the Partnership and exhibition prospectus here (pdf 1,3 MB)

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PARTNERSHIP OPPORTUNITIES
AND EXHIBITION PROSPECTUS
18–21
SEPTEMBER
SAFETY 2016 –
FROM RESEARCH
TO IMPLEMENTATION
12th World Conference
on Injury Prevention and Safety Promotion
www.thl.fi/safety2016
@Safety2016, #Safety2016FIN
SUPPORTING PARTNERS
HOSTED BY
CO-SPONSOR
TAMPERE
FINLAND
2016
INVITATION
We have the honour to invite you to take part in the 12th World Conference
on Injury Prevention and Safety Promotion, Safety 2016, to be held in Tampere,
Finland on 18−21 September 2016.
As a Safety 2016 co-organiser, partner or exhibitor your organisation can
demonstrate its expertise and showcase its innovative approach and activities,
maintain visibility with delegates and create new contacts in the injury
prevention and safety promotion community.
This brochure contains information on how you and your organization can be
part of Safety 2016. Below you find listed a variety of partnership options, but we
are also happy to tailor the partnership to suit your individual needs.
The conference will bring together hundreds of researchers, practitioners and
advocates from around the world, and it will cover a range of topics within
the field of injury prevention and safety promotion. This year’s theme is From
Research to Implementation.
We are commited to develop a high-quality programme, which will promote
international collaboration and strengthen the fields of injury prevention and
safety promotion. The ultimate goal is to strengthen efforts to globally reduce
injuries and violence and foster a safety culture.
Safety 2016 is hosted by the National Institute for Health and Welfare (THL) and
co-sponsored by the World Health Organization (WHO).
We look forward to seeing you at Safety 2016.
Yours sincerely,
DR. ANNE LOUNAMAA
DR. BRITA SOMERKOSKI
Chair of the National Organizing Committee
National Institute for Health and Welfare,
THL
Head of the conference secretariat
National Institute for Health and Welfare,
THL
RAISE YOUR ORGANIZATION’S PROFILE
AT SAFETY 2016
Safety 2016 provides an opportunity to introduce your organization’s work and
gain visibility by reaching hundreds of injury prevention and safety promotion
researchers, practitioners and advocates. In addition, Safety 2016 enables you
to participate in the leading biennial international safety and injury prevention
event.
VENUE
The venue for the 12th World Conference on Injury Prevention and Safety Promotion is Tampere Hall.
Tampere Hall is the largest purpose-built congress centre in Scandinavia. Its has been designed to
create an inspiring and modern environment for meetings and congresses. Tampere Hall is fully accessible and committed to sustainable development.
PROGRAMME
OVERVIEW
SUNDAY 18 SEPTEMBER 2016
All day
Pre-conference meetings and satellite meetings
15.00–16.30
Opening ceremony
16.30–17.00
Coffee break
17.00–18.30
Plenary session
18.30–20.00
Get-together event
MONDAY 19 SEPTEMBER 2016
8.30–9.30
Workshops
9.30–10.30
Plenary session
10.30–11.00
Coffee break
11.00–12.30
Parallel sessions
12.30–13.30
Lunch
13.30–14.30
State of the art sessions
14.30–16.00
Parallel sessions
16.00–16.30
Coffee break
16.30–18.00
Parallel sessions
Welcome Reception by The City of Tampere
TUESDAY 20 SEPTEMBER 2016
8.30–9.30
Workshops
9.30–10.30
Plenary session
10.30–11.00
Coffee break
11.00–12.30
Parallel sessions
12.30–13.30
Lunch
13.30–14.30
State of the art sessions
14.30–16.00
Parallel sessions
16.00–16.30
Coffee break
16.30–18.00
Parallel sessions
Conference dinner
WEDNESDAY 21 SEPTEMBER 2016
8.30–10.00
Parallel sessions
10.00–10.30
Coffee break
10.30–12.00
State of the art sessions
12.00–13.00
Lunch
13.00–14.30
Plenary session
14.30–15.30
Closing ceremony
This is a preliminary programme, which, along with other conference information, will be regularly
updated on our site: www.thl.fi/safety2016
EDUCATIONAL
PARTNERSHIPS
You can support us in building a high quality conference programme by
providing financial support to invite plenary and state of the art speakers. It is
also possible to promote the participation of delegates from low-income and
middle-income countries by funding scholarships. Below you can find more
detailed information about the different educational partnership opportunities.
1. PLENARY SPEAKER
6 000 €
By supporting the conference with 6 000 euros your organization will get:
Organization’s logo in the conference handbook
One full page colour advertisement in the conference handbook
(artwork supplied by the partner organization)
One (1) promotional product or brochure (supplied by the partner organization)in the conference
bag, (maximum size A4)
Organization’s logo along with a link to the organization’s website on the Safety 2016 website
Two (2) complimentary tickets to the conference including the conference dinner and Welcome
Reception hosted by The City of Tampere
2. STATE OF THE ART SESSIONS
4 500 €
By supporting the conference with 4 500 euros your organization will get:
Organization’s logo in the conference handbook
One half a size page colour advertisement in the conference handbook
(artwork supplied by the partner organization)
Organization’s logo along with a link to the organization website on the Safety 2016 website
Two (2) complimentary tickets to the conference including the conference dinner and Welcome
Reception hosted by The City of Tampere
3. SCHOLARSHIPS
3 000 €
There will be a limited number of scholarships available for delegates from low-income and middleincome countries. The visibility of your organization will depend on the amount you are willing to
contribute. You may choose to cover either the full cost of participation or just part ot fhe expenses
(e.g. lodging, food or travel costs).
By supporting the conference with 3 000 euros your organization will get:
Organization’s logo in the conference handbook
Organization’s logo, a short description of your organization and a link to the organization’s website
on the Safety 2016 website
One (1) complimentary ticket to the conference including the conference dinner and Welcome
Reception hosted by The City of Tampere
SOCIAL EVENTS
PARTNERSHIPS
There are multiple ways in which you can support us in creating an enjoyable
social programme for the Safety 2016. All these different options will be
introduced below.
4. CONFERENCE DINNER (THERE ARE SEVERAL PARTNERSHIP DEALS AVAILABLE)
12 000 €
The conference dinner will undoubtedly be the highlight of the social programme – an evening of
entertainment and delicious cuisine.
By supporting the conference dinner with 12 000 euros your organization will get:
Organization acknowledged at the dinner
Organisation signage displayed at the dining area during the dinner
(supplied by the partner organization)
Organization acknowledgement in the conference handbook
Organization’s logo and link to the organizations website on the Safety 2016 website
Five (5) complimentary tickets to the conference dinner
5. GET-TOGETHER EVENT
8 000 €
The get-together serves as a welcome reception to the 12th World Conference on Injury Prevention
and Safety Promotion. Organized at Tampere Hall on Sunday 18th September the event provides the
delegates a great opportunity to socialize in a more relaxed atmosphere.
By supporting the get-together event with 8 000 euros your organization will get:
Organisation signage displayed at the welcome reception area during the event
(supplied by the partner organization)
Organization acknowledged in the conference handbook
Organization’s logo and link to the organizations website on the Safety 2016 website
Two (2) complimentary tickets to the conference including Welcome Reception hosted by
The City of Tampere and a conference dinner
6. LUNCH (THERE ARE SEVERAL PARTNERSHIP DEALS AVAILABLE) 8 000 € PER DAY
Lunch will be served on Monday, Tuesday and Wednesday.
By supporting the conference with 8 000 euros your organization will get:
Organisation´s signage displayed at the lunch area during the event
(supplied by the partner organization)
Organization acknowledged in the conference handbook
Organization’s logo and a link to the organization’s website on the Safety 2016 website
Two (2) complimentary tickets to the conference including Welcome Reception hosted by The City
of Tampere and a conference dinner
7. COFFEE (THERE ARE SEVERAL PARTNERSHIP DEALS AVAILABLE)
7 000 € EACH
There will be several coffee breaks during the conference.
By supporting the coffee breaks with 7 000 euros your organization will get:
Organisation´s signage displayed at the lunch area during the event
(supplied by the partner organization)
Organization logo and link to the organization website on the Safety 2016 website and handbook
Two (2) complimentary tickets to the conference including Welcome Reception by The City of
Tampere and conference dinner
OPPORTUNITIES
TO INCREASE VISIBILITY
We offer a range of options to increase your visibility among the delegates during
the Safety 2016. These options will be introduced below.
8. ADVERTISEMENT, FLYER OR BROCHURE INSERT IN THE CONFERENCE BAG 1 000 € + VAT
Every delegate will receive a conference bag containing the programme book and other related
information. You can gain visibility and inform delegates about your products, services or project results
by adding an advertisement, flyer or a brochure in the conference bag.
By investing 1 000 euros, your organization will get :
Advertisement, flyer, brochure or corporate gift in the delegates’ bags (partner organizations
are responsible for producing and delivering the material to the conference organizers on time.
Deadline will be agreed upon at a later stage). Maximum size of brochure is A4 and four pages.
9. ADVERTISEMENT IN THE HANDBOOK
1 000−2 000 € + VAT
You can promote your organisation or advertise your upcoming events in the conference programme
book which will be distributed to all delegates. It is possible to buy either a full page, half a page or
quarter of a page adverts.
10. EXHIBITION OPPORTUNITIES
An exhibition booth remains the most effective way to demostrate new products, disseminate
information and gain visibility. For exhibitors Safety 2016 provides an opportunity to network, interact
and share knowledge with different injury prevention and safety promotion experts from national and
international organisations. There will be several options available for the exhibitors – e.g. different sizes
of stands, floor space and tables.
EXHIBITION AREA – TAMPERE HALL
BOOTHS
A: BOOTH 2x2 M 2500 EUR + VAT
Include: grey carpet, white wall
panels (height 250cm), counter
100x50x100cm, bar stool, leaflet stand,
dustbin, lamps, electric connection
1x10A 230V, Company name or logo
B: BOOTH 3x2 M
3000 EUR + VAT
Include: grey carpet, white wall
panels (height 250cm), counter
100x50x100cm, bar stool, leaflet stand,
dustbin, lamps, electric connection
1x10A 230V, Company name or logo
Booths are furnished and the exhibition stand prices include:
lunches, coffees and Conference dinner for two persons.
TABLE
Table 180x75cm, 1 500 EUR + VAT (including electric connection 1x10A 230V)
Table price includes: lunches, coffees and Conference dinner for one person.
EXHIBITION SPACE
Exhibition floor space will be also for sale:
Exhibition space 2x2m: 2100 EUR + VAT (including electric connection 1x10A 230V)
Exhibition space 3x2m: 2500 EUR + VAT (including electric connection 1x10A 230V)
Exhibition space 4x2,5m: 2900 EUR + VAT (including electric connection 1x10A 230V)
C: BOOTH 4x2.5 M 3500 EUR + VAT
Include: grey carpet, white wall
panels (height 250cm), counter
100x50x100cm, bar table, three bar
stools, leaflet stand, dustbin, lamps,
electric connection 1x10A 230V,
Company name or logo
OPPORTUNITIES
TO INCREASE VISIBILITY
APPLYING FOR AN EXHIBITION SPACE
The sites are first allocated to partners. The remaining sites are available for general allocation on a ‘first
in’ basis. The sites can be applied for by filling in an exhibition application form online. We recommend
completing and returning the application form early on in order to secure your choice of location. A
summary of all your exhibition space reservations (i.e. booth, table, floor space) will be attached to your
invoice.
ACCOMMODATION
Exhibitors will have the possibility to book accommodation at the conference hotels with discounted
rates. Further details can be found on the conference website.
CANCELLATION AND INSURANCE OF THE EXHIBITION SPACE
For cancellations received in writing by 15 July 2016, a 100 % refund will be provided. For cancellations
made between16 July to 18 August 2016, a cancellation fee of 50 % of the total invoiced amount will be
charged. There will be no refund of the invoiced amount for cancellations made after 18 August 2016.
It is the responsibility of each exhibitor to ensure that the goods on display are adequately insured for
theft and damage.
RESERVATIONS AND MORE INFORMATION
For further information on exhibition opportunities, please contact Jari Isohella.
Exhibition contact details:
Jari Isohella
email: [email protected]
tel: +358 400 680 866
www.maiseri.fi
More information on the Safety 2016 website: www.thl.fi/safety2016
Photo: Tampere Hall
GENERAL INFORMATION
ON PARTNERSHIP OPPORTUNITIES
AND EXHIBITION PROSPECTUS
FINANCIAL REGULATIONS
Partnership opportunities 1 to 7 listed in this prospectus are exempt from Finnish Value Added Tax
(VAT). Partnership opportunities 8 to 9 and exhibition charges listed in this prospectus are exclusive of
Finnish VAT, and VAT will be added to invoice.
PRIVATE DONORS
Private donations from individual donors and foundations to support the Safety 2016
are also possible and very welcome.
INFORMATION
For further information on any of the partnership or exhibition opportunities, please contact:
Email: [email protected]
More information: www.thl.fi/safety2016
Exhibition contact details: [email protected]
PARTNERSHIP
APPLICATION FORM
Safety 2016 organizers will draw up an agreement with all partners. If you are interested in cooperating,
please fill in an application form and send it to us: [email protected] You can find the application
form on the Safety 2016 website.
COMPANY INFORMATION
Company name:
Contact person:
Position:
Postal address:
Postal code:
City:
Country:
Telephone:
Email:
PARTNERSHIP OPPORTUNITIES
We are interested in the following partnership opportunity:
Plenary speaker
State of the Art session
Scholarship
Conference dinner
Get together event
Lunch
Coffee
Advertisement etc. in conference bag
Advertisement in the Handbook
Private donors
Comments/other:
EXHIBITION STAND
Yes, we are interested in exhibiting at the conference.
Please, contact [email protected]
PAYMENT METHOD
The application for a partnership(s) will be consired tentative
until full payment is received.
Safety 2016 Organizers prefer electronic invoices. In other cases,
please fill in your billing address below.
ELECTRONIC INVOICING ADDRESS:
Company name:
Business ID:
EDI Code:
VAT number:
Business ID of the Finnish State:
Electronic invoicing broker ID:
Other electronic invoice information:
BILLING ADDRESS (IF DIFFERENT FROM ABOVE):
Company name:
Postal address:
Postal code:
City:
Country:
Please make payments in € to Safety 2016.
Every attempt will be made to meet your request, but this cannot
be guaranteed.
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