3
All the original Bank Guarantees except Bank Guarantee towards Bid Guarantee
are to be furnished directly by the Bank to NLC either by RPAD / Courier.
4
In respect of Bank Guarantee towards Bid Guarantee, the supplier shall furnish
the same alongwith the bid.
5
The Payment will be made only on acceptance of BG/GGW in case of Indian
bidders and in case of foreign bidders Letter of Credit (LC) will be opened only
after acceptance of BG / GGW.
6 The warranty period will be as indicated in the Tender Enquiry.
7 The contractor shall be released from all his liabilities and responsibilities under
the contract only at the end of the warranty period or after fulfillment of all
warranty obligations whichever is later.
5.0 TERMS OF PAYMENT :
5.1. FOR INDIAN BIDDE RS
Full payment on acceptance against Inspection-cum-Receiving Report (IRR) will be
made within 30 days of receipt of materials at Neyveli Stores.
5.2 FOR BIDDERS OUTSIDE INDIA:
i.
Letter of Credit (LC) will be opened for 100% payment along with order.
However, 90% payment will be made against despatch documents and other
relevant documents as per the existing procedure.
ii. Balance 10% will be made after receipt of material at site in good condition and
issue of Inspection-cum-Receiving Report (IRR).
iii. Bank charges in India is to buyer’s account and outside India is to bidder’s
account. However, if LC is extended or amended at the instance of the supplier,
charges incurred both inside and outside India is to bidder’s account only. L.C.
shall also contain a clause that 10% payment shall be released on clearance from
Finance & Accounts Branch for recovery of L.D if any.
iv. For the above payment terms Interest Loading for the 90% payment shall be
done for evaluation purpose at the prime lending rate of State Bank of India
together with statutory levies if any as on the date of price bid opening for the
duration of 3 months in case of Imports from Asia, Africa, Europe, Australia and 4
months in case of America.
v. LC charges as per State Bank of India rate will be loaded for delivery period
indicated in the offer + 3 months to cover transit time and then 10% balance
payment.
vi. Bank and postal charges on LC as fixed by NLC will be loaded on f oreign supplier
for evaluation purposes.
vii. LC will be opened only after receipt and acceptance of Bank Guarantees, if any.
6.0 IMPORT LICENCE:
In the case of foreign bidders, the import by the purchaser shall be subject to the Import
policy enunciated by the Government of India from time to time and as relevant to the
period of Import. In case of Indian manufacturers undertaking to manufacture the items
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
indigenously by importing certain components, the responsibility for import of such
components a s per the import policy shall rest with the bidder.
7.0 EXCHANGE RATE:
For conversion of foreign currency to Indian Rupee, the Bill Selling rate prevailing on the
date of price bid opening shall be taken.
8.0 FREIGHT & INSURANCE (FOR BIDDERS OUTSIDE INDIA) :
The ocean freight shall be paid by the purchaser in Indian rupees at the destination port,
Chennai. Hence, the shipment shall be made on "Freight to pay" basis.
Inland Transport charges for imported portion from Chennai port to the project site will
be borne by the purchaser.
“In case the cargos are booked in Full Container Load (FCL), FOURTEEN DAYS. FREE
DAYS TIME (14 days) may be given to NLC for clearing, transporting, de-stuffing and
return of Empty Containers to the liners.”
a. The following percentage towards Sea Freight & Insurance shall be taken for
evaluation purpose only, which are subject to revision periodically.
i)
For European countries, Eastern countries
{7% for Conveyor belts
{5.6% for Cables
{3% for others
ii) For USA, Canada, Ru ssia
{12% for Conveyor belts
{10% for Cables
{7% for others
iii) Port Handling charges
{1%
iv) Road Transport charges from Chennai to Neyveli Stores {1%
b. For Air Transportation, the following percentage towards Freight & Insurance shall be
taken for evaluation purposes
European countries and Eastern countries - 9 %
USA, Canada and Russia
- 9%
Other handling charges
- 1%
Transport charges
- 1%
9.0 LOADING FACTORS:
NLC reserves the right not to consider the offers from bidders who are not accepting NLC’s
terms and conditions and other conditions imposed by them. However in case NLC accepts
to consider the offers with deviations to normal NLC’s terms and conditions following will be
the loading factors.
FOR INDIGENOUS ITEMS:
a. Packing and Forwarding : In case of "EX WORKS" offer and the bidder is not specific
about Packing and Forwarding charges, the maximum
revealed rates, or 2 % of the EX WORKS price whichever
is higher shall be loaded.
b. Taxes and Duties
: As indicated in the offer.
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
c. Freight
: If offer is other than "FOR NLC STORES" the following
percentage may be loaded to arrive at the site cost.
Below 500 KMs
: 1 % of the Basic Price
501 to 1000 KMs : 2 %
- do 1001 to 1500 KMs : 3 %
- do 1501 to 2000 KMs : 4 %
- do Above 2001 KMs : 5 %
- do If the offer is specific about the Transport charges the same shall be loaded
instead of the above %
d. Transit Insurance
: i. If the offer is not specific about Transit Insurance, 1% of
the total cost including P & F, Tax & Duties, Freight shall
be loaded.
ii. If the offer is specific about the Transit Insurance the
same shall be loaded instead of 1%.
e. Loading shall be done as follows in case of non-acceptance / deviated L.D Clause.
1. For Bidders not accepting L.D clause, L.D to the extent of 12% of the site cost will be
added to the site cost for evaluation. (Applicable for both Indigenous & Foreign
bidders)
2. For bidders accepting partial L.D condition i.e. say 5% of site cost, balance 7% of the
site cost will be added to the site cost for evaluation.
3. For bidders accepting L.D value in terms of un-delivered portion only, the entire site
cost will be considered as un-delivered and correspondingly loading will be done.
f.
Technical loading
:
Suitable Technical loading shall be done wherever
required, if so envisaged in the Tender Conditions.
10.0 MANNER OF EXECUTION OF CONTRACT:
If the offer of the bidder is accepted, a regular Purchase Order as per Terms and
Conditions of contract as modified and mutually agreed by the Bidder and the
Purchaser will be issued. However in exceptional cases a formal Letter of Intent (LOI)
will be issued which will be followed by the regular Purchase Order. The Purchase
Order will be issued in duplicate by the Purchaser and the duplicate copy shall be
returned to the Purchaser by the Bidder duly signed as a token of acceptance to the
Purchase Order within 10 days from the date of receipt of order, otherwise this will be
deemed to have been accepted by the supplier.
11.0 INTIMATION OF RESULT TO OTHERS:
It may be noted that the unsuccessful tenderers will not be informed of the result of the
tender.
12.0 DELIVERY CONDITIONS:
The performance of the bidder, who failed to stick to the delivery schedule in earlier
tenders, shall be taken into account in evaluation of the subject tender.
13.0 DELIVERY SCHEDULE:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
FOR INDIGENOUS SOURCE :
The indigenous bidders should offer delivery on FOR Destination basis only & delivery as
per the delivery schedule at NLC stores.
FOR FOREIGN BIDD ERS:
The bidder from abroad shall quote delivery on FOB port of shipment basis. The actual
date of shipping as indicated on the bill of lading will be considered as the date of supply.
For determining the actual delivery performance of the bidder compliance of the bidder to
the notice period for shipping agent as per prevalent rules of Govt. of India. (Presently
six weeks) will be strictly applied. Documentary proof for having satisfied compliance is
to be furnished by the bidder.
14.0 QUANTITY:
NLC reserves the right to reduce quantity at the time of placement of orders.
15.0 EXTENSION OF TIME:
a. As soon as it is apparent that the scheduled dates in the Contract cannot be
adhered to, the Bidder shall send an application for extension of time to the
Purchaser, before the stipulated date.
Should, however, deliveries be made after expiry of contract delivery period without
prior concurrence of the Purchaser and be accepted by the Purchaser, such
deliveries will not deprive the Purchaser of his right to recover L.D.
b. Without prejudice to the foregoing rights, if such failure to deliver in time as
aforesaid is due to any cause beyond the control of the Bidder, such as acts of god,
any acts of government, strikes, lockout or other concerted action of workmen, war,
sabotage, riots, civil commotion, police action, revolution, flood, fire, earth-quake
and epidemic etc., except power cut as mentioned in the force majeure below, the
Purchaser may admit as a reasonable ground for an extension of time (and his
decision shall be final) and he may allow such additional time as considered to /
justified / by the circumstances of the case, subject to the terms, if any, to be
incorporated in a supplementary agreement for the purpose. If and when the
Purchaser grants additional time, the Purchase order shall be read and understood,
that the terms and conditions contained in the Original Purchase Order, shall remain
unaltered.
But no increase in prices, duties, taxes etc. occurring beyond the original date of
delivery, specified in the purchase order will, however, be accepted.
Provided always, that any failure or delay on the part of sub bidders, though their
employment may have been sanctioned, shall not be admitted as a reasonable
ground for any extension of time or for exempting the bidder from liability for any
such loss or damage as above said, and provided further that no extension on any
ground shall be allowed, unless application for the same, in the opinion of the
Purchaser, is justified. But such opinion shall be final and binding on the bidder.
c. In the absence of grant of any extension of time in writing by the Purchaser, it should
be deemed that the request for extension has been refused. Any acceptance of
performance of the Contract or part thereof at any time, other than that agreed one,
shall be deemed to have been made, with notice of intention to claim compensation
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
for any loss occurred by the non–performance of the contract, within the time agreed
and shall not tantamount to waiver.
15.1 FORCE MAJEURE:
The following shall constitute Force Majeure:
a)
Acts of god, any acts of Government and other causes as strikes, lockout or other
concerted action of workmen, war, sabotage, riots, civil commotion, police action,
revolution, flood, fire, earthquake and epidemic. However, power cut shall not
constitute Force Majeure conditions.
b) If the bidder suffers delay in the due execution of the contractual obligations due to
delays caused by Force Majeure as defined above, the agreed time of completion of
the work covered by this contract or the obligations of the bidder shall be extended
by such period of force-majeure, provided that on the occurrence of any such
contingency, the bidder reports to the purchaser in writing within the agreed delivery
period the cause of delay with requisite documentary evidence.
c) The Bidder or the Purchaser shall not be liable for delays in performing his
obligations resulting from
any Force Majeure cause as referred to and/or
defined/above. The decision of the purchaser whether there is a Force Majeure
condition or not and whether extension of time shall be granted or not s hall be final.
16.0 LIQUIDATED DAMAGES (L.D):
It is to be clearly understood that time is the essence of the contract. Therefore,
delivery of the goods specified in the purchase order should be made within the time
prescribed. Where the Bidder supplies / the goods beyond the delivery period specified,
the Purchaser will have
no obligation to accept the goods. If accepted, liquidated
damages at the rate of 0.5% of the site cost of the goods delayed for each week of
delay or part thereof subject to a ceiling of 12% of the site cost of the order will be levied
without prejudice to any other relief or compensation due to the purchaser under any
other conditions of the purchase order.
16.1 TEST CERTIFICATE:
Wherever Test Certificate is applicable, the date for reckoning L.D. in as much as
test certificate is concerned will be as follows;
a) If the receipt of the test certificate is earlier than the supply date or received
along with the supply, the reckoned date shall be Transport Memorandum date
i.e., the date of receipt of materials at NLC Stores.
b) If the receipt of the test certificate is later than the supply date, the date of
receipt of test certificate at NLC shall be reckoned date for calculating L.D.
17.0 PENALTY FOR BELATED DELIVERY:
The stores shall be delivered within the period stipulated in the order failing which the
following clause will apply. Should the bidder fail to deliver the stores or any
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
consignment thereof, within the period prescribed for the delivery, the purchaser shall
be entitled at his option,
a. To recover from the bidder as agreed, liquidated damages , at the rate of 0.5% of the
site cost of the goods delayed for each week of delay or part thereof subject to a
ceiling of 12% of the site cost of the order
and / or
b. To purchase elsewhere, without notice to the Bidder on account and at the risk and
cost of the bidder, the stores not delivered / rejected / not replaced, without
canceling the contract. Should however, in the opinion the Purchaser, such stores,
exactly conforming to the specification in the Purchase Order are not readily
procurable, the Purchaser shall have the right to purchase the same at the risk and
cost of the bidder as aforesaid. The opinion of the Purchaser in the matter of such
risk purchase shall be final and binding on the Bidder in respect of the
consignment(s) not yet due for delivery.
and / or
c. To cancel the contract or a portion thereof and if so desired, to purchase the Stores
at the risk and cost of bidder.
In the event of action being taken under (b) and/or (c) above, the Bidder shall be
liable for any loss, which the Purchaser may sustain on that account. But the
Bidder shall not be entitled to any gain on such purchase made against the default.
The manner and method of such purchases shall be at the sole discretion of the
Purchaser, whose decision will be final and binding on the Bidder. It shall not be
necessary for the Purchaser to send a notice of such repurchase to the defaulting
bidder.
These rights shall be without prejudice to the right of the Purchaser to recover
damages for breach of contract by the Bidder and also the right of the purchaser to
debar the bidder for future transactions.
d. If the goods are delivered within the stipulated time, but rejected by the Purchaser
as not being in conformity with their specification, the bidder shall make
replacement of the rejected goods within 30 days of receipt of intimation of such
rejection by the purchaser, failing which liquidated damages for the delay in
replacement will be levied. If the Bidder fails or neglects to replace the goods even
after levying L.D, the purchaser is entitled to initiate action as (c) above.
18.0 INSURANCE:
18.1. FOR INDIAN BIDDERS:
The Bidder shall arrange to secure and maintain Transit Insurance as may be
necessary and any loss or damage to the items during handling and transporting
till such time the items are delivered at site, shall be to the account of the Bidder.
The Bidder shall be responsible for preferring of all claims as applicable and
make good at the Bidder's own cost for the damage or loss by way of
replacement of the items damaged or lost. The Bidder shall make all
arrangements for replacement of lost or damaged items immediately after the loss
or damage comes to his notice without waiting for the settlement of insurance
claim. The transfer of title shall not in anyway relieve the Bidder of the above
responsibilities during the period of 'contract'.
18.2. FOR BIDDERS OUTSIDE INDIA:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Marine / Air Transit Insurance will be taken by the purchaser at his cost.
19.0 INSPECTION OF STORES:
The Purchaser reserves the right of inspection of stores at the Bidder’s works during the
course of manufacture and before despatch of the Stores. Such inspection of stores at
the bidder’s works at the discretion of the Purchaser is without prejudice to their right of
inspection, after receipt of stores at purchaser’s site.
If the materials are rejected by the third party Agency / NLC then the manufacturer or
the supplier shall reproduce the corrected or new material again for third party
inspection for which the inspection charges shall be recovered by NLC from the
manufacturer or the supplier from their bills etc. No further inspections shall be done on
the same if they are rejected again, and the P.O. will be cancelled at the risk & cost of
the supplier.
In case of orders placed on weight basis, NLC’s weighment is final.
20.0 REMOVAL OF REJECTED MATERIALS:
a. For Payment against IRR Case:
Any plant and/or stores, which was rejected during inspection at the purchaser’s site
must shall be removed by the bidder within 14 days of receipt of intimation of
rejection and it shall be the duty of the bidder to remove them accordingly at their
cost. Such rejected plant and/or stores lie at the bidder’s risk
from the time of
such rejection. If the rejected plant and/or stores are not removed within the above
stipulated period, the purchaser shall be at liberty to dispose of the same after 60
days from the date of rejection without any further notice to the supplier and
appropriate the sale proceeds against any loss of damages sustained by the
purchaser on account of the breach committed by the supplier.
b. For Advance Payment Case:
Any plant and/or stores, which was rejected during inspection at the purchaser’s site
shall be removed by the bidder within 14 days of receipt of intimation of rejection and
it shall be the duty of the bidder to remove them accordingly at their cost. Such
rejected plant and/o r stores lie at the bidder’s risk from the time of such rejection.
The supplier shall in such eventuality, return the advance payment received, with
respect to the rejected goods, within the aforesaid period of 14 days. If the supplier
fails to remove the rejected goods within the above mentioned time, and/or refund the
amount of advance received, the purchaser shall be at liberty to dispose off the
rejected material after 60 days from the date of rejection without any further notice
and appropriate the sale proceeds against any loss or damages sustained by the
purchaser on account of the breach committed by the supplier including the advance
payment, which is liable to be refunded by th e supplier.
Notwithstanding the above and without prejudice to the right of the initiate legal
proceedings, the purchaser shall entitled to recover the dues, if any, including the
advance payment by invoking the bank guarantee, if any, furnished by the supplier,
and/or adjusting any payment due by the supplier against any of the pending bills
due to the supplier with respect to this or any other contract/works awarded.
21.0 PAYMENT:
All payments shall become due and payable only after submission of following
guarantees if applicable:
1. Combined Bank Guarantee for Contract Performance and Warranty (CBG)
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
(or)
Bank Guarantee for Faithful Performance (FBG)
2. General Guarantee for Warranty and acceptance of the same by the Purchaser.
FOR INDIAN BIDDERS:
All the payments will be made to the bidder through e-payment only.
22.0 RECOVERY OF OUTSTANDING DUES:
It shall be lawful for the purchaser to recover/adjust any amount due and payable by the
Bidder / Supplier to the Corporation, from and out of any sum due to the Bidder / Supplier
under this or any other orders placed on them.
23.0 BREACH OF CONTRACT:
The Purchaser may at any time, by notice in writing, summarily terminate the contract
without compensation to the bidder, in any of the following events that is to say.
i. If the bidder commits any breach of contract not herein specifically provided, that
such determination shall not prejudice any right of action or remedy which shall
have then
accrued or shall accrue thereafter to the Purchaser provided, also that
the bidder shall be
liable to pay the purchaser for any extra expenditure he is
thereby put to but shall not be entitled to any gain on repurchase
(or)
ii. If the bidder being an individual or if a firm or any partner in the Bidder’s firm shall at
any time by adjudged insolvent or order for administration of his estate made
against him or shall take any proceeding for liquidation or composition under any
Insolvency Act for the time being in force or make any conveyance or assignment of
his effects or enter into any arrangement or composition with his creditors or
suspend payment, or if the firm be dissolved under the Partnership Act,
(or)
iii. If the bidder being a company shall pass a resolution or the Court shall make an
order for the liquidation of its affairs or a Receiver or Manager on behalf of the
debenture holders shall be appointed or circumstance shall have arisen which
entitle the court or debenture holders to appoint a Receiver or Manager.
24.0 ARBITRATION:
a. In the event of any question or dispute arising out of or under these conditions or
under any special conditions of the contract or in connection with or in relation to this
contract (except as to any matters, the decision of which is specifically provided
as final and binding on the bidder) the same shall be referred for the Arbitration.
The Arbitration shall be in accordance with the provisions of the Arbitration and
Conciliation Act, 1996 and the rules, if any, there under and any subsequent
statutory modifications. There shall be Three Arbitrators of whom each party shall
appoint one. The party requesting that the dispute be referred to arbitration shall
appoint an Arbitrator as also call upon the other party to appoint an Arbitrator within
30 days. The two Arbitrators so appointed, shall within 30 days of the date on which
the second of them is appointed agree on the third
arbitrator, who shall act as
the presiding Arbitrator of the Tribunal. If a party fails to appoint an Arbitrator within
30 days from the receipt of the request to do so, from the other parties, or if the
party appointed Arbitrators, fail to agree on a Third Arbitrator, the Arbitrator(s) not so
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
appointed and the Third Arbitrator, as the case may be, shall be appointed in the
manner provided in the Arbitration and Conciliation Act, 1996.
b. The venue of Arbitration shall be Neyveli or such other place as may be determined
by the Arbitrators.
c. The Arbitration proceeding shall be conducted and award shall be rendered in
English. The award shall state the reasons upon which it is based.
d. Supplies and / or services under the Contract shall, if reasonably possible, continue
during the arbitration proceedings.
25.0 JURISDICTION:
The Civil Courts have ordinary original civil jurisdiction over Neyveli shall alone have
exclusive jurisdiction in regard to all questions or disputes arising under the contract with
the Purchase of whatever nature including the Arbitration proceedings if any.
---------
7.0. QUESTIONNAIRES
7.1. BID GUARANTEE QUESTIONNAIRE
TENDER REFERENCE NO.
Name of the Bidder
IN CASE OF BID GUARANT EE B.G. DETAILS
Name of the Bank and its Branch
Name of the Bidder
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Bank Guarantee No.
Bank Guarantee Date
Manager’s Name
Registration No
Stamp paper Value Required
Rs. 80.00
Actual
Rs.
VALUE:
Required
Rs
Actual
Rs.
VALIDITY
Required up to
Actual
OTHER DETAILS
1
Whether Bank Guarantee produced is as per format or not
2
Witness signed
3
Banker’s Seal
4
Purchased in the name and address of the Banker
If foreign bidder whether bank guarantee is confirmed by Indian national
5
Bank
IN CASE OF NSIC CERTIFICATE
Certificate No
Whether Concerned Product is included in the Certificate
IN CASE OF DEMAND DRAFT
No:
Amount Required
Name of the Bank
Payable at Neyveli
Validity
DATE:
Actual
Yes/No
IN CASE OF CASH REMITTANCE THROUGH RTGS / NEFT
Ref. No:
DATE:
Name of the Bank
Amount Required
Actual
NAME & SIGNATURE OF THE AUTHORISED SIGNATORY SEAL OF THE BIDDER
FOR NLC USE ONLY
Checked by
Accepted by
7.0. QUESTIONNAIRES
7.2.COMMERCIAL QUESTIONNAIRE (For Plant & Equipments)
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
The bidders are requested to fill up the Commercial Questionnaire (Plant & Equipments)
only and this supercedes the ‘Questionnaire on commercial points’ in the Terms & Conditions of
enquiry for Indegenous suppliers.
NOTE : (i)
Do not reveal the prices in this questionnaire
(ii)
Read the respective clauses and fill up all items ligibly in writing / Typed.
(iii)
Fill up the particulars in this questionnaire only. Change of format is not acceptable.
TENDER NO. AND DATE
Details of the Bidder
Name & Address
Phone No(s).
Fax No.
E-Mail
Name of Contact Person
Position / Designation
Office Phone No.
E-mail
Cell No.(optional)
Details of the Banker
Name & Address
Branch Code No.
Beneficiary A/C No.
IFSC Code of the Branch
MICR Code of the Branch:
Phone No.
Fax No.
(All the above Details are Mandatory)
I. BIDDER CLASSIFICATION (Strike out whichever is not applicable)
1. Indicate the category of your unit
:
SSI / NSIC / Others
2. Whether your firm covered under Micro, : Yes / No
Small, Medium Enterprises (MSME) Act, 2006?
3. If yes, indicate
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
a. Nature of Activity
:
Manufacturer / Services / Others
b. Category of Enterprise
:
Micro / Small / Medium
II. AUTHORISED DE ALERSHIP/DISTRIBUTORSHIP CERTIFICATE:
Have you furnished the Authorised Dealership /
Distributorship certificate authenticated by DGM / Regional
Manager or above rank from your manufacturer? If you are
a dealer/distributor.
Yes / No
III. PRICE TERMS: (Strike out which ever is not applicable in the response column)
1
Do you agree the Firm Price till completion of supplies?
2a
Have you quoted for all items as per the specification and required
quantity in the enquiry?
Yes/No
Yes/No
Have you quoted for the items mentioned below as per the enquiry?
2b
3
4
(i)
Accessories?
(ii)
Tools & Tackles?
(iii)
Mandatory spares?
(iv)
Recommended spares?
(v)
Optional spares?
If the items are covered under DGS & D rate contract, Have you enclosed a
copy of Registration Certificate (R/C) in the schedule of prices-Cover -II
CONFIRMATION OF PRICE FAVOURABLENESS CERTIFICATE:
Have you confirmed to certify that the prices quoted in the offer are not less
favorable to NLC than those quoted to any other PSU/Govt. Dept including
DGS&D, and benefit of lower prices if any during the currency of the order if
placed on you will be extended to NLC as well?
Yes/No
Yes/No
Yes,Confirmed
Not confirmed
IV. DELIVERY TERMS:
Read & Fill up
(i) Do not reveal any price.
(ii) Do not include any charge in Basic price except packing & forwarding charges.
Packing & forwarding charges may quote separately also.
(iii) Strike out whichever is not applicable
(iv) Quoted separately means quoted separately in the respective column in price bid - coverII.
(v) Whatever you have offered in “2 to 8 b” below should reflect in the price bid (COVER-II).
1
Mention the price basis:
2
Packing & Forwarding charges
(Ex-works/FOR Despatch
Station/FOR NLC stores
Neyveli etc.)
Included in Basic Price /
quoted separately
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
3a
Excise Duty (NA – Not Applicable for the bidder other than
manufacturer)
3b
Applicable Cess on ED (NA – Not Applicable for the bidder
other than manufacturer)
3c
Mention the tariff No. (NA – Not Applicable for the bidder other
than manufacturer)
4
NA / NIL / quoted
separately
NA / NIL / quoted
separately
NIL / quoted separately
Freight charges
NIL / quoted separately
5
Transit Insurance charges
6
Mention the % of VAT / CST (NLC will furnish Input Certificate /
C-Form for availing concessional Tax)
7a
Do you mention any other charges extra?
%
Yes / No
If yes, have you quoted the extra charges separately in the
other levis column in the price schedule?
V. PLACE OF DELIVERY:
7b
Irrespective of delivery terms mentioned in IV-1 above, confirm the
delivery of materials at NLC Stores, Neyveli.
Yes / No
Confirmed/Not accepted
VI. NLC DELIVERY PERIOD:
Period (Days)
Quantity
From the date of Purchase Order.
Delivery Type
From
To
DRAWING SUBMISS ION
0
30
DRAWING APPROVAL
0
45
Bulk Supply
0
165
Supervision of Erection and
comm.
0
210
Total Quantity
0.00
0.00
18.00
0.00
18.00
1.
Are you accepting for the above NLC delivery period?
Yes / No
2.
If ‘No’ Have you mentioned your delivery period in the
Deviation schedule Format?
Yes / NA
VII. NLC PAYMENT TERMS:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Supply : 80% of cost of supply and 100% of taxes & duties shall be paid on checking and
acceptance of materials by the purchaser within 30 days from the date of receipt of materials.
Balance 20% on supply portion and 100% of Supervision charges for Erection, Testing and
Commissioning shall be payable after successful Erection, Testing and Commissioning and handing
over of all Current transformers
Note: All payments shall become due and payable only after submission of General guarantee of
Warranty as per NLC Format. Format will be available in www.nlcindia.com
1
2
Are you accepting for the above NLC payment term?
If ‘No’ Have you mentioned your Payment Te rm in the
Deviation schedule Format?
Yes / No
Yes / NA
VIII. NLC L.D.CLAUSE:
In case of delay of material supply beyond the delivery schedule 0.5% of the site cost of goods
supplied late for each week of delay or part thereof subject to ceiling of 12% of site cost of the order.
In case of delay in supervision of testing and erection commissioning charges of the work within
schedule period LD shall be levied @ 0.5% of the supervision charges for the unit supervised lately for
each week of delay or part there of subject to maximum 12% of site cost of supervision charges .
However the total LD on supply and supervision of the testing erection charges or combined shall be
limited to maximum 12% the site cost of the order
1
2
Are you accepting for the above NLC L.D. Clause?
If ‘No’ Have you mentioned your L.D. Clause in the
Deviation schedule?
Yes / No
Yes / NA
IX. OFFER VALIDITY:
Are you accepting to keep your offer valid for 180 days from the date of
opening of Cover – I?
X. BANK GUARANTEES
COMBINED BANKGUARANTEE (CBG):
Are you accepting to produce Combined Bank Guarantee (CBG) for
10% of order value for Purchase order performance including
Warranty obligations from Nationalized / Scheduled Bank except The
Bank of China as per NLC’s prescribed format for order value of
Rupees Five lakhs and above in Rs.80.00 stamp paper within 60 days
from the date of Purchase Order or within the delivery period
prescribed in the Purchase Order whichever is earlier?
Note:- The CBG shall be valid for maximum warranty period plus
delivery period plus 3 months claim period from the date of
purchase order
XI. GENERAL GUARANTEE FOR WARRANTY (GGW):
Yes / No
Yes/No
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Are you accepting to furnish General Guarantee for Warranty for a period of 12
months from the date of commissioning or 18 months from the date of receipt of
material, whichever is earlier (GGW) in Rs.80.00 stamp paper as per NLC’s
prescribed format as specified in the enquiry In case of placement of Purchase
Order?
NOTE: NLC Format of CBG & GGW, are available in web site as follows:
· www.nlcindia.com
· Tenders & Details
· Standard Formats
· For Material Management Complex
Yes/No
XII. TEST CERTIFICATE:
Tests & Test Certificates:
The detailed guaranteed technical particulars as given above in clause 4.00 and the scanned copy
of the type test reports conducted as per IS/IEC on CTs of similar model at an external laboratory
/ NABL accredited laboratory / Own laboratory witnessed by any customer shall be furnished
along with the bid.
All the routine tests shall be conducted on all CTs as per IEC / IS in the presence of NLC
representatives.
All the routine test certificates shall be got approved by competent autho rity of NLC before
dispatch. Three sets of routine test certificates shall be furnished along with material supply.
Are you accepting to produce the Test Certificates at free of cost on
basis to NLC as per the enquiry? If any.
Yes / No
XIII. INSPECTION CLAUSE:
The readiness of the equipment for inspection and testing shall be intimated at least fifteen days in
advance to enable the purchaser to depute thei r representatives for witnessing the routine tests
Are you accepting the inspection clause as per the enquiry? i.e Inspection Yes / No
at Neyveli
Are you agreeable to offer 15 days advance intimation for deputing our
Engineers / authorized representatives
XIV. ENLISTMENT CERTIFICATE:
If you are an Indian Agent to Foreign Manufacturer / Principal, Have
you submitted the Enlistment Certificate issued by DGS&D as per the
Tender condition.
Yes / No /NA
XV . BANK DETAILS
Have you furnished the RTGS PAYMENT / E PAYMENT MANDATE
FORM?
:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Date:
Signature of the Bidder:
Name
:
Designation
:
Company’s Seal
:
RTGS PAYMENT / E PAYMENT MANDATE FORM
(TO BE FURNISHED ALONGWITH THE BID)
I/We here by authorize M/s Neyveli Lignite Corporation Limited, Neyveli Accounts Centre
/MM Complex to settle our bills / dues in respect any of our Contracts / Agreements / pay bill
deductions (if any) through Electronic / RTGS mode.
VENDOR CODE
:
Bank Account details are
1.
VENDOR NAME
:
2.
NAME OF THE BANK
AND ADDRESS OF THE BRANCH
:
3.
BANK BRANCH CODE
:
4.
BANK ACCOUNT NUMBER
:
5.
IFSC Code of the Branch
:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
I / We here by agree for the deduction of bank charges, if any, levied by the bank for the above
facility from the Bills /dues.
Place:
Authorizer Signature
Date:
with Designation and
Office Seal
-------------------------------------------------------------------------------------------------------------------------------------VERIFICATION BY THE BANK
We……………………………………………………….(Name of the Bank) having our branch at
……………………………………………………………………….……….(Branch Address)
have
verified the above bank accounts details with our bank records and found to be correct.
Bank's Common Seal
Branch Manager with official seal
Note:
E payment facility is presently available free of bank charges for State bank of India a/c holders.
For other bank a/c holders bank charges are applicable.
7.0. QUESTIONNAIRES
7.3
QUESTIONNAIRE ON COMMERCIAL POINTS TO BE
ANSWERED BY THE BIDDER OUTSIDE INDIA
1.0.0
BIDDER DETAILS:
1.1.0
Name of the Bidder & Address
:
1.1.1
Telephone No.
:
1.1.2
Fax No.
:
1.1.3
e-mail ID
:
1.1.4
Banker’s Name & Address
:
2.0.0.
SCOPE OF WORK :
2.1.0
Whether the bid covers the entire
scope of work as detailed in the
tender specification.
:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
3.0.0
VALIDITY OF BID :
3.1.0
Please indicate the validity of bid
1.0
PRICES :
4.1
Whether the prices are furnished in
the prescribed price schedule.
:
Are your prices Firm till completion
of Supply? please confirm
:
Are your price on F.O.B. por t
of loading basis ? Please confirm.
:
4.4.
Please indicate B.T.N. Classification.
:
4.5.
Please indicate approximate
weight of materials.
:
4.2
4.3
2.0
PAYMENT TERMS :
a.
Whether agreeable to the
payment terms stipulated.
3.0
TIME SCHEDULE :
6.1
Please confirm the delivery schedule
as per enquiry
4.0
L.D. CLAUSE :
7.1
Please indicate your acceptance
to our standard L.D. Clause stipulated
in the enquiry
5.0
GUARANTEE :
8.1
Are you agreeable to furnish the
required Bank Guarantee as per
the format available in our website.
:
:
:
:
:
8.2
Are you agreeable to furnish a
General Guarantee for Warranty as per :
the format available in our website.
6.0
Have you furnished detailed technical
specifications of the products offered
by you?
7.0
:
Have you filled up all the questionnaires
Duly enclosing required documents.
:
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
Signature of the Bidder
Name
:
Designation
:
:
Company Seal :
Date
:
8.0. DEVIATION SCHEDULE
DEVIATION SCHEDULE TO TECHNO-COMMERCIAL CONDITIONS
INCLUDING DELIVERY SCHEDULE
NOTE:
1.
Tender Reference No……………………
Deviation in respect of each clause/sub clause of Techno-Commercial Conditions
including delivery schedule shall be specifically indicated individually in this schedule
only. Reference to earlier purchase order awarded by the PURCHASER if any shall be
avoided. Such references shall be ignored.
NEYVELI LIGNITE CORPORATION LTD
(“Nav Ratna” - Government of India Enterprise)
MATERIALS MANAGEMENT COMPLEX
2.
Deviation listed elsewhere shall not be taken into consideration and shall be ignored.
Only one deviation schedule shall be furnished incorporating all the deviations.
3.
No separate printed terms and conditions shall be considered.
4.
Deviations if any, shall only be clarified during the bid evaluation and no fresh additional
deviations shall be entertained.
5.
If any deviations are made on the vital clauses, the bid is liable for rejection.
Clause No.
(in the Tender Specification /
Conditions)
Sl.
No.
Date
:
As in the tender
Specification / Conditions
Deviation proposed by
the bidder
Signature of the Bidder
:
Name
:
Designation
:
Company’s Seal
:
9.0 SCHEDULE OF PRICES
(TO BE FURNISHED WITHOUT PRICES IN COVER I)
9.1 INDIGENOUS QUOTE
OFFERED TO NEYVELI LIGNITE CORPORATION LIMITED
ENQUIRY NO:
Sl.
No
Description of the Item
Qty.
Reqd
Unit of
measure
ment
Unit Basic
Price in
Rs.
Packing
&
Forwardin
g charges
per unit in
Rs.
(a)
(b)
(c)
(d)
(e)
(f)
18
Nos
ED per
Cess on CST/VAT
Unit (with E.D. per
per Unit
% in
unit (with % (with % in
brackets) in brackets) brackets)
in Rs.
in Rs.
in Rs.
(g)
(h)
(i)
Freight
charges
per unit
(up to
NLC
stores )
in Rs.
Transit
Insuran
ce per
Unit in
Rs.
(j)
(k)
PURCHASE ITEMS
A
245 KV, 600A, 50Hz, 40KA FOR 3
SEC, 0.5 CLASS OR BETTER
ACCURACY, SINGLE PHASE,
SF6 GAS FILLED, OUTDOOR
TYPE CURRENT TRANSFORMER
AS PER THE DETAILED
SPECIFICATION ENCLOSED.
B
Supervision charges for erection,
testing and commissioning at Mine II
site
18
Nos
SIGNATURE
NAME OF THE COMPANY
COMPANY SEAL AND DATE
Service
Tax, if
any
Other
levies/
Charges
per Unit,
if any,
with
details
in Rs.
Total price for
door
delivery at NLC
site, Neyveli.
/(per unit)
in Rs.
(l)
(m)
(n)
(e+f+g+h+i+j+k
+l+m)
Note: 1) Input Certificate for concessional VAT/C-form for Concessional CST, shall be issuable by NLC for this Item.
2) Work Contract Tax (WCT) is not applicable.
Un-priced Price Schedule(in above same format) shall be enclosed in COVER-I
Prices are to be left blank in the Un-priced Price Schedule and to be enclosed in Cover- I. It should not indicate Basic, Total Price or any Lump sum amounts for Taxes & Levies as
well as P&F, Freight, Insurance etc. The rate of Taxes and Levies can be indicated as “Extra in %”[Example: “Extra VAT4%” “Extra ED 10.3%”]or “Nil” or “Not applicable”. If Basic Price
or any lump sum prices are revealed in Cover-I, the offer will be summarily rejected.
If any Lump sum amounts applicable towards P&F, Freight and Insurance shall be indicated as “Extra lumpsum” in the unpriced Price Schedule in Cover I. Otherwise these are to be
filled as “Not Applicable” or “Inclusive” or “NIL” in Cover-I .
9.0 SCHEDULE OF PRICES
(TO BE FURNISHED WITH PRICES IN COVER II)
9.1 INDIGENOUS QUOTE
OFFERED TO NEYVELI NITE CORPORATION LIMITED
SlNo
a
Description of the item
ENQUIRY NO:
Qty.
Requi
red
Unit
of
Meas
urere
ment
c
d
b
Unit
Basic
Rate (
On
Exwork
basis for
supply)
in Rs.
e
Packing &
forwardin
g charges
per unit in
Rs.
ED per Unit
(with Tariff
No. and %
in brackets)
in Rs.
Cess on
E.D. per
unit
(with % in
brackets)
in Rs
f
g
h
CST/VAT
Freight
per Unit charges per
(with % in
Unit
brackets) (Upto NLC
in Rs.
stores,
including
Service Tax)
in Rs.
i
j
PURCHASE ITEMS
A
245 KV, 600A, 50Hz, 40KA FOR 3 SEC, 0.5
CLASS OR BETTER ACCURACY, SINGLE
PHASE, SF6 GAS FILLED, OUTDOOR TYPE
CURRENT TRANSFORMER AS PER THE
DETAILED SPECIFICATION ENCLOSED.
18
Nos
B
Supervision charges for erection, testing and
commissioning at Mine II site
18
Nos
SIGNATURE
NAME OF THE COMPANY
COMPANY SEAL AND DATE
Other
Trans
levies/
it
Charges
Insur per Unit,
ance if any, with
per
details
Unit in Rs.)
in Rs.
k
l
Total price
for delivery at
TPS II
Neyveli (per
unit/ set/lot )
in Rs
m
(e+f+g+h+i+j
+k+l)
Note: 1) NLC will not provide boarding , lodging and transportation facilities to the bidder for supervision of Erection, Testing and Commissioning.
2) Input Certificate for concessional VAT/C-form for Concessional CST shall be furnished by NLC.
3) Work Contract Tax (WCT) is not applicable.
4) The Bidder shall strictly furnish their prices in the above format only, indicating the absolute values per unit in the columns (e) to (l) with applicable rates in percentage if
any, wherever applicable. If no charges in respect of any column is claimed, they shall be properly indicated as “Included in the Basic price” or NIL or Not applicable”.
5) In the last column (m) only the total price per unit, i.e. added up values indicated from (e) to (l) alone should be furnished without any further breakup in prices.
6) If two different Basic Prices are indicated, the lower rate shall only be taken for evaluation.
7) If any discrepancy / error is noticed in the total price in column (m) with reference to the added up individual rates, only the correct added up values indicated in column (e) to (l)
alone will be considered for evaluation.
9.0. SCHEDU LE OF PRICES
9.2 IMPORT QUOTE
OFFERED TO NEYVELI LIGNITE CORPORATION LIMITED
Enquiry No.:
Sl.
No.
Description of the Item
Qty. Offered
Unit of
measurement
FOB Rate
per Unit
Other Charges,
if any
(a)
(b)
(c)
(d)
(e)
(f)
SIGNATURE
:
NAME OF THE COMPANY :
COMPANY’S SEAL
:
DATE
:
Note:
a.
The rates shall normally be quoted for FOB delivery only.
b.
The Bidder is requested to furnish their prices in the above format.
c.
OTHER charges, if any applicable may be indicated in this sheet only.
TOTAL
FOB Rate
(g)=[(c x e)+ (f)]
NLC RESERVES ITS RIGHT TO NOT TO CONSIDER THE OFFER FOR FURTHER PROCESS OF THE BID / TENDER, IF
THE BIDDER FAILS TO ADHERE / COMPLY WITH ANY OF THE TENDER CONDITIONS / REQUIREMENTS”.