WCCC Board Meeting
August 20, 2013
8:30 AM
Meeting Minutes
In attendance: Janet Yang, Lesley Henderson, Carrie Dolan, Jeremy Martin, Andrea
Sardone, Heather McLaughlin (prospective Board Member)
Public Comment: None.
Meeting minutes from July: Approved.
Director’s Report:
 End of (Fiscal) Year Report was distributed from fiscal year 2012-2013 for board
members to review.
 Enrollment for July: Down as expected for summer months. 5 Kids out on
extended leave (discounted tuition).
 Income thus was below budget by ~ $1900.
 Expenses: Below budget, but close. Net income difference is $1450 for July.
 Fees: Enrollment fees, late pick-up fees were accrued, also waiting list fees.
 Over budget: Food, dues and subscriptions.
Activities:
 Water play days
 Visits to the book mobile.
Planning and Development:
 Minor picture adjustments made to website
Situational Leadership:
 Direct Deposit - almost all employees have enrolled for this option.
 Adopted policy changes to medication policy. Parents are happy about this
change, from feedback received.
 Human Resources and Development: Directors’ Academy training - Nicole and
Janet attended this at CNU.
 Considering training for initial developmental screenings - provide a quick
overview of social-emotional and developmental screenings. Smart Beginnings
may provide funding to pay for all or part of this. This would also be optional
(parents can opt out).
Family Involvement Coordinator:
 Logging of parent volunteer hours
 Organization of book fair
 Looking at Square One art as an option for fundraising.

There is also the possibility of using some space near WCCC for a garden.
Nicole is organizing this. Facilities originally contacted Janet about this as an
undergraduate student opportunity. Facilities controls this process and the
WCCC would be opting to participate.
Directors Report Approved by Jeremy, Carrie second
Financial Report:
 The board reviewed the fiscal reports.
 The summer months are always slightly under budget, as is the case this month.
Financial report approved by Lesley approved, Carrie second
Auxiliary Services:
 Replacement of HVAC system process reviewed for new/prospective members.
 John has indicated that all parts are ordered; we need to schedule installation
when WCCC is contacted.
 Heather mentioned potential problems from her knowledge when removing
HVAC systems.
 Carrie reviewed the building inspection process that we underwent in hopes of
avoiding "surprises" when the HVAC is replaced.
 Some WCCC Children delivered a thank-you card to Anna Martin on August 1st.
 The Home page and program info is most viewed on the website.
Topic: Web-based newsletter
 Distributing the monthly newsletter via Constant Contact was discussed.
 Example shown to board from another Center to see what this might look like.
 If we choose to adopt Constant Contact, the Center would write it up.
 There would essentially be two newsletters - one in PDF; one in constant
contact.
 The goal is to make it easier for parents to access and use the monthly
newsletter.
 The option of changing newsletter to a class-by-class format (such as to give
individual student information) was discussed.
 Board members agreed that keeping out photos of students and last names
when first names are mentioned would be a reasonable safeguard for
confidentiality.
 The Board agreed that this web-based tool (Constant Contact) will be useful for
good communication between the Center and parents.
 Also need to look at any potential costs involved with using Constant Contact. It
may also be covered by campus if other campus departments use it.
Topic: Privacy Rights Policy
 The Privacy Rights policy was reviewed in conversation and further review of this
document is planned by the board.
 This will be an action item for next board meeting.
Topic: ByLaw Review
 Carrie has carefully reviewed the bylaws.
 She suggested that for those who accept the role as president, within the first few
meetings, the bylaws should be reviewed. This would be a good time to review
them with the new perspective and knowledge gained.
 Bylaws recently adjusted to allow the Center Director to be evaluated annually.
 Kirsten (former center parent) is willing to help review the Bylaws when she is
free (probably in the fall).
 Carrie brought up the issue of amending the bylaws to include the two changes
(above) or to wait (when she is not on the board anymore), with noted concern
that these issues are important and we don't want them to fall by the wayside.
 Proposal to say that by December 31st, if Kirsten hasn't been able to review it,
then the Board may hire an attorney.
 An ad-hoc committee was also proposed to address the Bylaws
concerns/updates.
Topic: New Board Members
 Heather McLaughlin (general)
 Todd Averett (treasurer)
 Officially begin in September 2013
Next meeting dates (as amended via email 8/23/2013):
September 10th, 2013 at 6:30 p.m. at WCCC: Parent Meeting
September 24th, 8:30 a.m. Bridges House
Meeting Adjourned at 9:36 by Carrie.