HUMAN RESOURCES MANAGEMENT POLICY
HOLIDAYS
Policy 23
NOTE:
I.
THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN
EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE MEDICAL
UNIVERSITY OF SOUTH CAROLINA (MUSC). MUSC RESERVES THE RIGHT TO
REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO
PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE
CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH
CREATE ANY CONTRACT OF EMPLOYMENT.
POLICY
The guidelines outlined in this policy are designed to: Define which employees are eligible
for holidays; list the holidays that are traditionally observed; and provide other relevant
information pertaining to holidays for University staff.
A.
Full-time (40 hours/week) and part-time (less than 40 hours/week) classified and
research grant employees are granted paid leave for the holidays listed below:
New Year's Day
Martin Luther King, Jr. Day
George Washington's Birthday (President's Day)
Confederate Memorial Day
Memorial Day
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
Day after Christmas
January 1
Third Monday in January
Third Monday in February
May 10
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Fourth Friday in November
December 24
December 25
December 26
SUBJECT: HOLIDAYS
Page 2 of 4
B.
The maximum compensation for a full-time (40 hours/week) employee is eight
hours for each holiday (pro-rated for part-time staff).
C.
The length of an employee’s holiday is computed based on the number of hours in
the employee’s average workday. To determine the number of hours in a holiday,
divide the total number of hours an employee is regularly scheduled to work during
a week by five (regardless the number of days the employee actually reports to
work).
D.
When a holiday falls on Saturday or Sunday, the holiday will be observed on the
preceding Friday or the following Monday.
E.
Full-time employees who do not work a normal Monday through Friday workweek
will receive the same number of holidays in a calendar year as those employees
who work a normal Monday through Friday schedule (Holidays are pro-rated for
part-time staff).
F.
If an employee is required to work on a holiday, the employee will be given holiday
compensatory time within one year of the holiday, at a time mutually agreed upon
by the supervisor and the employee. The amount of compensatory time granted
for each holiday is determined by the employee’s established work hours at the
time the holiday was observed.
G.
Time worked on a holiday is recorded as work time. Overtime will apply for nonexempt employees who actually work over 40 hours within a workweek.
H.
When a holiday falls during a period of leave with pay, that day will be counted as a
holiday, not as a day of leave. Annual and sick leave hours may not be charged
when a holiday is observed by the University. If employees' scheduled workdays
are longer than the allotted holiday hours, employees may use annual leave hours
for the remaining hours in the workday with supervisory approval. Sick leave hours
may be used for the remaining hours in the workday if the absences qualify for sick
leave.
I.
Employees will not receive credit for holidays that fall during a period of leave of
absence without pay.
J.
When a holiday falls during a period of military leave without pay, the employee is
not entitled to pay for the holiday. Compensatory time is not granted.
K.
Employees may use administrative leave for a death in their immediate family on
the day a holiday is observed by the University. Compensatory time off for the
unused holiday must be granted in accordance with this policy.
SUBJECT: HOLIDAYS
II.
Page 3 of 4
INFORMATION AND PROCEDURES
A.
Non-exempt employees who are not permitted to take compensatory time earned for
working on a legal holiday within the one-year period shall be compensated for the
holiday at the employee's base hourly rate, no later than the second pay period
following the last day of the one-year period. The compensatory hours to be paid are
determined by the employees' established work hours at the time that holidays were
observed.
B.
Exempt employees cannot be paid for accrued unused holidays. They must take the
holiday within the parameters set in this policy, or forfeit the holiday leave.
C.
Holiday leave hours will be charged to employees by proper notation in the
Kronos timekeeping system. Supervisors/managers should keep accurate records
of all holiday hours accrued and used by their employees.
III.
When transferring between departments of the Medical University, accrued holiday
leave hours shall transfer with employees.
IV.
DEPARTMENTAL POLICIES
V.
A.
Any additional departmental policies must be in writing, disseminated to all
employees, and posted in the work area. If in-service training or orientation
sessions are necessary to ensure employees understand the policies,
departments should keep attendance records and signed documentation that
employees received the information.
B.
The Department of Human Resources Management must approve such policies
prior to implementation.
FAMILY AND MEDICAL LEAVE ACT (FMLA)
Holiday hours used may qualify under the Family and Medical Leave Act (FMLA) and, if so,
will run concurrently. Refer to Human Resources Management Policy No. 30, Family and
Medical Leave Act (FMLA), for additional information.
VI.
RESEARCH GRANT EMPLOYEES
A.
Classified employees transferring to or from research grant positions must be paid
out for accrued unused holiday time. Holiday hours cannot be transferred.
SUBJECT: HOLIDAYS
B.
Page 4 of 4
Research grant employees transferring from one research grant position to another
research grant position may transfer unused holiday hours if the gaining grant is
willing to accept the holiday time. If the gaining grant is unable to accept the
holiday time, the employees must be paid for accrued unused holiday time
Approved By
Lisa P. Montgomery, MHA
Executive Vice President
Finance and Operations
Information Contact
Revised
Department of
Human Resources Management
Employment Section
May 2013