Job Description TITLE: HR ADMIN OFFICER SALARY: £18 TO 22K PER ANNUM
HOURS WORKED: 15 HOURS MONDAY TO WEDNESDAY (MAY BE DATE PREPARED: 05/07/16 LOCATION/ DEPARTMENT: GLASGOW / ADMIN REPORTS TO: MANAGING DIRECTOR
REQUIRED TO WORK EXTRA HOURS AT BUSY TIMES) Glasgow Bike Shed Ltd Job Description Job Purpose: The primary responsibility is a mixture of admin and HR, also known as human resources and personnel. Companies need to make sure they keep up with any changes in employment law as well as developing our own policies to keep our employees happy. As a human resources officer, you'll be responsible for developing policies and procedures relating to the staff. Principal Accountabilities: 






To provide a variety of administrative duties for the organisation and staff to ensure effective support is given as part of specific project requirements. Be the first point of contact for all HR‐related queries, discussing problems with staff Administer HR‐related and company documentation, create and update policy and procedures Ensure the relevant HR database, documentation and policies are up to date, accurate and complies with legislation Assist in the recruitment process, set up interviews and issue relevant correspondence Manage and provide support to the Finances officer, especially with payrolls, benefits and pensions. Report to the Managing Director and to the board. Planning and Organising: 1. Help with preparing Board Meetings. 2. Coordinating the recruitment process from beginning to end including: advertising vacancies, high volume CV sifting, proactive sourcing, providing applicant feedback 3. Undertake Tasks associated with HR that may arise such as documents audit, redundancies, merging etc 4. Ensure that HR admin processes contribute to the efficient, timely and cost effective recruitment of employees 5. Ensure that all HR documentation is accurate, and up to date with legislation 6. On‐going management of our different benefit & pension schemes. 7. Supporting the management in reviewing the existing benefits portfolio 8. Management and admin of employees records, including holiday and sickness leave, and Next of Kin contact details , etc. 9. Ordering stationery and equipment 10. To have responsibility for IT systems such as back up of data 11. Any other tasks and activities as reasonably required to fulfil the needs of the business and any other general office duties deemed necessary by the Director Glasgow Bike Shed Ltd Job Description KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (THE PERSON SPECIFICATION) (E = Essential, D = Desirable) Proficient knowledge in the following areas:  administration of employee benefits and pensions – D  Office administration and Experience working in a HR or admin environment – E  Good competence with business software such as Microsoft Office Suite ‐ E  Strong administration skills and excellent attention to detail ‐ E  Respect the importance of confidentiality ‐ E Demonstrate the following skills:  decision making skills – E  Have problem solving skills to deal with disputes, grievances and staffing problems: Be patient, tactful, diplomatic and approachable ‐ E  Excellent time management and organisational skills, including the ability to multi‐
task and meet deadlines – E  Strong communication skills, both written and verbal ‐ E Other Skills:  Keen interest in cycling and bikes ‐ D  Able to represent the organisation and advocate for it – D  Proactive and focussed on solutions – D  Excellent interpersonal and customer‐facing skills – E  Knowledge of the third sector ‐ D  Ability to produce written reports and take minutes– E  Professional, proactive, friendly and flexible approach ‐ E  The flexibility and willingness to learn ‐ E  The ability to work as part of a team and enjoy working with people ‐ E Special Features Glasgow Bike Shed Ltd