iii)
Matters related to UNWTO.
iv)
Heritage Walk.
v)
Ropar Demonstration Project
7. Manager Projects IIi)
Tented Accommodation, Bed & Breakfast scheme
ii)
Medical Tourism
iii)
Development of Publicity material which includes Website, Brochure, Tourist
Map, News Letter etc.
iv)
Media Plan
v)
AMO related works
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8. Project Coordinator (Admn.)i)
All establishment and administrative matters of PHTPB and PTDC.
ii)
Convening of Board, EC & Sub-Committee Meetings of PHTPB and
recording/issuance of minutes thereof.
iii)
Convening meetings of CM, Dy.CM, CS, PST cum CEO, MS-cum-Addl. CEO,
PHTPB and Chairperson/MD, PTDC as and when required.
iv)
All matters of PTDC & Demerged Companies/Joint Venture Court Cases & RTI
matters.
v)
To sanction/approve all types of payment/expenditure including temporary
advances to the employees of the Board upto Rs. 10,000/- on each occasion.
vi)
To sanction leave of the PTDC- outsourced employees.
vii)
To sanction leave to the Board employees upto the rank of Dy. Managers.
viii)
All the matters related to management supervision & leasing out of PTDC
transferred properties.
9. Project Coordinator (Patiala)i)
Coordination for Patiala Demonstration Project
ii)
Rural Tourism
iii)
Amritsar Golden Temple Plaza Project
iv)
Eco Cab Project
v)
To look after the leasing of PTDC properties taken over by PHTPB.
vi)
Maintain upto date status of PTDC properties taken over by PHTPB
vii)
Liaise with the consultant to expedite the leasing out process for selection of
Private Partner.
viii)
Co-ordinate all activities of PHTPB and consultant to ensure smooth leasing out
and handing over of PTDC properties to the selected private partner.
ix)
Any other duties assigned by the authorities.
10. Manager Marketingi)
To prepare marketing plans
ii)
To implement Marketing plans
iii)
To establish “Punjab Brand”.
iv)
Farm Tourism
11. Manager Statisticsi)
Collection of data, editing & publicity related to Tourist Statistics
ii)
To coordinate with Tourism Industry
iii)
Incharge of Information collection and editing
iv)
To monitor Publication/Printed material and literature
v)
Website maintenance and updation
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MANUAL 3
Decision making process, including Channels of Supervision and
Accountability
The Decision making process & there channel is given below:Board of Trustees
Chief Executive Officer
Executive Committee
Sub Committee
Addl. Chief Executive Officer
Executive Director
Accountability
All the staff/Officers are deployed though outsourcing agency & in case of any major
laps they can be removed.
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MANUAL 4
Norms set for the discharge of functions
As & when the PUC is received, that is to be disposed off quickly & there should
be no pendency. Monthly review meeting is held by CEO/ACEO/ED to review the
work related to various officers/officials.
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MANUAL 5
The Rules, Regulations, Instructions, Manuals And Records Held Under
Its Control Or Used By Employees For Discharging Functions
No policy formed
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MANUAL 6
Statement of categories of the documents that are held by board
Bye-Laws & Orders/Circulars are issued from time to time & the policy of the
State Government is implemented.
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MANUAL - 7
Particulars of any arrangement that exists for consultation with, or
representation by the members of the public in relation to the
formulation of its policy or administration thereof
Advice/Suggestions from the experts in the field of culture/heritage is taken from
time to time as per the needs of the projects. Meetings & Presentations are held
to arrive at the best possible solution.
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MANUAL 8
Statement of the boards, councils, committees and other bodies
consisting of two or more persons constituted as its part or for the
purpose of its advise, and as to whether meetings of those boards,
councils, committees and other bodies are open to the public, or the
minutes of such meetings are accessible for public
The minutes of these meetings are confidential and are not assessable to the general public.
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MANUAL 9
A DIRECTORY OF OFFICERS AND EMPLOYEES
S No.
Contact No.
Address
M: 094172-85996
O: 0172-2742131
# 510, Sector-16, Chandigarh
M: 096462-00015
O: 0172-2743721
# 1644, Sector-39 C, Chandigarh.
M: 097791- 56123
O: 0172-2625952
# 3153, Sector 39 D, Chandigarh.
A.
Name of officer/official
& Designation
Mrs. Geetika Kalha, IAS
Chief Executive Officer cum Principal
Secretary Tourism
Sh. Hussan Lal, IAS
Member Secretary cum Additional
Chief Executive Officer
Sh. V. B. Kumar, IFS
Executive Director
ENGINEERING WING
4.
Brig. Charanjeet Singh
M 93561-58664
# 2178, Sec. 35-C, Chandigarh
5.
Chief General Manager (Projects)
Sh. I M S Sodhi
Chief Manager (Works)
M 98159-30555
# 641, Phase 10, Mohali
Sh. Rahul Sharma
General Manager (Works)
Sh. Ajit Singh
Deputy Manger (Works)
M 99155-62244
# 762, Sec. 9, Panchkula
M 98554-81026
# 1026, Phase 9, Mohali
Rajwant Singh Bal,
Deputy Manager
Harjinder Singh Sarai,
Deputy Manager
Sh. Sanjeev Kumar
Asstt. Deputy Manger (Works)
M 98152-05391
M 9814750745
# 359, E Block, Ranjit Avenue,
Amritsar
G N Avenue, Majitha Road, Amritsar
M 94665-78584
# 319, Punjabi Bagh, Ambala Cantt.
Rohit Sharma,
Asstt. Deputy Manager
Sh. Krishan Gopal,
Work Supervisor
Sh. Vijay Kumar,
Work Supervisor
Sh. Rahul Kumar,
Work Supervisor
Sh. Tarlochan Singh
Work Supervisor
M 94631-78852
M 98786-77842
Village Mallowal, PO Gajikot, Distt.
Gurdaspur- 143521
# 37 A, Near Mandir Baba Balak Nath,
Mathura Coloney, Patiala
# 12/736, Gali No. 4, Vidant Nagar,
Back Side Geeta Bhawan, Moga
# 2514, Street No-2, Karampura, Near
Ratan Singh Chowk, Amritsar
# 1350, Sec 20-B, Chandigarh
Sh. Deepak Bhagat
M 98724-52201
# 1337, Sec 45-B, Burail, Chandigarh
M 98722-34559
# 01/05, Type II AFSTN, .
High ground, Chandigarh
1.
2.
3.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
M 94172-94403
M 95923-06931
M 98146- 27576
Work Supervisor
17.
Smt. Daljeet Kaur
Work Supervisor
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B.
18.
ADMINISTRATION
Sh. S P S Dhindsa
Project Coordinator (Admin)
19.
Sh. D S Bedi
Asst./Supdt.
C.
20.
MANAGERS
Mr.. Sumit Rana,
M: 98153-34444
O: 0172-5042954
#2156, Sec 15-C,
Chandigarh
M: 98889-89823
#29, Sec 9, Panchkula.
M: 98888-08777
#916, Sector 17,Panchkula
Manager (Projects)
21.
Major Apinder Hayer
Project Manager (Patiala)
M: 98720-09577
#1600, Sec 33-C, Chandigarh
22.
Mrs. Simran Sekhon,
Manager (Projects)
M: 99153-09568
#1210, Sec 91,Mohali
23.
Mr. Harsh Mittal,Manager (Projects)
M: 92161-37550
Flat No. 16, G.H.S.-25,Sector 20,
Panchkula-134112
24.
Mrs. Alka Kapoor,
M: 099992-13765
House No. 765 Sec 22 A,
Project Manager (Delhi)
Chandigarh.
D.
STATISTICS
25.
Mrs. Urmiljit Khosa
Manager (Statistics)
M: 98554- 85268
#460, Sec 78, Mohali.
26.
Ms. Dilpreet Kaur
M: 98882-73777
#1562/A, Sec 41-B,
Deputy Manager (Statistics)
E.
27.
FINANCE & ACCOUNTS
Sh. S P Verma
Chandigarh.
M 94636-88959
#663, Sec 10, Panchkula, Haryana
M 95016-75858
#348, Milk Colony,
Manager (Finance & Accounts)
28.
Smt. Rajini Pandey
Sr. Accountant
29.
Sh. Kuldeep Kumar
Dhanas (UT), Chandigarh.
M 98762-44458
Accountant
30.
Smt. Neeran Thakur,
#535/B, Sec. 46-A,
Chandigarh
M: 98768-57824
Accountant Asstt. (PTDC)
#1390, Saini Vihar,
Phase –II, Baltana.
F.
SUPPORTING STAFF
31.
Sh Inderpal Singh
M: 98156-80362
#264, Phase 3B1, Mohali.
32.
Executive Asstt. (Admin)
Smt. Charanjeet Kaur,
M: 96466-07375
#167, Green Enclave,
Office Assistant
Opp. Village Daon, Mohali
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33.
Sh. Surinder Shahi,
(Engg. Wing)
Steno-cum-Computer Operator
Res: 01762-283569
Village – Meerpur, PO
Mubaraqpur, Distt.
Mohali.
34.
Smt. Sudesh (Engg. Wing)
Steno-cum-Computer Operator
M: 98761-44795
#2639, Sec 44-C,
Chandigarh.
35.
Sh. Parminder Singh, (PA/ED)
Steno-cum-Computer Operator
Miss Harvinder Kaur, (Acctts Br.),
Record Keeper
M: 7837766221
#209, B-Block, Sunny Enclave, Distt.
Mohali 140301
M 97801-43644
#2273, Sec 40/C, Chandigarh.
37.
Sh. Bhagwan Dass,
Record Keeper
M: 99884-69962
#962, Phase- II, Ramdarbar
Chandigarh.
38.
Sh. Baldev Singh,
Driver cum Peon
M: 97798-16859
House No. HL 528,
Phase -9, Mohali
39.
Sh. Gurpreet singh,
Driver cum Peon
M: 98765-79893
VPO Palheri, Tehsil Kharar,Distt. SAS
Nagar, Punjab
40.
Sh. Mohan Singh,
Driver
M: 94633-90140
VPO-Behlolpur, Tehsil & Distric- SAS
Nagar, Punjab
41.
Sh. Vinod,
Peon
M: 97798-42781
H. No. 740-41, Phase I,
I A, Ramdarbar, Chandigarh
42.
Sh. Varun Pathania,
Peon
M: 93569-20185
House No. 226/12, Katra Parza, Near
Sewa Samiti, Amritsar
43.
Sh. Ashwani Kumar,
Peon
Sh. Amanpreet Singh,
Peon
0172-5042969
H. No. 300, Samadhi Gate,
Manimajara, Chandigarh
VPO Badheri,
Sector- 41 D, Chandigarh
45.
Sh. Dinesh,
Peon
M : 9780918853
# 4122, Sector 56, Chandigarh
46.
Sh. Sunil Kumar,
Sweeper
M: 9914798484
House No. 4348 B,
Sector 46 D, Chandigarh
36.
44.
M: 9888669101
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MANUAL 10
MONTHLY REMUNERATION RECEIVED BY
EACH OF OFFICER AND EMPLOYEES
S.NO
1
NAME
Brig. Charanjeet Singh,
VSM (Retd.)
DESIGNATION
Chief General Manager (Projects)
GROSS PAY
42436
2
Mr. S.P. Verma
Manager (Finance & Accounts)
37132
3
Mrs. Simran
Manager (Projects)
37132
4
Mr. Rahul Sharma
General Manager (Works)
31827
5
Chief Manager (Works)
31827
6
Mr. Inder Mohan Singh
Sodhi
Mr. Harsh Mittal
Manager Projects
33000
7
Mr. Sumit Rana
Manager Marketing
35000
8
Major Apinder Hayer
Project Coordinator
30900
9
Mr. S.P. Singh Dhindsa
Project Coordinator (Admn)
30900
10
Mrs. Alka Kapoor
Project Manager/ Delhi
35000
11
Mrs. Urmiljeet Kaur
Manager Statistics
30900
12
Ms. Dilpreet Kaur
Deputy Manager Statistics
25750
13
Mr. Ajit Singh
Deputy Manager (Works)
20157
14
Mr. Sanjeev
Assistant Manager (Works)
16974
15
Mr. Rajwant Singh Bal
Deputy Manager
19000
16
Mr. Harjinder Singh Sarai
Deputy Manager
19000
17
Mr. Rohit Sharma
Asstt. Deputy Manager
16000
18
Mr. Vijay Kumar
Work Supervisor
10300
19
Mr. Krishan Gopal
Work Supervisor
10609
20
Mr. Rahul Kumar
Work Supervisor
10000
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21
Mr. Tarlochan Singh
Work Supervisor
10300
22
Mr. Deepak Bhagat
Work Supervisor
10000
23
Mrs. Daljeet Kaur
Work Supervisor
10000
24
Mrs. Rajni Pandey
Sr. Accountant
15383
25
Mr. Kuldeep Kumar
Accountant
13261
26
Mr. D.S. Bedi
Asst./Supdt.
12875
27
Mr. Inderpal Singh
Executive Assistant
13261
28
Mrs. Charanjeet Kaur
Office Assistant
11330
29
Ms. Neeran Thakur
Accounts Assistant
10300
30
Mr. Surinder Shahi
Steno-cum-Computer Operator
9548
31
Mrs. Sudesh
Computer Operator cum Steno
9270
32
Mr. Parminder Singh
Computer Operator cum Steno
9000
33
Ms. Harvinder Kaur
Record Keeper
9270
34
Mr. Bhagwan Dass
Record Keeper
9270
35
Mr. Baldev Singh
Peon cum Driver
7210
36
Mr. Gurpreet Singh
Peon cum Driver
7210
37
Mr. Mohan Singh
Driver
7000
38
Mr. Varun Singh Pathania
Peon
5250
39
Mr. Vinod Kumar
Peon
5250
40
Mr. Amanpreet
Peon
5250
41
Mr. Ashwani Kumar
Peon
5250
42
Mr. Sunil Kumar
Sweeper
5250
43
Mr. Dinesh Singh
Peon
5250
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MANUAL 11
Budget allocated to each of its agency, indicating the particulars of all plans,
proposed expenditures and reports on disbursements made
contd.. on next page
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MANUAL 12
Manner of execution of subsidy programmes, including the amounts
allocated and the details of beneficiaries of such programmes
There is no direct dealing with public & as such no subsidy programmes are held.
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MANUAL 13
Particulars of recipients of concessions, permits or authorizations
granted by us
NIL
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MANUAL 14
Details in respect of the information available or held by the board
reduced in an electronic form
The Board is maintaining its own website namely www.punjabtourism.gov.in and
all information is available on it. The website is updated regularly from time to
time.
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MANUAL 15
The Particulars of The Facilities Available To Citizens For Obtaining
Information, Including The Working Hours of Library Or Reading Room,
If Maintained For Public Use
The literature regarding various projects & activities is available with the office &
is distributed at the time of various functions, fairs & can be supplied on
demand. Achievements & activities in the shape of catalogue & News Letters
(The Legend) are under circulation.
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MANUAL 16
NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE
RTI OFFICERS
The following Officers have been designated as RTI Officers in the Board
Sr.
No.
Post of Officer
Designation
Telephone No.
Address
1 Appellate
Authority
Member
Secretary
0172-2743721
Plot No. 3, Sector -38
A Chandigarh
2 Public Information
Officer
Project
Coordinator
(Admn.)
0172-5042954
Plot No. 3, Sector -38
A Chandigarh
3 Assistant Public
Assistant
0172-5042958
Information Officer Superintendent
Plot No. 3, Sector -38
A Chandigarh
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MANUAL 17
SUCH OTHER INFORMATION AS MAY BE PRESCRIBED
NIL