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Sanjay Kumar,
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Secretary,
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State Health Society, Bihar
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IAS
f'lT{ Ilr••"
Health
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/Tclc: 0612·2281545, 2290328. Fax' 0612-mo322
Ernail : cd@statehcallhsocictybihaV-0rg
ed _ shsbihar@yahoo.co.in
Web : www.statehcalthsocicrybihar.org
Parivar
cum
Executive Director
Kalyan
Patna 800014
Bhawan,
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_-------------_._---
..
-- -- .._---._--------_
_---
..
TERMS OF REFERENCE
lOR CLEANING SERVICES
..
1_.
Background:
Health care facility service utiliz ation in public sector has increased many folds in Bihar after
the inception of NRHM. Hospitals service utilization
depends upon certain enabling factors
such as availability of services, av, ilabilitv of drugs & equipmenls
and cleanliness and other
services. Cleanliness is the one n~;)ect which not only provide aesthetic look to the hospital
environment
but also help to dec:;..asa. the r+sk of hospital acquired infecuons
tool for early healing of disease).
For maintalning
cleanliness
in hospital
and act as a
premises
OHS
intend to outsource the cleanlines s services to eligible agencies.
Scope of Work:
>-- Hospital works round the clo. k and us OPO services starts at 9.00 AM and the service
provider
is expected
to ccmoiete
cleaning, dusting, mopping,
keeping
drinking
water,
ete. in each department/ward/room
>-
and hospital premises before 8.00 AM .
.,
Hospital premises '11l!ans ent.r e area in which hospital exists including parking space,
park/Garden, pavenwnt/
p;:ss ,~es etc
>-- Cleani-ng and,. maintenance
rooms/wards
01
the area includes: du st ing, br ooming,
in all the build,ngs,. corridors,
by using good cleaning agents,
.,...-""
panels thoroughly,
department/
spravi.ig
maintena-.
pinG of all the
cleaning of room Iixtu. ,~s and furniture.
cleaning the toilet, wash b asu., w.e. and the bathrcorn
de-scaling of showers,
1l1'}1
of room freshener
-- .
ir; all the rooms,
e of check list, reporting
of
wiping
all glass
any fault to the maintenance
management.
,.. The Main Entrance 01 the ho~,rital
and hospital prvmises has to be cleaned at specified
or as and when required
;.
Toilets in all the floors in all the buildings are to be cleaned thoroughly
in the morning
dailv in the toilet.
and at rcpL.l; r ir-tervals
with disinfectant
specified and placing naphtholen,.~ bolls once
..,
tp
•
to be monitored
,)(hj
1\'
~: •.•
in respect of stagnation of
;;- Sprmg cleanin,{5 to be carried
hospital.
needs to be taken
Institute (Administratiun)
r
C<J.
has
•• '.
SO~lP,
,,\..
\-VJteL
i I \;I"..L
LLl
powder.
to be attended
paste,
l\~ L'-
,~
blocking of
e of by the contractor.
Vi;O
\.1
and Sundays
out o.~ holidays
acing the room SUPI_.!ies like
Institute,
_.i.~
W,1tL'1
:<.Jiil:ll \'.Jl:'ct-.iy
L ••••..
for all the floors
II
in th«
etc., if any supplied
Any other
I
outlets. ere.
by the
work asslgn ed QY the
to.
Placing of the colour coded bi:~~ in the hospital
premises with the consultation
of head
of th e facility.
)':- Coliection and disposal of the wastes as per the standard
..•.
:..- Removal
.
,-
of ~ny blockage in the drain / sewerage
:;.. Provision of minimum
<.IS
protocols.
i
and when required.
one clca.iing st aff at Pl+Cs, two at SOli and three ,It DH round the
clock at the facility.
Detail schedule of cleaning of different
jSG~
~\1.-
Area
'-'.----.-
entrance,
\ Main
\ l
--Pill
Pass<lge, Paveruer.t
1\2----' OPO
!I 3
OT
...
_.
.
1------ --------! 5
j Labour Room
-----.,
------.
------.
Park/ Garden
: ~," -'-r-6th~7;pen
---1·- .-,- :---.-.-
I
l--\
I~ \
! h:l
, :
~
l--
r oilet s
---- - .--------\
·---·-------·-·---1
\
1-----·__ ·_·_-----_·_.--- .. ----- ....----I 8.00AM, 12.00 PM, 6.00 PM
!
!
·1-f.~~:-qll0;riYi
As a~1 whe'~
required
j
.._._.;
!
'~I~~~l~
..
800
_--_ ..
!\I'v1, :I.00 PM
;'.i ..L)/:,:V'i,
__
2iJO PM, G.OO
...
_--
unit
.--'.--r,-:-.-.-.---- --.-------.
i Wails, ceiling, do.irs. Will(l
i 10
-.-----.-~
f'!/:
10.00 PM, 2.00 PM,G.OO Hv'i
:
s.oo
i\!\Ii, 2.00 PM
.
----.-- ... -.- .
gl.,:.:. ;
)'oNS,
'.i,)
:·M. /.UL)
,·'[vi
i
..
---_.-
---------.---.-....
-..
-.
.__
.. .'__
' ._.
.JL.',[/..
I
__ J
---------
--
Administrative
._
I
.-----.-----.
;---1-----.--- -'-'-- --------_
I
P~"
,-
i
IG
oll-;-~'befo~'---'l
---:~--·18.00-·AM, 1.-00 PM
..
--.---..
i <1
Time
I
----All Wards & Corridor
i
(Daily)
s
& Oep.prt-rnel~ts
J
L.
rr-';;quency
ki;~ .-~~~~-~~ i 8-;'~i\1-12~'OOPM ~~OO
,_._-_.- ---------i
area
.
.1
'S.
(
I
----------1
I •
-----·-1·--·-··--·----
. 8.00 1\1\·1, ,1.00 PM
;
--'- -----:i-----t
as as~! .ne d bv file'
medica
head
L __
i~·CilitY
~·i)('(
-
-
---<
ifiL'd
-----_··
__ ·_---·--1I
---.
!
of the
__. .
Reporting:
-_ •. - ----
r..
i 11-
officer
charge/Superintendent/
i
L__
.
.
_
---~
.~'
Agency personnel will report
to the focal person of the DI~;trict hospital/
Sub divisional
hospit~d/ APHC/PHC.
Payment terms:
The payment will be made by the DHS within 15 days from the receipt of the invoice for the
previous rnonth services. The invoice should b c certified by the head of th e institutions.
~ililY
criteria:
(0)
The firm should have at least five. years of experience of performing
job contract
cleanliness services in reputed Govt/Semi Govt / Govt. undertaking/University
•
establishment.
(b) The firm should have at least completed
Rs.5.00 lakh p.a. satisfactorily
one sir.ular contract
in the Government
U,
of value
of
and other
not less than
in the 1,,:,( three ve ar s.
~;drtnl\ fit
I
I
&EPr-.
(d) The firm should submit solvency certificate
from tlh:ir bank-irs
for rnor e than Rs. 2lakhs.
(c)
The firm should have valid Labour Ccnrr act license fur curte nt contract.
(f)
The firm must have Service Tax Ht:!.;i~trlltiGn.
Period of contract
'!he initial contr act will b c for <J period 0: 3 yr!> (~ub!ect I,; yeal!'
done by Medical
college
I
Hospital
rn,ifhlgemenl
review of
committee).
.,
Termination of Contract:
This contract
can be terminated
by giving three
months
notice
p e rforrnancc
Coil
either
side.
t
o be
p
Sf'C1lritv
,
deposit
tg, deposit an amount equivalent
The successful bidder will be requir ed
contract val
---------------
as Security Deposit
within
i,11 the
two weeks from
refunded to the contractor
of De maud Draft/Pay
t
Order
the date of award of the contract.
after sat isfactorv
cornpleuon
interest will be paid on the security
money deposited
favouring
----------
The security
of the contract
ete. caused by the personnel
any damages or loss of property
~eral
[orn
to 10% of the total
shall be
or .idjuste d against
deputed by the agency. No
with the hospital.
conditions:
(a)
The services
shall
be
performed
011
-;
davs
per
week
24-hour
basis
the
at
health
facilities.
(b)
The cleaning
staffs
shall be uniformed
and wear
appropriate
The names of the guards shall be given to concerned
well in advance of assignment
(c) The Agency
shall
be fully
responsible
staff, and shfll for this purposeservices under
(d) The Contractor
perform
\0
for verification
purposes
services under the Contract.
for oil work
ernjolov competent
and
services
and well-trained
shall take
oil r e ascnab!e
to the hit',ilest
st
mc.u.ures
may, at any tu ue, rl:qu;:::;t in writing
any employee
of th\~ Contra. tor
Contract.
The Contractor
employee
forthwith.
shall. at
performed
by its
st,df to perform
it:, own
(e) Hospital shall not be liable fOI any.
agents,
coverage which may be neces- .irv
with this Contract
the withdrawal
the
$\'!
01
vants,
omission,
<l
or subcontractors
dC':,irable for the purpose
Hospital
or replacement of
services
or
t ernunation
ncgllgcnce
Contractor's
conduct.
cost and expense, withdraw
not he d(~emed
(lion,
work
the
that
and ethical
.;, i,~ned t o perform
Such r enuost : 1',;"
employees,
to ensure
and ar ds of moral
administration
in connection
badges.
the Contract.
emplovees.confirm
Contractor's
hospitals
identification
under
his
or replace such
oi i hi; Contract.
or .rusconduct
nor
t
Ior
of the
any insurance
of this Contract,
nor for
~'I
,1\
I"
'''"\
I~
;'.ny darn,
jC
I
pilferage
to hosp.tal
property
uue
to rnlshandtmg,
D
\.
i
I
careles5ness of the
.I
contracto
or his workmen will be recoverable Iorrn the contractor's
issued to
ontrac;t9rs shall be the sole rc~unsibility
of
(g)
(b)
the
COI
.GS
'.'.i!1 ::l: c.
tr actors whole
etc. needed
DurinG ~ ecution
I
f
during the period
I
I
consuma
etc. On
of the contractor
.r
The cant. .ctor will provide for <:,:1neccssa.v
measure
bill and all materials
on-adherence
tools, (~qlliprnenb and workiug
for ex. cutior. of the v..•.ork. Safe custody
r espon ibility.
of work,
precautions
materials.
[-..)0
\0
extra charge will be paid for the same.
the contr actor should
to avoiL('ucciJenls'
of all such materials
follow
all standard
norms
of safety
/ tJJrll;lges to man, machines and buildings
this clause, suitable fines,
;)5
decided by manat~ernent will be
lmposco
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Appllc: :ion form for out sourcing of Cleaning Services
---~--I
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Name O;-h-e-A-g-e-,-lC-Y-=--- .---
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services (I: .ny) specify
Ilelli ul
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lion Plan
,
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lluLl~el e st .at es for this proposal
(in the des, -d format)
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Costs
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Org; iizatlcnal Contrlbution if anv
lndi.
--- --------
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itors of achievement
--_._ ......•. _---- --------------Documents
sring
~
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to be attached:
Supporting docume;ft"~- ;\h
Annual report of last year
;eg~rus to status of Agency
"7"
Audit report of I<lst 3 vear- '"
Service Tax registration
no. if any
,.
Oat
Authorized
Pial ::Sig: rtorv
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Format of
I~""l"
Technical Bid for out so~.r.<;jng ot~lg,!!ningService
ii. l\dLilc:,)
or lilt! OIl:dllll<.llh.)JI/ Agl!llcyjl\j",u
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51. No. I Crtterla
I orgaruzauonai constltuuon
L
Registered Compunv
/ Firm
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others
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2
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Years of Experience
-,»
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Staffs.
(I)
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staffs
Unskilled
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Amount of investrnent in Equipment & Tools (Modern
Technical)
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Standard for Evaluation of Techllic;:~_BidJ9r
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Crilpriil
constitution
1 Organizational
Obtulned
MLllk:. Marks
-- --- _._-r\lu,,111I11l11
Remarks
10 Milrkc;
n"lli':1 "".01 C""\.I' .,,\ / I III"
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NGO(3Marks)
..
Others (2Marks)
_
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2 Years of Experience
-+----------+-------\
10 Marks
f------
1 Marks for every year of
___ \EXl-~_~ence
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3 St aHs
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10 [v1;" k s
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Unskilled staff
each unskilled
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r\late: Orgaruz atlon/
in fin anclal bidding
Agency,
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secLirinL;;)[
. _'--.
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le ast 5(J'7~ 01 rvioxunum
pr ocevs or else the executive
committee
-J
will be eligible to participate
of RKScan relax the 50%
crit erla depending upon the emerging situation.
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TEHMS OF HEFEHENCE
,
'.
••
FOR GENERATOR
SERVICES
Ba ckgr oun d:
Ik:1\111car..: 'dcilily
the inception
such <IS availahllltv
quality
through·
of servtce
of services, availabilitv
source.
iJJck up
IJOWt!f
in'tlie
To
101
hd!>incr e ased many folds in llih'.lI' an er
service utilization
round·-tl1'i! 't\ocl<
appropriate
,lpproprlJlU
III p ublic wltur
sur vic v utilll,IIIUII
of NIU-trv1. Hospitals
depends upon certain
of drugs & e qulpments
ho spital requires
provide
enabling
& cleanliness.
uninterrupted
uninterrupted
electricity
which OilS ItllvlIJ to ouiseuree
factors
Delivering
electricity
hospital
supply
requfres
th@ Gunt!rutor servlees to
eligible agencies.
Scope of Work:
Hospital
works round
is required for each department
the cloci<.2iJ· 7 and electricity
as well
as for entire campus.
DETAIL REQUIREMENTS
OF THE GENEHATOH SET
a) That it should be i.I silent gen~r~llor fulfilling the norms of the pollution control bo ar d
ill lilt' ho spit a! pr"lIliw"
b) That it should be provided with main failure automatic starter, automatic char.ge
',,'.
over switch which should st art "on Iailuro of CEB supply and provide regular
maintenance services.
c) The generator
set provided
should be brand new, having diesel engine and
alternator
and the offered make and type of generator should have satisfactory
service
record ill India at least during
d)
l:)
[)G 'i(~t
f)
Tltl.! llie~el
last three years.
should hr- of
·KV.
lH.J ~l:l s huuld 1Jl.' PIVVIUl:U vv n l: UII": III.JII IVI upl:l.Jliulial
necessarv
p,~III'r iHOI
~;ltall Ill! ~;lIpjlli\~d
r(Jl"pl~lO
with
lor st.tllirle JIIU runnlng ul tlte set, including
and supply svstem.
and special
::.el
instrumentation,
control
purpose
s.
all
tObll11g
and protection
nnclllarv equipment
systems. fuel storage
arrangements, spares
tool, ..
g)
The generator s etand the ancillary equipment shall be installed in the generator
room / space as provided by the institution.
11) Generator body and Generator neutral shall be solidly earthed.
i) The set is to be reasonably self-contained to minimize the work of installation at site.
Thv ":11l'.illl.'
. .Ilt'·/lI,lllll
llIIJIiIII'. l.ldidlOI
dlld
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mCJunto.eu
IJd~l: 01 su ess !\·IIl:VL'J 1.t!)II(.Jl~'d '.l..:el .u ul (.'111~11I'"
accessories
Oil
tile under I).IW whert!
of access
j)
appr opriut e. provided
that
QII <l combined
under
shall also b e mounted
this does not result in difficulty
for muint cnaru;e.
The set. is to be mounted
on suitable
arrangement
of anti vibration
mounting
,I
i
designed to minimize the transmission of vibration but without resulting in excessive
amplitudes of movement of any parts of the set. If rubber is employed in the
'~·mounts, their design should incorporate means of preventing deterioration
due oil
leakages.
Flexible connecnon shall be provided to all exhaust, water, air,
that leave the engine to prevent the trdrl~/lII!.',iulI of vibr atiou .ind
piping due to movci uunt of t h e sct.
I) The choice of connections and their installation is to be such
under normal operating condttion of the set.
m) All malnferiance
incilidilli: fu cl ;:JIIUrepair liabllltv will rernaln with
k)
as to give long life
the agency .
••..
Spccific;Jtion for DG sets..•._,-
Diesel Generating
fuel and od plpi"/..:
till! Ir.rct ur v vi tile
set complete
with ISI marke-d
conforming to IS/LIS.
diesel engines up to 19 KW and beyond
19
KW it will be generally
Diesel engine and alternator
mounted
shall be close coupled or provided
on a base plate of robust
environment
(protection)
construction.
with flexible
coupling
and
DG sets shall meet the requirement
rules 1986 as laid down by Ministry
of Environment
of
& Forests
read with GSR No. 371 (E) dtd.17.05.02,
GSR 520 (E) dtd.01.07,03
and GSR 448 (El
dtd.12.07.04 in respect of emission norms for the ('nf',inc~ and In respect of I\ubc level lur
the DG sets for supplio-. to \)(' 11l.lIk.
Specification
for Alternator
& Diesel
EI\~illc
"
Alternator:
:i'.
The alternator shall be self excited and self regulated of specified KVA ratinR in 5inp,IH/thr,,"
phase at 240/415 V, 50 Hz, E,aO HPJ\i1 :lnd () H "f 1-;I:t·:illl'.I'Llwt)1 IdClor and shall conform to
1,;·\'\'1("\ (1':'11 \) \'1'1': lIjJ II" .:V i,V/\ or I~ : 13364 (part II) 1992 above 20 KVA or IS 4722 of
1~~2. The alternators
shall be of brush type or brush less type with VG Grade of voltage
regulation for ratings up to 82.S KVA and of brushless type only for ratings above 82.5 KVA
with VG-3 Grade of voltage regulation. The alternators shall be screen protected drip proof
with IP 21 degree of protection
as per IS : 4691/85.
The makes of alternators will be
Crompton/IEC/Elgi/Stamford/CGL/KEC/IECDGS&D
approved
make.
Diesel engine:
"
The Diesel engine shall be {"lor
WJll'r cooled as specified. electric start developing
'I!qlli, ell Ullt> at 1500 IWM wit h CI,1$s A-'2 Governing for alternator to deliver specified
(OI1lIl\UOliS KVA output at 08 1''l:gi,\C pf .It f\I rp conuuiuns. TIle Diesel engine should be
c;1\1aule of providing 10% overload for one hour for every 11 hours coetln ous running at
full load. The Diesel engine shall conforrn to IS LODOOor GS:5514 or 85:649.
The dies •.•1engine shall be complete
1,
FIll!!
with the following
accessories:
tank Willi C,qJ;)cily jar 12 hrs. continuous running
<It full lead.
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in
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HPM indicator and hour
and 1'1('·~sure gouges,
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nead temperature
ll,.:
(~iI (cjU
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L,I Low luL ,)1
-.d l:':le!rk~; ur II,!~I,"""\1:1 It:lllp''
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of water-cooled engillL'~.
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Exhaust
Lv_,,;
;1\ IlJ
~.Lq.!;i!.·tl
and
set of tools
!>1,c.HIIH:1
STANDAhD
i .o«.
bau or ics of )uic'd,ic- i dtlrl['.', with,
ill uncharged
CQridiuJ;1
and ~,h,dl o,
St,:':d;,ld
f'it
of resuier.uat
silencer
::'~i;:~t'~ for
maim
)11i1l·l.tl;lg
::iUIII\
e oance
l~jl)Ic!,
t" r elevant
tC'1l1plising
The b au c.
I":
:.1.,.iI III
is spec.ifictlt::·n
If 1 No. scr e . li:,.·",:.
and 1 set of f uel ..nd lub oti filt •..rs.
CONTROL
PANEl:
The conu..l p,:llel shall be faLriC(lll:.'J tr omst cvl shc et of minimum l.~;.mm thick duly pretreated '!I.d "esthetically
fini~,h(-d
Tile control panel shall be totally 1'l1closed, dU'.l ;,nd
vermin ::IC·O,floor mounted! \:"dl tllountl'd!skld
mounuc
ivp«. -i'hv control
pap,,-i \\·j,h
degree cd protection IP-53 <1:.12(:'11:':13947 (F:,rl-1) 199::'.
"
The
St;}I'dal d control
':
.
anel shalt (()w:st
the follow.
Ie in:.I! urncnt s:
Current
..
Power factc. \ Ii
t r equeuc
v r:
,.
Energy (f or
b.
fuses
of
,
,~ ('..(dUC\"'
suitable
i ,\
iI'L~
• !Ol
DC
vt~
up to c1S
r
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e.
1<
t bl1lp!>
one
"10.
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alrer nat
CI1~: !~il1!:
or
.~.
All the
lompcll.:nts
in
terminals
are
Suitable
:....:~iLility
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cou
thl!
t:~\I..:::
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ro l
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pr cpertv
ruount
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duly wired
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have Service
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the
I,}:'llhu:t,
y c ,"
their bonkers Ic r rnor e than Rs. 2
iicl!llst:' for current
ccntr act
(c) The f;r11l -huuld submit solvency- Cdl:;:l "le
(d) The [iu n ~.hCJuld have valid l ab our COI III e:Ll
(1:-'
in a..un ion
..
p~JI!L'1',1\<..11
bc
to be provi.ic«
l rus wil/be
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f{L't'.I~l:dllull.
Reporting.
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Tern.mution
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t'll l:iil,
"'!de
it~· depcsn
i lu:~
({)1I11 •.
t value J~ :,..., '.Ilty Ul-IK'.it ii,
._-- willlill
re(ulwl'U
:'/.0
weeks
u.,
1'0m
to the Cl;I.:, actor aft(:f'
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of the contruct
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of th{~
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(c)
'~I~."'-"'··'····~
'l h« operator snail be IH0p"lly
1l.lllll:lI iUI
The operator
willI
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snall-ae
UllIiIJl1
u uuor
lJreak
~111l1wear
duv,,\.
appr
opriat
e
identification
badge
s.
(d) The Agency shall be fully r0~po/l5ible for ~i11'.-\'01 k and servic es performed by its operator.
and shall for this purpose employ qualified. competent
and well-trained
guards to
perform
k)
the services under
" Li t ' II.,',! ~li i'V~, tv,:
ol:.U I'\;, \ IIJ l Li ie LOll trJCI vi :
stell"iJI ds -.Jr moral and dhic,JI conduct. HCJd of the
;1I~ti:;Jli':~
il. Wlltiil"
~hL: Wilhdl,:''''~ll
or repl<Jc\~rnent 01 ar.,
p~r~ullll\.'i of tIll' l oriu <JLlc,i d'.' '~nel; to P"'I torrn work or 'JerviCl::s under this COI\\I J(\
The (OliUJl.CI si"dl, ,It it s -.!v\:I,~~t.o."IJ"
>ti)~IlSL:,with drow or r eplace such per scnr.v.
1()ltll'~:ltl.
:'lh!;lc'tu("l·,:\,:III.,!
i"I' .1<..-11".'(1,:
tl:llllirldli,.",
LlllhlS Cont ract .
Till'
Cui III ~lll
personnel
ti)
tiie Contr art.
vi
~I,.:11 I d ;',L ,d:
",'.I~l'l
coulorm
to tilt;, i<le,lh'_\
;,l ;,;:,; t u u c, ":(j"I",t
Health f<.Jcilitie:-.Sil.lli not be liabie fur anv anion, omission, negligence or misconduct of
the ContraCtOI's e mplove e s. ()U,l:nl~, ~o.:rVJI)t~"or subcontr,)ctors
nor for any insurance
coverage which m:ly be neceS~dry or desirable for the purpose of this Contract, nor for
any costs, expenses or claims associated with JOy illness, injury, death or disability of
the Contractor'S «mptove es, <Ip,cnt::., servant s, or subcontractors
performing
work 01
services in connection with this Contr act .
"
•
.»
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Application
form for out sOllrcinE of Generator Services
--
_ .__ .._..
~_ .
, ,_._A',
.•
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,-- ---'- ------ ---,,----,",' --- ----'-----1
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Name or the Agency
\
it··----·----
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---
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with Ph, No,
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COniJCt
l-e rs on
I
Address with Ph, No,
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i
, Status of the Aeency
j (Attach supportingdocuments:
I1'------------------"'---'
\ No, of employee)
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on roll
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!lIlpll:ll1t~nt<lliofl Plc,11
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Budget estimates
1
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for this proposal
On 'he desired frJI rnat)
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