ATTENDANCE POLICY
Students at Language Center International are expected to attend all their classes. Regular attendance is
important for achievement and progress. Students who are often absent miss learning opportunities and
active practice of English skills. They have more difficulty completing their assignments, being prepared
for classes, understanding the materials taught, and improving their overall proficiency which is needed
for advancement to a higher level of study.
ATTENDANCE REQUIREMENTS
1.
2.
3.
4.
5.
6.
7.
8.
9.
Students are expected to attend all classes regularly.
Students are expected to register only for classes which they can attend regularly.
Students are expected to be on time.
Students cannot expect the school to excuse their absences. Instructors and school administrators
CANNOT GIVE PERMISSION for a student to be absent.
Students who miss 20% of any class during a term receive a probation warning letter.
Non F-1 students who miss 20% of total enrollment hours are placed on attendance probation.
Non F-1 students who miss 80% of total enrollment hours in any term are immediately
dismissed.
F-1 students who miss 20% of enrollment hours required for SEVP compliance are placed on
attendance probation.
F-1 students who miss 80% of enrollment hours required for SEVP compliance in any term
are immediately dismissed.
PROBATION
Students who miss 20% of any class will receive a probation warning letter and may be asked to meet
with the School Registrar to discuss their attendance. A probation warning letter informs students that
they should improve their attendance during the next term of registration to avoid attendance probation
status and possible unsatisfactory academic progress.
Students who miss 20% of their total (or in the case of F-1 students SEVP required) registered hours for a
term will be placed on attendance probation status and will be asked to meet with the Registrar. Students
have the following term to improve their attendance.
Students who miss 80% or more of their total (or in the case of F-1 students SEVP required) registered
hours during any term will be immediately dismissed from the school and are not allowed to enroll at
LCI for one term. Dismissal will result in the termination of an F-1 student’s visa status.
First-term F-1 students transferring out to another school who are in probation status at the end of their
first term will be transferred in terminated status. F-1 students who have completed more than one term
at LCI must not be on probation status at the time of transfer in order to transfer in good standing.
SUSPENSION/DISMISSAL:
Students who are placed on probation status for a total of three terms within a twelve-month period will
be suspended and dismissed from the school.
Students dismissed from the school may not return for one term.
1|Page
Revised 2004, 2010, March 2013, June 2013, January 2015
Dismissal of an F-1 student will result in the termination of the student’s F-1 visa status. Reinstatement or
departure from the United States will be required.
Seven-week terms (Sept/Nov/Jan/March)
Probation Warning Letter
Class
Absent 20%
Grammar
5.6 hours
Listening/Speaking
5.6 hours
Pronunciation
5.6 hours
TOEFL (4 hour class)
5.6 hours
TOEFL ( 5 hour class)
7 hours
All Skills/Writing
7 hours
Reading/Vocabulary/Writing 7 hours
Writing
7 hours
Seven-week terms (Sept/Nov/Jan/March)
Probation Status
A Student’s Total Enrolled
Absent 20%
Hours for the Term
28 hours -1 class
5.6 hours
35 hours- 1 class
7 hours
56 hours -2 classes
11.2 hours
63 hours-2 classes
12.6 hours
70 hours-2 classes
14 hours
84 hours – 3 classes
16.8 hours
91 hours – 3 classes
18.2 hours
98 hours – 3 classes
19.6 hours
105 hours- 3 classes
21 hours
126 hours – 4 classes
25.2 hours
Six-week terms (May/June)
Probation Warning Letter
Class
Absent 20%
All Skills/Writing
6 hours
Grammar
6 hours
Listening/Speaking
6 hours
Pronunciation
6 hours
Reading/Vocabulary/Writing 6 hours
TOEFL
6 hours
Writing
6 hours
Six-week terms (May/June)
Probation Status
A Student’s Total Enrolled
Absent 20%
Hours for the Term
30 hours – 1 class
6 hours
60 hours – 2 classes
12 hours
90 hours – 3 classes
18 hours
120 hours – 4 classes
24 hours
2|Page
Revised 2004, 2010, March 2013, June 2013, January 2015
TRACKING ATTENDANCE
Attendance is reported for each class by each instructor. Attendance sheets are submitted to the Registrar
each week and the information is recorded in each student’s record. Every student’s attendance is tracked
for each class and for total registered hours. Absences are recorded in 15-minute periods.
ATTENDANCE TRACKING GUIDELINES
Recorded as Absent
.25
.50
.75
1
1.25
1.50
1.75
2
2.25
2.5
Time Absent
1-15 minutes
16-30 minutes
30-45 minutes
46-60 minutes
61-75 minutes
76-90 minutes
91-105 minutes
106-120 minutes
121-135 minutes
136-150 minutes
Students who sleep in class or who use personal computers, electronic devices, or telephones for activities
unrelated to the class being taught will be marked absent according to the attendance tracking guidelines.
Students may request a record of their attendance from the Registrar at any time. If a student does not
agree with his/her attendance record, the student should request verification with the course instructor(s).
An attendance history is recorded for the entire length of study for each student.
Undocumented absences are not excused. Documented, written evidence for absences due to medical or
exceptional emergency circumstances necessitating a leave of absence should be provided to the Registrar
for review and inclusion in the student’s file in order to avoid probation and/or dismissal for attendance
violations.
In accordance with the Code of Federal Regulations (8 C.F.R. § 214.2(f)(6)(iii)(B) ),
F-1 students may be placed on a reduced course load during a term with proper medical substantiation.
“In order to authorize a reduced course load based upon a medical condition, the student must provide
medical documentation from a licensed medical doctor, doctor of osteopathy, or licensed clinical
psychologist.” Such absences will be recorded but excluded from the calculation of the total percentages.
The above exclusion for proper medical documentation shall extend to all other LCI students regardless
of their visa category.
3|Page
Revised 2004, 2010, March 2013, June 2013, January 2015
ARRIVING LATE (TARDINESS) AND LEAVING EARLY (EARLY DEPARTURE)
Students are expected to be in class on time and to remain in class until the class ends. Students are also
expected to return to class on time after scheduled class breaks. Students who arrive late or leave early
will be marked absent according to the attendance tracking guidelines.
POSSIBLE CONSEQUENCES OF POOR ATTENDANCE
1.
2.
3.
4.
5.
6.
Poor academic progress
Little or no improvement in overall proficiency
Dismissal from the school
Loss of visa status for F-1 students
Inability to transfer in active (good) status for F-1 students
Inability to extend program of study (F-1 students)
DEFINITIONS
Absent:
Not in attendance; not actively participating (sleeping, texting, emailing, surfing
the Internet, etc during class)
Probation Warning:
Given to students who are not present in class 20% or more of the class hours for
any class
Probation Status:
Given to: 1. F-1 students who miss 20% of enrollment hours required for SEVP
compliance; 2. Non F-1 students who are not present 20% or more of the total
class hours for all their registered classes. Probation status affects an F-1
student’s ability to transfer to another school in status or to request an extension
of his/her program of study.
Dismissal/Dismissed:
A student is not allowed to continue his/her studies. The student cannot enroll
for one term. Dismissal will result in the termination of an F-1 student’s visa
status. Students who miss 80% of registered class hours in any term as defined
by their attendance requirements or who are on probation status for three terms
within a twelve-month period are subject to dismissal.
Termination of status: An F-1 student loses his/her legal status in the United States due to a violation of
US immigration regulations.
Tardy/Tardiness:
Arriving late for class; students who arrive late will be marked absent following
the attendance tracking guidelines.
Early Departure:
Leaving before the class is finished; students who leave early will be marked
absent following the attendance tracking guidelines.
4|Page
Revised 2004, 2010, March 2013, June 2013, January 2015