REQUEST FOR PROPOSAL
TWO-WAY VOICE AND GPS/AVL
COMMUNICATIONS
Reference Number: 13-105
A D D E N D U M NO. 1
The following shall form part of the tender documents issued by the City of
Guelph’s Purchasing Department, October 2013
NOTE: the acknowledgement of this addendum must be indicated on FP2
DELETE FROM DEFINITIONS ON PAGE 3
"Closing Date" means December 09th, 2013
ADD TO DEFINITIONS ON PAGE 3
"Closing Date" means December 18th, 2013
DELETE
13-105 RADIO FP1 - FP19.xlsx
ADD
13-105 RADIO FP1R - FP19R ADDENDUM 1.xlsx
Questions
1) Will the City accept an alternative type of bid?
The city will only accept bids that are compliant to the technical
specification.
2) Has the city secured channels in the 800 MHz spectrum?
The city has consulted with Industry Canada. If required, Industry
Canada has agreed to allocate 800MHz spectrum for this project.
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Alternatively, the City may continue to operate on their current UHF
channels.
3) If 800 MHz is selected will the vendor be responsible to submit the
spectrum application to ISC?
The vendor is responsible for all industry Canada submissions.
4) How many UHF channels have we been allocated by IC in UHF?
The City currently has 5 Uhf repeater channels. If required, IC will
consider providing the City with one additional UHF channels.
5) What data format should the output from the snowplows be?
The vendors must communicate with the individual snowplough
vendors for this information.
6) Do sites need to comply with R56?
The site upgrades must comply with R56 grounding and surge
protection of the equipment. The vendor will provide details on what
they are providing for site upgrades.
7) Will the city accept a p25 bid?
A P25 bid that is compliant to the technical specification is acceptable.
8) The City does not list what the system needs to interoperate with?
The RFP requests the vendor to provide a narrative of what
interoperability feature are provided in the vendor’s solution. The
City’s Public Safety agencies operate on a trunking system with a
dispatch console system. Most likely the Public Safety dispatch
system will interoperate with some fixed base stations to communicate
with the new City operations system. These details will be worked out
after the vendor is chosen.
9) Can two radio controllers be installed at a site?
Yes this is acceptable.
10) Will the in-building coverage testing occur for all floors or the building?
Yes. Please note that there is basement at City Hall.
11) Will the in-building coverage testing include the basement?
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No. The only fully underground basement is at City Hall and coverage
below grade at City Hall is not required.
12) Who are the current tenants located on Verney water tower and what
frequencies do they use?
There is a realty company operating a conventional UHF channel. The
frequencies are in the 450-470MHz range and pose no interference
issues with the new system.
13) Is there access to the inside of the main vertical tube at the Verney water
tower?
Yes
14) What is the height of the Verney and Clair Rd water towers
See appendix A in the RFP document
15) Who are the current tenants located on Clair water tower and what
frequencies do they use?
Clair water tower is used by Bell for the Fleetnet (VHF Trunked)
system and Celllular Network. We do not have a list of their
frequencies
16) Will the city bring the fiber backhaul termination to the radio rack location
at the water towers
Yes
17) What are the unused antenna cables in the pump room at Clair road water
tower? Can they be used? Is there an antenna on the end and can it be
used?
Assume these cables are not available for the new system. Include
new cable runs and antennas in the design.
18) Is the space under the unused antenna cables at Clair road available?
Yes
19) What is transit using for AVL.
Transit AVL is not part of this RFP.
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20) What is our in-building radio coverage like at all in-building locations
visited? (City Hall, Bylaw, Guelph central station, waterworks, operations,
transit solid waste)
This has not been thoroughly tested.
21) Is there any identified coverage holes areas in the city?
We do not have anything other than anecdotal information. Coverage
is generally good.
22) What are the radio towers on the operations building and what are they
being used for?
These radio towers should not be considered in the design.
23) What frequency are the towers on the operations building using?
These radios are not considered in the radio design.
24) If it is deemed that additional radio sites are required what is the
expectation from the city for the bidder to procure the additional sites?
Section 5.2 addresses this item
25) Does the existing transit radio have the ability to send and receive text
messages? Are we using this functionality today?
Text messaging is not part of the transit specification.
RFP Updates / corrections
1) Change reference from 2-8 to 2-7 on page 3 of 54 on terms of reference.
2) Under Appendix F – Remove the following sections.
a. Remove Part II – Payments
b. Remove Part III – Term
c. Remove the phone number from item 15
d. Remove the signature section at the bottom of the document.
3) Add 3.9.4.7 The mobile radio shall be available with a Transit style
antenna. The Transit antenna shall be a Radome style, enclosed dome
antenna suitable for installation on a flat metal surface on the roof of the
bus. "supply and install quantity 60 Transit dome antennas."
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4) Add 3.9.4.8 The mobile radio shall be capable of remote mounting the
control head from the radio electronics. The remote mount cable shall be a
minimum of 16 feet. The vendor shall provide the length of the remote
mount cable being provided. "Add remote mount to the mobile radio." The
quantity is 60 units for Transit Services.
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