CHARTER TOWNSHIP OF CALEDONIA
BOARD OF TRUSTEES
MEETING NOTICE
A regular meeting of the Charter Township of Caledonia Board of Trustees
will be held beginning at 7:00 p.m. on Wednesday, March 18th, 2015
at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan.
NOTE: Individuals with disabilities may request auxiliary aids and services for the meeting
by contacting the Township Clerk at 616.891.0070.
TENTATIVE AGENDA
1.
2.
3.
4.
5.
6.
CALL TO ORDER / ROLL CALL
PLEDGE OF ALLEGIANCE AND INVOCATION
CONSIDERATION OF THE MEETING AGENDA
PUBLIC COMMENT (BRIEF – UP TO 2 MINUTES)
INQUIRY OF CONFLICT OF INTEREST
APPROVAL OF THE CONSENT AGENDA
A. Minutes of the March 4th , 2015 Meeting
B. Approval to Pay Bills
i. Accounts Payable
ii. Accounts Payable Current Tax
C. Treasurers Report
D. CD Report
E. Building Dept Report
F. Utilities Report
i. Infrastructure Maintenance Budget
ii. Infrastructure Maintenance Client Report
G. Planning Commission Annual Report
7. REPORTS FROM BOARD/COMMITTEE OFFICERS AND STAFF
8. CORRESPONDENCE
9. UNFINISHED BUSINESS
10. NEW BUSINESS
A. Presentation – Plaster Creek Watershed Restoration Project
B. Resolution – Intent Regarding Caledonia Village/Township Agreement For Combined Sewer
System
C. Resolution – Authorize Optional Redemption of Public Improvement Special Assessment Bonds,
Limited Tax General Obligations, Series 2001
D. Discussion – North Shore acquisition/DNR Grant
E. Resolution –Approve Application For DNR Grant/North Shore Acquisition
F. Discussion/Motion – Approve Early Warning Siren Grant Application
G. Motion - Approve Kent County Road Commission Highway Easement and Right to Enter
Reconstruct Driveway Approach
11. BOARD COMMENTS
12. PUBLIC COMMENT (EXTENDED – UP TO 5 MINUTES)
13. ADJOURNMENT
DRAFT – 03/04/15
CHARTER TOWNSHIP OF CALEDONIA
BOARD OF TRUSTEES
A regular meeting of the Charter Township of Caledonia Board of Trustees
Was held beginning at 7:00 pm on Wednesday, March 4th, 2015,
at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan 49316.
Meeting Minutes
1. CALL TO ORDER / ROLL CALL
TIME: 7:00
SNOEYINK: HERE
VENEMA: HERE
HERMENET: HERE
CAVANAUGH: HERE
KOOPMANS: HERE
ROBERTSON: HERE
Roll Call:
HARRISON: HERE
Others Present:
Citizens, Media, Fire Dept. Officers– Fennell, Siler, Venema, & Mervau; Deputy Clerk Wilcox
2. PLEDGE OF ALLEGIANCE AND INVOCATION – Supervisor Harrison
3. CONSIDERATION OF THE MEETING AGENDA
Motion Stated:
Venema – Motion to Add Item 10I, “Motion- Township Facility HVAC Maintenance
Agreements” and Item 10J, “Motion- FOIA Policy Updates.”
Motion Supported:
Snoeyink
Motion Status:
Approved
Motion Stated:
Snoeyink – Motion to Approve the Agenda as Amended.
Motion Supported:
Koopmans
Motion Status:
Approved
Minutes from March 4th, 2015
DRAFT – 03/04/15
4. PUBLIC COMMENT (BRIEF - UP TO 2 MINUTES)
5. INQUIRY OF CONFLICT OF INTEREST
6. APPROVAL OF THE CONSENT AGENDA
A. Minutes of the February 18th, 2015 Meeting
B. Approval to Pay Bills
i. Accounts Payable
Motion Stated:
Snoeyink – Motion that We Approve the Consent Agenda.
Motion Supported:
Hermenet
Motion Status:
Approved
7. REPORTS FROM BOARD / COMMITTEE OFFICERS AND STAFF
A. Hermenet - Caledonia Non-Motorized Trails Update.
8. CORRESPONDENCE
9. UNFINISHED BUSINESS
10. NEW BUSINESS
A. Motion – Reappointment – Planning Commission – Jodie Masefield & Adam Paarlberg.
Motion Stated:
Harrison– Motion to Reappoint Jodi Masefield & Adam Paarlberg to the Planning Commission.
Motion Supported:
Koopmans
Motion Status:
Approved
B. Motion – HVAC Bids for Fire Department Training Room.
Motion Stated:
Hermenet – Motion to Approve the Bid by Frontier of $4,690 for the HVAC Unit.
Motion Supported:
Snoeyink
Motion Status:
Approved
C. Resolution – Support of Consolidated 911 Emergency Dispatch Service Funded by Phone Surcharge.
Motion Stated:
Koopmans – Move We Approve the Resolution for the 911 Emergency Dispatch Service
Funded by the Phone Surcharges.
Motion Supported:
Snoeyink
2
Minutes from March 4th, 2015
DRAFT – 03/04/15
Roll Call Vote:
SNOEYINK: AYE
VENEMA: AYE
HERMENET: AYE
CAVANAUGH: AYE
KOOPMANS: AYE
ROBERTSON: AYE
HARRISON: AYE
Motion Status:
Approved
D. Resolution – Preliminary Plat Approval of Jasonville Farms #10.
Motion Stated:
Harrison – Motion We Do Not Approve the Plat as Presented.
Motion Supported:
Koopmans
Roll Call Vote:
SNOEYINK: AYE
VENEMA: AYE
HERMENET: AYE
CAVANAUGH: AYE
KOOPMANS: AYE
ROBERTSON: AYE
HARRISON: AYE
Motion Status:
Approved
E. Ordinance – Jasonville LLC Rezoning Conditional r-2 District to Conditional r2 District.
F. Resolution – Approve Third Amended Order of Settlement Jasonville Farms vs Caledonia Township.
G. Resolution – Preliminary Plat Approval of Jasonville Farms #11.
H. Discussion – Library Community Room Use Restrictions.
I.
Motion – Township Facility HVAC Maintenance Agreements.
No Action Needed. Motion is Tabled.
J.
Motion – FOIA Policy Updates.
No Action Taken.
11. BOARD COMMENTS
Time:
8:55pm – 9:05pm
Snoeyink – Preventative maintenance can keep the overall costs down.
Robertson – The County would like to apply for DNR Grant funding to purchase property for parks/trails in the Township.
3
Minutes from March 4th, 2015
DRAFT – 03/04/15
Grand Rapids Sewer Connection is taking place under M-6 by the pyramid. Township & Village are moving towards a
combined sewer system/fund. $9 million Bond for utility construction @ M-6 will be paid off early; bond was due in 2020.
Koopmans - Apologized for not being up to speed with the Jasonville, has been on vacation for the last three weeks.
12. PUBLIC COMMENT (EXTENDED – UP TO 5 MINUTES)
Public Comment:
Jacob Provost spoke about his Eagle Scout Project for a retired-flag collection box.
Board Response:
Board likes the idea. Would like to support the project once Jacob has raised $200 and has
a complete proposal brought to the board showing the layout/details.
13. ADJOURNMENT
Motion Stated:
Koopmans – Move to Adjourn.
Motion Supported:
Snoeyink
Motion Status:
Approved
9:15pm
Bryan Harrison, Supervisor
Jennifer Venema, Clerk
Minutes Reported By:
Angela Wilcox, Deputy Clerk
4
Minutes from March 4th, 2015
03/10/2015 09:08 AM
User: JEN
DB: Caledonia
Check Date
Bank
CHECK REGISTER FOR CALEDONIA TOWNSHIP
CHECK DATE FROM 03/10/2015 - 03/10/2015
Check
Vendor
Vendor Name
Description
Page:
1/2
Amount
Bank 01 CHEMICAL BANK (BYRON)
03/10/2015
01
68757
BOB-000
BOB'S DISPOSAL, INC.
TWP - WASTE REMOVAL FEBRUARY 2015
LIBRARY - WSTE REMOVAL FEBRUARY 2015
68.00
90.00
158.00
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
01
01
01
01
01
01
01
68758
68759
68760
68761
68762
68763
68764
BRY-000
CAL-001
COS-000
SHR-001
CIN-000
CSI-000
HEB-000
BRYAN HARRISON
CALEDONIA VILLAGE ACE HARDWARE
CAPITAL ONE COMMERCIAL
CINTAS CORP
CINTAS CORPORATION 725
CITY SERVICES, INC
CLARA HEBERT
EXPENSE REIMBURSEMENT
FIRE - SUPPLIES FEBRUARY 2015
FIRE - SUPPLIES
DOCUMENT SHREDDING
TWP/FIRE - JANITORIAL SUPPLIES/FLOOR MAT
10" VALVE INSERTION
MILEAGE REIMBURSEMENT 2/25/15
107.48
462.85
68.86
79.63
289.13
9,230.00
10.93
03/10/2015
01
68765
CON-883
CONSUMER ENERGY
STREETLIGHTS 2/1/15-2/28/15
STREETLIGHTS PARK&RIDE 1/27/15-2/25/15
2,137.68
84.24
2,221.92
03/10/2015
01
68766
CON-000
CONSUMERS ENERGY-UTILITIES
TWP - GAS/ELECTRIC 1/28/15-2/25/15
BARBER SCHOOL - ELECTRIC 1/27/15-2/24/15
LAKESIDE CEMETERY - ELECTRIC 1/27/15-2/2
ALASKA CEMETERY - ELECTRIC 1/27/15-2/24/
HOLY CRNRS CEMETERY - ELECTRIC 1/29/15-2
LIBRARY - ELECTRIC 1/24/15-2/25/15
LIBRARY - GAS 1/24/15-2/25/15
FIRE - GAS/ELECTRIC 1/28/15-2/25/15
1,433.06
22.61
22.61
22.74
22.61
3,615.23
170.56
1,954.53
7,263.95
03/10/2015
01
68767
CON-001
CONTROL COMMUNICATIONS
FIRE - ADDITIONAL DESK PHONE & EXTENSION
383.00
03/10/2015
01
68768
EVE-000
EVERGREEN UNDERGROUND
2015 SERVICE AGREEMENT - TWP
2015 SERVICE AGREEMENT - FIRE DEPT
415.29
415.29
830.58
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
01
01
01
01
01
01
01
01
01
01
01
68769
68770
68771
68772
68773
68774
68775
68776
68777
68778
68779
HOM-000
HUL-001
ITR-000
IDE-001
INF-001
CHR-002
KEN-300
KIW-000
FEN-000
MAY-001
MUL-001
HOME DEPOT CREDIT SERVICES
HULST & SON DRY CLEANERS
I.T.RIGHT
IDEAL PRINTING COMPANY INC
INFRASTRUCTURE ALTERNATIVES
JENNIFER VENEMA
KENT COUNTY TREASURER
KIWANIS CLUB OF THE CALEDONIA AREA
KYLE FENNELL
MAYNARDS WATER CONDITIONING
MULLERS PAINT & PAPER
FIRE- SUPPLIES
FIRE- DRY CLEANING
REMOTE BACK UP
LETTERHEAD
CONTRACTED SERVICES MARCH 2015
MILEAGE REIMBURSEMENT - FEBRUARY 2015
KC FIRE COMMISSION ASSESSMENT
MEMBERSHIP DUES - TWP SUPERVISOR
EXPENSE REIMBURSEMENT 3/1/2015
SOFTENER SALT
FIRE - PAINT SUPPLIES
03/10/2015
01
68780
NAP-000
NAPA AUTO PARTS
FIRE - HALOGEN LAMP
FIRE - HALOGEN BULB
8.99
39.95
48.94
03/10/2015
01
68781
PRI-000
PRINTING SYSTEMS
ELECTIONS - AV APPLS
46.01
03/10/2015
01
68782
QUA-000
QUALITY AIR
LIBRARY - HVAC MAINTENANCE
LIBRARY - HVAC MAINTENANCE
552.57
79.70
300.00
734.09
48,639.84
83.88
12,507.74
322.00
50.00
201.50
234.25
678.50
963.00
1,641.50
03/10/2015 09:08 AM
User: JEN
DB: Caledonia
CHECK REGISTER FOR CALEDONIA TOWNSHIP
CHECK DATE FROM 03/10/2015 - 03/10/2015
Check Date
Bank
Check
Vendor
Vendor Name
Description
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
01
01
01
01
01
01
01
01
01
01
68783
68784
68785
68786
68787
68788
68789
68790
68791
68792
REV-001
SIE-000
SUN-000
THO-000
USB-000
VZW-000
VIL-000
WEL-000
W&W-000
WIR-000
REVIZE, LLC
SIEGFRIED, CRANDALL PC
SUN & NEWS
THORNVIEW ELECTRIC CO, LLC
US BANK
VERIZON WIRELESS
VILLAGE OF CALEDONIA
WELLS FARGO FINANCIAL LEASING
WILLIAMS & WORKS
WIRELESS ZONE CALEDNOIA
WEBSITE HOSTING & SUPPORT AGREEMENT
CLERK - PAYROLL TAX PREP FEBRUARY 2015
PUBLICATIONS FEBRUARY 2015
ADJUST MOTION SENSOR/REPLACE REMOTE HEAD
LIBRARY BONDS, SERIES 2010 PAYMENT
CELL PHONES
QTRLY CONN FEE PAYBACK 4TH QTR 2014
COPIER/PRINTER SERVICE CONTRACT
PLANNING SERVICES OCTOBER 2014
FIRE - DROID MAXX SNAP
Page:
2/2
Amount
1,500.00
120.00
266.34
215.90
107,068.75
213.98
14,898.00
1,647.85
2,129.86
31.52
01 TOTALS:
Total of 36 Checks:
Less 0 Void Checks:
214,640.55
0.00
Total of 36 Disbursements:
214,640.55
03/05/2015 03:08 PM
User: MARCIA
DB: Caledonia
Check Date
Bank
CHECK REGISTER FOR CALEDONIA TOWNSHIP
CHECK DATE FROM 02/01/2015 - 02/28/2015
Check
Vendor
Vendor Name
TAX REFUND
TAX REFUND
TAX-CALDOG
TAX-KCDOG
TAX-CSCHDB
TAX-CSCHOP
TAX-CALTWP
TAX-CK
TAX-ES
TAX-SOM
TAX-WOM
TAX-GRCC
TAX-KCTY
TAX-KCSET
TAX-KDL
TAX-KISD
TAX-TKSDB
TAX-VILL
TAX REFUND
TAX REFUND
TAX REFUND
AEG DEVELOPMENT LLC
ALLEN EDWIN HOMES
CALEDONIA TOWNSHIP-GF
KENT COUNTY TREASURER
CALEDONIA COMMUNITY SCHOOLS DEBT
CALEDONIA COMMUNITY SCHOOLS OPER
CALEDONIA TOWNSHIP
CALEDONIA TWP C/K SEWER
CALEDONIA TWP EMERGENCY SERVICE
CALEDONIA TWP SEWER O&M
CALEDONIA TWP WATER O&M
GRAND RAPIDS COMMUNITY COLLEGE
KENT COUNTY TREASURER
KENT COUNTY TREASURER-SET
KENT DISTRICT LIBRARY
KENT INTERMEDIATE SCHOOL DISTRICT
THORNAPPLE KELLOGG SCHOOLS DEBT
VILLAGE OF CALEDONIA
CHO ALVIN
PARADIGM TAX GROUP &
GSA PROPERTY TAX CONSULTANTS & LMCU
Page:
1/1
Amount
Bank 02 CHEMICAL BANK
02/09/2015
02/09/2015
02/12/2015
02/12/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/13/2015
02/16/2015
02/18/2015
02/23/2015
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
02
6703
6704
6705
6706
1419(A)
1420(A)
1421(A)
1422(A)
1423(A)
1424(A)
1425(A)
1426(A)
1427(A)
1428(A)
1429(A)
1430(A)
1431(A)
1432(A)
6707
6708
6709
226.66
226.66
12.80
212.20
100,958.69
81,759.19
22,284.04
1,616.77
42,433.05
265.68
180.84
1,098.64
42,124.54
3,690.02
36,133.82
2,884.53
566.68
368.85
30.00
12,145.41
6,346.02
02 TOTALS:
Total of 21 Checks:
Less 0 Void Checks:
355,565.09
0.00
Total of 21 Disbursements:
355,565.09
Caledonia Township Treasurer's Report - Feb 2015
101-General Fund
Financial
Institution
Chemical
Chemical
Lake MI CU
Lake MI CU
Various
MBIA
FirstSW
FHLB-FirstSW
Interest Beginning
Account Type Rate
Balance
Disbursements Interest
Deposits
Due to
Mun Now Ckg
0.60%
$4,733.79
$333.67
$354.64
$2.17
Mun Now Ckg
0.60%
$739,770.82
$393,793.75
$426,368.60
$399.79
Bus Svg
0.00%
$5.11
$0.00
$0.00
$0.00
Bus Ckg
0.50%
$892,300.91
$0.00
$20.00
$341.57
CD's
variable
$245,000.00
$0.00
$0.00
$0.00
Pool
0.10%
$35,634.24
$0.00
$0.00
$2.56
MM
variable
$0.03
$0.00
$0.00
$0.00
Agency
5.625%
$268,367.00
$0.00
$0.00
$0.00
$746.09
Chemical
Chemical
United Bank
Mun Now Ckg
Mun Now Ckg
Public Fd Ckg
0.60%
0.60%
0.00%
$285,648.13
$1,417.10
$2,082.88
$2,584,140.73
$19,210.00
$7,558.67
$354,582.45
$19,199.75
$1,982.88
Chemical
Chemical
Chemical
Chemical
Chemical
Chemical
Various
Mun Now Ckg
0.60%
Mun Now Ckg
0.60%
Mun Now Ckg
0.60%
Mun Now Ckg
0.60%
Mun Now Ckg
0.60%
Mun Now Ckg
0.60%
CD's
variable
$12,671.82
$18,944.94
$19,243.67
$123,163.26
$477,578.92
$175,691.53
$206,806.55
$0.00
$0.00
$0.00
$0.00
$42,563.85
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$104,616.71
$0.00
$0.00
Mun Now Ckg
0.60% $1,089,984.32
Bus-Svg
0.00%
$25.00
CD's
variable
$746,400.87
$247,687.95
$0.00
$0.00
$0.00
$0.00
$247,687.95
Mun Now Ckg
0.60%
$378,849.80
Mun Now Ckg
0.60%
$331,952.85
Mun Now Ckg
0.60%
$476,348.84
Mun Now Ckg
0.60%
$990,045.12
Mun Now Ckg
0.60%
$957,852.50
Checking
0.00%
$1.00
Bus MM
0.20%
$495,671.75
CD's
variable $1,741,184.42
$8,802.00
$0.00
$905.00
$89,686.54
$39,681.38
$981.00
$260,029.27
$0.00
$12,255.51
$0.00
$0.00
$112,145.95
$22,164.20
$981.00
$0.00
$252,464.71
$245,036.09
$533,962.19
$4,345.00
$0.00
$0.00
$0.00
Mun Now Ckg
0.60%
$78,128.61
Mun Now Ckg
0.60%
$992,430.60
CD's
variable $1,114,489.46
$7,237.34
$14,295.61
$0.00
$80,000.00
$7,564.56
$0.00
$0.00
$0.00
$0.00
$0.00
Fund Total
703-Current Tax
703-Current Tax-O-S
703-Current Tax Fund
Fund Total
151-Ganzel Trust
152-Hilzey Trust
153-Munford Trust
203-Kraft Ave Imp (Recvg Fd)
205-Emergency Services
207-ES Capital Replacemt
Fund Total
246-Twp Imp Revoling Fund
Chemical
Consumers CU
Various
Fund Total
249-Building Dept Fund
Chemical
271-New Library Fund
Chemical
403-TV Waste Wtr Plnt Imp Fd Chemical
590-Sewer O&M
Chemical
591-Water O & M
Chemical
701-Trust & Agency
Chemical
856-NW Water (Bond)
Mercantile
Various
Fund Total
860-2003 Cap Imp Bond
Chemical
Various
Fund Total
884-CK Sewer
Chemical
886-NW Sewer (Bond)
Chemical
Various
Fund Total
Historical Commission
Chemical
Chemical
Total Funds Balance
Mun Now Ckg
0.60%
CD's
variable
Savings
Comm/Ckg
0.05%
0.00%
$661.56
$216.88
$669.06
$5,000.00
$3.73
$1,000.00
$0.00
$100.00
$672.79
$5.83
$8.72
$8.86
$56.69
$209.48
$80.87
$0.00
$80.87
$501.69
$0.00
$128.20
$629.89
$174.27
$152.79
$219.28
$466.68
$448.95
$0.00
$76.17
$2,347.78
$2,423.95
$113.06
$0.00
$113.06
$14.00 $112,606.51
$457.23
$0.00
$457.23
$0.00
$0.00
$6,889.43
Fund Reserve
GF
GF
GF
$5,000.00
$10,000.00
$12,500.00
$460,224.37
GF
Ending Balance
$4,714.99
$707,595.76
$5.11
$892,622.48
$245,000.00
$35,636.80
$0.03
$268,367.00
$2,153,942.17
$2,510,875.47
$431.08
$7,558.67
$2,518,865.22
$7,677.65
$8,953.66
$6,752.53
$123,219.95
$415,735.54
$175,772.40
$206,806.55
$382,578.95
$1,338,173.96
$25.00
$498,841.12
$1,837,040.08
$375,570.56
$332,105.64
$17,248.75
$968,052.39
$975,818.63
$1.00
$755,777.19
$1,491,067.49
$2,246,844.68
$249,494.15
$533,962.19
$783,456.34
-$107,226.56
$999,618.88
$1,114,489.46
$2,114,108.34
$661.56
$216.88
$15,161,623.96
Caledonia Township Feb 15 CD Report
Fund
Financial Institution
101-General Fund
United Bank
Fund Total
207-ES Capital Replacemt
Mercantile Bank
Fund Total
246-Twp Imp Rev Fund
Century Bank & Trust
First Natl Bk of America
Consumers Credit Union
Fund Total
856-NW Water
Huntington Bank
Huntington Bank
The Bank of Holland
Fst Ntl Bk of Wakefield
Fst Ntl Bk of MI
The West MI Svgs Bk
Wolverine Bank
Bank of Michigan
Fifth Third Bank
Fifth Third Bank
Fund Total
860-2003 Cap Imp Bond
Hastings City Bank
Comerica Bank
United Bank
United Bank
Fund Total
886-NW Sewer
Mercantile Bank
Mercantile Bank
Founders Bk & Trust
Flagstar Bank
Commercial Bank
Fund Total
Total Funds CD's Balance
Interest Rate Maturity Date
0.45%
3/19/16 $
$
0.49%
8/5/15 $
$
0.10%
2/18/15 $
1.00%
6/9/15 $
1.49%
7/15/16 $
$
0.40%
2/5/15 $
0.30%
6/6/16 $
0.40%
4/15/15 $
0.70%
4/16/15 $
0.45%
4/1/15 $
0.50%
4/24/15 $
0.40%
2/18/15 $
0.75%
3/18/15 $
0.25%
4/9/15 $
0.25%
4/9/15 $
$
0.18%
9/22/15 $
0.20%
8/31/15 $
0.50%
4/3/15 $
0.45%
2/21/16 $
$
0.59%
5/1/15 $
0.54%
12/1/15 $
0.30%
10/2/15 $
0.50%
9/8/15 $
0.20%
5/21/15 $
$
Amount
245,000.00
245,000.00
206,806.55
206,806.55
248,841.12
250,000.00
498,841.12
248,568.82
255,454.21
259,110.51
255,168.13
116,370.67
255,752.35
50,321.40
50,321.40
1,491,067.49
146,286.56
187,675.63
100,000.00
100,000.00
533,962.19
112,598.40
145,611.12
340,693.40
260,877.85
254,708.69
1,114,489.46
$
4,090,166.81
February 2015 Building Department Report
Building permits issued
Category
Revenue
4
New Residential
$
2,047.00
1
Addition
$
142.00
2
Alteration (remodel)
$
356.00
0
Garage / Pole Barn
$
1
Pool
$
250.00
0
Deck
$
1
Roof / Siding
$
105.00
0
Mobile Home
$
1
Commercial
$
1,400.00
0
Industrial
$
0
Sign
$
0
Demolition
$
8
Electrical permits
$
1,034.00
26
Mechanical permit
$
2,510.00
6
Plumbing permits
$
778.00
12
Registration
$
180.00
0
Additional Insp fees
$
Refund
62
Totals
$
8,802.00
Certificate of Occupancy Permits Issued
5
Total # of CO's issued
Inspections
Dan Heyer
Gary Campbell
Jim Spaak
Ken Davis
Mike Andrews
Vic Spaanstra
Totals
22
12
83
40
0
0
157
January 2015 Caledonia Township Water and Wastewater Maintenance Budgets
Date
M-37 Sewer Collection and Campau/Kettle Sewer Systems
Caledonia Water System
CAL302
CAL304
January 1, 2015 Beginning Balance (FY 2014 Transfer): ($1,395.10)
January 2015
2014 Wastewater Budget Reconciliation Amount:
January 1, 2015 Beginning Balance (FY 2014 Transfer):
$2,120.46
$1,395.10
2014 Water Budget Reconciliation Amount: ($2,120.46)
2015 Wastewater Maintenance Budget Allowance: $43,535.00
2015 Water Maintenance Budget Allowance: $33,446.00
Plummer's Environmental - Vactor (Clean) Grease and Debris
from the Cherry Valley Lift Station
(483.00)
Village Hardware - (2) Replacement Mop Heads & Pine Sol
for Water Treatment Plants
($57.20)
Amazon - Cherry Valley Lift Station, Mission Telemetry
Backup Battery
(21.62)
East Jordan - Q4-2014, Isolation Valve Box and Curbstop
Box Inventory Replenishment
($385.17)
Kennedy Industries - Flygt Grip Eye for Submersible Pump
Removal
(117.11)
Michigan Critical Power - Replace Valve Cover Seal on
Portable Generator #1
($195.00)
Plummer's Environmental - Jet 8" Gravity Sewer on Campau
Heaven Drive and Vactor Campau Heaven Lift Station
(705.90)
Total for Month
($637.37)
Caledonia NAPA - RETURN Unused Motor Oil from 2014
Generator Maintenance
121.36
Monthly
Totals
Total for Month ($1,206.27)
Budget
Bal.
YTD*
M-37 Sewer Collection and Campau/Kettle Sewer
$42,328.73
Systems:
Caledonia Water System: $32,808.63
* Denotes remaining balance for the particular budget for contract year of January 1, 2015 through December 31, 2015.
Revised: 3/9/2015
…………………………………………..
March 9, 2015
Caledonia Township
8196 Broadmoor Avenue SE
Caledonia, MI 49316
Caledonia Township Water and Wastewater Utilities Report
February 2015
Caledonia Township Board,
Attached please find the Caledonia Township’s Water and Wastewater Utilities Report for February
2015 and the maintenance budget expenses and totals for January 2015.
As always I would be happy to elaborate on any of the submitted information or provide any additional
information that would assist the township board. If there are any questions or clarifications please do
not hesitate in contacting me.
Sincerely,
Ryan Moseley
(616) 292-2913
Infrastructure Alternatives
Caledonia Township Water/Wastewater Utilities
Attachments: January 2015 Maintenance Budget
Page 1 of 5
…………………………………………..
Caledonia Township Water System
Executive Summary:
The North Water Treatment Plant produced 0.210 Million gallons of water for the month of
February with the South Water Treatment Plant producing 9.251 Million gallons of water for the
month of February. The combined production total for the month of February was 9.461 Million
gallons of water. Both plants and the distribution system were checked daily during the month for
proper equipment operation, water quality, and the required preventative maintenance tasks. The
Monthly Operations Report (MOR) for February 2015 was filed on time with the Michigan
Department of Environmental Quality (MDEQ).
New-Construction:
• Performed zero (0) water installation inspection(s) for the month of February.
• Performed eight (8) MISSDIGS for the month of February.
• Performed two (2) water meter radio remote installation(s) for the month of February.
• Performed two (2) water meter repair(s) for the month of February.
Emergency Call-Outs:
• February 2, 2015 SUNDAY (12:25 pm – 2:00 pm): Emergency Miss Dig call from Consumers
Energy for 6263 Red Ash Court. IA staff responded and marked the utilities at the location.
• February 3, 2015: Low pressure alarm from the North Water Plant. IA staff responded and
verified the pressure was normal at 73 PSI. Oudbier Instrument was contacted to assist with
troubleshooting the pressure receiving unit that sends data to the PLC. The unit was repaired
and resumed normal operation.
• February 20, 2015: No water pressure call from 5611 68th Street. IA staff verified the service
line was not frozen and determined the water line in the home’s crawlspace was frozen.
Preventative Maintenance:
• All scheduled maintenance has been performed. A report can be made available upon request.
Corrective Action / Significant Task Completed:
• February 2015: The Cross Connection program continued in February. Commercial/Industrial
Facilities added to the system in 2014 are in the process of receiving their initial inspection.
Facilities due for re-inspection are also being scheduled and inspected. It is IA’s goal to
maintain 100% compliance of all the commercial/industrial water customers to ensure safe
drinking water to Caledonia’s residents.
Pending Projects:
• Dead end hydrant flushing
• 1st Quarter 2015 Meter Reading
Page 2 of 5
…………………………………………..
General Operation Information / Housekeeping:
• The graph below demonstrates the Caledonia Township’s annual water production from both
north and south water plants. During the year of 2012 water production set a new precedent at
208.073 Million Gallons (MG). The total water production for 2014 was 178.260 MG which is
a 0.55% decrease from 2013. The max daily demand record of 1.918 MG took place on
Saturday, July 14, 2012.
Page 3 of 5
…………………………………………..
Caledonia Township M-37 Wastewater Collection System
Executive Summary:
The lift stations were checked weekly for general operation which includes: recording the
pump run-times, manually exercising each pump to check for proper operation and “scrubbing” of the
force main, and visually observing the lift station level and general condition. In addition to the
weekly rounds all lift stations were also checked on a monthly basis for the following: alarm dialer
operation, manually operation of all lift station floats, and performing amp draws on each lift station’s
pumps.
New-Construction:
• Performed zero (0) sewer installation inspections for the month of February.
• Performed six (6) MISSDIGS for the month of February.
Emergency Call-Outs:
• February 2, 2015 SUNDAY (12:25 pm – 2:00 pm): Emergency Miss Dig call from Consumers
Energy for 6263 Red Ash Court. IA staff responded and marked the utilities at the location.
Preventative Maintenance:
• All scheduled maintenance has been performed. A report can be made available upon request.
Miscellaneous:
• January 20 – February 5, 2015: Flow from the Patterson Avenue lift station force main was
diverted to the M37 collection system via the interconnect north of 76th Street. The diversion
allowed the Village WWTP to collect a 14 day influent sampling parameter profile for the
combined flow.
• February 4, 2015: Dedicated 20 amp breakers and outlets were installed for the block heaters
on portable generator #1 and #2.
Page 4 of 5
…………………………………………..
Caledonia Township Campau/Kettle Lake Sewer System
Executive Summary:
The wastewater treatment plant was checked on a daily basis for proper operation of equipment and
system performance. All preventative maintenance tasks required for the month of February have been
completed. The lift stations were checked weekly for general operation which includes: recording the
pump run-times, manually exercising each pump to check for proper operation and “scrubbing” of the
force main, and visually observing the lift station level and general condition. In addition to the
weekly rounds all lift stations were also checked on a monthly basis for the following: alarm dialer
operation, manually operation of all lift station floats, and performing amp draws on every pump. The
monthly Compliance Monitoring Report (CMR) for February 2015 was filed on time with the DEQ.
There was 1.638 Million Gallons (MG) discharged from the WWTF throughout the month of
February.
New Construction:
• Performed zero (0) sewer inspection(s) for the month of February.
• Performed four (4) MISSDIGS for the month of February.
Emergency Call-Outs:
• February 19, 2015: Lag pump alarm from the Garbow Lift Station. Upon arrival, the VFD for
pump #2 was found tripped. The pump was pulled and rags were found wrapped in the
impeller. The pump was reinstalled and proper operation was verified.
• February 22, 2015 SUNDAY (8:30 am – 1:00 pm): High level alarm from the Dujunado Lift
Station. Upon arrival, pump #2 was found tripped and pump #1 was found unable to pump the
station down. A vactor truck was dispatched to avoid a sewer backup or overflow. The vactor
removed the liquid and allowed for a visual inspection of the pumps. Pump #1 was found
recirculating through the other pump. The check valve for pump #2 was determined to be stuck
in the open position. The station was constructed with the check valves installed in the wet well
which prevents inspection/repairs without a confined space entry. The force main was isolated
to pump #2 which allowed normal operation of pump #1. No sewer backups or overflows were
experienced before, during, or after the high level event.
Preventative Maintenance:
• All scheduled maintenance has been performed. A report can be made available upon request.
• February 20, 2015: During routine weekly rounds at the Dujunado Lift Station, pump #2 was
found pulling high amps. The pump was pulled by IA staff and rags were found wrapped in the
impeller. The pump was reinstalled and proper operation was verified.
Pending Projects:
• Rebuilding of the two actuated air valves at the Campau WWTP
• 1st Quarter 2015 Groundwater Sampling at the Campau WWTP
• Garbow Lift Station impeller tolerance adjustments
• Dujunado Lift Station check valve inspection/relocation
• Sludge hauling from the Campau WWTP prior to road load limits
Page 5 of 5
CALEDONIA TOWNSHIP
PLANNING COMMISSION
2014 ANNUAL REPORT
JANUARY:
AGENDA ITEMS:
No meetings
ACTION:
FEBRUARY: Public Hearing for Serendipity Investments (Archie Warner) for S.U.P. for Contractor's Yard at 8050 Broadmoor
Discussion Item: Election of Officers for 2014
Discussion Item: Proposed meeting dates for 2014
Discussion Item: Annual Report for 2013
Approved
Approved
Approved
Approved
MARCH:
Site Plan Review - Davenport University, for an addition to their student housing building
Public Hearing for Kenneth Steenwyk for a S.U.P. for a 40'x64' Accessory Building at 10020 Alaska Ave.
Site Plan Review - Battiste Family Medicine for remodeling office building at 7125 Kraft Ave.
Approved
Denied
Approved
APRIL:
Public Hearing for Foremost Insurance Co, for PUD Amendment to remove/rezone 45.28 acres for Davenport University
Public Hearing for DenHartigh Enterprises LLC for a S.U.P. for a 40'x80' Accessory Building at 6800 68th St.
Public Hearing for Kenneth Steenwyk for a S.U.P. for a 36'x56' Accessory Building at 10020 Alaska Ave.
Public Hearing for Bryan Hulst for a S.U.P. to operate a dog kennel at 7211 Snow Ave.
Approved
Approved
Approved
Denied
MAY:
Determination of Similar Use for Michigan Moonshine to operate a distillery at 9210 Cherry Valley Ave.
Public Hearing for DenHartigh Enterprises LLC for rezoning a 3/4 acre from the PMR to RR, at 6800 68th St.
Site Plan Review for CVL Land Investments LLC for Phase 3 of Cherry Valley Meadows
Public Hearing for Davenport University to amend S.U.P. for expansion of their Athletic Complex at 6125 68th St.
Approved
Approved
Approved
Approved
JUNE:
Site Plan Review for Davenport University for expansion of their Athletic Complex at 6125 68th St.
Public Hearing for Bill & Leilani Hulst for an amendment to their S.U.P. to increase number of dogs from 30 to 60
Public Hearing for Chaille Tower Consultants for a S.U.P. to construct and maintain a cell tower at 9426 84th St.
Site Plan Review for Bykerk Southbelt Storage LLC for 3 additional buildings at 5150 68th St
Approved
Approved
Approved
Approved
JULY:
Site Plan Review for Gene Benting, for a 35' x 180' Accessory Building at 9790 Cherry Valley Ave.
Site Plan Review for Boondox Motor Sports to operate a vehicle sales and motor sports outlet at 9864 Cherry Valley Ave.
Discussion Item: To amend the Zoning Ordinance, Chapter 5, Section 5.5(a) and Chapter 6, Section 6.5(a)
Approved
Approved
None
CALEDONIA TOWNSHIP
PLANNING COMMISSION
2014 ANNUAL REPORT
AUGUST:
Final Site Plan Review for Davenport University for expansion of their Athletic Complex at 6125 68th St.
Public Hearing for Steve Oetman to rezone lands at 6044 Patterson & 4910 60th St. from PUD, I-1, & R-1 to HC
Public Hearing for text amendment to the Zoning Ordinance, Sections 5.5 and 6.5
SEPTEMBER: Public Hearing for Earl Jourden Jr. for S.U.P. for 25'x40' addition to an Accessory Building at 6981 Whitneyville Ave.
Public Hearing for Ken Koning for S.U.P to construct a 50'x60' Accessory Building at 8711 84th St. SE
OCTOBER:
S.U.P. for Earl Jourden Jr. for 24'x28' addition to an Accessory Building at 6981 Whitneyville Ave.
Public Hearing for Joel Terpstra for S.U.P. to construct a 36'x40' Accessory Building at 7037 Skye Ct.
NOVEMBER: Public Hearing for ESI Brokerage LLC to rezone land at 7153 Whitneyville from RR to R-2
S.U.P. for Michael & Nancy Jacobs to construct an Accessory Building in front of their house at 10317 East River Shore Dr.
Amendment to Master Deed & Subdivision Plan for Foremost for Phase 2 of the Prairie Creek Office Park
DECEMBER: No meetings
REQUESTS
IN TOTAL:
Site Plan Reviews - 8
PUD Amendments - 1
Similar Use Determination - 1
Rezoning Requests - 3
Zoning Text Amendment - 1
Site Condominimum - 1
Special Use Permits - 13 heard; 11 granted
Administrative Reviews - 1: Cherry Valley Meadows minor PUD amendment
Long Range Planning Activities - 2
Other In-office Planning Activities - Multi-family housing, transportation planning, final project inspections, on-going meetings
with applicants and potential applicants
Approved
Approved
Approved
Tabled
Approved
Approved
Approved
Approved
Approved
Approved
Introduction
Plaster Creek Watershed Restoration Project
Project Funding

Michigan's Nonpoint Source (NPS) Program is administered by the Michigan Department of
Environmental Quality (MDEQ). Using both federal and state funds along with local match, the NPS
grant program assists various partners, such as the Plaster Creek Stewards, in restoring water bodies
impaired by NPS pollution as well as in protecting high quality waters from such impairments.

Improving water quality on a watershed basis has been shown to be an effective approach to NPS
pollution. NPS projects are funded to either develop watershed management plans (WMP)for MDEQ
approval or to implement recommended actions described in approved WMPs.

Watersheds that are eligible for funding must be listed in Michigan’s Integrated Report or contain water
bodies not attaining designated uses due to NPS pollution. In addition, the project must be located in a
watershed covered by an approved WMP meeting state and federal criteria.
Plaster Creek Watershed

Located entirely in Kent County, the Plaster Creek Watershed drains 58 square miles containing portions
of the Grand Rapids metropolitan area. Plaster Creek’s headwaters begin in Gaines Township and flow
14 miles north and then west to its confluence with the Grand River. Little Plaster Creek, a major
tributary, flows from the north and joins Plaster Creek in Kentwood. Portions of the cities of East Grand
Rapids, Grand Rapids, Kentwood, and Wyoming as well as the townships of Gaines, Cascade, Grand
Rapids, and Ada are contained within the watershed.

Plaster Creek has become an intensely developed watershed and one of the most polluted in West
Michigan with impairments to aquatic life and wildlife, the warm water fishery, and total and partial
body contact recreation. As outlined in the approved 2008 Plaster Creek Watershed Management Plan,
these impairments are caused by sediment, pathogens (E. coli), nutrient pollution, thermal pollution,
and toxic substances. Stormwater runoff is the mechanism behind these pollutants.

Plaster Creek continues to hold immense potential as a community resource with a warm water fishery
and for recreational activities, education, and nature observation. In recent years, there has been a
resurgence of interest in the potential of Plaster Creek among watershed residents.
Watershed Restoration Project
The three goals and associated objectives of this two-year (2012 to 2015) project are to:
1. Reduce pollution caused by stormwater inputs through increased storage, infiltration,
evapotranspiration, and nutrient uptake.
- Create 2-3 rain gardens to manage parking lot runoff in Creek’s headwaters (Shadyside Park)
- Create a swale and retention area to manage parking lot runoff (Calvin)
- Establish wetland vegetation and forest cover in an existing stormwater swale (Mel Trotter)
- Restore wetland vegetation to a 2-acre basin managed by Kent Co. Drain (Kreiser Pond)
Center for Environmental Study
2. Encourage and equip upstream stakeholders to take action to benefit the watershed.
- Address awareness, attitudes, constraints, capacity, and behavior of watershed residents
- Enroll 120 acres in Farm Bill Programs
- Improve watershed education in at least 10 classrooms in local schools
3. Improve understanding of current and future (following remediation) conditions.
- Monitor sites to assess water quality improvements and build data for long term monitoring
- Further identify, prioritize, and develop BMPs for up-stream sites
- Compile findings into a GIS database and report to inform public and append to the WMP
Work with Upstream Townships

Water quality in the Plaster Creek Watershed has been, and continues to be, directly influenced by land use
activities. As part of Goal #2 – equipping upstream stakeholders to take action – pertinent plans and
ordinances in three townships will be reviewed for the presence and status of watershed best
management practices (BMPs). Based on this review, recommendations will identify opportunities for
implementing BMPs in township policies, plans, programs, ordinances, etc.

A “Watershed Profile” containing local watershed data and descriptions will be customized for each
township. Additionally, the efforts of this project will be sustained through the development of a
“Watershed Welcome” packet to introduce newly elected and appointed officials to their role in sustaining
the watershed and its services.

West Michigan Environmental Action Council (WMEAC) will conduct workshops on rain barrels and BMPs to
meet the needs of different audiences in the watershed. A citizens committee will be organized with
members representing the three townships. This committee will be established to learn, understand,
identify, and promote BMP implementation in their communities.

In addition to the Plaster Creek Stewards, WMEAC, and the Center for Environmental Study, project partners
also include Calvin College as the principal investigator and project administrator, MDEQ, Kent Conservation
District, Lower Grand River Organization of Watersheds, Kent County Drain Commissioner, and City of Grand
Rapids.
The Project Team appreciates the opportunity of working with the Plaster Creek upstream communities of
Ada Township, Caledonia Charter Township, and Gaines Charter Township.
We look forward to a successful partnership.
Center for Environmental Study
CHARTER TOWNSHIP OF CALEDONIA
KENT COUNTY, MICHIGAN
RESOLUTION OF INTENT REGARDING
CALEDONIA VILLAGE/TOWNSHIP AGREEMENT
FOR COMBINED SEWER SYSTEM
Minutes of a regular meeting of the Charter Township of Caledonia, held in the
Caledonia Township Hall located at 8196 Broadmoor Ave., Caledonia, Michigan, on the _____
day of __________, 2015, at 7:00 p.m. Local Time.
PRESENT:
Members:
ABSENT:
Members:
The following resolution was offered by Member _______________ and supported by
Member _______________:
WHEREAS, representatives of the Village of Caledonia (the “Village”) and the Charter
Township of Caledonia (the “Township”) acting through the Joint Sewer Committee have
discussed an updated agreement to replace the existing First Amended and Restated Agreement
Re: Caledonia Sewage Disposal System dated as of March 1, 2000; and
WHEREAS, the Joint Sewer Committee has made a conceptual recommendation that a
new sewer agreement be premised on a consolidation of the existing Village and Township
sewer systems with the Township becoming responsible for the management, administration,
operation and maintenance of the combined system; and
WHEREAS, an outline of the Joint Sewer Committee recommendation is attached to this
Resolution as Exhibit A (the “Joint Sewer Committee Recommendation”); and
WHEREAS, this Township Board has considered the Joint Sewer Committee
Recommendation.
{01695068 1 }
NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:
1.
This Township Board hereby determines that the terms and provisions of the Joint
Sewer Committee Recommendation are in balance favorable and in the best interest of the
Township.
2.
The Township representatives on the Joint Sewer Committee are hereby
authorized and directed to work with Village representatives on the Joint Sewer Committee to
negotiate and develop the new agreement based on the Joint Sewer Committee Recommendation
and to report the Agreement so negotiated back to this Township Board for further action, in the
discretion of the Township Board; it being understood by this Township Board that adoption of
this Resolution does not bind or obligate the Township to approve the new Agreement when
submitted for consideration by the Township Board.
YEAS:
Members:
NAYS:
Members:
ABSTAIN:
Members:
RESOLUTION DECLARED ADOPTED.
__________________________________________
Jennifer Venema, Clerk
Charter Township of Caledonia
{01695068 1 }
2
STATE OF MICHIGAN
COUNTY OF KENT
)
) ss.
)
I, the undersigned, the duly qualified and acting Clerk of the Charter Township of
Caledonia, Kent County, Michigan (the “Township”) do hereby certify that the foregoing is a
true and complete copy of a resolution adopted by the Township Board at a regular meeting on
_______________, 2015, the original of which is on file in my office. Public notice of said
meeting was given pursuant to and in compliance with Act No. 267, Public Acts of Michigan,
1976, as amended, including in the case of a special or rescheduled meeting, notice by posting at
least eighteen (18) hours prior to the time set for the meeting.
IN WITNESS WHEREOF, I have hereto affixed by official signature on this _____ day
of September, 2015.
Jennifer Venema, Clerk
Charter Township of Caledonia
{01695068 1 }
3
EXHIBIT A
Joint Sewer Committee Recommendation
{01695068 1 }
4
OUTLINE OF NEW VILLAGE/TOWNSHIP AGREEMENT
FOR COMBINED CALEDONIA AREA SEWER SYSTEM
New Agreement will replace First Amended and Restated Agreement dated March 1, 2000.
COMBINED SYSTEM
The existing Village collection system, Village Wastewater Treatment Plant and Township
collection system which sends wastewater into the Village Treatment Plant will be merged
into a single system (the “Combined System”).
The Combined System should include the Township’s Northwest Sewer District which for
the next ten (10 years may send wastewater either to the City of Grand Rapids or to the
Village Treatment Plant for treatment.
The Combined System should exclude the Township’s Campau/Kettle Lake System which
has its own separate treatment plant, except to the extent that the cost of administration and
management of the Combined System and the Campau/Kettle Lake System shall be allocated
between the two systems.
OWNERSHIP
Village will maintain ownership of all existing Village sewer infrastructure including the
Wastewater Treatment Plant currently owned by Village and the Village Collection System.
Township will maintain ownership of all Township sewer infrastructure currently owned by
Township (primarily, the M-37 Collection System).
JOINT SEWER COMMITTEE
A Joint Sewer Committee, with members representing the Township and the Village shall
meet periodically to review on an advisory basis Combined System issues, including the
Combined System budget and rates proposed by the Township in accordance with the New
Agreement (as summarized below) and to make designated approvals and recommendations
to the Township and Village with respect to the Combined System.
ADMINISTRATION AND MANAGEMENT BY TOWNSHIP
Township will administer and manage the Combined System.
The day-to-day operation, maintenance and repair of the Combined System will be
contracted to a third-party contract operator (currently Infrastructure Alternatives (“IA”)).
An operations contract shall be limited to three (3) years unless a longer term is approved by
the Joint Sewer Committee.
{01690282 1 }
The Township will expand existing the operations contracts with IA to include all elements
of the Combined System (the only element currently not administered by IA is the Village
collection system). Township may replace IA with another contract operator, if appropriate.
The cost of administration, management, operation, maintenance, repair and replacement of
the Combined System shall be defrayed by revenues of the Combined System (as discussed
below).
The Township will maintain the sole sewer office for the Combined System and will handle
all billing, connection applications, questions, complaints and so on. Village will no longer
be performing these functions.
The Township will establish and maintain a single Sewer Enterprise Fund for the Combined
System with the exception of funds/accounts required to be maintained by Village until
existing revenue bonds are paid off. Repayment of existing Village revenue bonds will be
defrayed by revenues of the Combined System (as discussed below).
The Township will be responsible for payment of all accounts payable, debt and receivables.
The Township will be responsible for operation and maintenance of the Village collection
system.
Records, drawings and mapping for the Combined System will be coordinated in a single
GIS system for maintenance and planning and shared with both Township and Village.
The Township will retain engineers and common consultants for the Combined System.
Major capital improvements and the related engineering contracts shall be subject to approval
by the Joint Sewer Committee.
The Township shall administer (on behalf of the Village with respect to the Village
Treatment Plant and the Village Collection System) the asset management plan and SAW
grants for the Combined System with the cost of the related repair and replacement generally
defrayed by revenues of the Combined System.
TOWNSHIP TO ADOPT BUDGET
The New Agreement will include methodology for determining an annual budget for
Combined System.
The Township will enact a budget for Combined System in accordance with Uniform Budget
Act (presumably the Combined System will be operated on basis of Township fiscal year) in
accordance with Agreement methodology.
The budget will include a line item for semi-annual payments to Village, from Combined
System revenue, necessary to maintain the Village in compliance with repayment of
outstanding Village sewer revenue bonds and coverage requirement applicable to these
bonds.
{01690282 1 }
2
UNIFORM USER RATES AND DEBT RATES
The goal is for user rates to be uniform for all customers served by Combined System.
The goal is for uniform debt rate for customers served by the Combined System with an
understanding that separate debt rates may be set for stand-alone districts such as the
Township’s Campau/Kettle Lake Sewer District.
TOWNSHIP TO SET RATES
The New Agreement will contain a methodology for setting Combined System rates.
The Township will set and adjust rates for customers of Combined System in accordance
with the Agreement methodology.
The New Agreement will identify a process by which the Township sets user and debt rates
and provides opportunity for input by the Village and the Joint Sewer Committee before new
rates become effective.
FUTURE CONNECTIONS TO COMBINED SYSTEM
New connections will be permitted to the Combined System on a first-come, first-served
basis provided that sufficient capacity in the existing Wastewater Treatment Plant is set aside
and allocated for reasonably foreseeable connections to the Combined System by properties
within the Village limits.
REPAIR AND REPLACEMENT
The Township will be responsible with funding provided by Combined System revenue for
repair and replacement of all infrastructure in Combined System including upgrades
needed(or required by MDEQ) at Wastewater Treatment Plant to maintain the Plant’s
existing capacity and the repair and replacement of collection systems both in the Village and
the Township to reduce inflow and infiltration, with the cost of repair and replacement borne
equally by all Combined System customers, based on uniform sewer rates.
The Township will coordinate efforts for repair and replacement of collection sewers within
the Village limits with Village street improvement projects so as to avoid duplicate street
repairs and replacements.
SYSTEM EXTENSIONS
Extensions of collection system to be funded by those who require the extensions including
the use of special assessments, developer agreements and similar mechanisms. Extensions
that require the use of Combined System revenues and/or reserves derived from Combined
System user rates (such that “growth” is not paying for “growth”) shall not be implemented
by the Township without the approval of the Joint Sewer Committee.
{01690282 1 }
3
The Township will retain its autonomy for decisions on extending the collection system into
areas of the Township (subject to the limitation of the preceding bullet).
The Township will not be able to make collection system extensions within the Village
without the consent of the Village.
EXPANSION OF WASTEWATER TREATMENT PLANT CAPACITY
Expansion of the capacity of the Wastewater Treatment Plant when necessary will be the
responsibility of the Combined System with the goal of placing this burden on those who are
requesting, or causing the need for, an expansion of the plant. This could be done for
example by means of special assessment, developer agreements and connection fees
anticipated from future connections.
The Township will exercise flexibility under the Township’s agreement with the City of
Grand Rapids (1) to achieve necessary treatment efficiencies and compliance with permit
requirements at the Village Treatment Plant and (2) to relieve the burden on the Village
Treatment Plant by sending additional wastewater to Grand Rapids to further the dual goals
of accommodating additional connections to the Combined System on a first-come, firstserved basis and to postpone as long as possible the need to expand the capacity of the
Village Wastewater Treatment Plant.
ISSUANCE OF DEBT
Debt needed to fund future improvements to the Village Treatment Plant would (presumably)
be revenue debt issued by the Township and repaid by a uniform debt component in the rates
applicable to all customers of the Combined System.
Repayment of the existing Village revenue debt shall be defrayed by Combined System
revenue (as discussed above).
The Village and Township would each reserve the right to issue debt to fund improvements
specific to their own community. For example, this might pertain to a sewer line extension
located only within the Township.
PERIODIC REVIEW
The Joint Sewer Committee shall periodically (at least every five years) review the New
Agreement to consider whether updates to the New Agreement are appropriate. As
necessary, the Joint Sewer Committee may recommend amendments to the New Agreement
to the Township and the Village.
ADDITIONAL DETAILS
The current Joint Sewer Committee will consider and resolve the relevant and practical
issues caused by replacing the 2000 Agreement and implementing the Combined System.
{01690282 1 }
4
NOTICE OF REDEMPTION
The Bank of New York Mellon Trust Company, N.A.
Take notice that the Charter Township of Caledonia, Kent County, Michigan, will redeem
in full its outstanding Public Improvement Special Assessment Bonds, Limited Tax General
Obligation, Series 2001 which mature on or after November 1, 2015 (the “Series 2001 Bonds”) at
par plus accrued interest without premium on May 1, 2015.
The principal of the Series 2001 Bonds subject to redemption and the accrued interest
thereon shall be payable by the Township in lawful money of the United States of America to the
registered holder at the address shown on the registration books of the Township held by The Bank
of New York Mellon Trust Company, N.A., as bond registrar for the Series 2001 Bonds (the “Bond
Registrar”).
The Series 2001 Bonds so called for redemption shall not bear interest after the date fixed
for redemption, whether presented for redemption or not, provided sufficient funds are on hand
with the Bond Registrar, to redeem said Bonds.
This notice was authorized by resolution of the Township Board of the Charter Township
of Caledonia on March 18, 2015.
CHARTER TOWNSHIP OF CALEDONIA
Dated:
March
18,
2015
By:
Jennifer Venema, Clerk
{01695470 I)
CHARTER TOWNSHIP OF CALEDONIA
KENT COUNTY, MICHIGAN
RESOLUTION TO AUTHORIZE OPTIONAL REDEMPTION OF
PUBLIC IMPROVEMENT SPECIAL ASSESSMENT BONDS,
LIMITED TAX GENERAL OBLIGATION, SERIES 2001
Minutes of a regular meeting of the Township Board of the Charter Township of
Caledonia, County of Kent, Michigan, held in the Township Hall, located in said Township, on
the 18th day of March, 2015, at 7:00 p.m. Local Time.
PRESENT:
Members:
ABSENT:
Members:
The following preamble and resolution were offered by Member
and seconded by Member
WHEREAS, the Charter Township of Caledonia (the “Township”) issued its $9,000,000
Public Improvement Special Assessment Bonds, Limited Tax General Obligation, Series 2001,
dated as of December 1, 2001 (the “Series 2001 Bonds”); and
WHEREAS, the principal amount of the Series 2001 Bonds currently outstanding is
$3,000,000 and matures on November 1 of each year in the amount of $500,000 per year for the
years 20 15-2020, inclusive; and
WHEREAS, pursuant to the terms of the Township Resolution, adopted on October 24,
2001 which authorized the issuance of the Series 2001 Bonds (the “Series 2001 Bond
Resolution”), the Series 2001 Bonds which mature on or after November 1, 2012 may be
redeemed on any interest payment date on or after November 1, 2012 at par plus accrued interest
to the date fixed for redemption, without a premium; and
{01695413 I
WHEREAS, the Township currently has on hand in the Series 2001 Special Assessmetn
Bond
-
Receiving Fund (the “Debt Service Fund”) established pursuant to the Series 2001 Bond
Resolution for the Series 2001 Bonds sufficient funds to redeem in full the outstanding Series
2001 Bonds, which mature on or after November 1, 2015.
NOW, THEREFORE, BE if HEREBY RESOLVED AS FOLLOWS:
1.
It is in the best interest of the Township to redeem all of the outstanding Series
2001 Bonds, which mature on or after November 1, 2015 in the aggregate principal amount of
$3,000,000, in full on May 1, 2015 (the “Date of Redemption”).
2.
The Township Clerk and Treasurer are hereby authorized and directed to
undertake all steps necessary to redeem the Series 2001 Bonds in full on the Date of Redemption
from available funds in the Debt Service Fund, including the provision of notice by mail to The
Bank of New York Mellon Trust Company, N.A., as the Bond Registrar, substantially in the
form attached hereto as Exhibit A, in accordance with the Series 2001 Bond Resolution.
3.
The Township Clerk is hereby authorized and directed to deliver certified copies
of this Resolution to The Bank of New York Mellon Trust Company, N.A., as the Bond
Registrar and to the Michigan Department of Treasury.
4.
The Township hereby expresses its intent to refund, consistent with applicable
law, excess special assessment collections, if any, resulting from the collection of the special
assessments levied within Northwest Township Sewer Special Assessment District 2001-1 and
Northwest Township Water Special Assessment District 200 1-2, with the understanding that any
such refund of excess collections is subject to future authorization by this Board.
5.
YEAS:
{01695413
All resolutions or parts of resolutions in conflict herewith are hereby rescinded.
Members:__________________________________________________________
ii
2
NAYS:
Members:
ABSENT:
Members:
RESOLUTION DECLARED ADOPTED.
Jennifer Venema, Clerk
Charter Township of Caledonia
STATE OF MICHIGAN)
COUNTY OF KENT
) ss.
)
I, the undersigned, the duly qualified and acting Clerk of the Charter Township of
Caledonia, Kent County, Michigan, (the “Township”) do hereby certify that the foregoing is a
true and complete copy of a resolution adopted by the Township Board at a regular meeting on
March 18, 2015, the original of which is on file in my office. Public notice of said meeting was
given pursuant to and in compliance with Act No. 267, Public Acts of Michigan, 1976, as
amended, including in the case of a special or rescheduled meeting, notice by publication or
posting at least eighteen (18) hours prior to the time set for the meeting.
IN WITNESS WHEREOF, I have hereto affixed my official signature on this
of March 2015.
Jennifer Venema, Clerk
Charter Township of Caledonia
(01695413 1)
3
day
EXHIBIT A
NOTICE OF REDEMPTION
The Bank of New York Mellon Trust Company, N.A.
Take notice that the Charter Township of Caledonia, Kent County, Michigan, will
redeem in full its outstanding Public Improvement Special Assessment Bonds, Limited Tax
General Obligation, Series 2001 which mature on or after November 1, 2015 (the “Series 2001
Bonds”) at par plus accrued interest without premium on May 1, 2015.
The principal of the Series 2001 Bonds subject to redemption and the accrued interest
thereon shall be payable by the Township in lawful money of the United States of America to the
registered holder at the address shown on the registration books of the Township held by The
Bank of New York Mellon Trust Company, N.A., as bond registrar for the Series 2001 Bonds
(the “Bond Registrar”).
The Series 2001 Bonds so called for redemption shall not bear interest after the date fixed
for redemption, whether presented for redemption or not, provided sufficient funds are on hand
with the Bond Registrar, to redeem said Bonds.
This notice was authorized by resolution of the Township Board of the Charter Township
Caledonia
on March 18, 2015.
of
CHARTER TOWNSHIP OF CALEDONIA
Dated:
March
18,
2015
By:
Jennifer Venema, Clerk
(01695413 1
}
A-I
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l.A
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I..
WHEREAS Caledonia Township is committed to providing quality parks and
greenspaces in the community; and
WHEREAS the Caledonia Township’s 5 year Park Master Plan supports park land
acquisition and trail linkages: and
WHEREAS grant funding through the Michigan Natural Resources Trust Fund is
available to provide financial support for land acquisition; and
WHEREAS Caledonia Township supports the submission of a grant application to the
Michigan Natural Resources Trust Fund for the acquisition of approximately 25.68 acres
contiguous to Caledonia Lakeside Park and the Library, and
WHEREAS the estimated acquisition price is $1,350,000 with a local grant match of
30% or $405,000 required and grant funds of 70% or $945,000
NOW THEREFORE BE IT RESOLVED THAT that Caledonia Township authorizes the
submission of a grant to the Michigan Natural Resources Trust Fund for a total project
cost of $1,350,000 and resolves to make available its financial obligation of $405,000
(30%) to match DNR grant funds if awarded.