CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES MEETING NOTICE A regular meeting of the Charter Township of Caledonia Board of Trustees will be held beginning at 7:00 p.m. on Wednesday, March 18th, 2015 at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan. NOTE: Individuals with disabilities may request auxiliary aids and services for the meeting by contacting the Township Clerk at 616.891.0070. TENTATIVE AGENDA 1. 2. 3. 4. 5. 6. CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CONSIDERATION OF THE MEETING AGENDA PUBLIC COMMENT (BRIEF – UP TO 2 MINUTES) INQUIRY OF CONFLICT OF INTEREST APPROVAL OF THE CONSENT AGENDA A. Minutes of the March 4th , 2015 Meeting B. Approval to Pay Bills i. Accounts Payable ii. Accounts Payable Current Tax C. Treasurers Report D. CD Report E. Building Dept Report F. Utilities Report i. Infrastructure Maintenance Budget ii. Infrastructure Maintenance Client Report G. Planning Commission Annual Report 7. REPORTS FROM BOARD/COMMITTEE OFFICERS AND STAFF 8. CORRESPONDENCE 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Presentation – Plaster Creek Watershed Restoration Project B. Resolution – Intent Regarding Caledonia Village/Township Agreement For Combined Sewer System C. Resolution – Authorize Optional Redemption of Public Improvement Special Assessment Bonds, Limited Tax General Obligations, Series 2001 D. Discussion – North Shore acquisition/DNR Grant E. Resolution –Approve Application For DNR Grant/North Shore Acquisition F. Discussion/Motion – Approve Early Warning Siren Grant Application G. Motion - Approve Kent County Road Commission Highway Easement and Right to Enter Reconstruct Driveway Approach 11. BOARD COMMENTS 12. PUBLIC COMMENT (EXTENDED – UP TO 5 MINUTES) 13. ADJOURNMENT DRAFT – 03/04/15 CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES A regular meeting of the Charter Township of Caledonia Board of Trustees Was held beginning at 7:00 pm on Wednesday, March 4th, 2015, at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan 49316. Meeting Minutes 1. CALL TO ORDER / ROLL CALL TIME: 7:00 SNOEYINK: HERE VENEMA: HERE HERMENET: HERE CAVANAUGH: HERE KOOPMANS: HERE ROBERTSON: HERE Roll Call: HARRISON: HERE Others Present: Citizens, Media, Fire Dept. Officers– Fennell, Siler, Venema, & Mervau; Deputy Clerk Wilcox 2. PLEDGE OF ALLEGIANCE AND INVOCATION – Supervisor Harrison 3. CONSIDERATION OF THE MEETING AGENDA Motion Stated: Venema – Motion to Add Item 10I, “Motion- Township Facility HVAC Maintenance Agreements” and Item 10J, “Motion- FOIA Policy Updates.” Motion Supported: Snoeyink Motion Status: Approved Motion Stated: Snoeyink – Motion to Approve the Agenda as Amended. Motion Supported: Koopmans Motion Status: Approved Minutes from March 4th, 2015 DRAFT – 03/04/15 4. PUBLIC COMMENT (BRIEF - UP TO 2 MINUTES) 5. INQUIRY OF CONFLICT OF INTEREST 6. APPROVAL OF THE CONSENT AGENDA A. Minutes of the February 18th, 2015 Meeting B. Approval to Pay Bills i. Accounts Payable Motion Stated: Snoeyink – Motion that We Approve the Consent Agenda. Motion Supported: Hermenet Motion Status: Approved 7. REPORTS FROM BOARD / COMMITTEE OFFICERS AND STAFF A. Hermenet - Caledonia Non-Motorized Trails Update. 8. CORRESPONDENCE 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Motion – Reappointment – Planning Commission – Jodie Masefield & Adam Paarlberg. Motion Stated: Harrison– Motion to Reappoint Jodi Masefield & Adam Paarlberg to the Planning Commission. Motion Supported: Koopmans Motion Status: Approved B. Motion – HVAC Bids for Fire Department Training Room. Motion Stated: Hermenet – Motion to Approve the Bid by Frontier of $4,690 for the HVAC Unit. Motion Supported: Snoeyink Motion Status: Approved C. Resolution – Support of Consolidated 911 Emergency Dispatch Service Funded by Phone Surcharge. Motion Stated: Koopmans – Move We Approve the Resolution for the 911 Emergency Dispatch Service Funded by the Phone Surcharges. Motion Supported: Snoeyink 2 Minutes from March 4th, 2015 DRAFT – 03/04/15 Roll Call Vote: SNOEYINK: AYE VENEMA: AYE HERMENET: AYE CAVANAUGH: AYE KOOPMANS: AYE ROBERTSON: AYE HARRISON: AYE Motion Status: Approved D. Resolution – Preliminary Plat Approval of Jasonville Farms #10. Motion Stated: Harrison – Motion We Do Not Approve the Plat as Presented. Motion Supported: Koopmans Roll Call Vote: SNOEYINK: AYE VENEMA: AYE HERMENET: AYE CAVANAUGH: AYE KOOPMANS: AYE ROBERTSON: AYE HARRISON: AYE Motion Status: Approved E. Ordinance – Jasonville LLC Rezoning Conditional r-2 District to Conditional r2 District. F. Resolution – Approve Third Amended Order of Settlement Jasonville Farms vs Caledonia Township. G. Resolution – Preliminary Plat Approval of Jasonville Farms #11. H. Discussion – Library Community Room Use Restrictions. I. Motion – Township Facility HVAC Maintenance Agreements. No Action Needed. Motion is Tabled. J. Motion – FOIA Policy Updates. No Action Taken. 11. BOARD COMMENTS Time: 8:55pm – 9:05pm Snoeyink – Preventative maintenance can keep the overall costs down. Robertson – The County would like to apply for DNR Grant funding to purchase property for parks/trails in the Township. 3 Minutes from March 4th, 2015 DRAFT – 03/04/15 Grand Rapids Sewer Connection is taking place under M-6 by the pyramid. Township & Village are moving towards a combined sewer system/fund. $9 million Bond for utility construction @ M-6 will be paid off early; bond was due in 2020. Koopmans - Apologized for not being up to speed with the Jasonville, has been on vacation for the last three weeks. 12. PUBLIC COMMENT (EXTENDED – UP TO 5 MINUTES) Public Comment: Jacob Provost spoke about his Eagle Scout Project for a retired-flag collection box. Board Response: Board likes the idea. Would like to support the project once Jacob has raised $200 and has a complete proposal brought to the board showing the layout/details. 13. ADJOURNMENT Motion Stated: Koopmans – Move to Adjourn. Motion Supported: Snoeyink Motion Status: Approved 9:15pm Bryan Harrison, Supervisor Jennifer Venema, Clerk Minutes Reported By: Angela Wilcox, Deputy Clerk 4 Minutes from March 4th, 2015 03/10/2015 09:08 AM User: JEN DB: Caledonia Check Date Bank CHECK REGISTER FOR CALEDONIA TOWNSHIP CHECK DATE FROM 03/10/2015 - 03/10/2015 Check Vendor Vendor Name Description Page: 1/2 Amount Bank 01 CHEMICAL BANK (BYRON) 03/10/2015 01 68757 BOB-000 BOB'S DISPOSAL, INC. TWP - WASTE REMOVAL FEBRUARY 2015 LIBRARY - WSTE REMOVAL FEBRUARY 2015 68.00 90.00 158.00 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 01 01 01 01 01 01 01 68758 68759 68760 68761 68762 68763 68764 BRY-000 CAL-001 COS-000 SHR-001 CIN-000 CSI-000 HEB-000 BRYAN HARRISON CALEDONIA VILLAGE ACE HARDWARE CAPITAL ONE COMMERCIAL CINTAS CORP CINTAS CORPORATION 725 CITY SERVICES, INC CLARA HEBERT EXPENSE REIMBURSEMENT FIRE - SUPPLIES FEBRUARY 2015 FIRE - SUPPLIES DOCUMENT SHREDDING TWP/FIRE - JANITORIAL SUPPLIES/FLOOR MAT 10" VALVE INSERTION MILEAGE REIMBURSEMENT 2/25/15 107.48 462.85 68.86 79.63 289.13 9,230.00 10.93 03/10/2015 01 68765 CON-883 CONSUMER ENERGY STREETLIGHTS 2/1/15-2/28/15 STREETLIGHTS PARK&RIDE 1/27/15-2/25/15 2,137.68 84.24 2,221.92 03/10/2015 01 68766 CON-000 CONSUMERS ENERGY-UTILITIES TWP - GAS/ELECTRIC 1/28/15-2/25/15 BARBER SCHOOL - ELECTRIC 1/27/15-2/24/15 LAKESIDE CEMETERY - ELECTRIC 1/27/15-2/2 ALASKA CEMETERY - ELECTRIC 1/27/15-2/24/ HOLY CRNRS CEMETERY - ELECTRIC 1/29/15-2 LIBRARY - ELECTRIC 1/24/15-2/25/15 LIBRARY - GAS 1/24/15-2/25/15 FIRE - GAS/ELECTRIC 1/28/15-2/25/15 1,433.06 22.61 22.61 22.74 22.61 3,615.23 170.56 1,954.53 7,263.95 03/10/2015 01 68767 CON-001 CONTROL COMMUNICATIONS FIRE - ADDITIONAL DESK PHONE & EXTENSION 383.00 03/10/2015 01 68768 EVE-000 EVERGREEN UNDERGROUND 2015 SERVICE AGREEMENT - TWP 2015 SERVICE AGREEMENT - FIRE DEPT 415.29 415.29 830.58 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 01 01 01 01 01 01 01 01 01 01 01 68769 68770 68771 68772 68773 68774 68775 68776 68777 68778 68779 HOM-000 HUL-001 ITR-000 IDE-001 INF-001 CHR-002 KEN-300 KIW-000 FEN-000 MAY-001 MUL-001 HOME DEPOT CREDIT SERVICES HULST & SON DRY CLEANERS I.T.RIGHT IDEAL PRINTING COMPANY INC INFRASTRUCTURE ALTERNATIVES JENNIFER VENEMA KENT COUNTY TREASURER KIWANIS CLUB OF THE CALEDONIA AREA KYLE FENNELL MAYNARDS WATER CONDITIONING MULLERS PAINT & PAPER FIRE- SUPPLIES FIRE- DRY CLEANING REMOTE BACK UP LETTERHEAD CONTRACTED SERVICES MARCH 2015 MILEAGE REIMBURSEMENT - FEBRUARY 2015 KC FIRE COMMISSION ASSESSMENT MEMBERSHIP DUES - TWP SUPERVISOR EXPENSE REIMBURSEMENT 3/1/2015 SOFTENER SALT FIRE - PAINT SUPPLIES 03/10/2015 01 68780 NAP-000 NAPA AUTO PARTS FIRE - HALOGEN LAMP FIRE - HALOGEN BULB 8.99 39.95 48.94 03/10/2015 01 68781 PRI-000 PRINTING SYSTEMS ELECTIONS - AV APPLS 46.01 03/10/2015 01 68782 QUA-000 QUALITY AIR LIBRARY - HVAC MAINTENANCE LIBRARY - HVAC MAINTENANCE 552.57 79.70 300.00 734.09 48,639.84 83.88 12,507.74 322.00 50.00 201.50 234.25 678.50 963.00 1,641.50 03/10/2015 09:08 AM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP CHECK DATE FROM 03/10/2015 - 03/10/2015 Check Date Bank Check Vendor Vendor Name Description 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 03/10/2015 01 01 01 01 01 01 01 01 01 01 68783 68784 68785 68786 68787 68788 68789 68790 68791 68792 REV-001 SIE-000 SUN-000 THO-000 USB-000 VZW-000 VIL-000 WEL-000 W&W-000 WIR-000 REVIZE, LLC SIEGFRIED, CRANDALL PC SUN & NEWS THORNVIEW ELECTRIC CO, LLC US BANK VERIZON WIRELESS VILLAGE OF CALEDONIA WELLS FARGO FINANCIAL LEASING WILLIAMS & WORKS WIRELESS ZONE CALEDNOIA WEBSITE HOSTING & SUPPORT AGREEMENT CLERK - PAYROLL TAX PREP FEBRUARY 2015 PUBLICATIONS FEBRUARY 2015 ADJUST MOTION SENSOR/REPLACE REMOTE HEAD LIBRARY BONDS, SERIES 2010 PAYMENT CELL PHONES QTRLY CONN FEE PAYBACK 4TH QTR 2014 COPIER/PRINTER SERVICE CONTRACT PLANNING SERVICES OCTOBER 2014 FIRE - DROID MAXX SNAP Page: 2/2 Amount 1,500.00 120.00 266.34 215.90 107,068.75 213.98 14,898.00 1,647.85 2,129.86 31.52 01 TOTALS: Total of 36 Checks: Less 0 Void Checks: 214,640.55 0.00 Total of 36 Disbursements: 214,640.55 03/05/2015 03:08 PM User: MARCIA DB: Caledonia Check Date Bank CHECK REGISTER FOR CALEDONIA TOWNSHIP CHECK DATE FROM 02/01/2015 - 02/28/2015 Check Vendor Vendor Name TAX REFUND TAX REFUND TAX-CALDOG TAX-KCDOG TAX-CSCHDB TAX-CSCHOP TAX-CALTWP TAX-CK TAX-ES TAX-SOM TAX-WOM TAX-GRCC TAX-KCTY TAX-KCSET TAX-KDL TAX-KISD TAX-TKSDB TAX-VILL TAX REFUND TAX REFUND TAX REFUND AEG DEVELOPMENT LLC ALLEN EDWIN HOMES CALEDONIA TOWNSHIP-GF KENT COUNTY TREASURER CALEDONIA COMMUNITY SCHOOLS DEBT CALEDONIA COMMUNITY SCHOOLS OPER CALEDONIA TOWNSHIP CALEDONIA TWP C/K SEWER CALEDONIA TWP EMERGENCY SERVICE CALEDONIA TWP SEWER O&M CALEDONIA TWP WATER O&M GRAND RAPIDS COMMUNITY COLLEGE KENT COUNTY TREASURER KENT COUNTY TREASURER-SET KENT DISTRICT LIBRARY KENT INTERMEDIATE SCHOOL DISTRICT THORNAPPLE KELLOGG SCHOOLS DEBT VILLAGE OF CALEDONIA CHO ALVIN PARADIGM TAX GROUP & GSA PROPERTY TAX CONSULTANTS & LMCU Page: 1/1 Amount Bank 02 CHEMICAL BANK 02/09/2015 02/09/2015 02/12/2015 02/12/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/13/2015 02/16/2015 02/18/2015 02/23/2015 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 02 6703 6704 6705 6706 1419(A) 1420(A) 1421(A) 1422(A) 1423(A) 1424(A) 1425(A) 1426(A) 1427(A) 1428(A) 1429(A) 1430(A) 1431(A) 1432(A) 6707 6708 6709 226.66 226.66 12.80 212.20 100,958.69 81,759.19 22,284.04 1,616.77 42,433.05 265.68 180.84 1,098.64 42,124.54 3,690.02 36,133.82 2,884.53 566.68 368.85 30.00 12,145.41 6,346.02 02 TOTALS: Total of 21 Checks: Less 0 Void Checks: 355,565.09 0.00 Total of 21 Disbursements: 355,565.09 Caledonia Township Treasurer's Report - Feb 2015 101-General Fund Financial Institution Chemical Chemical Lake MI CU Lake MI CU Various MBIA FirstSW FHLB-FirstSW Interest Beginning Account Type Rate Balance Disbursements Interest Deposits Due to Mun Now Ckg 0.60% $4,733.79 $333.67 $354.64 $2.17 Mun Now Ckg 0.60% $739,770.82 $393,793.75 $426,368.60 $399.79 Bus Svg 0.00% $5.11 $0.00 $0.00 $0.00 Bus Ckg 0.50% $892,300.91 $0.00 $20.00 $341.57 CD's variable $245,000.00 $0.00 $0.00 $0.00 Pool 0.10% $35,634.24 $0.00 $0.00 $2.56 MM variable $0.03 $0.00 $0.00 $0.00 Agency 5.625% $268,367.00 $0.00 $0.00 $0.00 $746.09 Chemical Chemical United Bank Mun Now Ckg Mun Now Ckg Public Fd Ckg 0.60% 0.60% 0.00% $285,648.13 $1,417.10 $2,082.88 $2,584,140.73 $19,210.00 $7,558.67 $354,582.45 $19,199.75 $1,982.88 Chemical Chemical Chemical Chemical Chemical Chemical Various Mun Now Ckg 0.60% Mun Now Ckg 0.60% Mun Now Ckg 0.60% Mun Now Ckg 0.60% Mun Now Ckg 0.60% Mun Now Ckg 0.60% CD's variable $12,671.82 $18,944.94 $19,243.67 $123,163.26 $477,578.92 $175,691.53 $206,806.55 $0.00 $0.00 $0.00 $0.00 $42,563.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $104,616.71 $0.00 $0.00 Mun Now Ckg 0.60% $1,089,984.32 Bus-Svg 0.00% $25.00 CD's variable $746,400.87 $247,687.95 $0.00 $0.00 $0.00 $0.00 $247,687.95 Mun Now Ckg 0.60% $378,849.80 Mun Now Ckg 0.60% $331,952.85 Mun Now Ckg 0.60% $476,348.84 Mun Now Ckg 0.60% $990,045.12 Mun Now Ckg 0.60% $957,852.50 Checking 0.00% $1.00 Bus MM 0.20% $495,671.75 CD's variable $1,741,184.42 $8,802.00 $0.00 $905.00 $89,686.54 $39,681.38 $981.00 $260,029.27 $0.00 $12,255.51 $0.00 $0.00 $112,145.95 $22,164.20 $981.00 $0.00 $252,464.71 $245,036.09 $533,962.19 $4,345.00 $0.00 $0.00 $0.00 Mun Now Ckg 0.60% $78,128.61 Mun Now Ckg 0.60% $992,430.60 CD's variable $1,114,489.46 $7,237.34 $14,295.61 $0.00 $80,000.00 $7,564.56 $0.00 $0.00 $0.00 $0.00 $0.00 Fund Total 703-Current Tax 703-Current Tax-O-S 703-Current Tax Fund Fund Total 151-Ganzel Trust 152-Hilzey Trust 153-Munford Trust 203-Kraft Ave Imp (Recvg Fd) 205-Emergency Services 207-ES Capital Replacemt Fund Total 246-Twp Imp Revoling Fund Chemical Consumers CU Various Fund Total 249-Building Dept Fund Chemical 271-New Library Fund Chemical 403-TV Waste Wtr Plnt Imp Fd Chemical 590-Sewer O&M Chemical 591-Water O & M Chemical 701-Trust & Agency Chemical 856-NW Water (Bond) Mercantile Various Fund Total 860-2003 Cap Imp Bond Chemical Various Fund Total 884-CK Sewer Chemical 886-NW Sewer (Bond) Chemical Various Fund Total Historical Commission Chemical Chemical Total Funds Balance Mun Now Ckg 0.60% CD's variable Savings Comm/Ckg 0.05% 0.00% $661.56 $216.88 $669.06 $5,000.00 $3.73 $1,000.00 $0.00 $100.00 $672.79 $5.83 $8.72 $8.86 $56.69 $209.48 $80.87 $0.00 $80.87 $501.69 $0.00 $128.20 $629.89 $174.27 $152.79 $219.28 $466.68 $448.95 $0.00 $76.17 $2,347.78 $2,423.95 $113.06 $0.00 $113.06 $14.00 $112,606.51 $457.23 $0.00 $457.23 $0.00 $0.00 $6,889.43 Fund Reserve GF GF GF $5,000.00 $10,000.00 $12,500.00 $460,224.37 GF Ending Balance $4,714.99 $707,595.76 $5.11 $892,622.48 $245,000.00 $35,636.80 $0.03 $268,367.00 $2,153,942.17 $2,510,875.47 $431.08 $7,558.67 $2,518,865.22 $7,677.65 $8,953.66 $6,752.53 $123,219.95 $415,735.54 $175,772.40 $206,806.55 $382,578.95 $1,338,173.96 $25.00 $498,841.12 $1,837,040.08 $375,570.56 $332,105.64 $17,248.75 $968,052.39 $975,818.63 $1.00 $755,777.19 $1,491,067.49 $2,246,844.68 $249,494.15 $533,962.19 $783,456.34 -$107,226.56 $999,618.88 $1,114,489.46 $2,114,108.34 $661.56 $216.88 $15,161,623.96 Caledonia Township Feb 15 CD Report Fund Financial Institution 101-General Fund United Bank Fund Total 207-ES Capital Replacemt Mercantile Bank Fund Total 246-Twp Imp Rev Fund Century Bank & Trust First Natl Bk of America Consumers Credit Union Fund Total 856-NW Water Huntington Bank Huntington Bank The Bank of Holland Fst Ntl Bk of Wakefield Fst Ntl Bk of MI The West MI Svgs Bk Wolverine Bank Bank of Michigan Fifth Third Bank Fifth Third Bank Fund Total 860-2003 Cap Imp Bond Hastings City Bank Comerica Bank United Bank United Bank Fund Total 886-NW Sewer Mercantile Bank Mercantile Bank Founders Bk & Trust Flagstar Bank Commercial Bank Fund Total Total Funds CD's Balance Interest Rate Maturity Date 0.45% 3/19/16 $ $ 0.49% 8/5/15 $ $ 0.10% 2/18/15 $ 1.00% 6/9/15 $ 1.49% 7/15/16 $ $ 0.40% 2/5/15 $ 0.30% 6/6/16 $ 0.40% 4/15/15 $ 0.70% 4/16/15 $ 0.45% 4/1/15 $ 0.50% 4/24/15 $ 0.40% 2/18/15 $ 0.75% 3/18/15 $ 0.25% 4/9/15 $ 0.25% 4/9/15 $ $ 0.18% 9/22/15 $ 0.20% 8/31/15 $ 0.50% 4/3/15 $ 0.45% 2/21/16 $ $ 0.59% 5/1/15 $ 0.54% 12/1/15 $ 0.30% 10/2/15 $ 0.50% 9/8/15 $ 0.20% 5/21/15 $ $ Amount 245,000.00 245,000.00 206,806.55 206,806.55 248,841.12 250,000.00 498,841.12 248,568.82 255,454.21 259,110.51 255,168.13 116,370.67 255,752.35 50,321.40 50,321.40 1,491,067.49 146,286.56 187,675.63 100,000.00 100,000.00 533,962.19 112,598.40 145,611.12 340,693.40 260,877.85 254,708.69 1,114,489.46 $ 4,090,166.81 February 2015 Building Department Report Building permits issued Category Revenue 4 New Residential $ 2,047.00 1 Addition $ 142.00 2 Alteration (remodel) $ 356.00 0 Garage / Pole Barn $ 1 Pool $ 250.00 0 Deck $ 1 Roof / Siding $ 105.00 0 Mobile Home $ 1 Commercial $ 1,400.00 0 Industrial $ 0 Sign $ 0 Demolition $ 8 Electrical permits $ 1,034.00 26 Mechanical permit $ 2,510.00 6 Plumbing permits $ 778.00 12 Registration $ 180.00 0 Additional Insp fees $ Refund 62 Totals $ 8,802.00 Certificate of Occupancy Permits Issued 5 Total # of CO's issued Inspections Dan Heyer Gary Campbell Jim Spaak Ken Davis Mike Andrews Vic Spaanstra Totals 22 12 83 40 0 0 157 January 2015 Caledonia Township Water and Wastewater Maintenance Budgets Date M-37 Sewer Collection and Campau/Kettle Sewer Systems Caledonia Water System CAL302 CAL304 January 1, 2015 Beginning Balance (FY 2014 Transfer): ($1,395.10) January 2015 2014 Wastewater Budget Reconciliation Amount: January 1, 2015 Beginning Balance (FY 2014 Transfer): $2,120.46 $1,395.10 2014 Water Budget Reconciliation Amount: ($2,120.46) 2015 Wastewater Maintenance Budget Allowance: $43,535.00 2015 Water Maintenance Budget Allowance: $33,446.00 Plummer's Environmental - Vactor (Clean) Grease and Debris from the Cherry Valley Lift Station (483.00) Village Hardware - (2) Replacement Mop Heads & Pine Sol for Water Treatment Plants ($57.20) Amazon - Cherry Valley Lift Station, Mission Telemetry Backup Battery (21.62) East Jordan - Q4-2014, Isolation Valve Box and Curbstop Box Inventory Replenishment ($385.17) Kennedy Industries - Flygt Grip Eye for Submersible Pump Removal (117.11) Michigan Critical Power - Replace Valve Cover Seal on Portable Generator #1 ($195.00) Plummer's Environmental - Jet 8" Gravity Sewer on Campau Heaven Drive and Vactor Campau Heaven Lift Station (705.90) Total for Month ($637.37) Caledonia NAPA - RETURN Unused Motor Oil from 2014 Generator Maintenance 121.36 Monthly Totals Total for Month ($1,206.27) Budget Bal. YTD* M-37 Sewer Collection and Campau/Kettle Sewer $42,328.73 Systems: Caledonia Water System: $32,808.63 * Denotes remaining balance for the particular budget for contract year of January 1, 2015 through December 31, 2015. Revised: 3/9/2015 ………………………………………….. March 9, 2015 Caledonia Township 8196 Broadmoor Avenue SE Caledonia, MI 49316 Caledonia Township Water and Wastewater Utilities Report February 2015 Caledonia Township Board, Attached please find the Caledonia Township’s Water and Wastewater Utilities Report for February 2015 and the maintenance budget expenses and totals for January 2015. As always I would be happy to elaborate on any of the submitted information or provide any additional information that would assist the township board. If there are any questions or clarifications please do not hesitate in contacting me. Sincerely, Ryan Moseley (616) 292-2913 Infrastructure Alternatives Caledonia Township Water/Wastewater Utilities Attachments: January 2015 Maintenance Budget Page 1 of 5 ………………………………………….. Caledonia Township Water System Executive Summary: The North Water Treatment Plant produced 0.210 Million gallons of water for the month of February with the South Water Treatment Plant producing 9.251 Million gallons of water for the month of February. The combined production total for the month of February was 9.461 Million gallons of water. Both plants and the distribution system were checked daily during the month for proper equipment operation, water quality, and the required preventative maintenance tasks. The Monthly Operations Report (MOR) for February 2015 was filed on time with the Michigan Department of Environmental Quality (MDEQ). New-Construction: • Performed zero (0) water installation inspection(s) for the month of February. • Performed eight (8) MISSDIGS for the month of February. • Performed two (2) water meter radio remote installation(s) for the month of February. • Performed two (2) water meter repair(s) for the month of February. Emergency Call-Outs: • February 2, 2015 SUNDAY (12:25 pm – 2:00 pm): Emergency Miss Dig call from Consumers Energy for 6263 Red Ash Court. IA staff responded and marked the utilities at the location. • February 3, 2015: Low pressure alarm from the North Water Plant. IA staff responded and verified the pressure was normal at 73 PSI. Oudbier Instrument was contacted to assist with troubleshooting the pressure receiving unit that sends data to the PLC. The unit was repaired and resumed normal operation. • February 20, 2015: No water pressure call from 5611 68th Street. IA staff verified the service line was not frozen and determined the water line in the home’s crawlspace was frozen. Preventative Maintenance: • All scheduled maintenance has been performed. A report can be made available upon request. Corrective Action / Significant Task Completed: • February 2015: The Cross Connection program continued in February. Commercial/Industrial Facilities added to the system in 2014 are in the process of receiving their initial inspection. Facilities due for re-inspection are also being scheduled and inspected. It is IA’s goal to maintain 100% compliance of all the commercial/industrial water customers to ensure safe drinking water to Caledonia’s residents. Pending Projects: • Dead end hydrant flushing • 1st Quarter 2015 Meter Reading Page 2 of 5 ………………………………………….. General Operation Information / Housekeeping: • The graph below demonstrates the Caledonia Township’s annual water production from both north and south water plants. During the year of 2012 water production set a new precedent at 208.073 Million Gallons (MG). The total water production for 2014 was 178.260 MG which is a 0.55% decrease from 2013. The max daily demand record of 1.918 MG took place on Saturday, July 14, 2012. Page 3 of 5 ………………………………………….. Caledonia Township M-37 Wastewater Collection System Executive Summary: The lift stations were checked weekly for general operation which includes: recording the pump run-times, manually exercising each pump to check for proper operation and “scrubbing” of the force main, and visually observing the lift station level and general condition. In addition to the weekly rounds all lift stations were also checked on a monthly basis for the following: alarm dialer operation, manually operation of all lift station floats, and performing amp draws on each lift station’s pumps. New-Construction: • Performed zero (0) sewer installation inspections for the month of February. • Performed six (6) MISSDIGS for the month of February. Emergency Call-Outs: • February 2, 2015 SUNDAY (12:25 pm – 2:00 pm): Emergency Miss Dig call from Consumers Energy for 6263 Red Ash Court. IA staff responded and marked the utilities at the location. Preventative Maintenance: • All scheduled maintenance has been performed. A report can be made available upon request. Miscellaneous: • January 20 – February 5, 2015: Flow from the Patterson Avenue lift station force main was diverted to the M37 collection system via the interconnect north of 76th Street. The diversion allowed the Village WWTP to collect a 14 day influent sampling parameter profile for the combined flow. • February 4, 2015: Dedicated 20 amp breakers and outlets were installed for the block heaters on portable generator #1 and #2. Page 4 of 5 ………………………………………….. Caledonia Township Campau/Kettle Lake Sewer System Executive Summary: The wastewater treatment plant was checked on a daily basis for proper operation of equipment and system performance. All preventative maintenance tasks required for the month of February have been completed. The lift stations were checked weekly for general operation which includes: recording the pump run-times, manually exercising each pump to check for proper operation and “scrubbing” of the force main, and visually observing the lift station level and general condition. In addition to the weekly rounds all lift stations were also checked on a monthly basis for the following: alarm dialer operation, manually operation of all lift station floats, and performing amp draws on every pump. The monthly Compliance Monitoring Report (CMR) for February 2015 was filed on time with the DEQ. There was 1.638 Million Gallons (MG) discharged from the WWTF throughout the month of February. New Construction: • Performed zero (0) sewer inspection(s) for the month of February. • Performed four (4) MISSDIGS for the month of February. Emergency Call-Outs: • February 19, 2015: Lag pump alarm from the Garbow Lift Station. Upon arrival, the VFD for pump #2 was found tripped. The pump was pulled and rags were found wrapped in the impeller. The pump was reinstalled and proper operation was verified. • February 22, 2015 SUNDAY (8:30 am – 1:00 pm): High level alarm from the Dujunado Lift Station. Upon arrival, pump #2 was found tripped and pump #1 was found unable to pump the station down. A vactor truck was dispatched to avoid a sewer backup or overflow. The vactor removed the liquid and allowed for a visual inspection of the pumps. Pump #1 was found recirculating through the other pump. The check valve for pump #2 was determined to be stuck in the open position. The station was constructed with the check valves installed in the wet well which prevents inspection/repairs without a confined space entry. The force main was isolated to pump #2 which allowed normal operation of pump #1. No sewer backups or overflows were experienced before, during, or after the high level event. Preventative Maintenance: • All scheduled maintenance has been performed. A report can be made available upon request. • February 20, 2015: During routine weekly rounds at the Dujunado Lift Station, pump #2 was found pulling high amps. The pump was pulled by IA staff and rags were found wrapped in the impeller. The pump was reinstalled and proper operation was verified. Pending Projects: • Rebuilding of the two actuated air valves at the Campau WWTP • 1st Quarter 2015 Groundwater Sampling at the Campau WWTP • Garbow Lift Station impeller tolerance adjustments • Dujunado Lift Station check valve inspection/relocation • Sludge hauling from the Campau WWTP prior to road load limits Page 5 of 5 CALEDONIA TOWNSHIP PLANNING COMMISSION 2014 ANNUAL REPORT JANUARY: AGENDA ITEMS: No meetings ACTION: FEBRUARY: Public Hearing for Serendipity Investments (Archie Warner) for S.U.P. for Contractor's Yard at 8050 Broadmoor Discussion Item: Election of Officers for 2014 Discussion Item: Proposed meeting dates for 2014 Discussion Item: Annual Report for 2013 Approved Approved Approved Approved MARCH: Site Plan Review - Davenport University, for an addition to their student housing building Public Hearing for Kenneth Steenwyk for a S.U.P. for a 40'x64' Accessory Building at 10020 Alaska Ave. Site Plan Review - Battiste Family Medicine for remodeling office building at 7125 Kraft Ave. Approved Denied Approved APRIL: Public Hearing for Foremost Insurance Co, for PUD Amendment to remove/rezone 45.28 acres for Davenport University Public Hearing for DenHartigh Enterprises LLC for a S.U.P. for a 40'x80' Accessory Building at 6800 68th St. Public Hearing for Kenneth Steenwyk for a S.U.P. for a 36'x56' Accessory Building at 10020 Alaska Ave. Public Hearing for Bryan Hulst for a S.U.P. to operate a dog kennel at 7211 Snow Ave. Approved Approved Approved Denied MAY: Determination of Similar Use for Michigan Moonshine to operate a distillery at 9210 Cherry Valley Ave. Public Hearing for DenHartigh Enterprises LLC for rezoning a 3/4 acre from the PMR to RR, at 6800 68th St. Site Plan Review for CVL Land Investments LLC for Phase 3 of Cherry Valley Meadows Public Hearing for Davenport University to amend S.U.P. for expansion of their Athletic Complex at 6125 68th St. Approved Approved Approved Approved JUNE: Site Plan Review for Davenport University for expansion of their Athletic Complex at 6125 68th St. Public Hearing for Bill & Leilani Hulst for an amendment to their S.U.P. to increase number of dogs from 30 to 60 Public Hearing for Chaille Tower Consultants for a S.U.P. to construct and maintain a cell tower at 9426 84th St. Site Plan Review for Bykerk Southbelt Storage LLC for 3 additional buildings at 5150 68th St Approved Approved Approved Approved JULY: Site Plan Review for Gene Benting, for a 35' x 180' Accessory Building at 9790 Cherry Valley Ave. Site Plan Review for Boondox Motor Sports to operate a vehicle sales and motor sports outlet at 9864 Cherry Valley Ave. Discussion Item: To amend the Zoning Ordinance, Chapter 5, Section 5.5(a) and Chapter 6, Section 6.5(a) Approved Approved None CALEDONIA TOWNSHIP PLANNING COMMISSION 2014 ANNUAL REPORT AUGUST: Final Site Plan Review for Davenport University for expansion of their Athletic Complex at 6125 68th St. Public Hearing for Steve Oetman to rezone lands at 6044 Patterson & 4910 60th St. from PUD, I-1, & R-1 to HC Public Hearing for text amendment to the Zoning Ordinance, Sections 5.5 and 6.5 SEPTEMBER: Public Hearing for Earl Jourden Jr. for S.U.P. for 25'x40' addition to an Accessory Building at 6981 Whitneyville Ave. Public Hearing for Ken Koning for S.U.P to construct a 50'x60' Accessory Building at 8711 84th St. SE OCTOBER: S.U.P. for Earl Jourden Jr. for 24'x28' addition to an Accessory Building at 6981 Whitneyville Ave. Public Hearing for Joel Terpstra for S.U.P. to construct a 36'x40' Accessory Building at 7037 Skye Ct. NOVEMBER: Public Hearing for ESI Brokerage LLC to rezone land at 7153 Whitneyville from RR to R-2 S.U.P. for Michael & Nancy Jacobs to construct an Accessory Building in front of their house at 10317 East River Shore Dr. Amendment to Master Deed & Subdivision Plan for Foremost for Phase 2 of the Prairie Creek Office Park DECEMBER: No meetings REQUESTS IN TOTAL: Site Plan Reviews - 8 PUD Amendments - 1 Similar Use Determination - 1 Rezoning Requests - 3 Zoning Text Amendment - 1 Site Condominimum - 1 Special Use Permits - 13 heard; 11 granted Administrative Reviews - 1: Cherry Valley Meadows minor PUD amendment Long Range Planning Activities - 2 Other In-office Planning Activities - Multi-family housing, transportation planning, final project inspections, on-going meetings with applicants and potential applicants Approved Approved Approved Tabled Approved Approved Approved Approved Approved Approved Introduction Plaster Creek Watershed Restoration Project Project Funding Michigan's Nonpoint Source (NPS) Program is administered by the Michigan Department of Environmental Quality (MDEQ). Using both federal and state funds along with local match, the NPS grant program assists various partners, such as the Plaster Creek Stewards, in restoring water bodies impaired by NPS pollution as well as in protecting high quality waters from such impairments. Improving water quality on a watershed basis has been shown to be an effective approach to NPS pollution. NPS projects are funded to either develop watershed management plans (WMP)for MDEQ approval or to implement recommended actions described in approved WMPs. Watersheds that are eligible for funding must be listed in Michigan’s Integrated Report or contain water bodies not attaining designated uses due to NPS pollution. In addition, the project must be located in a watershed covered by an approved WMP meeting state and federal criteria. Plaster Creek Watershed Located entirely in Kent County, the Plaster Creek Watershed drains 58 square miles containing portions of the Grand Rapids metropolitan area. Plaster Creek’s headwaters begin in Gaines Township and flow 14 miles north and then west to its confluence with the Grand River. Little Plaster Creek, a major tributary, flows from the north and joins Plaster Creek in Kentwood. Portions of the cities of East Grand Rapids, Grand Rapids, Kentwood, and Wyoming as well as the townships of Gaines, Cascade, Grand Rapids, and Ada are contained within the watershed. Plaster Creek has become an intensely developed watershed and one of the most polluted in West Michigan with impairments to aquatic life and wildlife, the warm water fishery, and total and partial body contact recreation. As outlined in the approved 2008 Plaster Creek Watershed Management Plan, these impairments are caused by sediment, pathogens (E. coli), nutrient pollution, thermal pollution, and toxic substances. Stormwater runoff is the mechanism behind these pollutants. Plaster Creek continues to hold immense potential as a community resource with a warm water fishery and for recreational activities, education, and nature observation. In recent years, there has been a resurgence of interest in the potential of Plaster Creek among watershed residents. Watershed Restoration Project The three goals and associated objectives of this two-year (2012 to 2015) project are to: 1. Reduce pollution caused by stormwater inputs through increased storage, infiltration, evapotranspiration, and nutrient uptake. - Create 2-3 rain gardens to manage parking lot runoff in Creek’s headwaters (Shadyside Park) - Create a swale and retention area to manage parking lot runoff (Calvin) - Establish wetland vegetation and forest cover in an existing stormwater swale (Mel Trotter) - Restore wetland vegetation to a 2-acre basin managed by Kent Co. Drain (Kreiser Pond) Center for Environmental Study 2. Encourage and equip upstream stakeholders to take action to benefit the watershed. - Address awareness, attitudes, constraints, capacity, and behavior of watershed residents - Enroll 120 acres in Farm Bill Programs - Improve watershed education in at least 10 classrooms in local schools 3. Improve understanding of current and future (following remediation) conditions. - Monitor sites to assess water quality improvements and build data for long term monitoring - Further identify, prioritize, and develop BMPs for up-stream sites - Compile findings into a GIS database and report to inform public and append to the WMP Work with Upstream Townships Water quality in the Plaster Creek Watershed has been, and continues to be, directly influenced by land use activities. As part of Goal #2 – equipping upstream stakeholders to take action – pertinent plans and ordinances in three townships will be reviewed for the presence and status of watershed best management practices (BMPs). Based on this review, recommendations will identify opportunities for implementing BMPs in township policies, plans, programs, ordinances, etc. A “Watershed Profile” containing local watershed data and descriptions will be customized for each township. Additionally, the efforts of this project will be sustained through the development of a “Watershed Welcome” packet to introduce newly elected and appointed officials to their role in sustaining the watershed and its services. West Michigan Environmental Action Council (WMEAC) will conduct workshops on rain barrels and BMPs to meet the needs of different audiences in the watershed. A citizens committee will be organized with members representing the three townships. This committee will be established to learn, understand, identify, and promote BMP implementation in their communities. In addition to the Plaster Creek Stewards, WMEAC, and the Center for Environmental Study, project partners also include Calvin College as the principal investigator and project administrator, MDEQ, Kent Conservation District, Lower Grand River Organization of Watersheds, Kent County Drain Commissioner, and City of Grand Rapids. The Project Team appreciates the opportunity of working with the Plaster Creek upstream communities of Ada Township, Caledonia Charter Township, and Gaines Charter Township. We look forward to a successful partnership. Center for Environmental Study CHARTER TOWNSHIP OF CALEDONIA KENT COUNTY, MICHIGAN RESOLUTION OF INTENT REGARDING CALEDONIA VILLAGE/TOWNSHIP AGREEMENT FOR COMBINED SEWER SYSTEM Minutes of a regular meeting of the Charter Township of Caledonia, held in the Caledonia Township Hall located at 8196 Broadmoor Ave., Caledonia, Michigan, on the _____ day of __________, 2015, at 7:00 p.m. Local Time. PRESENT: Members: ABSENT: Members: The following resolution was offered by Member _______________ and supported by Member _______________: WHEREAS, representatives of the Village of Caledonia (the “Village”) and the Charter Township of Caledonia (the “Township”) acting through the Joint Sewer Committee have discussed an updated agreement to replace the existing First Amended and Restated Agreement Re: Caledonia Sewage Disposal System dated as of March 1, 2000; and WHEREAS, the Joint Sewer Committee has made a conceptual recommendation that a new sewer agreement be premised on a consolidation of the existing Village and Township sewer systems with the Township becoming responsible for the management, administration, operation and maintenance of the combined system; and WHEREAS, an outline of the Joint Sewer Committee recommendation is attached to this Resolution as Exhibit A (the “Joint Sewer Committee Recommendation”); and WHEREAS, this Township Board has considered the Joint Sewer Committee Recommendation. {01695068 1 } NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS: 1. This Township Board hereby determines that the terms and provisions of the Joint Sewer Committee Recommendation are in balance favorable and in the best interest of the Township. 2. The Township representatives on the Joint Sewer Committee are hereby authorized and directed to work with Village representatives on the Joint Sewer Committee to negotiate and develop the new agreement based on the Joint Sewer Committee Recommendation and to report the Agreement so negotiated back to this Township Board for further action, in the discretion of the Township Board; it being understood by this Township Board that adoption of this Resolution does not bind or obligate the Township to approve the new Agreement when submitted for consideration by the Township Board. YEAS: Members: NAYS: Members: ABSTAIN: Members: RESOLUTION DECLARED ADOPTED. __________________________________________ Jennifer Venema, Clerk Charter Township of Caledonia {01695068 1 } 2 STATE OF MICHIGAN COUNTY OF KENT ) ) ss. ) I, the undersigned, the duly qualified and acting Clerk of the Charter Township of Caledonia, Kent County, Michigan (the “Township”) do hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board at a regular meeting on _______________, 2015, the original of which is on file in my office. Public notice of said meeting was given pursuant to and in compliance with Act No. 267, Public Acts of Michigan, 1976, as amended, including in the case of a special or rescheduled meeting, notice by posting at least eighteen (18) hours prior to the time set for the meeting. IN WITNESS WHEREOF, I have hereto affixed by official signature on this _____ day of September, 2015. Jennifer Venema, Clerk Charter Township of Caledonia {01695068 1 } 3 EXHIBIT A Joint Sewer Committee Recommendation {01695068 1 } 4 OUTLINE OF NEW VILLAGE/TOWNSHIP AGREEMENT FOR COMBINED CALEDONIA AREA SEWER SYSTEM New Agreement will replace First Amended and Restated Agreement dated March 1, 2000. COMBINED SYSTEM The existing Village collection system, Village Wastewater Treatment Plant and Township collection system which sends wastewater into the Village Treatment Plant will be merged into a single system (the “Combined System”). The Combined System should include the Township’s Northwest Sewer District which for the next ten (10 years may send wastewater either to the City of Grand Rapids or to the Village Treatment Plant for treatment. The Combined System should exclude the Township’s Campau/Kettle Lake System which has its own separate treatment plant, except to the extent that the cost of administration and management of the Combined System and the Campau/Kettle Lake System shall be allocated between the two systems. OWNERSHIP Village will maintain ownership of all existing Village sewer infrastructure including the Wastewater Treatment Plant currently owned by Village and the Village Collection System. Township will maintain ownership of all Township sewer infrastructure currently owned by Township (primarily, the M-37 Collection System). JOINT SEWER COMMITTEE A Joint Sewer Committee, with members representing the Township and the Village shall meet periodically to review on an advisory basis Combined System issues, including the Combined System budget and rates proposed by the Township in accordance with the New Agreement (as summarized below) and to make designated approvals and recommendations to the Township and Village with respect to the Combined System. ADMINISTRATION AND MANAGEMENT BY TOWNSHIP Township will administer and manage the Combined System. The day-to-day operation, maintenance and repair of the Combined System will be contracted to a third-party contract operator (currently Infrastructure Alternatives (“IA”)). An operations contract shall be limited to three (3) years unless a longer term is approved by the Joint Sewer Committee. {01690282 1 } The Township will expand existing the operations contracts with IA to include all elements of the Combined System (the only element currently not administered by IA is the Village collection system). Township may replace IA with another contract operator, if appropriate. The cost of administration, management, operation, maintenance, repair and replacement of the Combined System shall be defrayed by revenues of the Combined System (as discussed below). The Township will maintain the sole sewer office for the Combined System and will handle all billing, connection applications, questions, complaints and so on. Village will no longer be performing these functions. The Township will establish and maintain a single Sewer Enterprise Fund for the Combined System with the exception of funds/accounts required to be maintained by Village until existing revenue bonds are paid off. Repayment of existing Village revenue bonds will be defrayed by revenues of the Combined System (as discussed below). The Township will be responsible for payment of all accounts payable, debt and receivables. The Township will be responsible for operation and maintenance of the Village collection system. Records, drawings and mapping for the Combined System will be coordinated in a single GIS system for maintenance and planning and shared with both Township and Village. The Township will retain engineers and common consultants for the Combined System. Major capital improvements and the related engineering contracts shall be subject to approval by the Joint Sewer Committee. The Township shall administer (on behalf of the Village with respect to the Village Treatment Plant and the Village Collection System) the asset management plan and SAW grants for the Combined System with the cost of the related repair and replacement generally defrayed by revenues of the Combined System. TOWNSHIP TO ADOPT BUDGET The New Agreement will include methodology for determining an annual budget for Combined System. The Township will enact a budget for Combined System in accordance with Uniform Budget Act (presumably the Combined System will be operated on basis of Township fiscal year) in accordance with Agreement methodology. The budget will include a line item for semi-annual payments to Village, from Combined System revenue, necessary to maintain the Village in compliance with repayment of outstanding Village sewer revenue bonds and coverage requirement applicable to these bonds. {01690282 1 } 2 UNIFORM USER RATES AND DEBT RATES The goal is for user rates to be uniform for all customers served by Combined System. The goal is for uniform debt rate for customers served by the Combined System with an understanding that separate debt rates may be set for stand-alone districts such as the Township’s Campau/Kettle Lake Sewer District. TOWNSHIP TO SET RATES The New Agreement will contain a methodology for setting Combined System rates. The Township will set and adjust rates for customers of Combined System in accordance with the Agreement methodology. The New Agreement will identify a process by which the Township sets user and debt rates and provides opportunity for input by the Village and the Joint Sewer Committee before new rates become effective. FUTURE CONNECTIONS TO COMBINED SYSTEM New connections will be permitted to the Combined System on a first-come, first-served basis provided that sufficient capacity in the existing Wastewater Treatment Plant is set aside and allocated for reasonably foreseeable connections to the Combined System by properties within the Village limits. REPAIR AND REPLACEMENT The Township will be responsible with funding provided by Combined System revenue for repair and replacement of all infrastructure in Combined System including upgrades needed(or required by MDEQ) at Wastewater Treatment Plant to maintain the Plant’s existing capacity and the repair and replacement of collection systems both in the Village and the Township to reduce inflow and infiltration, with the cost of repair and replacement borne equally by all Combined System customers, based on uniform sewer rates. The Township will coordinate efforts for repair and replacement of collection sewers within the Village limits with Village street improvement projects so as to avoid duplicate street repairs and replacements. SYSTEM EXTENSIONS Extensions of collection system to be funded by those who require the extensions including the use of special assessments, developer agreements and similar mechanisms. Extensions that require the use of Combined System revenues and/or reserves derived from Combined System user rates (such that “growth” is not paying for “growth”) shall not be implemented by the Township without the approval of the Joint Sewer Committee. {01690282 1 } 3 The Township will retain its autonomy for decisions on extending the collection system into areas of the Township (subject to the limitation of the preceding bullet). The Township will not be able to make collection system extensions within the Village without the consent of the Village. EXPANSION OF WASTEWATER TREATMENT PLANT CAPACITY Expansion of the capacity of the Wastewater Treatment Plant when necessary will be the responsibility of the Combined System with the goal of placing this burden on those who are requesting, or causing the need for, an expansion of the plant. This could be done for example by means of special assessment, developer agreements and connection fees anticipated from future connections. The Township will exercise flexibility under the Township’s agreement with the City of Grand Rapids (1) to achieve necessary treatment efficiencies and compliance with permit requirements at the Village Treatment Plant and (2) to relieve the burden on the Village Treatment Plant by sending additional wastewater to Grand Rapids to further the dual goals of accommodating additional connections to the Combined System on a first-come, firstserved basis and to postpone as long as possible the need to expand the capacity of the Village Wastewater Treatment Plant. ISSUANCE OF DEBT Debt needed to fund future improvements to the Village Treatment Plant would (presumably) be revenue debt issued by the Township and repaid by a uniform debt component in the rates applicable to all customers of the Combined System. Repayment of the existing Village revenue debt shall be defrayed by Combined System revenue (as discussed above). The Village and Township would each reserve the right to issue debt to fund improvements specific to their own community. For example, this might pertain to a sewer line extension located only within the Township. PERIODIC REVIEW The Joint Sewer Committee shall periodically (at least every five years) review the New Agreement to consider whether updates to the New Agreement are appropriate. As necessary, the Joint Sewer Committee may recommend amendments to the New Agreement to the Township and the Village. ADDITIONAL DETAILS The current Joint Sewer Committee will consider and resolve the relevant and practical issues caused by replacing the 2000 Agreement and implementing the Combined System. {01690282 1 } 4 NOTICE OF REDEMPTION The Bank of New York Mellon Trust Company, N.A. Take notice that the Charter Township of Caledonia, Kent County, Michigan, will redeem in full its outstanding Public Improvement Special Assessment Bonds, Limited Tax General Obligation, Series 2001 which mature on or after November 1, 2015 (the “Series 2001 Bonds”) at par plus accrued interest without premium on May 1, 2015. The principal of the Series 2001 Bonds subject to redemption and the accrued interest thereon shall be payable by the Township in lawful money of the United States of America to the registered holder at the address shown on the registration books of the Township held by The Bank of New York Mellon Trust Company, N.A., as bond registrar for the Series 2001 Bonds (the “Bond Registrar”). The Series 2001 Bonds so called for redemption shall not bear interest after the date fixed for redemption, whether presented for redemption or not, provided sufficient funds are on hand with the Bond Registrar, to redeem said Bonds. This notice was authorized by resolution of the Township Board of the Charter Township of Caledonia on March 18, 2015. CHARTER TOWNSHIP OF CALEDONIA Dated: March 18, 2015 By: Jennifer Venema, Clerk {01695470 I) CHARTER TOWNSHIP OF CALEDONIA KENT COUNTY, MICHIGAN RESOLUTION TO AUTHORIZE OPTIONAL REDEMPTION OF PUBLIC IMPROVEMENT SPECIAL ASSESSMENT BONDS, LIMITED TAX GENERAL OBLIGATION, SERIES 2001 Minutes of a regular meeting of the Township Board of the Charter Township of Caledonia, County of Kent, Michigan, held in the Township Hall, located in said Township, on the 18th day of March, 2015, at 7:00 p.m. Local Time. PRESENT: Members: ABSENT: Members: The following preamble and resolution were offered by Member and seconded by Member WHEREAS, the Charter Township of Caledonia (the “Township”) issued its $9,000,000 Public Improvement Special Assessment Bonds, Limited Tax General Obligation, Series 2001, dated as of December 1, 2001 (the “Series 2001 Bonds”); and WHEREAS, the principal amount of the Series 2001 Bonds currently outstanding is $3,000,000 and matures on November 1 of each year in the amount of $500,000 per year for the years 20 15-2020, inclusive; and WHEREAS, pursuant to the terms of the Township Resolution, adopted on October 24, 2001 which authorized the issuance of the Series 2001 Bonds (the “Series 2001 Bond Resolution”), the Series 2001 Bonds which mature on or after November 1, 2012 may be redeemed on any interest payment date on or after November 1, 2012 at par plus accrued interest to the date fixed for redemption, without a premium; and {01695413 I WHEREAS, the Township currently has on hand in the Series 2001 Special Assessmetn Bond - Receiving Fund (the “Debt Service Fund”) established pursuant to the Series 2001 Bond Resolution for the Series 2001 Bonds sufficient funds to redeem in full the outstanding Series 2001 Bonds, which mature on or after November 1, 2015. NOW, THEREFORE, BE if HEREBY RESOLVED AS FOLLOWS: 1. It is in the best interest of the Township to redeem all of the outstanding Series 2001 Bonds, which mature on or after November 1, 2015 in the aggregate principal amount of $3,000,000, in full on May 1, 2015 (the “Date of Redemption”). 2. The Township Clerk and Treasurer are hereby authorized and directed to undertake all steps necessary to redeem the Series 2001 Bonds in full on the Date of Redemption from available funds in the Debt Service Fund, including the provision of notice by mail to The Bank of New York Mellon Trust Company, N.A., as the Bond Registrar, substantially in the form attached hereto as Exhibit A, in accordance with the Series 2001 Bond Resolution. 3. The Township Clerk is hereby authorized and directed to deliver certified copies of this Resolution to The Bank of New York Mellon Trust Company, N.A., as the Bond Registrar and to the Michigan Department of Treasury. 4. The Township hereby expresses its intent to refund, consistent with applicable law, excess special assessment collections, if any, resulting from the collection of the special assessments levied within Northwest Township Sewer Special Assessment District 2001-1 and Northwest Township Water Special Assessment District 200 1-2, with the understanding that any such refund of excess collections is subject to future authorization by this Board. 5. YEAS: {01695413 All resolutions or parts of resolutions in conflict herewith are hereby rescinded. Members:__________________________________________________________ ii 2 NAYS: Members: ABSENT: Members: RESOLUTION DECLARED ADOPTED. Jennifer Venema, Clerk Charter Township of Caledonia STATE OF MICHIGAN) COUNTY OF KENT ) ss. ) I, the undersigned, the duly qualified and acting Clerk of the Charter Township of Caledonia, Kent County, Michigan, (the “Township”) do hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board at a regular meeting on March 18, 2015, the original of which is on file in my office. Public notice of said meeting was given pursuant to and in compliance with Act No. 267, Public Acts of Michigan, 1976, as amended, including in the case of a special or rescheduled meeting, notice by publication or posting at least eighteen (18) hours prior to the time set for the meeting. IN WITNESS WHEREOF, I have hereto affixed my official signature on this of March 2015. Jennifer Venema, Clerk Charter Township of Caledonia (01695413 1) 3 day EXHIBIT A NOTICE OF REDEMPTION The Bank of New York Mellon Trust Company, N.A. Take notice that the Charter Township of Caledonia, Kent County, Michigan, will redeem in full its outstanding Public Improvement Special Assessment Bonds, Limited Tax General Obligation, Series 2001 which mature on or after November 1, 2015 (the “Series 2001 Bonds”) at par plus accrued interest without premium on May 1, 2015. The principal of the Series 2001 Bonds subject to redemption and the accrued interest thereon shall be payable by the Township in lawful money of the United States of America to the registered holder at the address shown on the registration books of the Township held by The Bank of New York Mellon Trust Company, N.A., as bond registrar for the Series 2001 Bonds (the “Bond Registrar”). The Series 2001 Bonds so called for redemption shall not bear interest after the date fixed for redemption, whether presented for redemption or not, provided sufficient funds are on hand with the Bond Registrar, to redeem said Bonds. This notice was authorized by resolution of the Township Board of the Charter Township Caledonia on March 18, 2015. of CHARTER TOWNSHIP OF CALEDONIA Dated: March 18, 2015 By: Jennifer Venema, Clerk (01695413 1 } A-I 4 - 4: l.A S — I 4__ - I.. WHEREAS Caledonia Township is committed to providing quality parks and greenspaces in the community; and WHEREAS the Caledonia Township’s 5 year Park Master Plan supports park land acquisition and trail linkages: and WHEREAS grant funding through the Michigan Natural Resources Trust Fund is available to provide financial support for land acquisition; and WHEREAS Caledonia Township supports the submission of a grant application to the Michigan Natural Resources Trust Fund for the acquisition of approximately 25.68 acres contiguous to Caledonia Lakeside Park and the Library, and WHEREAS the estimated acquisition price is $1,350,000 with a local grant match of 30% or $405,000 required and grant funds of 70% or $945,000 NOW THEREFORE BE IT RESOLVED THAT that Caledonia Township authorizes the submission of a grant to the Michigan Natural Resources Trust Fund for a total project cost of $1,350,000 and resolves to make available its financial obligation of $405,000 (30%) to match DNR grant funds if awarded.