December 18, 2013
BAKERSFIELD
CHANNEL ISLANDS
Tel 562-951-4600
Fax 562-951-4971
bquillian@calstate.edu
CHICO
DOMINGUEZ HILLS
EAST BAY
FRESNO
FULLERTON
Benjamin F. Quillian, Ph.D.
Executive Vice Chancellor and
Chief Financial Officer
Hon. Mark Leno, Chair
Joint Legislative Budget Committee
State Capitol, Room 5035
Sacramento, CA 95814
Mac Taylor
Legislative Analyst
925 L Street, #1000
Sacramento, CA 95814
Michael Cohen, Director
Department of Finance
State Capitol, Room 1145
Sacramento, CA 95814
Gregory Schmidt
Secretary of the Senate
State Capitol, Room 400
Sacramento, CA 95814
Diane Boyer-Vine
Legislative Counsel
State Capitol, Room 3021
Sacramento, CA 95814
E. Dotson Wilson
Chief Clerk of the Assembly
State Capitol, Room 3196
Sacramento, CA 95814
HUMBOLDT
LONG BEACH
LOS ANGELES
MARITIME ACADEMY
RE: Government Code 13332.09(f) California State University Vehicle Report
MONTEREY BAY
As required by Section 13332.09(f) of the Government Code, I am pleased to
submit the annual report to the legislature on CSU Vehicles. This report covers the
period of July 1, 2012 to June 30, 2013. Assembly Bill 633 amended Government
Code Section 13332.09 requires the trustees to make an interim report on their
motor vehicle procurement, to include specified information, to the Governor and
the Legislature on January 1, 2014, and also requires the trustees, to the greatest
extent feasible, to purchase vehicles using statewide commodity contracts.
NORTHRIDGE
POMONA
SACRAMENTO
SAN BERNARDINO
SAN DIEGO
The full report, including attachments, can be found at
http://www.calstate.edu/budget/fybudget/legislative-reports/.
The following are CSU’s responses to the four reporting requirements in
Government Code 13332.09(f) A-D.
SAN FRANCISCO
13332.09(f) 2(A)
SAN JOSÉ
SAN LUIS OBISPO
The CSU inventory report is attached as Attachment A. This report includes all
DGS Fleet Asset Types and managed in the Fleet Asset management System
(FAMS) as of fiscal year 2012/13.
SAN MARCOS
13332.09(f) 2(B)
SONOMA
STANISLAUS
The report on the number of vehicles purchased is provided as Attachment B. This
report also includes electric or gas golf-cart like vehicles (DGS vehicle type “NEVOther Vehicles – Low Speed Vehicle.”
Business and Finance, 401 Golden Shore, 5th Floor, Long Beach, CA 90802-4210 / www.calstate.edu
CSU Vehicle Report
December 18, 2013
Page Two
13332.09(f) 2(C)
Attachment C is a vehicles directives memo distributed and dated February 21, 2013. The
memo provides guidance in the new vehicle purchase approval process and the reporting
process being implemented as a result of the passage of AB 633. It was the intent of the
legislature and the CSU that the CSU closely monitor the types of vehicles purchased to limit
the growth of the fleet and to promote the internal transfer of vehicles to better manage
disposition and use.
Attached to the February 21, 2013 vehicle directive memo and to this correspondence is the
applicable section of the updated CSU’s Integrated CSU Administrative Policy Section “CSU
Policy Manual for Contracting & Procurement, policy number 5303.200-500. The policy section
addresses the vehicle approval process. The process is consistent with AB 633 requirements.
Further the CSU will be implementing use of an on-line public surplus dispersion tool early in
2014. This tool will allow all 23 campuses to quickly search for available CSU vehicular
inventory at other CSU campuses. Each campus will be required to post their available vehicles
on the site and for as yet to be determined duration, must allow for “CSU eyes only” access
before broadening the posting for the general public’s consideration.
13332.09(f) 2(D)
In this reporting period the CSU calculated the average time from when a requisition was
submitted to the campus procurement office to the time the purchase order was placed with the
supplier to be 32 days for all vehicle classes purchased (see Attachment B). If the NEV (electric
carts and other slow speed vehicles) class were to be removed from that calculation, the
average time to complete the procurement is 36 days.
As mentioned above, the CSU has changed its policy related to the source of vehicles and since
January, 2013 use the DGS commodity contracts as the primary source of those vehicles.
When available and used the CSU believes these to be the most advantageous pricing for the
contracted vehicles. In some instances the procurement of vehicle occurred when the DGS
commodity contracts were not available, and in those instances, the vehicles were purchase
competitively,
The averages administrative costs in purchasing any vehicle is very difficult to assess as each
vehicle purchase is different, However, the CSU, believe that each vehicle purchase represents
an average of approximately four (4) hours of administrative time considering the steps involved
in specifying the vehicle, contracting (using a DGS preexisting contract or otherwise), bidding if
necessary, and purchasing documentation. When DGS was mandated as part of the CSU’s
purchasing approval process, the estimates of additional labor was ranged from one (1) to five
(5) hours house of additional CSU labor. The CSU is unable to estimate DGS’s labor in
approving vehicle purchases.
CSU Vehicle Report
December 18, 2013
Page Three
The CSU estimates that the savings in administrative fees paid to DGS would be that per-asset
fee paid to Office of Fleet and Asset Management. The last known per-asset fee was
approximately $80 per vehicle. With approximately 4,500 assets, that annual fee would be
approximately $360,000.
If you have any questions, please contact Zachary Gifford, Associate Director, Systemwide Risk
Management, at (562) 951-4580.
Sincerely,
Benjamin F. Quillian
Executive Vice Chancellor and
Chief Financial Officer
Enclosures
BFQ: tr
c:
Timothy White, CSU Chancellor
Ephraim Smith, Executive Vice Chancellor and Chief Academic Officer
Garrett Ashley, Vice Chancellor, University Relations and Advancement
Karen Y. Zamarripa, Assistant Vice Chancellor, Advocacy and State Relations
Robert Turnage, Assistant Vice Chancellor for Budget
George Ashkar, Assistant Vice Chancellor/Controller, Financial Services
Ryan Storm, Interim Assistant Vice Chancellor, Budget
Robert Eaton, Senior Director Financing & Treasury
Attachment A
Totals In Fleet - Calendar Year End 2011
CSU Report on Vehicles
1 of 3
AutoCompact
(COM)
Bakersfield
Chancellor's Office
Channel Islands
Chico
Dominguez Hills
East Bay
Fresno
Fullerton
Humboldt
Long Beach
Los Angeles
Maritime Academy
Monterey Bay
Northridge
CalPoly Pomona
Sacramento
San Bernardino
San Diego
San Francisco
San Jose
CalPoly San Luis Obispo
San Marcos
Sonoma
Stanislaus
1
1
2
1
1
5
2
1
5
8
2
29
Auto-Fullsize Auto-Midsize
(MID)
(FUL)
3
5
5
1
3
7
7
5
5
8
1
6
2
8
9
21
3
3
6
1
3
4
116
7
1
1
3
2
5
1
2
4
2
2
1
9
6
14
4
7
7
4
4
2
88
Auto SubCompact
(SUB)
BusIntercity
(BIN)
3
2
5
Bus-Transit
(>27’6”)
(BST)
6
2
1
9
2
2
4
Other
Bus-Transit
Buses Vehicles ‐
(<27'-6")
Bus-Trolly Low Speed
(BLT)
Bus (BTR) Vehicle (NEV)
BSC
3
1
5
9
1
1
3
3
32
21
21
35
103
45
14
157
126
21
88
5
5
132
63
23
5
896
Motorcycle
(MTC)
1
2
1
3
3
1
4
23
2
7
47
Attachment A
Totals In Fleet - Calendar Year End 2011
CSU Report on Vehicles
2 of 3
Pickup-LD (PUL)
Bakersfield
Chancellor's Office
Channel Islands
Chico
Dominguez Hills
East Bay
Fresno
Fullerton
Humboldt
Long Beach
Los Angeles
Maritime Academy
Monterey Bay
Northridge
CalPoly Pomona
Sacramento
San Bernardino
San Diego
San Francisco
San Jose
CalPoly San Luis Obispo
San Marcos
Sonoma
Stanislaus
16
5
24
2
11
31
23
17
17
14
6
10
7
39
19
34
71
16
16
19
7
6
410
Pickup-MD
(PUM)
4
1
15
33
9
7
56
40
19
18
4
4
12
29
40
9
14
43
13
15
89
6
4
7
491
Other Trucks
(not Pickups)
(SUVLD)
1
4
2
1
2
3
1
9
2
2
27
Other Trucks
(not Pickups) Other Trucks (not Other Trucks (not Other Trucks (not Other Trucks (not
(SUVMD)
Pickups) (SUVHD) Pickups) (TLD)
Pickups) (TMD)
Pickups) (THD) Minivan (VMN)
1
3
1
1
1
1
2
1
1
2
4
1
9
4
1
2
1
36
1
1
1
3
1
-
-
-
-
1
1
2
3
5
1
7
2
2
1
5
4
3
3
1
1
1
3
48
2
4
1
2
12
1
2
1
2
1
2
3
4
1
3
8
1
1
52
4
1
3
2
1
2
2
1
2
2
1
8
2
6
1
3
2
44
1
4
6
1
4
3
4
1
2
5
2
2
2
2
2
16
2
7
1
3
4
4
12
7
2
6
3
4
5
3
37
5
6
20
4
21
158
0
3
3
66
2
Attachment A
Totals In Fleet - Calendar Year End 2011
CSU Report on Vehicles
3 of 3
Van-LDOther (VLD)
Bakersfield
Chancellor's Office
Channel Islands
Chico
Dominguez Hills
East Bay
Fresno
Fullerton
Humboldt
Long Beach
Los Angeles
Maritime Academy
Monterey Bay
Northridge
CalPoly Pomona
Sacramento
San Bernardino
San Diego
San Francisco
San Jose
CalPoly San Luis Obispo
San Marcos
Sonoma
Stanislaus
Riding
Lawnmower >
20 horsepower
(RLM)
Van-MD
(VMD)
General
Purpose
(GNP)
Constructio
n Equipment
(CONS)
Farm
Equipment
(FARM)
DGS
Classification
(N/A)
Non-Self
Propelled
(NSP)
Total in Fleet
9
1
5
2
-
4
-
-
-
-
-
-
-
-
-
-
4
1
11
10
9
5
4
5
5
2
4
5
17
12
5
19
2
12
39
1
3
180
1
4
1
8
4
1
6
3
5
3
13
10
6
7
11
1
4
5
3
2
99
7
4
13
17
6
3
8
11
12
7
1
4
6
10
12
10
136
65
30
92
29
39
44
50
20
90
72
16
80
29
95
45
109
33
108
33
1,081
2
7
3
1
8
11
9
5
6
9
8
13
35
3
2
2
124
1
-
-
135
31
-
-
181
-
-
-
122
4
-
-
139
64
-
-
363
3
-
-
201
1
-
44
203
3
-
1
279
-
-
-
136
-
-
-
22
2
80
1
2
-
29
7
-
43
204
277
192
187
286
179
287
549
88
165
101
196
-
81
4,436
93
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
1 of 7
Campus
Vehicle Type
Vehicle DGS Code
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Electric/Low-Emission Vehicles
Channel Islands
Other Vehicles ‐ Low Speed
NEV
8
$
9,504.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
5
$
8,909.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
15
$
13,995.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
15
$
13,995.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
9
$
6,462.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
9
$
6,462.00 N/A
Channel Islands
Other Vehicles ‐ Low Speed
NEV
7
$
6,462.00 N/A
Chico
Other Vehicles ‐ Low Speed
NEV
16
$
21,102.57 N/A
Fresno
Other Vehicles ‐ Low Speed
NEV
21
$
14,340.00 N/A
Fresno
Other Vehicles ‐ Low Speed
NEV
21
$
12,600.00 N/A
Fresno
Other Vehicles ‐ Low Speed
NEV
8
$
21,955.00 N/A
Fresno
Other Vehicles ‐ Low Speed
NEV
8
$
21,955.00 N/A
Fresno
Other Vehicles ‐ Low Speed
NEV
2
$
11,455.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
14
$
15,885.53 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
14
$
15,885.53 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
63
$
12,472.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
23
$
15,159.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
23
$
15,159.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
2 of 7
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Campus
Vehicle Type
Vehicle DGS Code
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
Fullerton
Other Vehicles ‐ Low Speed
NEV
30
$
16,986.00 N/A
Los Angeles
Other Vehicles ‐ Low Speed
NEV
-348
$
11,588.00 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
21
$
11,145.00 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
21
$
10,882.00 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
15
$
14,348.00 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
20
$
11,788.68 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
17
$
12,260.80 N/A
Northridge
Other Vehicles ‐ Low Speed
NEV
51
$
10,700.00 N/A
Pomona
Other Vehicles ‐ Low Speed
NEV
3
$
21,973.00 N/A
Pomona
Other Vehicles ‐ Low Speed
NEV
13
$
11,119.21 N/A
San Francisco
Other Vehicles ‐ Low Speed
NEV
20
$
13,617.00 N/A
San Francisco
Other Vehicles ‐ Low Speed
NEV
43
$
13,956.00 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
3
$
17,429.00 N/A
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
3 of 7
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Campus
Vehicle Type
Vehicle DGS Code
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,954.50 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,954.50 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,955.00 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,955.00 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,955.00 N/A
San Jose
Other Vehicles ‐ Low Speed
NEV
51
$
14,955.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
6
$
3,450.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
3
$
11,940.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
3
$
11,940.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
17
$
12,087.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
17
$
12,087.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
24
$
17,650.00 N/A
Sonoma
Other Vehicles ‐ Low Speed
NEV
20
$
11,200.00 N/A
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
4 of 7
Campus
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Vehicle Type
Vehicle DGS Code
Bakersfield
Minivan
VMN
36
$
30,585.00
Chico
Pickup-MD
PUM
104
$
20,943.75 Yes
East Bay
Van-LD-Other
VLD
20
$
22,781.00
Fresno
Auto-Fullsize *
FUL
7
$
21,681.30 Yes
Fresno
Pickup-LD
PUL
7
$
19,110.75 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Pickup-LD
PUL
6
$
22,420.00 Yes
Fresno
Other Trucks (not Pickups)
SUVLD
7
$
25,345.00 Yes
Fresno
Other Trucks (not Pickups)
SUVLD
7
$
25,345.00 Yes
Fresno
Other Trucks (not Pickups)
SUVMD
3
$
31,397.00 Yes
Fresno
Van-MD
VMD
21
$
23,529.00 Yes
Fresno
Van-MD
VMD
21
$
23,529.00 Yes
Fresno
Minivan
VMN
4
$
21,479.35
All Other Vehicles
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
5 of 7
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Campus
Vehicle Type
Vehicle DGS Code
Fullerton
Construction Equipment
CONS
34
$
29,076.76 N/A
Fullerton
Auto-Fullsize *
FUL
16
$
24,939.75
Fullerton
Pickup-LD
PUL
66
$
21,756.62
Fullerton
Pickup-LD
PUL
66
$
21,756.62
Fullerton
Pickup-LD
PUL
66
$
21,756.62
Fullerton
Pickup-LD
PUL
66
$
21,756.62
Fullerton
Riding Lawnmower > 20 horsepower
RLM
42
$
96,200.00 N/A
Fullerton
Riding Lawnmower > 20 horsepower
RLM
41
$
96,200.00 N/A
Fullerton
Riding Lawnmower > 20 horsepower
RLM
40
$
96,200.00 N/A
Fullerton
Riding Lawnmower > 20 horsepower
RLM
39
$
96,200.00 N/A
Fullerton
Van-MD
VMD
11
$
18,055.00
Long Beach
Other
PUM
1
$
34,846.97
Los Angeles
Auto-Fullsize *
FUL
21
Los Angeles
Van-LD-Other
VLD
36
$
23,218.75 Yes
Los Angeles
Van-LD-Other
VLD
36
$
23,218.75 Yes
Los Angeles
Van-LD-Other
VLD
36
$
23,218.75 Yes
Los Angeles
Van-LD-Other
VLD
36
$
23,218.75 Yes
Northridge
Construction Equipment
CONS
25
$
26,176.00 N/A
Northridge
4x4 Truck
FARM
33
$
11,089.63
Northridge
Pickup-LD
PUL
161
$
20,900.00
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
6 of 7
Procurement Cycle Requisition to Order
date
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
DGS Contract Used
Campus
Vehicle Type
Vehicle DGS Code
Northridge
Pickup-LD
PUL
161
$
20,800.00
Northridge
Riding Lawnmower > 20 horsepower
RLM
33
$
19,050.14 N/A
Pomona
Construction Equipment
CONS
13
$
25,105.88 N/A
Pomona
Alternate Fuel - SUV
FARM
3
$
8,036.00 N/A
Pomona
Alternate Fuel - 4x4 Truck
PUM
13
$
30,352.00
Pomona
Auto Sub-Compact
SUB
69
$
25,530.00
Pomona
Auto Sub-Compact
SUB
69
$
25,530.00
Pomona
Auto Sub-Compact
SUB
8
$
20,169.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Van-LD-Other
VLD
69
$
24,177.00
Pomona
Pomona
Pomona
Pomona
Van-LD-Other
Van-LD-Other
Van-LD-Other
Van-LD-Other
VLD
VLD
VLD
VLD
69
69
69
39
$
$
$
$
24,177.00
24,177.00
24,177.00
22,026.00
CSU Report on Vehicles
Attachment B
Vehicles Purchased and Procurement Cycle Days
Period Ending June 30, 2013
7 of 7
Campus
Vehicle Type
Vehicle DGS Code
Pomona
Sacramento
San Bernardino
San Bernardino
San Diego
San Diego
San Francisco
San Francisco
San Francisco
San Francisco
San Francisco
San Francisco
San Jose
San Luis Obispo
San Luis Obispo
San Luis Obispo
San Luis Obispo
San Luis Obispo
Stanislaus
Stanislaus
Van-LD-Other
Bus-Transit (>27’6”)
Utility
Van-LD-Other
Other Trucks (not Pickups)
Van-MD
Bus-Transit (>27’6”)
Construction Equipment
Motorcycle
Motorcycle
Pickup-LD
Riding Lawnmower > 20 horsepower
Bus-Transit (>27’6”)
Bus-Transit (>27’6”)
Auto-Fullsize *
Auto-Fullsize *
Van-LD-Other
Van-LD-Other
Construction Equipment
Auto-Fullsize *
VLD
BST
TMD
VLD
THD
VMD
BST
CONS
MTC
MTC
PUL
RLM
BST
BST
FUL
FUL
VLD
VLD
CONS
FUL
* Police Vehicles
Procurement Cycle Requisition to Order
date
39
90
1
85
120
31
28
18
33
5
68
14
19
10
6
4
1
2
4
27
Cost of Vehicle Includes Base Price
and All Optional
Equiipment
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
22,026.00
265,593.41
29,310.25
21,205.75
268,247.92
22,634.01
22,500.00
32,142.00
6,724.00
7,653.00
18,934.00
13,216.00
48,441.00
40,500.00
31,336.00
18,010.00
25,665.00
25,842.00
49,900.00
25,048.75
DGS Contract Used
N/A
N/A
N/A
N/A
N/A
N/A
Yes
Yes
Yes
N/A
ATTACHMENT C
To:
Campus Fleet Managers
Campus Risk Managers
Contract & Procurement Directors
Campus Plant Directors
From:
Charlene Minnick
Assistant Vice Chancellor, Systemwide Risk Management and Public Safety
C:
George Ashkar, Assistant Vice Chancellor – Financial Services
Campus Presidents
Chris Helwick, General Counsel
Larry Mandel, University Auditor
Benjamin F. Quillian, Executive Vice Chancellor
Elvyra San Juan, Assistant Vice Chancellor – Capital Planning
Date:
February 21, 2013
Subject: California State University Motor Vehicle Program – DGS Reporting & Motor Vehicle
Procurement Policy
This memo is to provide guidance in the new vehicle purchase approval process and the reporting process
being implemented as a result of the passage of AB 633, which modified the Government Code. It is the
intent that CSU closely monitor the types of vehicles purchased to limit the growth of the fleet and to
promote the internal transfer of vehicles to better manage disposition and use.
Under the provision of AB 633, the CSU has a responsibility to report vehicle counts and usage data to
the State Department of General Services (DGS) via the Fleet Asset Management System (FAMS).
Campuses should familiarize applicable personnel with the new reporting requirements and begin
providing DGS with regular, timely and accurate vehicle fleet data.
AB 633 requires a reporting of inventory, by campus, of motor vehicles that includes the type of
vehicle, vehicle usage and fuel data consistent with the Department of General Services fleet asset
management system and reported to the Department of General Services.
FAMS is the data source for many of the State and Federal mandated reporting requirements. The Office
of Fleet Asset Management (OFAM: http://www.dgs.ca.gov/ofam/Home.aspx) staff mines the required
data directly from FAMS. Agencies are only required to verify report data before the OFAM submits the
various reports to the relevant government entity. The OFAM currently utilizes FAMS to create the
following mandated reports:
 U.S. Energy Information Administration Report on Alternative Fuel Vehicles in the state fleet
(EIA 886)
 U.S. Department of Energy EPAct Report on Alternative Fuel Vehicle purchases (OFA 53A)
 Passenger Vehicle Usage Report (STD 276A)
 Passenger Vehicle Acquisition Report (SB 552)
 Annual Mobile Equipment Inventory Report (OFA 53)
Page 1 of 2
ATTACHMENT C
Campuses must begin reporting data to DGS on a quarterly basis. Because the CSU’s ability to use
FAMS as a management tool is limited, Chancellor’s Office staff will be contacting Fleet Managers to
better assess campus reporting and management needs as we consider the better use, potential
enhancements, or a separate but cohesive database compliment to the FAMS database.
The vehicle approval process is provided in the enclosed procurement policy (ICSUAM 5303.0) for
information related to vehicle purchase requirements.
Attached for your reference is a copy of AB 633, DGS’ FAMS Vehicle Excel File manual and ICSUAM
policy number 5303.200 - 500.
Questions related to the California State University Motor Vehicle Program should be addressed to
Charlene Minnick, Assistant Vice Chancellor, Systemwide Risk Management & Public Safety. The office
phone number is (562) 951-4580.
Page 2 of 2
CSU Office of the Chancellor
CSU POLICY
INTEGRATED CSU ADMINISTRATIVE MANUAL POLICY
Section:
CSU POLICY MANUAL FOR CONTRACTING & PROCUREMENT
Policy Number:
5303.0
Policy Title:
Commodities with Special Purchasing Requirements
Policy Effective Date:
April 28, 2008
Last Revision Date:
January 7, 2013
POLICY OBJECTIVE
To establish systemwide contracting and procurement policy as required by Education Code
89036 and Government Code 13332.09.
POLICY STATEMENT
200 Vehicles, New and Used
201
Definitions of vehicles subject to this policy.
The vehicles subject to this policy are generally described as 1) motor vehicles, 2)
general use mobile equipment and 3) surplus mobile equipment.
Motor vehicles are vehicles that are self-propelled and registered by the Department
of Motor Vehicles for street use.
General use mobile equipment is equipment that is self-propelled, whether or not
registered by the Department of Motor Vehicles, vessels registered by the
Department of Motor Vehicles for use on water or vessels documented by the U.S.
Coast Guard.
Surplus mobile equipment is previously owned motor vehicles or general use mobile
equipment.
202
In addition to the normal requirements for purchasing any CSU personal property,
the following additional requirements shall be observed for procurement of vehicles
subject to this policy. Once the activities prescribed below are complete, the
procuring campus purchasing office shall obtain the approval from the Chancellor’s
Office Director of Contract Services & Procurement to consummate the purchase of
the replacement. The approval is required regardless of the source (campus transfer,
new or used purchase) of the vehicle or the funding source. The content of the email
approval request can be found in the following pdf, ICSUAM 5303.0 Reference,
Vehicle Approval Request Content.
1. In order to reduce the number of new vehicles being added to the CSU and Auxiliary
Organization fleets, all motor vehicles, except known surplus mobile equipment shall
be procured through the following methodologies:
DRAFT
1
CSU Office of the Chancellor
INTEGRATED CSU ADMINISTRATIVE MANUAL POLICY
A. The purchase of new or used vehicles for CSU or CSU Auxiliary Organization use
shall include a survey of other CSU Campuses to determine if a vehicle with
similar utility is available for transfer. The means of such survey shall be a
communication to all CSU Physical Plant Directors listing the requirements for the
vehicle.
B. The primary source of all new motor vehicles and general use mobile equipment
shall be State of California Statewide Commodity Contracts (SCC). When a
vehicle is required and a SCC is not available, campuses shall document and
maintain in the procurement file, that no SCC contract existed and procure
vehicles through normal competitive means. ICSUAM 5301.200 establishes the
competitive means required for all personal property.
C. All passenger motor vehicles procured shall be of the lightest and most fuel
efficient class practical for the intended and documented purpose. The
procurement of a passenger vehicle of a heavier class shall require justifying
documentation to be included in the procurement documentation. Public Safety
(police emergency-type) vehicles are exempted from this Sub-section B.
2. The acquisition of new or used motor vehicles for CSU use necessitates additional
registration and certification procedures. These procedures are specified within the
contents of the California Vehicle Code sections 4000-6100.
3. Campuses shall submit annual purchasing reports on their motor vehicle
procurement activity to the Office of the Chancellor in accordance with the due date
specified at: http://www.calstate.edu/CSP/reports.shtml. The report shall include all
of the following:
• An inventory of motor vehicles by the campus, that includes the type of vehicle,
consistent with the fleet report to the Department of General Services.
• The number of motor vehicles purchased during the prior fiscal year,
disaggregated by campus and type of vehicle.
• The average amount of time taken to complete procurement of each motor
vehicle purchased during the prior fiscal year.
• Any changes in campus policies or procedures made during the prior fiscal year
relative to motor vehicle procurement and contracts for procurement and
identifying any vehicles procured pursuant to the new policy or procedure.
• The estimated cost savings associated with management by the California State
University of motor vehicle procurement, including average time to complete
procurements, reduced administrative costs, reduced charges paid to the
Department of General Services, and competitive or reduced market prices
obtained for vehicles.
300 Procurement of Hazardous Materials
The Hazardous Substances Information and Training Act in the California Labor Code
specifies that purchase orders for chemicals, solvents, or other products that may contain
any kind of hazardous material include a vendor requirement to furnish a Material Safety
Data Sheet for the commodity being purchased.
Campuses should perform a risk identification and evaluation, in accordance with policy
section 230 and the factors below, as part of its development of the terms and conditions
DRAFT
2
CSU Office of the Chancellor
INTEGRATED CSU ADMINISTRATIVE MANUAL POLICY
and insurance requirements for purchase orders or contracts for the procurement of
products that contain hazardous materials:
• The potential danger of the material
• The method of delivery, i.e. will the contractor's vehicle drive on to the campus.
• The point of delivery
In the absence of a risk identification and evaluation, the minimum insurance requirements
set forth in Executive Order 1069 and Technical Letter RM 2012-01 or their successors shall
be used.
400 Library Materials & Information
Educational materials and information access resources related to campus library services
may be purchased without advertising for, (or soliciting) bids. Such materials and resources
include books, periodicals, computerized information for library use, educational films,
audiovisual materials, test materials, workbooks and instructional computer software.
Campuses are encouraged to solicit competitive bids on such materials and resources
whenever practical so that opportunities are realized to optimize potential cost savings and
benefits to the University.
500 Forced, Convict, and Indentured Labor
Every contract for the procurement of State equipment, materials, or supplies, other than
procurement related to a public works contract, shall specify that no foreign-made
equipment, materials, or supplies furnished to the State pursuant to the contract may be
produced in whole or in part by forced labor, convict labor, or indentured labor under penal
sanction. The contractor shall agree to comply with this provision of the contract.
APPLICABILITY AND AREAS OF RESPONSIBILITY
REVISION HISTORY
RESOURCES AND REFERENCE MATERIALS
Useful Guidelines:
In addition to the annual purchasing report referenced in 5303.202.3 above, the CSU is
required to report data related to fleet assets and their operations to the Department of
General Services. The reporting requirement is managed through Chancellor’s Office Risk
Management.
Related Principles:
Sound Business Practices:
Reference section 5303.203.1.a, It is recommended that a minimum of 2 written quotations
be evaluated for new vehicle purchases unless purchasing from State Commodity Contracts.
Laws, State Codes, Regulations and Mandates:
Reference: California Vehicle Code Sections 4000-6200; Government Code Section
13332.09
DRAFT
3
CSU Office of the Chancellor
INTEGRATED CSU ADMINISTRATIVE MANUAL POLICY
Reference: Labor Code, Sections 6360-6399.7.
Statewide Commodity Contracts (SCC) web site:
http://www.documents.dgs.ca.gov/pd/contracts/contractindexlisting.htm
State Fleet Handbook - State of California
http://www.documents.dgs.ca.gov/ofa/handbook.pdf
POLICY OWNERSHIP
CO Manager:
Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu
Subject Expert:
Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu
Affinity Group:
Procurement and Support Services Officers
DRAFT
4
Fleet Asset Management System (FAMS) FAMS Vehicle Excel File January 12, 2009 Version 1.1 (This page intentionally left blank.) Department of General Services – Fleet Asset Management System Table of Contents Table of Contents................................................................................................................................. 1
1. Introduction..................................................................................................................................... 1
1.1. Vehicle Characteristics and Monthly Usage Details ........................................................................ 1
1.1.1. FAMS Vehicle Excel File.......................................................................................................... 1
1.1.2. FAMS Web Portal (https://famsportal.dgs.ca.gov) ............................................................... 1
1.2. Fuel Consumption Transactions ...................................................................................................... 1
1.2.1. Voyager Fleet Systems ........................................................................................................... 1
1.2.2. State Agency Fueling Stations................................................................................................ 1
2. Instructions For Use ......................................................................................................................... 1
2.1. Frequency ........................................................................................................................................ 1
2.2. File Name......................................................................................................................................... 1
2.3. Data Corrections.............................................................................................................................. 1
2.3.1. Prior Month Data ................................................................................................................... 1
2.3.2. Current Month Data............................................................................................................... 1
3. Submission Instructions ................................................................................................................... 1
3.1. How Send Excel File To FAMS.......................................................................................................... 1
The Excel files must be submitted to FAMS through the FAMS portal website located at https://famsportal.dgs.ca.gov/. You must have a user account to login to the FAMS portal website. Please contact the DGS Office of Fleet and Asset Management to request an account. Please refer to the FAMS Portal user guide for specific instructions on how to upload the Excel file. ......................... 1
4. Data Element Definitions ................................................................................................................. 1
4.1. Month Ending .................................................................................................................................. 1
4.2. Agency Key ...................................................................................................................................... 1
4.3. Mobile Equipment # ........................................................................................................................ 1
4.4. Vehicle Category.............................................................................................................................. 1
4.5. Model Year ...................................................................................................................................... 1
4.6. VIN ................................................................................................................................................... 1
4.7. Make................................................................................................................................................ 1
4.8. Model .............................................................................................................................................. 1
4.9. Primary License Plate State ............................................................................................................. 1
4.10. Primary (E‐plate) License Plate Number ....................................................................................... 1
4.11. Vehicle Location Zip Code ............................................................................................................. 1
4.12. Agency Billing Code ....................................................................................................................... 1
4.13. Color Major.................................................................................................................................... 1
4.14. Vehicle Type .................................................................................................................................. 1
4.15. GVW Manufacturer Rating (Range)............................................................................................... 1
4.16. GVWR (Actual)............................................................................................................................... 1
4.17. Payload Rating ............................................................................................................................... 1
4.18. Base Shipping Weight.................................................................................................................... 1
4.19. WheelType..................................................................................................................................... 1
4.20. Tire Size.......................................................................................................................................... 1
4.21. Fuel Type ....................................................................................................................................... 1
4.22. Engine Configuration ..................................................................................................................... 1
4.23. Emissions Type .............................................................................................................................. 1
Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 1 of 23 Department of General Services – Fleet Asset Management System 4.24. Primary Application ....................................................................................................................... 1
4.25. Secondary Application................................................................................................................... 1
4.26. Confidential Asset.......................................................................................................................... 1
4.27. Acquisition Date ............................................................................................................................ 1
4.28. Acquisition Vendor Id .................................................................................................................... 1
4.29. Acquisition Contract Agreement Number..................................................................................... 1
4.30. Purchase Order #........................................................................................................................... 1
4.31. SUV Justification ............................................................................................................................ 1
4.32. Pickup / 4X4 Justification............................................................................................................... 1
4.33. Acquisition Method ....................................................................................................................... 1
4.34. Acquisition Reason ........................................................................................................................ 1
4.35. Purchase Price ............................................................................................................................... 1
4.36. Annual Lease/Rental Rate ............................................................................................................. 1
4.37. Acquisition Mileage ....................................................................................................................... 1
4.38. Warranty Provider ......................................................................................................................... 1
4.39. Warranty Expiration Date.............................................................................................................. 1
4.40. Warranty Expiration Miles............................................................................................................. 1
4.41. Extended Warranty Provider......................................................................................................... 1
4.42. Extended Warranty Expiration Date.............................................................................................. 1
4.43. Extended Warranty Expiration Miles ............................................................................................ 1
4.44. Disposition Date ............................................................................................................................ 1
4.45. Transferred To ............................................................................................................................... 1
4.46. Disposition Method ....................................................................................................................... 1
4.47. Disposition Reason ........................................................................................................................ 1
4.48. Disposition Mileage ....................................................................................................................... 1
4.49. Disposition Sold Amount ............................................................................................................... 1
5. Appendix A – Agency Key ................................................................................................................. 1
6. Appendix B – Make/Model .............................................................................................................. 1
7. Appendix C – Color........................................................................................................................... 1
8. Appendix D – Vehicle Type ............................................................................................................... 1
9. Appendix E – Fuel Type .................................................................................................................... 1
10. Appendix F – Engine Configuration ................................................................................................. 1
11. Appendix G – Primary/Secondary Application ................................................................................ 1
Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 2 of 23 Department of General Services – Fleet Asset Management System 1. Introduction This document serves as a data dictionary for the FAMS Vehicle Excel File. Its purpose is to provide guidance for preparing agency vehicle data for submission to the Fleet Asset Management System (FAMS). FAMS is a project sponsored by the State of California Department of General Services (DGS). The purpose of FAMS is to provide a method for analyzing and reporting upon vehicular assets owned by California state agencies. The information collected is used to support information requests from the state legislature and to prepare reports for the federal government. FAMS collects information about agency vehicles including usage and fuel consumption data. Two types of vehicle data will be collected for FAMS: 1.1. Vehicle Characteristics and Monthly Usage Details On a monthly basis, agencies will submit information about each vehicle in their fleet. This information permits the State of California to perform analysis on the types of vehicles used within the state fleet. This collection also provides broad vehicle usage and cost analysis data. One of two methods may be used by each agency to provide this data. 1.1.1. FAMS Vehicle Excel File This document details the use of this submission method. 1.1.2. FAMS Web Portal (https://famsportal.dgs.ca.gov) 1.2. Fuel Consumption Transactions Fuel consumption data will be acquired for all state Ground Equipment. This data will permit analysis of fuel economy, CO2 emissions and other issues that are important to the state. Fuel consumption data will be collected from two sources. 1.2.1. Voyager Fleet Systems On a regularly scheduled basis, Voyager Fleet Systems will provide FAMS with a data file containing all purchases made by state agencies using the Voyager Fleet Credit Cards. 1.2.2. State Agency Fueling Stations State agencies that operate fueling stations will provide a periodic data file. This file will provide information about the fuel and services that are provided by each fueling station. 2. Instructions For Use 2.1. Frequency Vehicle usage data should be submitted on a monthly basis. The submission period will be open until the 15th of each month. The usage data submitted should be for the previous month only. After the 15th, all data submitted will be tabulated for the previous month. Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 3 of 23 Department of General Services – Fleet Asset Management System 2.2. File Name •
FAMS_<AgencyKey>_<MonthEnding>.xls <AgencyKey> <MonthEnding> Abbreviation for the reporting state agency (See Appendix A of this document). This should be the same as the code used for the attribute listed in 4.2 Agency Key Represents the month ending period that is being reported upon. This is formatted as CCYYMM where CCYY represents the four digit year and MM is the two digit month value. The date represented should be the same as the value used for the attribute used in 4.1 Month Ending. •
Example – FAMS_DGS_200801.xls 2.3. Data Corrections 2.3.1. Prior Month Data All other vehicle attribute corrections for data submitted in previous periods can be corrected in current month’s data file. Note: the first data submittal should contain all currently owned vehicles for the reporting agency. Following months data submissions may included new acquisitions, changes to the vehicle attributes, or dispositions. For example, DGS submitted all of its vehicle records in the first month. For the following months, DGS uploads data for vehicles that were newly purchased, disposed of, and vehicle attribute data that was submitted incorrectly in the previous month. Agencies may find it easier to submit all vehicle data every month. It is left to the discretion of the agency to determine the best method of submitting vehicle data. 2.3.2. Current Month Data Current month data is to be submitted to the FAMS Portal site no later than the 15th of each month. For example, June data should be uploaded to the FAMS Portal no later than July 15th. Corrections to the most recent period’s can be made by submitting a replacement Excel data file. 3. Submission Instructions 3.1. How Send Excel File To FAMS The Excel files must be submitted to FAMS through the FAMS portal website located at https://famsportal.dgs.ca.gov/. You must have a user account to login to the FAMS portal website. Please contact the DGS Office of Fleet and Asset Management to request an account. Please refer to the FAMS Portal user guide for specific instructions on how to upload the Excel file. Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 4 of 23 Department of General Services – Fleet Asset Management System 4. Data Element Definitions Please provide complete and accurate information. All data elements are important to ensure the validity of the reports provided to the state legislature and the federal government. •
Certain fields are required. Whether a field is required depends in some part on the category of vehicle which is designated by the element “Vehicle Category” (Ground Equipment, Water Equipment and Aircraft). Please refer to each element’s definition below for details. •
For non‐required elements, please use a blank cell or enter “N/A”. Entering a zero in a numeric field will be interpreted by the system as an affirmative entry of zero. 4.1. Month Ending Description Required? Format Valid Values Month Ending date. This is the “as‐of” date for vehicle characteristics provided in file. For vehicle usage data elements (i.e. Operating Costs, Days Used), date reflects month ending period. Required date (MM/CCYY) Example ‐ 12/2008, 01/2009 4.2. Agency Key Description Required? Format Valid Values Code used to identify state agency to which vehicle belongs. Required alphanumeric (10) See Appendix A – Agency Key 4.3. Mobile Equipment # Description Required? Format Valid Values Unique alphanumeric code assigned and used by state agency to identify an asset. Code assigned by state agency must continue to be used for life of asset. For agencies that do not use equipment numbers, please substitute with the VIN number. Ground Equipment – Required Water Equipment – Required Aircraft – Required alphanumeric (25) Assigned by agency 4.4. Vehicle Category Description Required? Format Valid Values Major classification of vehicle. Required alphanumeric (15) Ground, Water, Aircraft 4.5. Model Year *Provided By VIN Description Model year of vehicle. Required? Ground Equipment – Required for equipment made prior to 1979. VIN decoded for equipment 1980 and later Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 5 of 23 Department of General Services – Fleet Asset Management System Water Equipment – Required Aircraft – Required Format Valid Values Numeric (CCYY) Example: 1999, 2000, 2001 4.6. VIN The Fleet Asset Management System (FAMS) is capable of deriving many details of Ground Equipment from the Vehicle Identification Number (VIN). For agency vehicles where the Vehicle Category is “Ground Equipment” and the Model Year is 1980 or later, it is not necessary to provide information for data elements marked with “*Provided By VIN”. Please note that for vehicles meeting the criteria specified above: •
Entering data for data elements marked with “*Provided By VIN” is permitted and may be used to provide additional details for the reporting agency’s data entry staff. •
Entering data for data elements marked with “*Provided By VIN” will not raise any errors during the upload process. As long as meets the data definition requirements. •
Entering data for data elements marked with “*Provided By VIN” will not be used by the upload process. If a reporting agency has concerns regarding the data reflected in Fleet Asset Management System (FAMS), please contact DGS OFAM for assistance. Description Vehicle Identification Number assigned by vehicle manufacturer. Required? Ground Equipment – Required for Model Years 1980 and later. Water Equipment – Required Aircraft – Required Format Valid Values alphanumeric (17) As assigned by vehicle manufacturer. 4.7. Make *Provided By VIN Description Required? Format Valid Values Vehicle manufacturer abbreviation. Ground Equipment – Required for Model Years 1979 and earlier. VIN decoded for equipment 1980 and later Water Equipment – Required Aircraft – Required alphanumeric (10) See Appendix B – Make/Model 4.8. Model *Provided By VIN Description Required? Format Valid Values Vehicle model abbreviation. Ground Equipment – Required for Model Years 1979 and earlier. VIN decoded for equipment 1980 and later Water Equipment – Required Aircraft – Required alphanumeric (10) See Appendix B – Make/Model Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 6 of 23 Department of General Services – Fleet Asset Management System 4.9. Primary License Plate State Description State, province abbreviation of primary license plate. Required? Ground Equipment – Required, should always be CA Water Equipment – Required, should always be CA Aircraft – Required, should always be CA Format Valid Values alphanumeric (3) CA = California 4.10. Primary (E‐plate) License Plate Number Description Primary license plate number associated with vehicle. Required? Ground Equipment (Excluding Construction Equipment, Lawnmowers, Farm Equipment and General Purpose subcategories) – Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values alphanumeric (15) Assigned by state issuing license plate. 4.11. Vehicle Location Zip Code Description United States 5 digit Zip Code of vehicle’s location. Required? Ground Equipment – Required Water Equipment – Required Aircraft – Required Format Valid Values Numeric Example ‐ 90001 4.12. Agency Billing Code Description Billing Code associated with vehicle for reporting agency. Required? Ground Equipment – Required Water Equipment – Required Aircraft – Required Format Valid Values Alphanumeric(6) Example ‐ 031030 4.13. Color Major Description Required? Format Valid Values Primary color of vehicle. Ground Equipment – Not Required. VIN decoded for equipment 1980 and later Water Equipment – Not Required Aircraft – Not Required Alphanumeric(15) See Appendix C – Color Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 7 of 23 Department of General Services – Fleet Asset Management System 4.14. Vehicle Type *Provided By VIN Description Required? Format Valid Values Broad category type of Ground Equipment. Ground Equipment – Required for Model Years 1979 and earlier. VIN decoded for equipment 1980 and later Water Equipment – Not Required Aircraft – Not Required Alphanumeric(15) See Appendix D – Vehicle Type 4.15. GVW Manufacturer Rating (Range) *Provided By VIN Description Required? Format Valid Values Approximate GVW for Trucks The manufacturer’s GVW rating. Ground Equipment – Not Required. VIN decoded for equipment 1980 and later Water Equipment – Not Required Aircraft – Not Required Alphanumeric(1) 1 = 6,000 and less
2 = 6,001 ‐ 10,000
3 = 10,001 ‐ 14,000 4 = 14,001 ‐ 16,000 5 = 16,001 ‐ 19,500 6 = 19,501 ‐ 26,000 7 = 26,001 ‐ 33,000 8 = 33,001 and greater 4.16. GVWR (Actual) Description Required? Format Valid Values Actual GVWR for Trucks. The manufacturer’s GVW rating. Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Numeric (######) Examples – 3000, 4500, 6325, 15550 Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 8 of 23 Department of General Services – Fleet Asset Management System 4.17. Payload Rating *Provided By VIN Description Required? Format Valid Values For Trucks only. The actual tonnage payload capacity of a vehicle based on manufacturer’s specifications. Ground Equipment – Not Required. VIN decoded for equipment 1980 and later Water Equipment – Not Required Aircraft – Not Required Numeric (##.##) 0.25, 0.50, 0.75, 1.00, 1.50, 1.75, 2.00, 2.50, 3.00, 3.50, 4.00, 4.50, 5.00, 6.00, 7.00, 8.00, 9.00, 10.00 Note: A value of 10.00 indicates “10 tons and over” 4.18. Base Shipping Weight *Provided By VIN Description Required? Format Valid Values Shipping weight for the shortest wheelbase of the model. Ground Equipment – Not Required. VIN decoded for equipment 1980 and later. Water Equipment – Not Required Aircraft – Not Required Numeric (######) Examples ‐ (1234, 6500, 3200) 4.19. WheelType *Provided By VIN Description Required? Format Valid Values Ground Equipment driving wheels. For example‐ 2 Wheel Drive, 4 Wheel Drive, All‐Wheel Drive Ground Equipment – Not Required. VIN decoded for equipment 1980 and later. Water Equipment – Not Required Aircraft – Not Required alphanumeric (5) FWD = Front Wheel Drive RWD = Rear Wheel Drive 4WD = 4 Wheel Drive AWD = All Wheel Drive 4.20. Tire Size *Provided By VIN Description Required? Format Valid Values Size of Tires used on vehicle Ground Equipment – Not Required. VIN decoded for equipment 1980 and later Water Equipment – Not Required Aircraft – Not Required alphanumeric (15) (No predefined format.) Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 9 of 23 Department of General Services – Fleet Asset Management System 4.21. Fuel Type *Provided By VIN Description Required? Format Valid Values Fuel used for a Ground Equipment vehicle. Ground Equipment – Required for Model Years 1979 and earlier. VIN decoded for equipment 1980 and later. Water Equipment – Not Required Aircraft – Not Required Alphanumeric (3) See Appendix E – Fuel Type 4.22. Engine Configuration *Provided By VIN Description Required? Format Valid Values Engine Type of vehicle with respect to broad fuel category it can use. Ground Equipment – Required for Model Years 1979 and earlier. VIN decoded for equipment 1980 and later. Water Equipment – Not Required Aircraft – Not Required Alphanumeric (3) See Appendix F – Engine Configuration 4.23. Emissions Type Description Required? Format Valid Values Pollutant emissions rating for this vehicle. Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Alphanumeric (10) LEV = Low Emission Vehicle, an intermediate California standard about twice as stringent as Tier 1. LEVII = Low‐Emission Vehicle, the least stringent of the new, Phase II LEV standards. Equivalent to a Tier 2 bin 5 vehicle. NOx emissions are one‐quarter the level of a LEV I‐certified vehicle. ULEV = Ultra Low Emission Vehicle, a stronger California standard emphasizing very low HC emissions. ULEVII = Ultra‐Low‐Emission Vehicle, a cleaner than average vehicle certified under the Phase II LEV standard. Hydrocarbon and carbon monoxide emissions levels are nearly 50% lower than those of a LEV II‐certified vehicle. SULEV = Super‐Ultra‐Low‐Emission Vehicle, a California standard even tighter than ULEV, including much lower NOx emissions. Roughly equivalent to a Tier 2 bin 2 vehicle. PZEV = Partial Zero‐Emission Vehicle, compliant with the SULEV standard; additionally has near‐zero evaporative emissions and a 15‐year/150,000‐mile warranty on its emission control equipment. ATPZEV = To be rated as an Advanced Technology Partial Zero Emission Vehicle (AT‐PZEV), an Ground Equipment must meet all the criterion for a PZEV rating. In addition, it must also make use of additional "ZEV‐enabling clean" technology such as alternative fuel, electric drive, or other advanced technology Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 10 of 23 Department of General Services – Fleet Asset Management System ZEV = system Zero Emission Vehicle, a California standard prohibiting any tailpipe emissions. 4.24. Primary Application Description Primary use for vehicle Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric (4) See Appendix F 4.25. Secondary Application Description Secondary use for vehicle Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric (4) See Appendix F 4.26. Confidential Asset Description Indicator if asset is used in undercover operations. If no value is listed the default value will be Yes. Required? Ground Equipment – Required Water Equipment – Required Aircraft – Required Format Valid Values Alphanumeric (3) Yes, No 4.27. Acquisition Date Description Date the vehicle was acquired by agency. Required? Ground Equipment – Required Water Equipment – Required Aircraft – Required Format Valid Values Date (MM/DD/CCYY) Example ‐ 01/26/2008, 03/29/2007 4.28. Acquisition Vendor Id Description Required? Format Valid Values # corresponds to DGS vendor ID that sold, leased or rented vehicle to Agency. Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Alphanumeric (15) As assigned by State of California. Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 11 of 23 Department of General Services – Fleet Asset Management System 4.29. Acquisition Contract Agreement Number Description Required? Format Valid Values Contract number of Department of General Services negotiated agreement through which vehicle was acquired. Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Alphanumeric (15) As assigned by DGS 4.30. Purchase Order # Description Required? Format Valid Values Purchase Order # associated with the vehicles purchase, lease or rental. Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Alphanumeric(15) (No predefined format.) 4.31. SUV Justification Description Justication for acquisition of SUV Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(15) Off‐Road, Snow Condition, Cargo Capacity 4.32. Pickup / 4X4 Justification Description Justification for acquisition of Pickup or 4x4 Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(15) Off‐Road, Snow Condition, Cargo Capacity 4.33. Acquisition Method Description Financing method in which vehicle was acquired. Required? Ground Equipment – Required Water Equipment – Required Aircraft – Required Format Valid Values Alphanumeric(15) Purchase, Lease, Rent 4.34. Acquisition Reason Description Indicates if this was a new addition to the fleet or a replacement of an existing vehicle. Required? Ground Equipment –Required Water Equipment –Required Aircraft –Required Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 12 of 23 Department of General Services – Fleet Asset Management System Format Valid Values Alphanumeric(10) Add, Replace 4.35. Purchase Price Description Amount paid for vehicle if purchased Required? Ground Equipment –Required Water Equipment –Required Aircraft –Required Format Valid Values Numeric (######) Example – 36000 4.36. Annual Lease/Rental Rate Description Annual cost of vehicle lease or rental. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Numeric (######) Example – 6000, 2500 4.37. Acquisition Mileage Description Number of miles on vehicle at time vehicle was acquired. Required? Ground Equipment –Required Water Equipment –Required Aircraft –Required Format Valid Values Numeric (integer) Example – 12000, 3600 4.38. Warranty Provider Description Entity from which warranty was purchased. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(30) (No predefined format.) 4.39. Warranty Expiration Date Description Warranty expiration date Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Date (MM/DD/CCYY) Example ‐ 01/26/2008, 03/29/2007 Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 13 of 23 Department of General Services – Fleet Asset Management System 4.40. Warranty Expiration Miles Description Number of miles on vehicle that will cause warranty to expire. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Numeric (integer) Example –36000, 100000 4.41. Extended Warranty Provider Description Entity from which extended warranty was purchased. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(30) (No predefined format.) 4.42. Extended Warranty Expiration Date Description Extended warranty expiration date. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Date (MM/DD/CCYY) Example ‐ 01/26/2008, 03/29/2007 4.43. Extended Warranty Expiration Miles Description Number of miles on vehicle that will cause extended warranty to expire.
Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Numeric (integer) Example – 36000, 100000 4.44. Disposition Date Description Date vehicle was disposed. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Date (MM/DD/CCYY) Example ‐ 01/26/2008, 03/29/2007 Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 14 of 23 Department of General Services – Fleet Asset Management System 4.45. Transferred To Description Name of entity to which asset was transferred or sold to. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(30) (No predefined format.) 4.46. Disposition Method Description How the vehicle was disposed. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(10) Sold, Scrapped, Returned, Transferred, Other, N/A 4.47. Disposition Reason Description Reason vehicle was removed from service. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Alphanumeric(20) Trade‐in, Sale, Junk, Lost, Stolen, Destroyed, To be Salvaged, Property Reutilization, N/A Note ‐ “Sale” includes junk sale, “Junk” indicates asset is valueless. 4.48. Disposition Mileage Description Odometer reading of vehicle at date of disposition. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Numeric (integer) Example – 12000, 55000 4.49. Disposition Sold Amount Description Actual amount received when vehicle was sold. Required? Ground Equipment – Not Required Water Equipment – Not Required Aircraft – Not Required Format Valid Values Numeric (###,###) Example – 6000, 2500 Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 15 of 23 Department of General Services – Fleet Asset Management System 5. Appendix A – Agency Key Agency Key DGS AGING ALRB ARB ALCDRG BOE BOAT COAST CCC CAL EXPO CHP PERS PUC MUSSCI LIBRAR LOTTERY CPOST CONSER DCA CDCR DDS EDUC EMSA EDD DOF FISHGM FOOD & AG FOREST FTB AFAMMU OES DPH HCD INDREL INSPEC INSUR IWMB DOJ MENTAL DMV PARKS PESTRE PIA REHAB SOS DSS Agency Name General Services, Department of Aging, Department of Agricultural Labor Relations Board Air Resources Board Alcohol and Drug Programs, Department Of Board of Equalization Boating and Waterways, California Department of California Coastal Commission California Conservation Corps California Exposition California Highway Patrol California Public Employees' Retirement System California Public Utilities Commission California Science Center California State Library California State Lottery Commission on Peace Officer Standards and Training Conservation, Department of Consumer Affairs, Department of Corrections & Rehabilitation Developmental Services, Department of Education, California Department Of Emergency Medical Svcs Auth, Governor's Office of Employment Development Department Finance, Department of Fish and Game, Department of Food and Agriculture, Department of Forestry and Fire Protection, Department of Franchise Tax Board African American Museum, California Governor's Office of Emergency Services Public Health, Department of Housing & Community Development Industrial Relations, Department of Inspector General, Office of Insurance, Department of Integrated Waste Mgmt. Board Justice, Department of Mental Health, Department of Motor Vehicles, Department of Parks and Recreation, Department of Pesticide Regulations, Department of Prison Industry Authority Rehabilitation, Department of Secretary of State Social Services, California Department of Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 16 of 23 Department of General Services – Fleet Asset Management System Agency Key LNDSCM MLTRY STRS TAHCNV TOXSUB CALTRANS VETRAN WRCB WATER ABCBRD ALCBEV SEISSF BALDWN USCONS CHIREX COMCOL BPT STMNDT ALTEN VCGCB ARTCNL OCCINF CHLDFM CCCC GAMCON HORSE HOUSFN CIRM MEDAST PSECED PUBBRD CSL SCHART CSU STULN MBTCAC TRNSCM CWIB OCIO DCSS COACH COLRIV CAPIAA ORGECN ECONDV PLANED COMAG STFIN TCHCRD WOMEN Agency Name State Lands Commission, CA State Military Department State Teachers Retirement Systems Tahoe Conservancy, California Toxic Substances Control Board Transportation, Department of Veterans Affairs, CA Department of Water Resources Control Board, State Water Resources, Department of Alcoholic Beverage Control Appeals Board Alcoholic Beverage Control, Department of Alfred E. Alquist Seismic Safety Commission Baldwin Hills Conservancy Bicentennial Commission on the United States, CA Board of Chiropractic Examiners Board of Governors of the CA Community Colleges Board of Prison Terms Bureau of State Audits CA Alt Energy & Advanced Transportation Financing CA Victim Compensation & Government Claims Board California Arts Council California Career Resource Network California Children and Families Commission California Citizen Compensation Commission California Gambling Control Commission California Horse Racing Board California Housing Finance Agency California Institute for Regenerative Medicine California Medical Assistance Commission California Postsecondary Education Commission California Public Broadcasting Commission California Senior Legislature California State Summer School for the Arts California State University California Student Loan Authority California Tax Credit Allocation Committee California Transportation Commission California Workforce Investment Board Chief Information Officer, Office of the State Child Support Services, Department of Coachella Valley Mountains Conservancy Colorado River Board of California Comm on Asian and Pacific Islander American Affair Comm on State Government Organization and Economy Commission for Economic Development Commission for Review of Master Plan for Higher Ed Commission on Aging Commission on State Finance Commission on Teacher Credentialing Commission on the Status of Women Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 17 of 23 Department of General Services – Fleet Asset Management System Agency Key ECONOP CMPINS CORP CALDAC DEBLT DPC APPEAL EAAP EOB ENRES FEHC FEH FRPLPT DFI WELFIT GOVOFC HTHSVC CHFA HSRAIL INDDEV JUDCNC LAWREV LEGIS ASSEM LABLDG LOTTCM DMHC MEDINS NTAMHT ADMLAW CALMEX OEHHA PLNRSH OREAPP SHPD LTGOV OTS PERADM POLLUT CPPVE PERB PUBWKS REALES SDRIVR SJRIVR SMONMT SCHOLR SCHFIN BTHA HLTHWF Agency Name Community Services and Development, Department of Compensation Insurance Fund, State Corporations, Department of Debt and Investment Advisory Commission, CA Debt Limit Allocation Committee, California Delta Protection Commission District Courts of Appeal Education Audit Appeals Panel Electricity Oversight Board Energy Resources Conservation and Development Comm Fair Employment and Housing Commission Fair Employment and Housing, Department of Fair Political Practices Commission Financial Institutions, Department of Governor's Council on Wellness & Physical Fitness Governor's Office Health Care Services, Department of Health Facilities Financing Authority, CA High Speed Rail Authority Industrial Development Financing Advisory Commissi Judicial Council Law Revision Commission, California Legislative Counsel Bureau Legislature Los Angeles State Building Authority Lottery Commission, California State Managed Care, Department of Managed Risk Medical Insurance Board Native American Heritage Commission Office of Administrative Law Office of California/Mexico Affairs Office of Environmental Health Hazard Assessment Office of Planning and Research Office of Real Estate Appraisers Office of Statewide Health Planning & Development Office of the Lieutenant Governor Office of Traffic Safety Personnel Administration, Department of Pollution Control Financing Authority, California Private Postsecondary and Vocational Education Public Employment Relations Board Public Works Board Real Estate, Department of San Diego River Conservancy San Joaquin River Conservancy Santa Monica Mountains Conservancy Scholarshare Investment Board School Finance Authority, California Secretary for Business, Transportation, & Housing Secretary for California Health and Human Services Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 18 of 23 Department of General Services – Fleet Asset Management System Agency Key CAEPA LWDA RESAGY CNSSVS SFBCDC RIVERS SNVCNV CALBAR CSTCNS CNTRLR DEVDIS SWILC SPB PUBDEF TREAS STUAID SCOURT TDC UNICAL WTFTRS DAA‐01A DAA‐02 DAA‐03 DAA‐04 DAA‐07 DAA‐09 DAA‐10A DAA‐10 DAA‐12 DAA‐13 DAA‐14 DAA‐15 DAA‐16 DAA‐17 DAA‐18 DAA‐19 DAA‐20 DAA‐21A DAA‐21 DAA‐22 DAA‐23 DAA‐24A DAA‐24 DAA‐25 DAA‐26 DAA‐27 DAA‐28 DAA‐29 DAA‐30 DAA‐31 Agency Name Secretary for Environmental Protection Secretary for Labor & Workforce Development Agency Secretary for Resources Secretary for State and Consumer Services SF Bay Conservation and Development Commission SG and Lower LA Rivers and Mountains Conservancy Sierra Nevada Conservancy State Bar of California State Coastal Conservancy State Controller State Council on Developmental Disabilities State Independent Living Council State Personnel Board State Public Defender State Treasurer Student Aid Commission Supreme Court Technology Services, Department of University of California Urban Waterfront Area Restoration Financing Auth 01A DAA Grand National ‐ San Francisco 02nd DAA San Joaquin ‐ Stockton 03rd DAA Silver Dollar Fair ‐ Chico 04th DAA Sonoma‐Marin ‐ Petaluma 07th DAA Monterey ‐ Monterey 09th DAA Redwood Acres ‐ Eureka 10A DAA Tulelake‐Butte Valley Fair ‐ Tulelake 10th DAA Siskiyou Golden ‐ Yreka 12th DAA Redwood Empire ‐ Ukiah 13th DAA Yuba‐Sutter ‐ Yuba City 14th DAA Santa Cruz ‐ Watsonville 15th DAA Kern ‐ Bakersfield 16th DAA Calif. Mid‐State ‐ Paso Robles 17th DAA Nevada ‐ Grass Valley 18th DAA Eastern Sierra Tri‐County ‐ Bishop 18th DAA Eastern Sierra Tri‐County ‐ Bishop 20th DAA Gold Country Fair ‐ Auburn 21‐A DAA Madera District ‐ Madera 21st DAA Big Fresno ‐ Fresno 22nd DAA San Diego ‐ Del Mar 23rd DAA Contra Costa ‐ Antioch 24A DAA Kings ‐ Hanford 24th DAA Tulare ‐ Tulare 25th DAA Napa Town & Country ‐ Napa 26th DAA Amador ‐ Plymouth 27th DAA Shasta ‐ Anderson 28th DAA San Bernardino ‐ Victorville 29th DAA Mother Lode ‐ Sonora 30th DAA Tehama ‐ Red Bluff 31st DAA Ventura ‐ Ventura Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 19 of 23 Department of General Services – Fleet Asset Management System Agency Key DAA‐32 DAA‐33 DAA‐34 DAA‐35A DAA‐35 DAA‐36 DAA‐37 DAA‐38 DAA‐39 DAA‐40 DAA‐41 DAA‐42 DAA‐44 DAA‐45 DAA‐46 DAA‐48 DAA‐49 DAA‐50 DAA‐51 DAA‐52 DAA‐53 DAA‐54 CSUB CSUCHICO CSUCI CSUCO CSUDH CSUEB CSUF CSUFRESNO CSUH CSULA CSULB CSUM CSUMB CSUN CSUPLY CSUS CSUSB CSUSD CSUSF CSUSJ CSUSLO CSUSM CSUSON CSUSTAN Agency Name 32nd DAA Orange ‐ Costa Mesa 33rd DAA San Bentio ‐ Hollister 34th DAA Modoc ‐ Cedarville 35A DAA Mariposa ‐ Mariposa 35th DAA Merced ‐ Merced 36th DAA Dixon ‐ Dixon 37th DAA Santa Barbara ‐ Santa Maria 38th DAA Stanislaus ‐ Turlock 39th DAA Calaveras ‐ Angels Camp 40th DAA Yolo County 41st DAA Del Norte ‐ Crescent City 42nd DAA Glenn ‐ Orland 44th DAA Colusa ‐ Colusa 45th DAA Calif. Mid‐Winter ‐ Imperial 46th DAA Southern Calif. ‐ Lake Perris 48th DAA Schools Involvement Expo ‐ Walnut 49th DAA Lake ‐ Lakeport 50th DAA Antelope Valley ‐ Lancaster 51st DAA San Fernando Valley ‐ Van Nuys 52nd DAA Sacramento ‐ Sacramento 53rd DAA Desert Empire ‐ Ridgecrest 54th DAA Colorado River ‐ Blythe CSU, Bakersfield CSU, Chico CSU, Channel Island CSU, Chancellor's Office CSU, Dominguez Hills CSU, East Bay CSU, Fullerton CSU, Fresno CSU, Humboldt CSU, Los Angeles CSU, Long Beach CSU, Maritime Academy CSU, Monterey Bay CSU, Northridge Cal Poly, Pomona CSU, Sacramento CSU, San Bernadino CSU, San Diego CSU, San Francisco CSU, San Jose Cal Poly San Luis Obispo CSU, San Marcos CSU, Sonoma CSU, Stanislaus Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 20 of 23 Department of General Services – Fleet Asset Management System 6. Appendix B – Make/Model Vehicle Category Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Ground Equipment Make BLUE BIRD BUICK BUICK BUICK BUICK BUICK BUICK BUICK CADILLAC CADILLAC CADILLAC CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET CHEVROLET Model SCHOOL/TRANSIT BUS CENTURY CUSTOM LACROSSE CX LESABRE LIMITED PARK AVENUE PARK AVENUE ULTRA REGAL GS REGAL LS CTS SEVILLE STS STS ASTRO VAN BLAZER C1500 SILVERADO C1500 TAHOE C2500 SILVERADO C2500HD SILVERADO C3500 SILVERADO CAMARO CAMARO Z28 7. Appendix C – Color Color ALUMINUM BEIGE BLACK BLUE BRONZE BROWN COPPER CREAM GOLD GRAY GREEN ORANGE PURPLE RED RUST SILVER TAN WHITE YELLOW Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 21 of 23 Department of General Services – Fleet Asset Management System 8. Appendix D – Vehicle Type Vehicle Type Key COM FUL MID SUB BIN BSC BST BLT BTR NEV MTC PUL PUM SUVLD SUVMD SUVHD THD TLD TMD VMN VLD VMD RLM GNP CONS FARM Vehicle Type Description Automobiles ‐ Auto‐Compact Automobiles ‐ Auto‐Fullsize Automobiles ‐ Auto‐Midsize Automobiles ‐ Auto‐Subcompact Buses ‐ Bus‐Intercity Buses ‐ Bus‐School Buses ‐ Bus‐Transit (<27’6”) Buses ‐ Bus‐Transit (>27’6”) Buses ‐ Bus‐Trolley Bus Other Vehicles ‐ Low Speed Vehicle (NEV) Other Vehicles ‐ Motorcycle Pickup Trucks ‐ Pickup‐LD Pickup Trucks ‐ Pickup‐MD Other Trucks (not Pickups) ‐ SUV‐LD Other Trucks (not Pickups) ‐ SUV‐MD (For the EIA 886 Report this category links to TMD below) Other Trucks (not Pickups) ‐ SUV‐HD (For the EIA 886 Report this category links to THD below) Other Trucks (not Pickups) ‐ Truck‐HD Other Trucks (not Pickups) ‐ Truck‐LD Other Trucks (not Pickups) ‐ Truck‐MD Vans ‐ Van‐LD‐Minivan Vans ‐ Van‐LD‐Other Vans ‐ Van‐MD Riding Lawnmower over 20 horsepower General Purpose Construction Equipment Farm Equipment 9. Appendix E – Fuel Type Fuel Configuration Key BIO CNG EVC E85 DSL GAS HYD LNG M85 LPG Description Biodiesel (B100) Compressed Natural Gas Electricity (battery powered) 85% Ethanol Diesel Gasoline Hydrogen Liquid Natural Gas 85% Methanol LPG/Propane Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 22 of 23 Department of General Services – Fleet Asset Management System Fuel Configuration Key PSF OTH Description P‐Series Other 10. Appendix F – Engine Configuration Engine Configuration Key DE HI BI RF FC Description Dedicated Hybrid Internal Combustion/Battery Bi‐Fuel Fuel Cell w/ Reformer/Battery Fuel Cell w/o Reformer/Battery 11. Appendix G – Primary/Secondary Application Application Key ADMN AIRG Application Group Cargo Transport and Business Services Cargo Transport and Business Services DELE Cargo Transport and Business Services DELM EMD LAW MAIN MIX OTH DELO OTHM Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services TRAD UTIL WMGT AIRS Cargo Transport and Business Services Cargo Transport and Business Services Cargo Transport and Business Services Passenger Transportation RENT TAXI INTR OTHS PARA PERS STUD TRAN Passenger Transportation Passenger Transportation Passenger Transportation Passenger Transportation Passenger Transportation Passenger Transportation Passenger Transportation Passenger Transportation Application Description Administrative Airport ground support and maintenance Delivery of energy products (e.g., propane, LNG) Delivery of mail and packages Emergency/medical Law enforcement Maintenance of public facilities Mixed use Other (please specify) Other delivery fleets Other maintenance (including fleet maintenance) Tradesman Utility Waste management Airport shuttles (including hotel/rental car shuttles) Daily or short‐term rental For‐hire (i.e., taxi/ limousine) Interstate/intercity bus transportation Other shuttle service Paratransit (a.k.a. demand response) Personal transportation Student Transportation Transit Fleet Asset Management System (FAMS) – FAMS Vehicle Excel File V1.0 Page 23 of 23