GOVERNMENT POLYTECHNIC FOR WOMEN EDUCATION SOCIETY
MORNI, DISTT. PANCHKULA
gpwmorni@gmail.com; www.mornigpw.org ; Contact No. 01733- 250096(O)
From,
Principal & Member Secretary
Govt. Polytechnic for Women Education Society
Morni (Panchkula)
To,
1. Financial Commissioner & Principal Secretary to Govt. Haryana Technical Education
Department cum Chairman BOG
2. Financial Commissioner & Principal Secretary to Govt. Haryana, Industries
Department, Chandigarh
3. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department
Chandigarh
4. Director General Technical Education Haryana cum Vice Chairman of BOG
Bay No. 7 to 12, Sector 4, Panchkula
5. Deputy Commissioner Panchkula
6. Regional Director (North Zone), All India Council for Technical Education, Chandigarh
7. Financial Advisor, Directorate of Technical Education Haryana, Panchkula
8. Account Officer, Directorate of Technical Education Haryana, Panchkula
9. Joint Director (Admin.) Directorate of Technical Education Haryana, Panchkula
10. Joint Director (Dev.) Directorate of Technical Education Haryana, Panchkula
11. HOD HM/CE GPW Morni
12. Office In-charge, BOG Matters, GPW Morni
Memo No. GPWM/B-1/2011/SPL1 – SPL 13
Subject:
Dated: 24.10.2012
Minutes of the 3rd Meeting of Board of Governors (BOG) held on 9th September
2011
The 3rd Meeting of Board of Governors (BOG) of Govt. Polytechnic for Women Education
Society Morni (Panchkula) was held on 9th September 2011 at 3.30 PM in Office Room of
Financial Commissioner & Principal Secretary Technical Education Haryana in Haryana Civil
Secretariat Sector 1 Chandigarh under the chairman ship Sh. Ajit Mohan Saran IAS, Financial
Commissioner and Principal Secretary to Govt. Haryana, Technical Education Department cum
Chairman of the BOG.
The minutes of the meeting are enclosed for your kind perusal and comments. It is
requested that your comments may be conveyed to this office within 20 days. In case no
comments are received, it will be presumed that the same are acceptable to you. The
comments can also be e-mailed if needed at gpwmorni@gmail.com
(Sudhir Rana)
Principal cum Member Secretary
For Director General, Technical Education Department Haryana cum
Vice Chairman BOG of Govt. Polytechnic for Women Education Society
Morni (Panchkula)
GOVERNMENT POLYTECHNIC FOR WOMEN EDUCATION SOCIETY
MORNI, DISTT. PANCHKULA
gpwmorni@gmail.com; www.mornigpw.org ; Contact No. 01733- 250096(O)
Exclusive women institute ……
…. With the best value based learning environment
--------------------------------------------------------------------------------------------------------------------
Subject: Minutes of the 3rd Meeting of Board of Governors (BOG) of Govt. Polytechnic for
Women Education Society Morni (Panchkula)
The 3rd Meeting of Board of Governors (BOG) of Govt. Polytechnic for Women Education
Society Morni (Panchkula) was held on 9th September 2011 at 3.30 PM in Office Room of
Financial Commissioner Technical Education Haryana in Haryana Civil Secretariat Sector 1
Chandigarh under the chairman ship Sh. Ajit Mohan Saran IAS, Financial Commissioner and
Principal Secretary to Govt. Haryana, Technical Education Department cum Chairman of the
BOG.
In this 3rd BOG meeting, the following were present
S. No.
Name
1
Dr. Avtar Singh IAS
2
Ms. Sharandeep Kaur IAS
3
Sh. H R Dhull HCS
4
Sh. K K Kataria
5
6
7
8
9
10
11
12
13
14
15
16
Sh. Ashwani Kumar
Sh. Anil Sehrawat
Sh. D K Rawat
Sh. Lalit Kumar
Sh. K C Sethi
Sh. Joginder Singh
Sh. Rajiv Sapra
Sh. O P Yadav
Sh. N K Bhayna
Sh. B K Ahuja
Sh. A K Kataria
Sh. T K Tayal
17
Sh. Sunil Seth
18
Sudhir Rana
Designation
Director General Technical Education Haryana cum Vice
Chairman of the BOG
SDM Panchkula as representative of Deputy Commissioner
Panchkula
SDM Siwani as representative of Deputy Commissioner
Bhiwani
Additional Secretary Haryana State Board of Technical
Education Panchkula
Principal Govt. Polytechnic Society Loharu
Principal Govt. Polytechnic Society Sampla
Principal Govt. Polytechnic Society Lisana (Rewari)
Principal Govt. Polytechnic Society Sanghi (Rohtak)
Principal Govt. Polytechnic Society Uttawar
Principal Govt. Polytechnic Society Cheeka (Kaithal)
Principal Govt. Polytechnic Society Narwana
Principal Govt. Polytechnic Society Manesar
Principal Govt. Polytechnic Society Nathusari Chopta (Sirsa)
Executive Engineer PHED Haryana
Executive Engineer PWD B & R Rewari
Joint Director(Society), Directorate of Technical Education
Haryana
Joint Director (Dev), Directorate of Technical Education
Haryana
Principal & Member Secretary, Govt. Polytechnic for
Women Education Society Morni (Panchkula)
The representative of Regional Officer, AICTE Chandigarh and Financial Commissioner &
Principal Secretary Industries Haryana conveyed their inability to attend the BOG meeting in
view of his other prior engagement.
After detailed deliberations, the following decisions were taken on the listed agendas
Item No. GPWM/: 3.1
To consider the approval of Minutes of the 2nd meeting of Board of Governors
(BOG) of Govt. Polytechnic for Women Education Society Morni (Panchkula) held on 20th
May 2011 at 11.30 Hrs at Committee Room, Directorate of Technical Education Haryana,
Bay No. 7 to 12, Sector 4, Panchkula. In the absence of the chairman in view of his other
urgent engagement, the meeting was held under the chairman ship of Dr. Avtar Singh IAS,
Director General Technical Education Haryana cum Vice Chairman of the BOG Govt.
Polytechnic for Women Education Society Morni (Panchkula).
The Minutes of the 2nd meeting of Board of Governors (BOG) of Govt. Polytechnic for
Women Education Society Morni (Panchkula) held on 20th May 2011 at 11.30 Hrs at Committee
Room, Directorate of Technical Education Haryana, Bay No. 7 to 12, Sector 4, Panchkula under
the chairman ship of Dr. Avtar Singh IAS, Director General Technical Education Haryana cum
Vice Chairman of the BOG Govt. Polytechnic for Women Education Society Morni (Panchkula)
were approved by the BOG
Item No. GPWM/: 3.2
To consider the approval of the Revised Budget (RE) 2011-12 and Budget Estimate
(BE) for the year 2012-13 in respect of the society to be submitted to the Govt.
The Revised Budget (RE) 2011-12 and Budget Estimate (BE) 2012-12 as per details given
below was approved by the BOG.
Major Head 2203-Technical Education Sub
Major-105- Polytechnic Standard objects of
expenditure
Revised Estimate
2011-2012
Budget Estimates 20122013
1
2
3
4
01) Salary
1500000
4000000
02) Wages
100000
100000
03) Dearness Allowance
550000
2100000
50000
1000000
100000
800000
50000
50000
04) Travelling EXP.
05) Office Expences
06) Rent, Rate & Taxes
Remarks
Provision for new faculty to be
recruited
For making payment to daily
wagers/part timers
Provision for new faculty to be
recruited
09) GRANT-IN-AID
12) Scholarship / Stipend
375000
350000
1200000
800000
19) Machinery Equipment
21) Motor Vehicle
700000
1200000
24) M aterial & Supply
250000
250000
27) Pension Contribution
100000
250000
33)Professional and Special Services
200000
350000
34) Other Charges
700000
1000000
45) P.O.L.
250000
250000
17) Minor Works
67) MEDICAL REIMB.
50000
50000
69) Contractual Services
4000000
4000000
70) LTC
50000
100000
79)Ex-Gratia
86) Training
87) Honorarium
50000
50000
50000
88) Computerization
525000
950000
99) Purchases
700000
500000
12400000
17300000
TOTAL
For the payment of Out sourcing
& Guest Faculty
Item No. GPWM/: 3.3
To consider the ex-post facto approval of the proposal submitted to DGTE Office
for filling up of vacant teaching posts in the society
The BOG granted ex-post facto approval on the filling up of the following posts in the
society on regular basis.
S. No.
1
2
3
4
5
6
Name of Post
Lecturer Communication
Lecturer in Math
Lecturer in Physics
Lecturer in Computer Engg.
Lecturer in Management
Workshop Instructor (Computer
Engg)
TOTAL
Number of posts to Category
be filled
1
General
1
General
1
General
1
General
1
General
1
General
6
The posts will be filled through combined recruitment process for all the Govt.
Polytechnic Societies through The Principal Govt Polytechnic Education Society Manesar who
has been authorized by the Chairman of the BOG of societies to call application for filling up
the vacant teaching posts in all the Govt Polytechnic societies collectively
Item No. GPWM/: 3.4
To consider the approval of Hiring/Engaging of services of registered CA/ CA Firms
for Audit and Certification work of the society’s accounts on annual basis for the year
2011-2012.
The BOG approved the hiring of CA Firm M/S Sharma Single & Associates, Chartered
Accountants, B.O SCO – 10 (FF), Sector 11, Panchkula for carrying out the Audit and
Certification work of all the six accounts being maintained by the society’s for the year 2011-12
as per the work order no GPWM/C-2/2011/6396 of dated 24-06-2011
Item No. GPWM/: 3.5
To consider the approval of 1st Audit Report for the year 2008-09 and 2009-2010
(Audit Period from 1-8-2008 to 31-3-2010) conducted by the Internal Audit team of
Directorate of Technical Education Haryana and its reply submitted by the society vide
letter no GPWM/A-8/20011/5911 of dated 06-05-2011.
The agenda was approved
Item No. GPWM/Supplementary Agenda : 3.1
To consider the approval of the proposal of making available transport facility to
girl students of this institute from Kalka/Pinjore to GPW Morni and back
The BOG approved the proposal of making available of transport facility from
Kalka/Pinjore to Chandimandir – Thapli- GPW Morni and back exclusively for the girl
students/staff of this polytechnic as per the time schedule as proposed in the agenda item
by making request to State Transport Department to provide one mini bus service out of the
five allotted to Morni block. The request for the same be made to State Transport
Department Haryana through the office of DC Panchkula. The member secretary was
authorized to work out the details of fare, route and timings of bus facilities with Transport
Department Haryana through DC Panchkula.
Item No. GPWM/Supplementary Agenda : 3.2
To consider the approval of the proposal of increasing the honorarium of guest
faculty to Rs 400/- per hour for theory classes and Rs. 200/- per hour for practical classes
with the monthly sealing of Rs. 20000/- and Rs. 10000/- respectively.
The agenda item was deferred for wider consultations with the Department of
Technical Education Haryana and other society polytechnics of the state.
Item No. GPWM/Supplementary Agenda : 3.3
To consider the approval of the proposal of installation of Biometric Attendance
System device in the Polytechnic
The agenda was approved
Item No. GPWM/Supplementary Agenda : 3.4
To consider the Overall faculty position of the society for the information of the BOG
Overall faculty position status of the society was noted by the BOG.
Item No. GPWM/Supplementary Agenda : 3.5
To consider the Results of exams of last two semesters/years of the society for the
information of the BOG
The BOG was critical about the poor performance of the current semester results and
directed the principal to take all necessary steps like extra classes for weak students and regular
monitoring of the classes to improve upon the results in the coming exams. W/DGTE cum Vice
Chairman of BOG wanted that the results for the next exams should not be less than 90%.
Item No. GPWM/Supplementary Agenda : 3.6
To consider the Admission Status in all courses of the society for the information of
the BOG
Admission Status of the society for 2011-12 was noted by the BOG.
Item No. GPWM/Supplementary Agenda : 3.7
To consider the status of Complaints received against Principal / faculty in last one
year for the information of the BOG.
Complaint Status was noted by the BOG.
Item No. GPWM/Supplementary Agenda : 3.8
To consider any other issue with the permission of the chair
The following common decisions were taken by the BOG which are applicable to society
polytechnics of the state
1. For the sake of uniformity in specifications and having the benefit of economy of scale in
purchase, it was decided that a committee of Principals shall make the purchase of biometric
device for all the society polytechnics to mark the attendance of faculty (extendable to students
later on) on the basis of thumb impressions and not on the basis of i-card scanning.
2. Child care leave in a semester shall be permissible for a continuous period of 3 months at a time
and further leave shall be granted after a minimum gap of 4 months.
3. Against the vacant sanctioned post of Deputy Supdt., retired Dy. Supdt. or retired Asstt qualified
for the post of Dy. Supdt. shall be engaged as per Chief Secretary outsourcing policy dated 16-22009.
4. Since there is shortage of faculty for Civil Engineering, it was decided that retired JE/SDO with
prescribed qualification of Lecturer Civil Engineering may be engaged as per CS outsourcing
policy.
5. Higher qualification through distance mode: As per Chief Secretary letter no. 42/178/2008-5GSI
dated 21-5-2009, no UG/PG degree and diploma in Engg./Technology (including MBA/MCA as
per public notice given by AICTE) obtained through distance education mode is not valid for
initial appointment and promotion unless approved by the Joint Committee of UGC-AICTE-DEC.
In view of the above, following decisions were taken regarding higher qualification through
distance mode:
a. Faculty shall be allowed to go for higher education in distance mode for the purpose of
personal development and knowledge enhancement.
b. Such qualification acquired through distance mode shall not be entered in the service
book.
c. No benefit of such qualification, even if already entered in the service book, shall be
admissible for the purpose of promotion and other benefits.
In future, while granting permission to pursue such higher education, as mentioned in
CS Letter/AICTE guidelines, it shall be clearly specified that the same shall not be
entered into the service book and no consequential benefits as stated above shall be
admissible.
6. In future, teacher-wise result for regular/guest faculty be placed before BOG for information
along with the explanation of regular faculty having poor results up to 50% in tabular form along
with the remarks of the Member Secretary against each case. To improve the results, it was
further decided that the services of Guest Faculty with result less than 30% be terminated.
The meeting ended with vote of thanks to the chair.