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The Norwalk International In-Water Boat Show will be held at the Norwalk Cove Marina. (See map, page 9).
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Thursday, September 18
Friday, September 19
Saturday, September 20
Sunday, September 21
10 am – 6 pm
10 am – 6 pm
10 am – 6 pm
10 am – 6 pm
There are no special trade hours. Trade credentials or Complimentary tickets will admit the bearer during all open
hours. Regular admission (Thursday-Sunday) is: Adult $15; Juniors (12-15) $8; Children (under 12) FREE.
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Location: Outside of East Gate Entrance
Opens: 8:00 AM- Monday, September 15
Phone: 212-984-7007
Fax: 212-984-7023
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Location: Outside of East Gate Entrance, next to the registration tent
Opens: 9:00 AM- Wednesday, September 17
Contact: Carrie Waible
Phone: 212-984-7008
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Location: Outside of East Gate Entrance
Opens: Thursday, September 18
Phone: 212-984-7009
Purpose: Messages are taken and promptly delivered to you at your exhibit. Faxes can also be directed to the
Information Center.
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Location: Outside of East Gate
Opens: Monday, September 15
Exhibitor and Trade attendees will have the choice to wear a wristband each day or present a photo ID
for re-entry each time they leave and return the show grounds.
Exhibitor Badges will not be issued until space contracts are paid in full. Exhibitor credentials will admit the
bearer from 8am to 6pm daily. Exhibitors have the option of having their credentials mailed prior to the show or
can pick them up at the Registration Tent.
Company and personal identification will be required by individuals picking up passes. Please complete and
return the Exhibitor Badge Order (pg 17).
If you have not yet told us the dealer(s) working your exhibit, please complete the Working Dealer Information.
(pg 18) If you know the individuals from each dealership working your exhibit, please complete the Working
Dealer Badge Order (pg 19) or forward it to the appropriate dealer(s).
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Controlled By: City of Norwalk
Exhibiting Company: Receives 2 free parking passes
Name the individual(s) who should receive this pass on your Exhibitor Pass Order and it will be mailed
with your badge order.
Price: $15 for each additional pass
Available: On-site at the Show Office
There are only 250 parking passes available
Daily Parking Rate: $7.00
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Tractors, trailers and RV’s are not permitted to park during show days in the Calf Pasture Beach Parking Lot.
City of Norwalk ordinance also prohibits camping within Calf Pasture Beach Park—this includes RVs, campers
and/or tents. Space for RVs and campers can be rented through the Norwalk Cove Marina. Please contact Sue
Brown at (203) 856-4792.
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Exhibitor Guest Tickets can be ordered in advance by using the order form on page 20. Additional tickets can
be obtained on-site at the exhibitor guest ticket tent, located next to the info booth.
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For the cost of printing & production, you can give your best customers a special invitation to the Show with our
Preferred Guest Tickets. For more details or to order, see the Preferred Guest Ticket Order (pgs 21-22).
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Please complete and return these forms promptly to take advantage of advance order discount prices. Make
photocopies of all order forms for your records.
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Draping unsightly cradles or trailers, and using carpet to enhance your display are just a few of the things, which
can be done inexpensively to improve your image and attract consumers.
• All signs must be of professional quality. Homemade signs are prohibited.
• Steps & platforms must be of the safest possible construction and conform to local building codes.
DEMONSTRATIONS: Any demonstrations must be performed within the exhibitor’s space so as not to
interfere with aisle traffic flow. Sampling or demonstration tables must be placed a minimum of 2’ from the
aisle line. Should attendees interfere with the normal flow of traffic or overflow into neighboring exhibits,
Management will have no alternative but to request that presentations or samplings be limited or discontinued.
SOUND: Exhibitors must police their own booths to be sure the noise level from presentations is kept to a
minimum and does not interfere with others. Show Management reserves the right to determine at what
point sound constitutes interference with others and must be limited or discontinued.
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Every person or company who engages in retail sales in Connecticut must:
‰ Have a sales tax registration number
‰ Collect 6 percent sales tax.
‰ File a report
If you do not have such a number consult page 39 then, complete and return the application on pages 40-47.
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The list of services below has been provided to help you prepare for a successful show.
SAVE money & time---ORDER EARLY! Forms are enclosed for your convenience.
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SHOW OFFICE
(212) 984-7007 Effective 9/15
SHOW FAX
(212) 984-7023 Effective 9/15
PRESS OFFICE
(212) 984-7008 Effective 9/17
INFORMATION CENTER
(212) 984-7009 Effective 9/18
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ELECTRICAL CONTRACTOR
Mark Ballard
(203) 847-8007
TELEPHONE SERVICE
AT&T
(800) 448-1008
FLORAL DECORATIONS
Braach Flowers
(203) 866-5963
SIGNS
Demers Exposition Service, Inc.
(860) 344-9919
DECORATOR-booth furnishings
Demers Exposition Service, Inc.
(860) 344-9919
TENTS
American Tents
(800) 999-TENT
FACILITY
Norwalk Cove Marina
(203) 838-2326 (office)
(203) 838-3681 (shop)
TRAILER PARKING/STORAGE
(203) 856-4792
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Doubletree
Holiday Inn Select
Hilton Garden Inn
Four Points Sheraton
Courtyard Marriott
Norwalk Inn & Conference Center
Stamford Marriott Hotel & Spa
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(203) 853-3477 *Headquarters Hotel
(203) 358-8400
(203) 523-4000
(203) 849-9828
(203) 849-9111
(203) 838-5531
(203) 357-9555
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LET’S CREATE A “BUZZ” ABOUT YOUR PRODUCT AT THE SHOW!
Take advantage of FREE publicity opportunities at the 33RD Norwalk International In-Water Boat Show
(NIIBS). Spend a minute (no $) to focus the media and the public on you this year!
If you are not the appropriate person to communicate this info, please forward this request now to someone
who will respond.
Share your news and product introduction information with us so we can pass it along to reporters,
photographers, TV crews and freelance writers who contact the Press Office, visit the Show Web site and read the
Show press kit. While debuts of new boats, accessories and gear are important, please don’t hesitate to submit your
best selling models, provided they will be at the Show, or any breaking news about your company.
FREE Pre-Show Opportunities: Show Directory, Press Kit & Web Site
Please fill out and return the public relations information form that was included with your contract, or take a minute
to e-mail the information requested (the product information and photos or high resolution jpegs if you’re e-mailing)
by:
♦Friday, July 25 deadline: for possible editorial coverage in the Show directory and for inclusion in the
Show press kit and general pre-Show outreach
The What’s New & What’s Hot section on the www.boatshownorwalk.com Web site is updated on a regular
basis until Show time. The sooner you send us your information, the more exposure you’ll get!
Please send or e-mail all information to: Ms. Carrie Waible, CW & Co., 41 Palmer Street Stamford, CT 06907
Phone: 646.423.0230, Fax: 646.390.8044, E-mail: carrie@cwandco.com
Please be sure to include your company’s contact person or outside public relations firm with a phone
number and e-mail address.
Media Coverage At The Show Brings Attendees To You
It pays to keep us in the loop! Media coverage results from Press Center staff recommending what’s a “mustsee.” For last minute news right before the Show and at the Show, you can add your new/best seller product info to
our Show “sizzle” by letting the Press Center know your news.
Many media still like to work with hard copies. Please bring 15 press kits, your brochures of new or notable products
(which will be at the Show) or CD’s with the information to the Press Center on Wednesday, September 17, for
distribution to the on-site media.
If you have questions or need further information, please contact Carrie Waible at 646.423.0230 or
carrie@cwandco.com
The more we know what’s new and what’s hot, the better we can promote YOU!
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Deadline: August 29, 2008
Advertisement for show specials, discounts or promotions will be displayed in the Show Only Specials section of
the website. For Coupons: Attendees will be able to print and bring the coupons to the show to redeem.
Complete and return this form to: NMMA, 148 W. 37th St., 11th Fl., New York, NY 10018 – Attn: Elba Rosales-Rice
By Fax: 212-564-2728 Email: erosales-rice@nmma.org
If you have any questions, please call Elba at 212-984-7001
Contact Information
Contact Name:____________________________________________ Phone: __________________________________
Company Name __________________________________________ Space #, Dock/Slip ________________________
Select ONE
Boat Show Specials Coupon: For coupons tell readers to bring in the ad/coupon to qualify.
____________________________________________________________________________________________________
Boat Show Special Offer Ad: Describe your special offer.
____________________________________________________________________________________________________
Include Company Logo: [ ] Yes [ ] No *Logo formats accepted: .jpg, .bmp, .pdf, .doc (remember to email your logo)
Select format template:
Personalized coupon/ad, will Email in PDF, JPG or BMP format
Sample Coupons/Ad Offers
You can choose from any of these sample formats or send in your own Ad Special/Coupon.
These templates can be modified to be a coupon or ad.
NORWALK INTERNATIONAL IN-WATER BOAT SHOW TERMS, RULES AND REGULATIONS
Rules and Regulations related to the allocation of space and show display guidelines are all those adopted by the National Marine Manufacturers Association (NMMA) Shows Committee and are a
binding part of the Exhibitor contract. These rules are printed annually in the booklet "NMMA Allocation Procedures and Display Guidelines". This booklet and any later additions, corrections or
clarifications made by NMMA are a binding part of the Exhibitor contract. These guidelines may be found on our website, or contact Show Management for a current hard copy.
1. ADMISSIBLE EXHIBITS
a) Exhibitor agrees to display only new, unused current-model-year boats and marine related products.
Exhibitor will not display any product or signage without the endorsement or approval of the manufacturer.
Exhibitor represents that it has full authority and all approvals necessary to display and sell its products at
this show.
b) NMMA reserves the right to determine the eligibility of any company, product, signage, or material for
inclusion in the show. No Exhibitor shall exhibit, or permit to be exhibited in the space allocated to them,
any product, merchandise, signage or display material other than that specified in this application.
c) Exhibitor agrees that NMMA may remove any exhibits that it determines are of a disruptive,
objectionable or inappropriate nature.
d) Please refer to the NMMA Allocation Procedures & Display Guidelines for information on the installation,
construction and character of exhibits.
2. PAYMENT FOR SPACE AND OTHER NMMA PRODUCTS, SERVICES & MEMBERSHIP DUES
a) Member rate applies only to space occupied by the member's own products.
b) All Exhibitor accounts with NMMA must be paid in full no later than 30 days before Exhibitor’s
scheduled show move-in date. This includes payments for space deposits and any other balance due to
NMMA for products, services, certification, dues or assessments purchased by Exhibitor or otherwise due
to NMMA. Exhibitors who are not paid in full on all balances due to NMMA as described above, will have
been deemed to have cancelled the space contract for this show and will forfeit any deposits already
made.
c) NMMA members must be in Good Standing at July 1st preceding the fall shows and December 1st
preceding the winter shows, to receive the member discount. Good Standing requires that 100% of
member dues for the current membership year to have been paid, all space deposits for the show to have
been made, and all other balances for products, services, certification, Grow Boating assessments and
other monies due to NMMA, be not more than 60 days past due. “First time members" joining NMMA,
must be in Good Standing by 30 days before the show is scheduled to open to receive the member rate.
d) Exhibitors who fail to make space payments in accordance with the terms on the reverse side will not
be considered for space increases, location changes, or upgrades of any kind and are subject to
cancellation without credit or refund.
3. CANCELLATIONS AND CUTBACKS
a) Should the Exhibitor wish to cancel this contract or reduce the total amount of space (or spaces),
NMMA will refund all payments received only if written notice of the request for cancellation is received by
NMMA before the contract is accepted and signed by NMMA.
b) Once a contract has been signed by NMMA, written notice of a cutback or cancellation must be sent to
NMMA. A credit of funds received prior to that date will be issued according to the following formula:
75% credit–91 days or more prior to the first day of move-in/set-up.
50% credit–90 days or less prior to the first day of move-in/set-up.
25% credit–60 days or less prior to the first day of move-in/set-up.
No credit–30 days or less prior to the first day of move-in/set-up.
Credits may be applied by the exhibitor to any NMMA Show or service, but must be used within 12 months
of written notice of cancellation. Credits will not be paid in cash.
c) For all Exhibitors requesting a space reduction, NMMA reserves the right to relocate the exhibit or
reconfigure it as determined by NMMA.
4. DISPLAY CHARACTERISTICS
a) Dimensions of all exhibit areas are believed to be accurately stated on the floor plans. If there is a
discrepancy or error, NMMA will attempt to correct the situation once it is brought to our attention.
b) Facility lighting may not illuminate all areas evenly and effectively. NMMA assumes no responsibility for
providing additional lighting. If available, Exhibitor may order additional lighting at its expense (see
Exhibitor Kit). NMMA assumes no responsibility for temperature levels at any time.
5. LATE ARRIVALS
Exhibitors arriving for set-up after their scheduled installation time can be relocated to any location
specified by NMMA or, if no alternative is available, are required to forfeit their show participation rights.
6. STAFFING OF EXHIBITS
a) Exhibits must be staffed during all show hours.
b) Exhibit removal prior to the final day's close of the show is strictly forbidden.
c) Exhibitors that do not comply with these regulations will not be offered renewal of their space in the
following year's show.
7. SUBLEASING
Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any
way allowing another company or person to display or advertise in an exhibitor's space. Non-exhibiting
firms may not place stickers, placards, or other signs anywhere in the show.
8. SALE OF MERCHANDISE
NMMA reserves the right to limit over-the-counter sale of products for delivery at the show to designated
areas. Exhibitor is solely responsible for registering for, collecting, and reporting appropriate sales taxes.
9. LIABILITY RELEASE, WAIVER/INDEMNIFICATION/CHOICE OF LAW & FORUM/ATTORNEY FEES
a) Exhibitor releases NMMA, its contractors and their respective directors, officers, employees, agents,
and members, and each of them, from any claims, liabilities, losses, damages, costs, or expenses relating
to or arising out of any injury to any personnel of exhibitor or to any other person or any loss of or damage
to any property of exhibitor or any other property where such injury, loss, or damage is incident to, arises
out of, or is in any way related to exhibitor’s participation in the event, and the exhibitor shall be responsible
for any such injury, loss, or damage, and any expenses relating thereto.
b) Exhibitor, without regard to assignment, lease, sublease or dealer occupancy shall indemnify, hold
harmless, defend and reimburse the Norwalk International In-Water Boat Show, Norwalk Cove Marina,
Norwalk, CT, National Marine Manufacturers Association, Inc., and their managers contractors, directors,
officers, employees, agents and members, and each of them (“Indemnitees”), from and against any and all
actions, causes of action, claims, demands, liabilities, losses, damages, costs or expenses, of whatsoever
kind and nature, including judgments, interest and reasonable attorney’s fees, costs of litigation, and all
other costs, expenses and charges, which Indemnitees incur or may incur for any reason resulting from,
relating to or arising out of Exhibitor’s participation in the event, including but not limited to: (i) the
negligence, gross negligence, intentional misconduct or criminal acts or omissions of indemnitor in the
performance or breach of this Agreement. (ii) the breach by Exhibitor and/or its Contractors, their
directors, officers, employees, agents or Exhibitor’s contractors, or any of them, of any representation or
covenant set forth herein; (iii) any injury to or death of any persons, or any loss of, through theft or
otherwise, or damage to, property arising in any way in connection with the use and enjoyment by the
Exhibitor, or any other person or entity present with the permission, express or implied, of Exhibitor of the
space, equipment or the show space or hall; (iv) the use of equipment, devices furnished to or used by the
Exhibitor, or other persons in connection with the show, or the use of the space, provided that the
foregoing indemnification shall not apply where the damage, injury or loss results solely from the gross
negligence or willful misconduct of the show sponsor, NMMA or their respective employees or contractors.
c) This Agreement shall be governed by and construed in accordance with the substantive laws of the
State of Illinois without regard to its rules regarding conflicts of laws or any other law or rule that would
cause the laws of any jurisdiction other than the State of Illinois to be applied. Any disputes arising out of or
related in any way to this Agreement, its performance or breach, including but not limited to actions seeking
equitable relief, shall be brought exclusively in, and the parties to this Agreement hereby consent to submit to the
personal jurisdiction of, the courts of the state of Illinois located in the City of Chicago, or the United States District
Court for the Northern District of Illinois. Exhibitor waives any objection based upon lack of personal
jurisdiction, improper venue, or forum non conveniens. Each party hereby waives its right to a jury trial in
the event of any such litigation. Neither party shall have any liability to the other for punitive, incidental, or
consequential damages, including, but not limited to, loss of profit, revenue, or enterprise value, as a result
of a breach of this agreement, tort, or otherwise, to the full extent such liability may be disclaimed by law.
In any suit or action brought concerning this Agreement, its interpretation, performance or breach, including
but not limited to any suit or action brought against Exhibitor by Show Management for the collection of
fees or other sums due Show Management pursuant to this Agreement, the prevailing party’s costs of such
action, including reasonable attorneys’ fees, shall be paid by the other party. The terms of this provision
shall survive the termination or expiration of this Agreement.
10. ACTS OF GOD
NMMA shall have no liability to Exhibitor whatsoever for any matter or thing resulting from acts of God,
(including, without limitation, fire, flood, earthquakes, hurricanes and tornadoes) or other events beyond the
parties control,(including, without limitation, war, government regulation, disaster, strikes, civil disorder,
curtailment of transportation facilities, or infectious disease); except that if such events prevent Exhibitor's
show space being made available to Exhibitor, NMMA shall return to Exhibitor payments made by Exhibitor
after deducting there-from a pro-rata share of expenses incurred in connection with said Show.
11. INSURANCE
a) NMMA shall not be responsible for any loss of or damage to any property of the Exhibitor for any
reason, including theft, unless such loss or damage is caused solely by the gross negligence of NMMA or
any of its employees. Exhibitor is required to follow and use all of the security arrangements made by
NMMA for property and valuables when the show is not open. In addition, Exhibitor is required to provide
and keep in force during the show period, including move-in and move-out periods, the following insurance:
i) Worker's compensation and employer's liability insurance covering its employees in the state in
which the show is being held, in accordance with the statutes, rules and regulations promulgated by that
state's governing authorities.
ii) Commercial General Liability Insurance (or its equivalent) including Products/Completed
Operations, Personal and Advertising Injury, with a per occurrence limit of not less than 1,000,000 and
endorsed with National Marine Manufacturers Association, Inc. and other parties as delineated in the
sample insurance certificate provided to Exhibitor, as Additional Insureds.
iii) Exhibitors using owned, leased, rented or borrowed vehicles on or within the venue are required
to have Automobile Liability Insurance with a per occurrence limit of not less than $1,000,000 endorsed
with National Marine Manufacturers Association, Inc., and other parties as delineated in the sample
insurance certificate provided to Exhibitor, as Additional Insureds.
b) Certificates of insurance, with the limits, dates of coverage, and endorsements as stated above, shall
be furnished to NMMA no later than 30 days before the scheduled move-in date for the show.
c) The Exhibitor understands that neither the National Marine Manufacturers Association nor the Norwalk
Cove Marina maintain insurance covering the Exhibitor's property and it is the sole responsibility of the
Exhibitor to obtain such insurance. The Exhibitor waives any rights of subrogation available to Exhibitor or
its insurance underwriters.
12. COPYRIGHTS AND OTHER INTELLECTUAL PROPERTY RIGHTS
Exhibitor hereby assumes all responsibility for, and all costs and expenses arising from, Exhibitor's or
Exhibitor's agents' or employees' incorporation or use during the Event of any music, written material,
dramatic rights, inventions, devices, products, or similar items that are the subject of any copyright,
trademark, servicemark, trade name, patent, trade secret franchise or other contractual or statutory
protection. Exhibitor agrees to indemnify, defend and hold harmless NMMA and its directors, officers and
employees from any claims, damages, costs or expenses, including, without limitations, attorneys’ fees and
expenses, incurred by any of them that arise out of or in connection with such incorporation or use,
including but not limited to any action brought by ASCAP, BMI, SESAC, or other licensing organization for
playing copyrighted music.
13. RULES AND REGULATIONS
a) NMMA shall have the power to adopt, amend, interpret, and enforce all show terms, rules and
regulations with respect to the operation and conduct of the Show, including but not limited to those
regarding the kind, nature, and eligibility of all exhibitors and exhibits at the Show and the marketing
activities of exhibitors with respect to the Show. Any exhibitor observed to be soliciting business in the
aisles or other public spaces, in another company’s booth, or in violation of any applicable NMMA terms,
rules and regulations, will be asked to leave immediately. Additional penalties may be applied. Exhibitor
shall comply with all show terms, rules and regulations, and with all pertinent and applicable laws, codes
and regulations, federal, state, municipal and local, which affect the show space. Exhibitor’s failure to
comply with such laws, terms, rules and regulations shall entitle NMMA to terminate NMMA’s obligations
under this contract and remove Exhibitor from the show or shut down or darken Exhibitor’s space.
NMMA's decision on all such matters shall be final.
b) Exhibitor’s advertising and marketing of its participation in the Show in any medium, including but not
limited to such activities on websites owned or controlled by Exhibitor and elsewhere on the internet, shall
comply with all contracts and shall not infringe or otherwise misuse NMMA’s trademarks ( “the NMMA
Marks”) and other intellectual property. If, in the reasonable belief of NMMA, (i) Exhibitor’s activities
infringe any of the NMMA Marks , or (ii) Exhibitor’s activities, including Exhibitor’s using, without
permission, the NMMA Marks on websites or in domain names, metatags, hypertext links, or any search
engine sponsored links or search engine advertising programs (e.g., Google AdWords), are likely to cause
confusion, mislead, or deceive, as to the source affiliation, connection, or association of NMMA
with Exhibitor or its goods, services or other commercial activities, including but not limited to diverting
away from NMMA’s boat show websites and to Exhibitor’s website web searches using the NMMA Marks,
NMMA reserves the right to cancel Exhibitor’s space and revoke seniority points for future boat shows.
NMMA's decision on all such matters shall be final.
c) No failure by NMMA to enforce, or any delay in the enforcement of, any rules, regulations, laws or any
right, power or remedy that NMMA may have under this Agreement shall impair any right, power or remedy
that NMMA may have under this Agreement.
NORWALK INTERNATIONAL IN-WATER BOAT SHOW RULES & REGULATIONS
Produced by:
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www.discoverboating.com
There is a minimum slip rental fee based on 200 sq. ft. x the applicable member/non-member in-water space rate.
Exhibitors will be subject to on-site audits and invoiced for additional square footage accordingly.
On docks, exhibitors who occupy both sides of a pier's end may dress that area with carpet, banners, etc. if they control both sides, or if their neighbor across the dock agrees.
All semi- and non-marine-related product exhibits must display a nautical theme. Non-compliance can/will result in non-renewal of space.
Some areas may have minimum square footage requirements.
In-water exhibitors wishing to reduce the size of boats exhibited after the contract is accepted and signed by NMMA are eligible for a credit amounting to 50% of remaining funds
provided that written notice of the reduction is given to NMMA at least 21 days before the show's opening day. No credit will be issued beyond that point.
All exhibitors must submit an appropriate certificate of insurance prior to September 16, 2008.
Motorized Vehicles are not permitted in Boat Show exhibits without Show Manager’s written approval.
If copyrighted music is to be played in display, then Exhibitor must obtain all necessary licenses.
Any bow thruster feature on a boat must be disengaged while on display.
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Targeted move-in times will be assigned for boat and bulk space exhibitors. Complete and return the
BOAT INFORMATION form by July 7. Please let us know if you need any pilings pulled before July 7.
Let us know ASAP if you have special time constraints. Extensive boat cleaning for land exhibitors
should be completed by Wednesday, September 17. During show days land exhibitors are not
permitted to wash boats with hoses due to water issues in the aisle. All cleaning should be
completed by 9 am on show days.
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Please make special note of the following guidelines:
‰ All boats must have ample fenders, electrical cable/extensions and securing dock lines.
‰ All boats must have operable bilge pumps.
‰ Docks must be kept clear at all times. Specific requests for exceptions must be submitted in writing to
Show Management. Signs, banners or other display materials cannot “bridge” dock unless exhibit is
located at the end of a pier, and occupies both sides.
‰ Security watch: For your protection, exhibitors should assign personnel who will be responsible for
your boats/exhibit; and who can be contacted should problems arise during non-show hours. Forward
this information to Show Management or the Security Desk in the Registration Tent.
‰ A “live aboard” pass is necessary if personnel must stay onboard overnight. Such personnel must stay
on their boat and not roam the grounds after show hours. Passes are available in the Registration Tent
at the East Gate during show hours. Misconduct or disturbance will result in forfeiture of pass(es) and
ejection from the show grounds.
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Exhibitors must inform us of boats which require launching, unloading, setting bridges, etc on the Boat
Information form. Boats to be handled must arrive according to our targeted schedule. Exhibitors will be
notified of their target date and time by August 8.
All handling work will be performed by the Norwalk Cove Marina. The cost of unloading, loading,
launching and hauling is included in space rental costs. Exhibitors will be billed for extra service or
unusual handling of boats and/or equipment or because of off target arrivals. Any other work will
be billed directly by Norwalk Cove Marina. Boats will not be handled without an on-site, exhibiting
company supervisor to position boats within the display. Boats may only be displayed on trailers,
cradles, dollies and wood or cinder block.
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Booth exhibitors in the exhibit hall or in tents may begin moving into their spaces on Tuesday,
September 18. All displays must be “show ready” by Wednesday, September 17, at 6:00 pm. Vehicles
are not permitted on the show grounds during show hours, when the public is present.
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Additional shore and dockside labor can be provided by Norwalk Cove Marina at $70.00/hour
(straight time). Specialty work (i.e. diesel mechanic or carpentry) is 75.00/hour.
Demers Exposition Services can provide labor for setting up and dismantling your booth. Labor
can be ordered from the Service Order Section of this kit or at the Demers Service Desk located
in the Exhibit Hall.
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Should an exhibitor wish to have an independent contractor other than an official service
contractor (those listed in the exhibitor kit) perform work in their exhibit space/slip such as exhibit
installation, tent erection, boat cleaning, catering, etc., the following conditions must be met:
The exhibitor must:
‰ Inform Show Management of the name and address of the contractor and work to be performed.
‰ Information must be received in writing no later than August 22.
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‰ Send Information to NMMA 148 West 37 St., 11 Fl. NY, NY 10018 Attn: Josh Rosales
The independent contractor must:
‰
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Sign an Insurance & Indemnification Agreement with NMMA.
Submit a list of employees who will need access to the show grounds so that proper
credentials can be issued to them.
Agree to abide by all show rules, regulations and amendments.
Meet all municipal requirements with regard to permits, fees, etc. Tents must have flame
retardant certificates, building permits and (where applicable) electrical inspections.
Independent Contractors will not be allowed access to the Show site without proper
credentials and a signed insurance agreement.
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Advance Freight Shipments must be consigned prepaid, and can be received at the Norwalk
Cove Marina beginning August 25. Freight shipments will not be accepted on weekends.
Each carton, crate, etc. should be addressed as follows:
COMPANY NAME, SPACE NUMBER
Norwalk International In-Water Boat Show
C/O Norwalk Cove Marina
Beach Road, East Norwalk, CT 06855
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Review the Material Handling Services Limits of Liability & Responsibility on page 12.
Before leaving your office obtain a copy of the Original Bill of Lading which indicates piece
count, weight, origin and consignee.
Be sure to get pro numbers which enable a carrier to trace your shipment(s).
Upon arrival at your exhibit, compare your shipping information with the freight in your space.
Report any missing freight or damage to the Freight Desk at the Registration Tent immediately.
A report will be written and we will notify the carrier.
Empty labels must be affixed to all empty crates/cartons for storage during the show to assure
correct delivery at the close of the event.
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Be sure to properly label all materials for shipping, prepare a bill of lading, contact your carrier
and leave bills with the Freight Desk located in the Registration Tent or at the Show Office.
Extra bills are available at the desk and our freight manager can assist you with outbound
shipments.
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All exhibits must remain staffed and intact until the official show closing at 6:00 pm on
Sunday, September 21.
‰ Vehicles are not allowed within the gates until empty crates have been delivered to each
exhibit. It will take approximately one hour to deliver all empties to all exhibitors.
‰ All vehicles must enter through the East Gate and leave through the West Gate.
‰ Vehicles may line up along Beach Road to receive their move-out cards
‰ Hand carried items may leave the grounds at 6:00 pm Sunday night: you must wear your
exhibitor pass to carry items out.
All tent exhibits must be removed by Noon on Monday, September 22.
All shore side exhibits must be removed by 2:00 pm on Tuesday, September 23.
In-water exhibitors may depart after 6:00 pm on Sunday as soon as the docks are cleared of visitors.
‰ The outer bridge floats will also be removed at that time.
‰ The inner bridges will be disconnected Monday morning.
‰ All boats on these bridges must move to facilitate bridge removal.
‰ All In-Water boats must be removed by 8am on Wednesday, September 24
8
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TRUCK ROUTE FORM CT EXIT 16 I-95 TO NORWALK COVE MARINA
Norwalk Cove Marina
After exiting onto East Avenue (Southound) from I-95 proceed approximately
three blocks to Fort Point Street turn Right.
Follow Fort Point Street down and around to the railroad overpass (14’9” clearance).
Under overpass come to Sea View Avenue & Van Zant Street.
Make wide left onto Sea View Avenue. Follow Sea View Avenue around Veteran’s
Memorial Park up a slight hill and onto First Street. At corner of First Street &
Gregory Boulevard turn right onto Gregory Boulevard.
Proceed on Gregory Boulevard to Fifth Street. Make a sharp left, then
a quick right (in front of the tennis courts) onto Calf Pasture Beach Road.
Proceed down Calf Pasture Beach Road to end. Norwalk Cove Marina
is on your right, just before the entrance to Calf Pasture Beach Park.
9
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Ship locked trunks or crates. Avoid using small cartons for shipping products and don’t label
the contents on the outside.
Furnish your carrier with accurate bills of lading.
Do not store un-displayed products in empty crates or cartons.
Report any damaged or lost cartons to the Show Office immediately.
Secure display product(s) within your exhibit with leaders or cords. This will make it more
difficult for someone to “walk off” with your merchandise.
Do not stow cash boxes under/on tables where they can be easily taken.
Do not leave briefcases, calculators, cameras, etc. in unattended booths.
Cover your displays at night.
Pack quickly upon receiving your empty crates at show break.
During move-out, have an employee remain with the exhibit until all products have been
repacked/loaded.
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The Security Room is located inside the Press Trailer. The trailer has limited overnight security
space for valuable items, it is not a storage area during show hours. This facility is available at
the end of each day and then again just before show opening.
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Neither the Norwalk International In-Water Boat Show, Norwalk Cove Marina nor any show
contractor can be responsible for the loss of merchandise before, during or after the show. We
recommend that you contact your insurance company and secure an all risk rider for
merchandise and equipment from the point of shipment, during the show, and to the return
destination.
See a sample certificate of insurance on the next page
Another avenue available to exhibitors is our NMMA Exhibitor’s Insurance (pg 32). For more
information contact Wells Fargo Insurance Services at 206-701-5207.
For Online Purchase - https://wfis.wellsfargo.com/NMMA2.html
10
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MATERIAL HANDLING SERVICES RULES AND REGULATIONS
PLEASE READ CAREFULLY
1.
NMMA and its subcontractors shall not be responsible for damage to uncrated an/or unskidded materials, materials improperly
packed, glass breakage or concealed damage.
2.
NMMA and its subcontractors, are not, and cannot be, responsible for loss or disappearances of Exhibitor’s materials after
same have been delivered to Exhibitor’s booth.
Inbound Shipments – There may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the
representative at the booth and during such time the shipment(s) will be left unattended in the booth. Neither NMMA nor its
subcontractors shall be responsible for any loss or damage, which may occur during such period.
3.
NMMA and its subcontractors cannot be responsible for disappearance of Exhibitor’s materials before the materials are picked
up from the Exhibitor’s booth for loading out after the show. All bills-of-lading covering outgoing shipments, which are given to
NMMA by Exhibitors, will be checked at the time of pick-up from the booths and corrections made where discrepancies exist.
Outgoing Shipments – It is possible that there will be a lapse of time between the completion of packing and the actual pick-up
of materials from the booths for loading onto a carrier, and during such time the shipment(s) will be left unattended in the
booth. NMMA or its subcontractors, will adjust the quantities of items on any bill-of-lading submitted to conform to the actual
count of such items in the booth at time of pick-up.
4.
NMMA and its subcontractors, shall not be responsible for ordinary wear and tear in handling of equipment, nor for loss, delay
or damage due to fire, theft, windstorm, water, vandalism, acts of god, mysterious disappearance, strikes, lockouts or work
stoppage of any kind, or other causes beyond its control.
5.
It is understood that NMMA and its subcontractors, are not insurers, that insurance, if any, shall be obtained by the Exhibitor
and that any amounts payable to NMMA hereunder are based on the value of the material handling services and the scope of
the liability as herein set forth and are unrelated to the value of the Exhibitor’s property being handled. Since it is impractical
and extremely difficult to fix the value of each shipment handled by NMMA or its subcontractors, it is understood that NMMA
and its subcontractors do not provide for full liability should loss or damage occur. It is agreed that if NMMA or its
subcontractors should be found liable for loss or damage due to a failure to properly handle Exhibitor’s equipment, the liability
shall be limited to the specific article which was physically lost or damaged and such liability shall be limited to a sum equal to
$.50 per pound, per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment, whichever is less, as
agreed upon damages and not as a penalty, as the exclusive remedy. The liability of NMMA and its subcontractors shall be
limited to that derived from any loss or damage which results solely from the gross negligence of NMMA or its subcontractors
in the actual physical handling of the items comprising Exhibitor’s shipment(s) and not for any other type of loss or damage.
Any claim for loss or damage must be submitted to NMMA prior to the close of the show.
6.
NMMA and its subcontractors, shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits
or revenues or for any collateral costs, which may result from any loss or damage to an Exhibitor’s materials which may make
it impossible or impractical to exhibit same.
7.
The Exhibitor agrees, in connection with the receipts, handling, temporary storage and reloading of our materials that NMMA
and its subcontractors, will provide their services as our agent, and not as bailee or shipper. If any employee of NMMA or its
subcontractors, shall sign a delivery receipt, bill-of-lading or other document we agree that NMMA or its subcontractors, will do
so as the Exhibitor’s agent and the Exhibitor accepts the responsibility therefore.
8.
In order to expedite removal of materials from the show site, NMMA shall have the authority to change designated carriers, if
such carriers do not pick up on time. Where the Exhibitor makes no disposition, materials will be taken to a warehouse to
await Exhibitor’s shipping instructions and the exhibitor agrees to be responsible to pay for charges relating to such handling
at the warehouse. No liability will be assumed as a result of such re-routing or handling.
9.
A. Once exhibits or materials are placed in the booth, NMMA will not be responsible for condition, count, or content until such
time as exhibits or materials are picked up for removal after the close of the Show. Therefore, all materials should be properly
insured against fire, theft, and all hazards while in transit, and to and from your booth and for the duration of the Show.
Property Insurance: BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned to the show.
We suggest that Exhibitors arrange “all risk” coverage. This can be done by “riders” to existing policies. Contact your insurance
representative. BE SURE YOUR LIABILITY INSURANCE IS IN EFFECT AT THE SHOWSITE. Be sure to review other insurance
requirements per the contract for space.
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If any copyrighted music is to be played at your display, you must obtain all necessary licenses from the
copyright owner or licensing agency representing the copyright owner.
The licensing requirements include the playing of live as well as recorded music (records, tapes, compact
discs, radio broadcast, etc.) and also include music whether it is the essence of the presentation or is used
only as background on videotapes or other presentations.
To obtain a valid ASCAP or BMI license, simply write a letter to the agencies listed below and tell them of the
composition and the names and dates of the show at which you will be playing it.
ASCAP Licensing Dept.
1 Lincoln Plaza
New York, NY 10023
(212) 621-6000
BMI Licensing Dept.
320 West 57th Street
New York, NY 10019
(212) 586-2000
Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is
both a violation of federal copyright law and a breach of your contract with NMMA. Penalties can amount
to several thousand dollars.
Please take a few minutes to ensure a hassle-free event by acquiring the proper license.
Other options available to you are:
1.
2.
3.
4.
Simply don’t play music in your display.
Contact the composer to make your own deal.
Use the music that is in the public domain.
Use the music from music libraries that have already obtained their own licenses from ASCAP and
BMI or create original work.
Music libraries include:
Associated Production Music – (323) 461-3211
DeWolfe Music Library – (212) 382-0220
Killer Tracks – (323) 957-4455
Omnimusic, Inc. – (516) 883-0121
TRF Production Music Libraries – (800) 899-6871
Capital Music – (213) 462-6251
FirstCom – (972) 446-8742
Manhattan Production – (800) 227-1954
Promusic, Inc. – (800) 322-7879
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WHAT IS:
AN EXHIBITOR GUEST TICKET?
A ticket exhibitors can buy to give to their clients/friends allowing entry into the show.
Tickets will be billed at a 50% discount off the box office price.
Only tickets collected at the gate will be billed to exhibitors.
We will print your company name or logo on the tickets for you!
Tickets are a great promotional tool !
A PREFERRED CUSTOMER TICKET?
A ticket exhibitors can personally design to give their clients/friends, allowing entry into one or all NMMA
Shows.
It will be YOUR Ticket, YOUR Company Name, YOUR logo & YOUR Advertisement!
NMMA will accept ONLY at shows specified.
Tickets will be billed at a 50% discount off the box office price.
Only tickets collected at the gate will be billed to the exhibitor.
A great opportunity to promote your company and products!
Make your guests feel extra special !!!
AN EXHIBITOR BADGE?
Exhibitor attendees will have the choice to wear a wristband each day or present a photo ID for re-entry each
time they leave and return the show grounds.
A badge worn by your company employees working the exhibit.
Allows 2 hour early access into the show and removal of product from the show.
(Management requires photo I.D. with each entry).
The number of exhibitor passes is limited by the total space the exhibitor has contracted for
(please refer to “Exhibitor Badge Order Form” for details).
A WORKING DEALER BADGE?
An exhibitor badge for staff other than the exhibitor’s employees working in your exhibit (e.g.: distributors,
dealers).
A TRADE BADGE?
Trade attendees will have the choice to wear a wristband each day or present a photo ID for re-entry each
time they leave and return the show grounds.
A $25.00 badge for those in the marine industry attending the show, but not working an exhibit
($25.00 fee is for each Trade Badge ordered by non-NMMA members).
Six (6) badge types are available: Manufacturer, Manufacturer’s Rep, Wholesaler, Dealer, Marine
Services, and Retailer & Marina.
WILL CALL?
Where exhibitors leave tickets for their guests to pick up.
BADGES ARE NOT ALLOWED TO BE LEFT IN WILL CALL (they will be confiscated).
14
HOW TO ORDER:
EXHIBITOR BADGE
Complete and return the Exhibitor Badge Order form located in this section of the exhibitors instruction kit.
Include full name and title of employees. Provide the contact name and whether passes should be mailed
or held for pick-up.
TRADE BADGES ($25.00* each)
On company letterhead, list employees’ full name, title, and type of company, check or credit card
information (see Credit Card Payment Form in this exhibitor instruction kit).
Mail to:
NMMA – Registration Dept.
9050 Pines Boulevard - #305
Pembroke Pines, Florida 33024
or
Fax to:
(954) 430 - 8043
* $25.00 fee is for each Trade Badge ordered by non-NMMA members.
EXHIBITOR GUEST TICKETS
Fill out the Exhibitor Guest Ticket order form located in this section of the Exhibitors’ Kit.
ORDERING ON-LINE
Trade Badges can be ordered on line at: www.discoverboating.com/registration
ANY QUESTIONS PLEASE CALL 212-984-7000
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The EXHIBITOR BADGE ORDER form is to be used for listing company executives and employees who will
be working your exhibit. An exhibitor badge gives you access to the exhibit area throughout set-up, two hours
before show opening each day, and during move-out. You have the option of having your exhibitor badges
mailed to you prior to the show or having them held for individual pick-up. Please note that badges will not be
issued until space contracts have been paid in full. Exhibitor Badges not received by mail will be available at
the Registration Tent at the East Gate beginning Monday, September 15. Individuals picking up their own
badge must show company as well as personal identification. Be sure to complete the order form by July 7
on page 17 and return by mail or fax to: NMMA 148 W. 37th St., 11th Floor
New York, NY 10018; Fax (212) 564-2728.
Your company is allotted badges according to total exhibit area occupied, per the following formula:
LAND/TENT & IN-WATER
6 Badge Limit for Exhibitors in 200 square feet or less
10 Badge Limit for Exhibitors in 201 - 500 square feet
12 Badge Limit for Exhibitors in 501 - 2000 square feet
15 Badge Limit for Exhibitors in 2001 - 3500 square feet
20 Badge Limit for Exhibitors over 3500 square feet
Note: A $15 fee will be collected for any on-site replacement of badge or to fulfill request for additional badges
Exhibitors will have the choice to wear a wristband each day or present a photo ID for re-entry each time
they leave and return the show grounds.
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All names should be typewritten or printed.
Passes will be produced showing the employee and company name, which contracted for exhibit
space.
Only personnel working the exhibit are eligible for exhibitor badges.
If your limit has been reached substitutions can be made only by relinquishing one badge for another.
All personnel must wear their badges during show hours and the bearer of a credential must be able
to show proper personal identification.
Misuse of badges will result in forfeiture.
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Working Dealers will have the choice to wear a wristband each day or present a photo ID for re-entry each
time they leave and return the show grounds.
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Do not include these individuals on your company badge list.
A separate form will be sent by show management to those companies indicated by exhibiting
manufacturers as WORKING DEALERS.
All of the above regulations apply to these badge holders as well.
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Passes are limited to two (2) per exhibiting company – while supplies last.
Additional Parking Passes may be purchased at the show office for $15 each. Due to the limited
quantities (250) available, Parking Passes are sold on a first come, first served basis.
The regular parking fee is $7.00 per day.
16
EXHIBITOR CREDENTIAL FORM
DEADLINE DATE: July 7, 2008
Orders received after the deadline will be held in the
Show Registration Tent of the Norwalk Cove Marina
NMMA – Norwalk International In-Water Boat Show Registration
Attn: Jacquie Hoyte / Jhoyte@nmma.org
Ph: 212-984-7000 Fax: 212-564-2728
148 West 37th street, 11th floor
New York, NY 10018
Company: ________________________________________________ Submitted By: ________________________
(If the above person receives a badge, please print name below)
Address: ______________________________________________________________Space #:________________
City: ______________________________ State: __________________ Zip: ______________Sq. Ft. _____________
Phone: ___________________ Fax: ________________________ E-mail:__________________________________
EMPLOYEE IFORMATION: Please print first and last name clearly. One name per line. No initials please
1. ___________________________________________
2. ___________________________________________
3. ___________________________________________
4. ___________________________________________
5. ___________________________________________
* 6. ___________________________________________
7. ____________________________________________
8. ____________________________________________
9. ____________________________________________
* 10. ___________________________________________
11. ___________________________________________
*12. ___________________________________________
13. ____________________________________________
14. ____________________________________________
*15. ___________________________________________
Hold Credentials at Registration
OR
Mail Credentials to the attention of:
Note: Credentials will not be issued
until booth payment is paid in full
It is your responsibility to distribute badges to the
proper employees. Badges must be used ONLY by
the company executive and employees regularly
engaged in the conduct of your exhibit. Failure to
comply with this rule will result in forfeiture
FREE PARKING PASSES
Please check here if you wish to receive your 2 FREE
Parking Passes. Additional passes may be purchased for
$15 each at registration. Quantities are limited, and will
be distributed on a first come, first serve basis. Please
indicate individuals to receive parking passes.
CREDENTIAL ALLOCATION CHART:
Your company is allotted show credentials
according to total exhibit area occupied.
Booth, Indoor, Land & In-Water
200 sq. ft or less = 6 Credentials
201 – 500 sq. ft = 10 Credentials
501 – 2000 sq. ft = 12 Credentials
2001 – 3500 sq. ft = 15 Credentials
3501 sq. ft or more = 20 Credentials
Replacement / Additional Credentials:
There is a $15 per credential charge for
additional credentials over the limit, or for
replacements
Credit Card type
16. ____________________________________________
Credit Card #
17. ____________________________________________
Exp. Date:
18. ____________________________________________
(Card must be valid through 12/31/07)
Cardholders Name:
19. ____________________________________________
*20. _____________________________________________
Signature____________________________________
* Credit card number is required if ordering more badges
than allotted. Reference allocation chart above
Management’s Use Only Date Received:____________
Date Entered:___________________
Date Mailed: _________________
Auth# _________________________________________
Order# ________________________
Processed By: _______________
WORKING EXHIBITOR INFO
DEADLINE: July 7
Norwalk Cove Marina
September 18 – 21, 2008
Exhibitor of Record/Contract Contact:
Contact Name:
Company Name:
Address:
City/State/Zip:
Country:
We do not have any working dealers.
If space is contracted to a manufacturer, please list all dealers that will be working in your space. If space is contracted to a dealer, please list all
factory representatives that will be working in your space. We will forward a separate badge order form directly to each Working Exhibitor listed below.
Primary working exhibitor responsible for managing the exhibit:
Company Name:
Web:
Address:
City/State/Zip:
Phone:
Fax:
Contact Name:
Contact Email:
This company will be mailed an exhibitor kit.
List Additional Working Exhibitor Companies
Company Name:
Company Name:
Address:
Address:
City/State/Zip:
City/State/Zip:
Phone:
Fax:
Phone:
Web:
Web:
Contact Name:
Contact Name:
Contact Email:
Contact Email:
Company Name:
Company Name:
Address:
Address:
City/State/Zip:
City/State/Zip:
Phone:
Fax:
Phone:
Fax:
Web:
Web:
Contact Name:
Contact Name:
Contact Email:
Contact Email:
Fax:
Note: Any changes to working exhibitor companies & contacts must be forwarded immediately. We will forward a separate badge order
form directly to each Working Exhibitor listed above. By signing and submitting this form to NMMA, Exhibitor acknowledges, agrees and
consents to receipt of notices from NMMA and its affiliates by facsimile or electronically, using the contact information set forth on this form.
Your Name:
QUESTIONS?
Signature:
(Please Print)
Date:
Please contact:
Elba Rosales-Rice - Phone: 212-984-7001 Fax: 212-654-2728
Email: Erosales-rice@nmma.org
1
WORKING EXHIBITOR CREDENTIALS
DEADLINE DATE: July 7, 2008
Orders received after the deadline will be held in the Show Registration Office of the Norwalk Boat Show
NMMA – Norwalk International In-Water Boat Show Registration
Attn: Elba Rosales-Rice / erosales-rice@nmma.org
Ph: 212-984-7001 Fax: 212-564-2728
148 West 37th street, 11th floor
New York, NY 10018
1. DEALERSHIP INFORMATION
Company: _______________________________________________ Submitted By: __________________________
(If the above person receives a badge, please print name below)
Address: _____________________________________________________________ Space #:_________________
City: ____________________________ State: _________________ Zip: ____________ Sq. Ft.________________
Phone: __________________ Fax: ______________________ E-mail:____________________________________
2. MANUFACTURERS INFORMATION
(Please list the Manufacturer you will be representing in the show. If you represent more than one manufacturer please fill out a separate sheet.)
Company:
Space #:
EMPLOYEE IFORMATION: Please print first and last name clearly. One name per line. No initials please
1._______________________________________________
Hold Credentials at Registration
2._______________________________________________
OR
3._______________________________________________
4._______________________________________________
5._______________________________________________
* 6._______________________________________________
7._______________________________________________
8._______________________________________________
9._______________________________________________
* 10.______________________________________________
11.______________________________________________
*12.______________________________________________
13.______________________________________________
14.______________________________________________
*15.______________________________________________
16.______________________________________________
17.______________________________________________
18.______________________________________________
19.______________________________________________
*20.______________________________________________
Mail Credentials to the attention of:
Note: Credentials will not be issued
until booth payment is paid in full
It is your responsibility to distribute badges to the
proper employees. Badges must be used ONLY by
the company executive and employees regularly
engaged in the conduct of your exhibit. Failure to
comply with this rule will result in forfeiture
CREDENTIAL ALLOCATION CHART:
Your company is allotted show
credentials according to total exhibit
area occupied.
Booth, Indoor, Land & In-Water
200 sq. ft or less = 6 Credentials
201 – 500 sq. ft = 10 Credentials
501 – 2000 sq. ft = 12 Credentials
2001 – 3500 sq. ft = 15 Credentials
3501 sq. ft or more = 20 Credentials
Replacement / Additional Credentials:
There is a $15 per credential charge
for additional credentials over the
limit, or for replacements
Credit Card #
Exp. Date:
(Card must be valid through 12/31/07)
Cardholders Name:
Signature____________________________________
* Credit card number is required if ordering more badges
than allotted. Reference allocation chart above
Management’s Use Only Date Received:____________
Date Entered:___________________
Date Mailed: _________________
Auth# _________________________________________
Order# ________________________
Processed By: _______________
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DEADLINE DATE: July 7, 2008
Orders received after the deadline will be held at Registration
148 West 13th Street, 11th fl.
New York, NY 10018
NMMA – Norwalk International In-Water Boat Show
Attn: Elba Rosales-Rice / erosales-rice@nmma.org
Phone: 212-984-7001 / Fax: 212-564-2728
Make your guests and prospects feel like VIP’s
EXHIBITOR GUEST TICKETS Valid September 18 – 21, 2008
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Distribute all the tickets you want, you pay only for those used.
Customers & Prospects admission at a discount to you of $7.50 (1/2 price)!
The special design of the tickets allows stamping or printing of your company’s name.
Mail them out to your prospects, give them out at your showrooms, include them in your
monthly statements.
MINIMUM ORDER: 30 Tickets
Please send ___________ Exhibitor Guest Tickets
MAIL TICKETS TO:
Company Name________________________________
Contact Name_________________________________
DO NOT WRITE IN THIS SPACE
ORDER #
Date Mailed:
Auth#:
BEGINNING#
-
Contact Email__________________________________
TO
Address______________________________________
TO
ENDING#
QTY
Auth Date:
ORDERED BY
TO
City/St/Zip_____________________________________
TO
Phone__________________Fax___________________
TO
Please select ONE:
Print Company Name as it appears above. Tickets will be printed with your company name on each ticket.
Print Company Logo. If you wish to have your company logo printed on the tickets, please email the file.
(black & white .bmp, .jpg, formats preferred) to erosales-rice@nmma.org. Problems or questions, call 212-984-7001.
We cannot process your request without a valid credit card number on file.
Billing occurs within 30 days after the show
Bill me*
Visa
MC
Amex
Discover
*Credit card information is REQUIRED. your credit card will only be charged if payment is NOT received within 45 days of invoice date.
Credit Card #: ______________________________ Exp. Date:* _________________________
*Credit Card must be valid through Jan. 2009
Cardholders Name: ___________________________________________________________________
Signature: __________________________________________________________________________
I agree to pay total amount according to card issuer agreement
*Ticket invoices not paid within 45 days of invoicing will be billed to the credit card on file*
Preferred Customer Tickets
Boost brand awareness. Increase your sales. Build relationships.
NMMA Boat Shows’ Preferred Customer Tickets draw
your top prospects to the Show! Customized with your
company’s name, logo and advertising message, these
tickets make your best leads and customers feel special.
They also promote your brand and give prospects added
incentive to see YOU at the Show.
Regardless of the number of tickets you order (minimum
order 500) you pay only for the tickets redeemed at the
Show (plus printing, shipping, and a $50 production
cost). Simply complete the order form on the reverse
side, supply us with electronic artwork and a color proof
and we’ll deliver your tickets to your door.
BOAT & SPORT SHOWS
P R E F E R R E D
C U S T O M E R
T I C K E T
Treat Your Customers To
A Day At The Show!
BOAT & SPORT SHOWS
P R E F E R R E D
C U S T O M E R
T I C K E T
Good for one admission to the following NMMA Boat Shows:
Atlanta Boat Show®
Atlanta, GA • January 9–13, 2008
Atlantic City International Power Boat Show®
Atlantic City, NJ • February 6–10, 2008
Chicago Boat, RV & Outdoors Show®
Chicago, IL • January 16–20, 2008
Miami International Boat Show®
Miami, FL• February 14–18, 2008
New Orleans Boat Show®
New Orleans, LA • January 9–13, 2008
New York National Boat Show®
New York, NY • December 29, 2007–January 6, 2008
Norwalk International In-Water Boat Show®
Norwalk, CT • September 20–23, 2007
www.tiarayachts.com
Dates and locations subject to change without notice.
BoatShows.com
BOAT & SPORT SHOWS
P R E F E R R E D
C U S T O M E R
T I C K E T
Good for one admission to the following NMMA Boat Shows:
Atlanta Boat Show®
Atlanta, GA • January 9–13, 2008
Atlantic City International Power Boat Show®
Atlantic City, NJ • February 6–10, 2008
Miami International Boat Show®
Miami, FL• February 14–18, 2008
New Orleans Boat Show®
New Orleans, LA • January 9–13, 2008
New York National Boat Show®
New York, NY • December 29, 2007–January 6, 2008
Exhibitor Guest Tickets
The Standard Option
Norwalk International In-Water Boat Show®
Norwalk, CT • September 20–23, 2007
San Diego Boat Show®
San Diego, CA • January 3–6, 2008
www.pursuitboats.com
Number goes here
www.pursuitboats.com
Dates and locations subject to change without notice.
BoatShows.com
Our popular Exhibitor Guest Tickets,
which feature space for your company’s
name and exhibit space number, are also
available for each Show. To order, please
complete the Exhibitor Guest Ticket
order form. No minimum.
Georgia World
Congress Center
January 11–15, 2006
Complimentary
Admission
Compliments of:
your company
name here
Preferred Customer Tickets are valid only at the shows you specify; after the show you will be billed half the adult admission price per ticket redeemed at
the gate. Printing, shipping, and a $50 production cost are billed separately. For more information, please call Susan DiNapoli at 212.984.7003. Minimum order 500.
To place an order complete the form below and send with your art (JPEG/EPS) to: Susan Lokaj, NMMA, 200 E. Randolph Drive, Suite 5100, Chicago, IL 60601
PLEASE ALLOW A MINIMUM OF 15 BUSINESS DAYS FROM RECEIPT OF ARTWORK TO DELIVERY.
PREFERRED CUSTOMER TICKET ORDER FORM
I would like to order _________________________tickets. (Minimum order 500)
DATE
Tickets redeemed will be billed within 30 days of the show. Your credit
card will be charged if payment is not received within 60 days of receipt
of invoice. We cannot process your request without a credit card on file.
COMPANY
ATTN:
Credit Card #____________________________ Exp. Date ______________
ADDRESS
❑ Visa
CITY/STATE
❑ MasterCard
❑ American Express
I agree to pay total amount according to card issuer agreement.
ZIP
SIGNATURE
PHONE
T I C K E T S A R E VA L I D F O R T H E S E S H O W S :
(please check appropriate boxes)
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All Shows
Atlanta Boat Show
Atlantic City International Power Boat Show
Baltimore Boat Show & SailFest
Chicago Boat, RV & Outdoors Show
Des Moines Sportshow
Kansas City Sportshow
Louisville Boat, RV & Sportshow
Miami International Boat Show
Minneapolis Boat Show
Nashville Boat & Sportshow
New Orleans Boat Show
New York National Boat Show
Northwest Sportshow
BOAT & SPORT SHOWS
P R E F E R R E D
C U S T O M E R
T I C K E T
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Norwalk International In-Water Boat Show
St. Louis Boat & Sportshow
San Diego Boat Show
Schaumburg Boat & Sportshow
Strictly Sail Chicago
Strictly Sail Miami
Strictly Sail Pacific
Front of Preferred Customer Ticket
Mechanical Trim Size
Your Art Area
Live Area
Required Material
Your Art Here
3.5"
Strictly Sail St. Petersburg
Tampa Boat Show
Toronto International Boat Show
Toronto In-Water Boat Show
Vancouver International Boat Show
Virginia In-Water Boat Expo & SailFest
PRODUCTION SPECIFICATIONS
Bleed (each edge)
4.25"
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Contact
3.5 x 5 inches
.125 inches
3.5 x 4.25 inches + bleed
.25 inches from trim
CD-ROM & Color Proof
Files to be supplied
in a Quark document. (mac format)
or high-res (300dpi) .jpg or .tiff
All fonts and images required
Susan Lokaj
Ph: 312.946.6244
Fax: 312.946.0401
slokaj@nmma.org
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The list of services below has been provided to help you prepare for a
successful show. SAVE money & time—ORDER EARLY! Forms are enclosed for your convenience.
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Exhibitor Badge Order
Working Dealer Information Form
Working Dealer Badge Order
Exhibitor Guest Ticket Order
Preferred Customer Ticket Order
DEADLINE DATE
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Electrical Service Order
AT&T Telephone Service Order
Braach's Flowers Plant & Flower Order
Tent & Flooring Order
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July 7
July 7
July 7
August 29
August 29
August 29
August 29
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August 29
August 29
August 29
August 29
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Application for Temporary Structure (tent)
Sales Tax Registration Application
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Credit Card Authorization & Payment Policy
Furnishings & Accessories Order
Labor Order
Cleaning Order
Custom Sign, Stands, Banners Order
PAGE
July 7
July 7
July 7
July 7
July 7
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Credit Card Authorization Form
Boat Information & Diagram (ASAP)
Piling/Finger Removal Order
Float Order
Show Specials
Booth ID-Sign Order
Outbound Shipping Form
Insurance Order
DONE
September 8
September 8
September 8
September 8
September 8
CREDIT CARD AUTHORIZATION
CREDIT CARD PAYMENT FORM
To settle your outstanding balance with NMMA, please complete this form. The
maximum amount to be paid via credit card is $2,000. Please fax the completed form to
NMMA – Elba Rosales-Rice at 212-564-2728. Please call 212-984-7001 with any
questions.
___ Visa ___ MasterCard ___ American Express ___Discover
Card # __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ Exp. Date __ ____ __
Cardholders Name (please print)
Cardholders Signature
Telephone #
Company Name
Account # __ __ __ __ __ __ Invoice # ________________ Amount $ _____________
Account # __ __ __ __ __ __ Invoice # ________________ Amount $ _____________
Account # __ __ __ __ __ __ Invoice # ________________ Amount $ _____________
Additional Information:
By completing this credit card payment form, you authorize National Marine
Manufacturers Association, Inc. (NMMA) to charge your credit card for payment of the
goods described above.
Charge Date
Authorization Code
BOAT DISPLAY LAYOUT
Return by July 7, 2008 to:
NORWALK INTERNATIONAL IN-WATER BOAT SHOW
Attn: Josh Rosales / Jrosales@nmma.org
Ph: 212-984-7018 / Fax: 212-5642728
Exhibiting Company: ____________________________________________Space #: ____________________________
Contact Person: _______________________________________________ Phone#: ____________________________
E-mail address: _________________________________________________Fax #: _____________________________
24 Hour/On-Site ________________________________________________Cell Phone: _________________________
Emergency Contact:
Please check the appropriate item(s)
CARPET:
Demers rental
HANGING SIGN:
Exhibitor’s own
Yes
Will pre-ship to Warehouse
No
Will pre-ship to Warehouse
PRE-SHIP ALL CARPET & HANGING SIGNS to ELIMINATE DELAYS and OVERTIME INSTALLATION COSTS!
‰ Yes
‰
Displayed On:
(cradle, dolly, or
trailer)
Carrier
(factory,
or dealer)
Do you have staging to be set before boats can be picked?
Make and
Model # **
Length
Overall
Beam
Weight
(lbs.)
No
Requires
Lift Handling
Requires Crane
For
Bridge work
*
*
*
*
*
*
*
*
*
‰Yes ‰No
‰Yes ‰No
Do you have in-water displays coming by truck?
Do you have additional bridge work requiring a crane? Land Display Only ‰Yes ‰No
Do you have staging to be set before boats can be picked? Land Display Only ‰Yes ‰No
Do you have land displays coming by water?
# of hauls to be made
# of launches to be made
* NMMA Policy: BOATS 21’- 26' MUST BE DISPLAYED ON WHEELS: TRAILERS, DOLLIES or CRADLES.
** Boats 26 feet LOA and under will be charged $500 to be hard set
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DEADLINE DATE: July 7
PLEASE SHOW DIMENSIONS OF YOUR EXHIBIT AND LAYOUT TO SCALE
Indicate Show Aisles/Docks Bordering Your Space
EXHIBITING COMPANY
SPACE
DIRECTION
RETURN TO:
NMMA BOAT SHOWS
148 West 37th Street, 11th Floor
New York, NY 10018
Attn: Josh Rosales
(212) 984-7018 z Fax (212) 564-2728
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DEADLINE DATE: July 7
Expand your layout or accommodate your bigger boat…
When you remove a piling, you can alter the layout of your boats to make it look more enticing and unique. You can
also benefit by putting a wider beam boat in a slip. Your display affects the public’s view and sales. Any slips that need
pilings removed must be done before move-in. (September 15). The fee for each piling removed is $550. The fee for a
finger removal is $700. The show does not receive any profit from the piling pulls. It is a service to help you – the
exhibitor.
Desired Pilings Removed:
Desired Pilings Repositioned:
Desired Fingers Removed:
Desired Fingers Repositioned:
Remove Piling(s):
X
$550/piling = $
Repositioned Piling(s):
X
$550/piling = $
Install Piling(s):
X
$550/piling = $
Remove Finger(s):
X
$700/finger = $
Repositioned Finger(s):
X
$700/finger = $
Install Finger(s):
X
$700/finger = $
Total Amount Due $
Amount Enclosed $
Balance Due $
All orders must be paid in full prior to the first day of Move In (September 15)
Company:
Space:
Address:
City:
State:
Zip:
Contact Person:
Phone:
Fax:
Email Address:
Authorized Signature x
Date:
RETURN WITH PAYMENT TO:
NMMA BOAT SHOWS
148 West 37th Street, 11th Floor
New York, NY 10018
Attn: Josh Rosales
(212) 984-7018 z Fax: (212) 564-2728
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DEADLINE DATE: July 7
MAKE YOUR GUESTS FEEL AT HOME…
You can make your in-water display more attractive and inviting with a floating platform. Create closing rooms
and hospitality areas for your guests and hot prospects with our 8’x 20’ or 10’x 20” floating dock sections for
the low fee of $8.00 per square foot. This fee includes launching & hauling of float sections, positioning and
securing each section of docks next to your display. Some floats vary in height.
You must act quickly – due to increased demand for in water space our supply of floats is running short.
Orders are filled on a first come, first served basis. Prior year order does not guarantee a reservation
for the 2008 show.
Desired Area Dimensions:
Dimension of Float:
X $8.00/sf = $
Dimension of Float:
X $8.00/sf = $
Dimension of Float:
X $8.00/sf = $
Total Amount Due $
Amount Enclosed $
Balance Due $
All orders must be paid in full prior to the first day of move-in (September 15)
Company:
Space:
Address:
City:
State:
Phone:
Fax:
Zip:
Email Address:
Contact Person:
Authorized Signature x
Date:
RETURN WITH PAYMENT TO:
NMMA BOAT SHOWS
148 West 37th Street, 11th Floor
New York, NY 10018
Attn: Josh Rosales
(212) 984-7018 z Fax: (212) 564-2728
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DEADLINE DATE: August 29
ONLY TENT & EXHIBIT HALL BOOTH EXHIBITORS
MAY HAVE A 7” X 44” BOOTH
IDENTIFICATION SIGN MADE AT NO EXTRA COST.
Booth ID-signs include your exhibiting company name, booth number, your city and state. If you will
need a booth ID sign, please complete the following information and return this form. If you do not
require a sign, no action is necessary.
Sign Copy
Company name:
Space:
City:
State:
Phone:
Fax:
Email Address:
Title:
Submitted By:
Signature x
Date:
RETURN TO:
DEMERS
180 Johnson St.
Middletown, CT 06457
Fax (860) 344-9878
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DEADLINE DATE: August 29
Each exhibitor will be expected to label his exhibit materials and furnish shipping information. Labels and billsof-lading will be available at the Service Desk. Previous shipping labels should be removed or obliterated.
NMMA accepts no responsibility for misdirected shipments as a result of old shipping labels which remain on
containers. NMMA WILL ROUTE ALL SHIPMENTS UNLESS SPECIAL ADVANCE ARRANGEMENTS ARE
MADE. Exhibitors and materials for which arrangements have not been made with the NMMA or which have
not been removed from exhibit area on removal day, (Monday, September 22), will be transported to our
warehouse at an additional charge to await final disposition. NMMA reserves the right to route exhibit
materials on an alternate carrier in the event that the requested carrier fails to pick up the shipment within a
reasonable time period after the close of the Show.
SHIPMENT INSTRUCTION AT CLOSE OF SHOW
Ship to:
Address:
City:
Type of Carrier
State:
‰ Air
Zip:
‰ Motor Freight
‰ Other
If prepaid, bill to:
Address:
City:
State:
Zip:
BILLING & HANDLING AUTHORIZATION
Company Name:
Space #:
Address:
City:
State:
Signature x
Zip:
Date:
RETURN TO:
NMMA BOAT SHOWS
148 West 37th Street, 11th Floor
New York, NY 10018
Attn: Josh Rosales
(212) 984-7018 z Fax (212) 564-2728
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All material handling charges must be paid before official show close.
1.
All shipments should be made on a straight bill-of-lading. It is understood that
all shipments are released to us at a value not to exceed $0.30 per pound
with a maximum of $50.00 per article.
2.
Any shipment requiring special handling due to length, width, height or weight
will be handled on a time and material basis. Show Management reserves
the right to refuse any single piece that, due to its size, will not fit through
doorways or elevators.
3.
NMMA will not be responsible for the count or content of material after it has
been placed in the booth area, and will not assume any responsibility for
materials left in booth prior to NMMA taking physical count and possession in
preparation of moving such materials.
4.
All outbound shipments must be tendered with a bill-of-lading.
5.
Make certain all your materials are properly insured against fire, theft, and all
hazards while in transit to and from your space, and for the duration of the
event.
6.
Exhibitor routing on outbound shipments will be honored when possible. In
the event the designated carrier fails to pick up by the specified time, such
shipments will be re-routed by NMMA. No liability will be assumed as a result
of such re-routing. Exhibitor assumes all risks and responsibility.
7.
NMMA assumes no responsibility for concealed damage.
8.
Exhibits left on the floor without return instructions will be returned to
exhibitor’s address, freight collect, if possible.
9.
NMMA, as the Material Handling Contractor, shall maintain control over all
freight docks, doors, elevators and create storage areas.
10.
Freight can be received at Show site no earlier than August 25. Freight
cannot be accepted on weekends.
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NMMA BOAT SHOWS EXHIBITOR’S LIABILITY INSURANCE
NMMA makes it easy-one check will take care of all your general liability insurance needs at every NMMA Boat
Show. Acordia/Northwest offers coverage in conformance with your NMMA Boat Shows exhibitor’s contract at
low rates written by an A+ VII Carrier. Coverage applies for show(s) periods, plus move-in and move-out dates.
YOU GET: Commercial General Liability with limits of $1,000,000 each member, each occurrence, subject to $1,000,000
for any one occurrence irrespective of the number of members involved, including coverage for any Additional Insureds in
accordance with each NMMA Boat Show exhibitor’s contract. There is no deductible.
BOOTH & ON-SHORE BOAT EXHIBITORS ONLY
Premium Including Tax $175 each booth/boat, each show
IN-WATER BOAT EXHIBIT
Premium Including Tax $225 each boat, each show
DEMONSTRATION RIDES ARE NOT COVERED UNDER THIS POLICY!
PLEASE PROCESS SUBMISSION EARLY SO COVERAGE IS IN PLACE AT LEAST THREE WEEKS PRIOR TO SHOW DATE.
COVERAGE APPLIES TO NMMA BOAT SHOWS ONLY!
Make check payable to:
Acordia Northwest, Inc.
Mail this form to:
Acordia Northwest, Inc. c/o Exhibitors Insurance/NMMA
P.O. Box 91143; Seattle, WA 98101
Fed Ex Only:
520 Pike Street, 20th Floor; Seattle WA 98101
Phone:
(206) 701-5207
For On-Line Purchase:
www.acordia.com/NMMA2.html
Fax: (206) 701-5100
Please cover me/my company in accordance with NMMA Boat Shows Liability Insurance requirements as follows:
† Atlanta Boat Show
† Atlantic City Boat Show
† Baltimore Boat Show
† Chicago Boat, RV & Outdoors Show
† Des Moines Sportshow
† IBEX
† Kansas City Sportshow
† Louisville Boat, RV & Sportshow
† MAATS
† St. Louis Sportshow
† Miami Int’l Boat Show
† San Diego Boat Show
† Minneapolis Boat Show
† Schaumburg Boat & Sportshow
† Nashville Sportshow
† Strictly Sail Chicago
† New Orleans Boat Show
† Strictly Sail Miami
† New York Int’l Boat Show
† Tampa Boat Show
† Northwest Sportshow
† Virginia In-Water Boat Expo
† Norwalk International In-Water Boat Show
( ) IN-WATER BOAT EXHIBIT (# Boats_______)
( ) BOOTH & ON-SHORE BOAT EXHIBIT (# Boats_______)
† My Check for $_________is enclosed. (Only checks drawn on American banks will be accepted.)
† My Credit Card is________________________ Expiration ____________________Name on Card ___________________________
E-mail address _____________________
NAME
COMPANY
ADDRESS
CITY
STATE
TELEPHONE
FAX
DATE
SIGNATURE
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DEADLINE DATE: August 29
TENT & EXHIBIT HALL BOOTHS:
Electrical Service is available on request, it is not automatically provided. There is no charge to have one 110v
outlet. If you have special electrical load requirements, please complete the form below and return to Show
Management. The request for electrical service to booth spaces must be received in writing no later than
Friday, August 29st.
SHORE SPACE:
Shore space exhibitors do not have individual electrical service. You will be billed separately for this service. For
information on shoreside electrical service contact the Show’s electrical contractor: Mark Ballard, Electrical
Contractor, 211 Wolfpit Avenue, Norwalk, CT 06851 – (203) 847-8007. The cost for one shore drop (15amp, 120
volt outlet) will be $180.00 each (plus sales tax). Note: orders must be placed and paid in full prior to start of show.
On-site requests for this service will incur a surcharge of $70.00. Check must be enclosed with your order,
payable to Mark Ballard.
During the show all shore power drop outlets will be disconnected during heavy rain conditions for safety reasons.
Excluded are outlets under tents protected from the rain.
IN-WATER EXHIBITORS:
The following electrical service is available at slips:
(1)
30 amp, 125 volt service, 3-wire female receptacle, Hubbell No. 26 CM 10 or CM 63 at
docks A, B, and C.
(2)
20 amp U-ground 120 volt single phase at D dock.
(3)
50 amp 125/250 volt service, 4-wire female receptacle, Hubbell No. 63 CM 69 on all Docks.
Be prepared to run your boat generators where dock outlets cannot handle the boat
electrical load.
For detailed specifications regarding type of hook-up, please call the Show Electrician at (203) 847-8007.
Note: We must ask that each in-water boat please use their boat power requirements
sparingly to help control power overloads on the main dock-cable lines.
LABOR RATES:
Show rates- $75.00 per hour.
APPLICABLE SALES TAX:
6% Connecticut sales tax must be added to all labor and materials.
Firm Name:
Billing Address:
Exhibit space where outlet is required: Tent (N/C)
Ex. Hall (N/C)
Land Space _____Slip _____
Phone No.:
Authorized signature:
ORDERS RECEIVED AFTER AUGUST 29 WILL BE SUBJECT TO
LATE ORDER CHARGE ($70.00) OR MAY NOT RECEIVE ELECTRICAL SERVICE.
RETURN TO:
Mark Ballard
211 Wolfpit Avenue
Norwalk, CT 06851
Fax: (203) 847-5513
33
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DEADLINE DATE: August 29
To insure having service on the date desired, this application plus an advance
payment must be received by AT&T on or before August 29st.
Please type or print entries:
‰ DOCK
Location: (circle one)
‰ BUILDING
‰ TENT
‰ SHORESIDE
Slip Number(s):
Space Number(s):
Desired listing for directory assistance:
Date service is to be connected:
To be disconnected:
Long Distance Carrier:
Mail bills to:
Address:
City:
State:
Zip:
Business (Daytime) Telephone:
Authorized by:
(Name)
(Title)
SERVICE CHARGES
The advance payment is $100 for Telephone Service (per line). All customers need to have their own
telephone sets. Please be sure to enclose the type of jack required.
Also please specify which long distance carrier you will be using.
PLEASE RETURN WITH PAYMENT TO:
AT&T
350 George Street
New Haven, CT 06511
(800) 448-1008
Fax: (203) 503-0577
34
Braach’s Flowers
(203) 866-5963
Or visit us at
www.braachshouseofflowers.com
DEADLINE DATE: August 29
Plant & Flower Order for the Norwalk International in Water Boat Show
Company: ________________________________Space/Doc/Slip #: _______________________
On-Site Contact: ___________________________ Phone #: _____________________________
Address: _________________________________________________________________________
City, State, Zip: ___________________________________________________________________
Plants
Price
Mum Plant 8” (Yellow, White, Rust or Lavender)
$9.50
Green Plant 3’ (Areca palms, Warnecki, Rubber trees, Ficus, etc)
$40.00
Green Plant 4’ (Areca palms, Warnecki, Rubber trees, Ficus, etc)
$50.00
Green Plant 5’ (Areca palms, Warnecki, Rubber trees, Ficus, etc)
$55.00
Green Plant 6’ (Areca palms, Warnecki, Rubber trees, Ficus, etc)
$75.00
Fruit & Gourmet baskets
Qty
Total
$50.00 and up
Delivery charge $10.00 per order. Above items for purchase only.
Additional Items Available:
-Fresh Floral Arrangements starting at $40.00 each and up.
-Planting in customer’s box or container (prices on request).
-Floral Arrangements, corsages and fresh fruit & gourmet baskets for hospitality suites, luncheons and banquets.
-Our designers will be glad to make suggestions for your exhibit at no extra charge.
All orders must be paid in Advance:
Select Payment Method:
Cash
Check
Visa
MasterCard
American Express
Name on Credit Card: __________________________________________ Credit Card #: ___________________________________________
Exp. Date: ___________________ Authorized Signature: _________________________________________________________
RETURN WITH PAYMENT TO:
BRAACH’S FLOWERS
(203) 866-5963 FAX (203) 866-5802
43 NORTH MAIN ST
NORWALK, CT 06854
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AMERICAN
TENT
DEADLINE DATE: August 29
TENTS
Special Pre-Boat Show Price (please indicate size desired):
10’ x 10’ Canopies
12’ x 12’ Canopies
10’ x 20’ Canopies
15’ x 15’ Canopies
20’ x 20’ Canopies
20’ x 30’ Canopies
20’ x 40’ Canopies
‰
‰
‰
‰
‰
‰
‰
$201
$248
$304
$304
$433
$490
$541
Larger size tents available
upon request. All Canopy
and tent requests subject
to availability.
Ten foot legs additional cost
Clear plastic sides or privacy sides available at a cost of $2.15 per linear ft.
White sides available at a cost of $1.35 per linear ft.
FLOORING
Give your display a boost…with wood flooring or Porta Floor from American Tent. Wood floor is only $2.15
per square foot, carpet included, you can raise your display to new height and out of the elements. Porta
Floor w/o carpet is $.95 per square foot. Supplies are limited and orders are filled on a first-come, first-served
basis. On-site orders cannot be accepted.
Space Dimensions (total square feet)
x $2.15/sq. ft. = $
Wood/Carpet
X $.95/ sq. ft. = $
Porta Floor
Company
Space
Address
City, State, Zip
Contact Person
Phone
Fax
Authorized Signature X
THESE PRE-BOAT SHOW PRICES WILL REMAIN IN EFFECT UNTIL AUGUST 29.
AFTER THIS CLOSE OUT DATE, THERE WILL BE A 25% INCREASE IN COST AND WILL
BE DELIVERED ON A C.O.D. BASIS, SUBJECT TO AVAILABILITY
CONNECTICUT SALES TAX NOT INCLUDED
RETURN WITH PAYMENT TO:
AMERICAN TENT CO.
7310-H Grove Road
Fredeick, MD 21704
(800) 999-TENT / Fax: (301) 694-6809
36
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The Norwalk Department of Code Enforcement requires that Temporary Structure permits be issued for every tent or
temporary structure of 120 sq. ft. or more (any tent larger that a 10’ x 10’). Drawing indicating size, location, spacing,
exits, seating (if any) and Tent Contractor must submit to the Building Official copies of Certification of Fabric Fire
Resistance Rating for each tent. Tent Contractor must have a State Permit and have Fabric Certification on file with
the State of Connecticut Department of Public Safety.
The fee for this permit is $50. (Pricing subject to change)
Electrical permits are required if electricity is to be supplied to the tent or temporary structure regardless of it size. All
electrical appliances must be raised off the ground by wood by a minimum of four (4) inches.
The fee for this permit is $50. (Pricing subject to change)
The mechanical Inspector will issue Gas Piping Permits for all appliances used for cooking etc. Also temporary water
piping used for drinking or cooking must be inspected by the Plumbing Inspector for proper piping. Garden hose
cannot be used. Plumbing permits are required if piping is to be used for water or gas service. Garden hose cannot
be used for these purposes.
The fee for this permit is $50. (Pricing subject to change)
A time should be set at least four (4) hours prior to show opening for all inspections with tent owners or vendors. If
you require Saturday and/or Sunday inspection there will be an additional $150.00 fee. (pricing subject to change) Every
tent will receive a separate, yellow Inspection Sign-off Card that must be posted and subsequently signed by all City
departments after inspection and before the show opens.
All of the above requirements are either State Statutes of State Building Code Requirements required by the CT
Department of Public Safety.
Please complete the APPLICATION FOR TEMPORARY STRUCTURE form on the following page as follows:
1. On the first line, put the dimensions of your tent in the blank spaces “ERECT A ___x ___ TENT….”
2. On the fifth line, fill in the APPLICANT, ADDRESS, and PHONE sections.
3. Please complete the lines for ELECTRICAL, PLUMBING and GAS PIPING with either “None” or “Yes” as
applicable. The additional cost for a permit for each one of these services is as detailed above.
4. On the lower left-hand corner of the form please sign the form as “SIGNATURE OF APPLICANT” and fill in
address immediately below.
5. A certificate of Flame Resistance must accompany each application. American Tent will mail you this
certificate if you rent a tent from them.
The Application for Temporary Structure, the Certificate of Flame Resistance and the check for the fees above
(payable to the Norwalk Department of Code Enforcement) should be mailed to:
Norwalk Department of Code Enforcement
P. O. Box 5125
125 East Avenue
Norwalk, CT 06856
Attn: Bill Ireland
37
City of Norwalk, Connecticut
APPLICATION FOR TEMPORARY STRUCTURE
(TENTS,ETC.)
To: BUILDING DEPT.
125 EAST AVENUE
NORWALK, CT 06856
The Undersigned hereby applies for permission to:
Erect a
X
No. of days
Norwalk International In-Water Boat Show, September 18-21, 2008
No./Street Location
Application No.
Applicant
tent for the
Zip Code
Norwalk Cove Marina, 48 Beach Rd, East Norwalk, CT
Date
4
Estimated Cost
06855
Fee
Address
Phone (
)
Property Owner Norwalk Cove Marina, Inc. Address 48 Beach Rd. East Norwalk,CT 06855
Phone( 203 ) 838-2326
Contractor Amerian Tent
Phone ( 301) 694-6809
Address 7310 Grove Rd. Frederick, MD 21704
APPROVALS
Zoning
Block
Fire Marshall
Health Dept.
Lot
District
Date
Zone
Date
Date
Remarks:
Electrical:
Plumbing:
Gas Piping:
The laws and building regulations of the State of Connecticut and City of Norwalk shall at all times have precedence over drawings
and specifications. Anything contrary to said laws and regulations that may at any time appear in drawings and specifications, or in
the work as executed, shall be corrected without delay upon the receipt of due notice from the Building Inspector. The granting of a
permit for the proposed work shall not be assumed or construed any right or permission to do anything contrary to the laws and
regulations of aforesaid, under any circumstances whatsoever.
I hereby certify that all of the statements herein contained are true and correct
Signature of Applicant
Address
Permit Processed by
Permit Issued
20
Signature of Owner
Address
Phone
Approved by
Chief Building Official
38
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TAX
The following is a brief description of the State of Connecticut Sales Tax law, to whom it applies and how
to register.
THE LAW
The Connecticut tax law states that any person or company engaged in sales within the State of
Connecticut, even if on a temporary basis such as the boat show, must file for a sales tax registration
number, collect the 6% sales tax and then finally remit those funds to the Department of Revenue
Services by filing a tax return.
WHO MUST FILE AN APPLICATION FOR A SALES TAX REGISTRATION NUMBER?
Any exhibitor who is engaged in sales and does not currently have a CT sales tax registration number.
HOW CAN YOU APPLY FOR A SALES TAX REGISTRATION NUMBER?
Complete the application on the following pages of this kit or call the Connecticut Department of Revenue Service,
25 Sigourney St., Hartford, CT 06106, Attn: Cy Booth, C & E Division, Re: Norwalk Boat Show. Return application
with the registration fee of $50—checks can be made payable to “Commissioner of Revenue Services” at the above
address.
Be sure to keep a photocopy of your application! This will eliminate unnecessary discussion at the show and allow
you to spend your time productively. If you are an out-of-state retailer, show your principle place of business
address, and also indicate on the application that your temporary place of Business is the Norwalk International InWater Boat Show and that it is a temporary location for the period of September 18-21, 2008.
ARE THERE ANY EXCEPTIONS TO THIS LAW?
Only a few. If you are simply advertising or educating in your show space, and not in any way engaged in sales,
you do not need to apply for a sales tax registration number. Also, individual items of clothing which sell for less
than $75 each are exempt from sales tax.
WHAT HAPPENS AFTER THE SHOW?
You will be required to file a return, which will be considered your annual report, if you are an out-of-state retailer
and only do business in Connecticut for this particular period. With this tax return you will remit all taxes collected
on goods sold during the show for delivery in the State of Connecticut at a later date.
WHAT HAPPENS IF YOUR COMPANY IS A MANUFACTURER BUT HAS A FEW DEALERS ATTENDING THE
BOOTH IN ORDER TO SELL PRODUCTS?
If the dealers are based in Connecticut, they should already have a Connecticut Sales Tax Registration number and
should have that document and number with the at the show in addition to sending us a copy. If they are based
out-of-state, they should file for a Sales Tax Registration Number from the State of Connecticut and should either
have that document or a photocopy of their application with them. Manufacturers help us to protect your dealers.
Call our New York Office at (212) 984-7000 and we will send your dealer this flyer as well as the application
for registration.
SHOULD YOU BRING YOUR TAX REGISTRATION NUMBER WITH YOU TO THE SHOW?
You should have on hand (at your display) a copy of the document which gives your sales tax registration number.
You should also send a copy of that document to the NMMA, 148 West 37th Street, 11th Floor, New York, NY,
10018, Attn: Josh Rosales. If, when show time rolls around you have not received your number, bring the
photocopy of the application with you to the show as it will serve as your proof of compliance.
If you have further questions, call Cy Booth, Connecticut Department of Revenue Services at (860) 297-5880.
39
Department of Revenue Services
State of Connecticut
PO Box 2937
Hartford CT 06104-2937
(Rev. 08/07)
Form REG-1
Business Taxes Registration Application
1. Reason for Filing Form REG-1 Check the applicable box:
ˆ
DRS Use Only Connecticut Tax Registration Number
Opening a new business, including but not limited to:
a. An existing out-of-state business opening a location in Connecticut;
b. Selling at a craft show, flea market, fair, or other venue in Connecticut or selling over the Internet; or
c. An existing out-of-state business having employees in Connecticut (including nonresident contractors).
ˆ
ˆ
ˆ
Opening a new location. Enter your Connecticut Tax Registration No: _________________________________
Registering for additional taxes. Enter your Connecticut Tax Registration No: _________________________________
Reopening a closed business.
Enter Connecticut Tax Registration No. of the closed business: _____________________________
ˆ
Purchasing an ongoing business. The buyer of an existing business may be responsible for tax liabilities of the previous
owner. See Informational Publication 2002(16), Successor Liability for Sales and Use Taxes and Admissions and Dues Tax.
Enter Connecticut Tax Registration No. of the previous owner: _____________________________
ˆ
Forming a business entity under Connecticut law or a non-Connecticut entity required to register with or to obtain a
certificate of authority from the Connecticut Secretary of the State before transacting business in Connecticut.
ˆ
ˆ
ˆ
ˆ
Establishing a passive investment company (PIC).
Changing organization type. Enter your current Connecticut Tax Registration No: ________________________________
Hiring household employees and intend to withhold Connecticut income tax.
Other (explain); see Who Needs to Complete REG-1. __________________________________________________________
2. Business Information
Type of Organization:
ˆ
Sole Proprietorship
ˆ
Limited Liability Company (LLC)
ˆ Check if taxed as a corporation
ˆ Check if taxed as an S corporation
ˆ
S Corporation
ˆ
General Partnership
ˆ
Single Member LLC (SMLLC)
ˆ Check if taxed as a corporation
ˆ Check if taxed as an S corporation
ˆ
Corporation
ˆ
Limited Partnership
ˆ
Limited Liability Partnership (LLP)
ˆ
Other (explain): _______________
3. Nature of Business Activity
Check the box(es) that best describe your business:
ˆ
Retailer
ˆ
Wholesaler
ˆ
Manufacturer
ˆ
Service Provider
ˆ
Other (explain): ___________________________
4. Major Business Activity
Describe your major business activities: ________________________________________________________________________
__________________________________________________________________________________________________________
5. Business Name and Address
Organization Name: Enter the name of the sole proprietor, partnership, corporation, or LLC.
Federal Employer Identification Number, if applicable
Business Trade Name
CT Secretary of the State Business ID No., if applicable
Business Location: Enter the physical address of the business. A post office box or rural route number is not acceptable. Home-based businesses and
flea market or craft show vendors must enter a home address.
Address Line 1
Address Line 2
City
State
Mailing Address Line 1 (Street or PO Box)
Address Line 2
City
State
Business Telephone Number
(
)
Email Address
ZIP Code
ZIP Code
Bank Name
Page 1 of 4
6. List All Owners, Partners, Corporate Officers, or LLC Members Attach a separate sheet if needed.
Name (Last, First, Middle Initial)
Title
Home Address Line 1 (Street)
Home Address Line 2
City
State
ZIP Code
Home Telephone Number
(
SSN
Date of Birth
/
/
Name (Last, First, Middle Initial)
Title
Home Address Line 1 (Street)
Home Address Line 2
City
State
ZIP Code
Home Telephone Number
(
SSN
Date of Birth
/
/
Title
Home Address Line 1 (Street)
Home Address Line 2
City
State
ZIP Code
Home Telephone Number
(
Date of Birth
/
)
Bank Name
/
Name (Last, First, Middle Initial)
Title
Home Address Line 1 (Street)
Home Address Line 2
City
State
ZIP Code
Home Telephone Number
(
SSN
)
Bank Name
Name (Last, First, Middle Initial)
SSN
)
Bank Name
Date of Birth
/
)
Bank Name
/
7. Income Tax Withholding
Are you an employer that transacts business or maintains an office in Connecticut and intends
to pay wages to resident employees or nonresident employees who work in Connecticut? ............
ˆ Yes
ˆ No
ˆ Yes
ˆ No
ˆ Yes
Do you pay nonresident athletes or entertainers for services they render in Connecticut? .............. ˆ Yes
Do you only have household employees and wish to withhold Connecticut income tax? ................ ˆ Yes
Do you only have agricultural employees and wish to withhold Connecticut income tax? ............... ˆ Yes
ˆ No
ˆ No
ˆ No
ˆ No
If Yes, do you file federal Form 943, Employer’s Annual Tax Return for Agricultural Employees,
and wish to file Form CT-941, Connecticut Quarterly Reconciliation of Withholding, annually? ......
ˆ No
If you have a Connecticut tax registration number for withholding for another location
and intend to file withholding for this new location under that number, enter that number
here: __________________________ and skip to Section 8; otherwise continue.
Are you an out-of-state company voluntarily registering to withhold Connecticut
income tax for your Connecticut resident employees? ....................................................................
Do you intend to withhold Connecticut income tax from pension plans, annuity plans,
retirement distributions, or gambling distributions? .........................................................................
ˆ Yes
If you answered Yes to any of the income tax withholding questions,
enter the date you will start withholding Connecticut income tax. ................................................ __ __ - __ __ - __ __
m
m
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y
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If you use a payroll service, enter the name of the payroll company: ________________________________
REG-1 Rev. 08/07
Page 2 of 4
8. Sales and Use Taxes
Do you sell, or will you be selling, goods in Connecticut (either wholesale or retail)? ..................... ˆ Yes
ˆ No
Do you rent equipment or other tangible personal property to individuals or businesses
in Connecticut? ............................................................................................................................... ˆ Yes
ˆ No
Do you serve meals or beverages in Connecticut? .......................................................................... ˆ Yes
ˆ No
Do you provide a taxable service in Connecticut? See the Informational Publication,
ˆ No
Getting Started in Business, for a list of taxable services. .............................................................. ˆ Yes
If you answered Yes to any of the sales and use taxes questions,
enter the date you will start selling or leasing goods or taxable services. ..................................... __ __ - __ __ - __ __
m
m
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y
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9. Room Occupancy Tax
Do you provide lodging rooms for rent in a hotel, motel, or rooming house in Connecticut
for 30 consecutive days or less? .................................................................................................... ˆ Yes
ˆ No
If you answered Yes, enter the date you will start to provide rooms for rent
for lodging purposes in Connecticut. .............................................................................................. __ __ - __ __ - __ __
m
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10. Business Entity Tax Do not register for the corporation business tax if the entity is liable for the business entity tax.
The business entity tax applies to all of the following business types formed under Connecticut law and to those
non-Connecticut entities required to register with or obtain a certificate of authority from the Connecticut Secretary of the
State before transacting business in the state, whether or not the business has registered or filed a certificate of authority, as
the case may be, with the Connecticut Secretary of the State.
• S corporations (Qualified subchapter S subsidiaries (QSSS) are not liable for the business entity tax.);
• Limited liability companies (LLCs or SMLLCs) — any limited liability company
that is, for federal income tax purposes, either:
• Treated as a partnership, if it has two or more members; or
• Disregarded as an entity separate from its owner, if it has a single member;
• Limited liability partnerships (LLPs); and
• Limited partnership (LPs).
ˆ Yes
Are you a business entity as described above? .............................................................................
ˆ No
__ - __ __ - __ __
Enter state you are organized under: ________________ Enter date of organization. ............ __
m m
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y
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If not organized in Connecticut, enter the earlier of the date you started business in
Connecticut or the date you registered with the Connecticut Secretary of the State. ..................... __ __ - __ __ - __ __
Enter the month your tax year closes: _______________________
m
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11. Corporation and Unrelated Business Income Taxes
Corporation Business Tax Do not register for the corporation business tax if the entity is liable for the business entity tax.
Are you a corporation? .................................................................................................................. ˆ Yes
ˆ No
ˆ Yes
Is this corporation exempt from federal income tax? ..................................................................... ˆ Yes
ˆ No
ˆ No
Are you an LLC, SMLLC, or other association taxed as a corporation? ........................................
Have you received a determination from the Internal Revenue Services (IRS) that this
corporation is exempt from federal income tax? ............................................................................ ˆ Yes
ˆ No
If Yes, enclose a copy of your IRS letter of determination.
Enter state you are organized under: ________________ Enter date of organization. ............. __ __ - __ __ - __ __
m m
d
d
y
y
If not a Connecticut corporation, enter the earlier of the date you started business in
Connecticut or the date you registered with the Connecticut Secretary of the State. ..................... __ __ - __ __ - __ __
m m
d
d
y
y
Enter the month the corporate year closes: _______________
Unrelated Business Income Tax
Are you a federally exempt organization that has unrelated business income
attributable to a trade or business in Connecticut? ........................................................................ ˆ Yes
ˆ No
If you answered Yes, enter the date the unrelated business income tax
liability started. .............................................................................................................................. __ __ - __ __ - __ __
m
Passive Investment Company (PIC)
Is this corporation a passive investment company as defined in Conn. Gen. Stat.§12-213(a)(27)? ...
m
d
ˆ Yes
d
y
y
ˆ No
Enter the date the PIC was organized. ..................................................................................... __ __ - __ __ - __ __
m
m
d
d
y
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Enter Connecticut tax registration number of the PIC’s related financial service or insurance company: ___________________
REG-1 Rev. 08/07
Page 3 of 4
12. Business Use Tax
If you are registered for or are registering for sales and use taxes, you do not need to
complete this section.
Business use tax is due when a business purchases taxable goods or services, including
the purchase or lease of assets, consumable goods, and promotional items, for use in
Connecticut without paying Connecticut sales tax.
Will you be purchasing taxable goods or services for use in Connecticut without
paying Connecticut sales tax? ......................................................................................................
ˆ Yes
ˆ No
If you answered Yes to the business use tax question, enter the tax liability start date. ............ __ __ - __ __ - __ __
m
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If you answered No, you must complete the Business Use Tax Declaration section below.
Business Use Tax Declaration: By registering for any of the taxes listed in this application, you have indicated to DRS
that you may have a business use tax liability. Therefore, based on your application, you will be automatically registered for
the business use tax unless you complete the following declaration.
I, _______________________________________________ (name of taxpayer or authorized representative of
taxpayer), acknowledge I have read and understand the information concerning the business use tax and declare I will
not be liable for business use tax. Please initial here. _______
13. Registration Fee Schedule
Enter the registration fee amount indicated. If you are liable for either sales and use taxes or room occupancy tax, or both,
as indicated in Sections 8 or 9, you must pay a $50 registration fee. Enter the appropriate registration fee(s) from
Addendum A if you are registering for the cigarette tax. You must include the total registration fee due with Form REG-1
or your registration application will not be processed and will be returned.
Make your check payable to: Commissioner of Revenue Services. If you register by mail, send Form REG-1 with your
payment to: Department of Revenue Services, PO Box 2937, Hartford CT 06104-2937
Registration Fee
a. If registering for Sales and Use Taxes or Room Occupancy Tax, enter $50.* ........................
a.
b. If registering for Cigarette Tax, see Addendum A. .....................................................................
b.
c. Total Registration Fee Due: Add Line a and Line b. ...............................................................
c.
* No fee is required for room occupancy tax if you are registered or are registering for sales and use taxes.
14. All Applicants Must Sign the Following Declaration
I declare under penalty of law that I have examined this application and, to the best of my knowledge and belief, it is true,
complete, and correct. I understand the penalty for willfully delivering a false application to DRS is a fine of not more than
$5,000, or imprisonment for not more than five years, or both.
Sign Here.
Keep a copy
for your
records.
Signature of Owner, Partner, LLC Member, or Corporate Officer
Date
Telephone Number
(
Print Name of Owner, Partner, LLC Member, or Corporate Officer
REG-1 Rev. 08/07
)
Title
Page 4 of 4
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
Norwalk International In Water Boat Show
Norwalk Cove Marina, Norwalk, CT
September 18-21, 2008
EXHIBITOR INFORMATION & ORDER FORMS
Demers Exposition Services, Inc. has been selected by Show Management to serve as your official Show
Decorator. The following information is pertinent to your participation in this Show.
Your Booth
Show Management has made arrangements for your booth space to have:
One (1) 8' high backwall drape
Two (2) 3' high side rails w/drape
One (1) 7" x 44" I.D. Sign
Exhibitor Order Forms/Credit Card Authorization Form
Following are Exhibitor Order Forms that you must complete for any booth needs in addition to or
instead of what is provided (see above). Full payment must accompany all orders by Thursday,
September 8, 2008 unless otherwise noted below or on the forms. The forms are:
• Furnishings and Accessories Order Form
• Cleaning Order Form
• Labor Order Form
• Sign Order Form (Custom Orders) Order deadline is Thursday, September 8, 2008.
• Sign Stand Order Form
Also included is our Credit Card Authorization Form. Payment must include CT Sales Tax (6%) on all
sales tax items. Payment can be made by cash, Company Check, Money Order, or Credit Card . If you use
a Credit Card, you must complete and sign the Credit Card Authorization section at the top of the form
and include it with your order(s). Credit Card orders will also be accepted via FAX to our office. There
will be no invoicing; purchase orders are not a form of payment; personal checks will not be accepted. If a
statement of charges is required, please include a self-addressed, stamped envelope with your order(s).
If you have questions, please call our office at (860) 344-9919.
Demers Exposition Services, Inc.
9nmma
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
CREDIT CARD AUTHORIZATION
To have orders charged to a Credit Card Account, please complete the information requested below and return this
form with your order(s). Credit Card orders are subject to credit approval. Event site balances or charges for
outstanding labor or miscellaneous items not previously paid will be charged to your Credit Card Account.
================================================================================
CREDIT CARD:
VISA
MasterCard
AMEX
ACCOUNT NUMBER:
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
EXPIRATION DATE: ____________________
SECURITY CODE (visa master card 3 digit # on back Amex 4 digit # on front):__________________________________
CARDHOLDER’S NAME: _________________________________________
CARDHOLDER’S SIGNATURE: ____________________________________ DATE: ______________
===============================================================================
Company Name: _________________________________________________ Booth #: ________________
Address: _____________________________________ Authorized by: _______________________
City/State/Zip: _____________________________________
Signature: _______________________
Phone: ___________________ FAX: ___________________ Date: _______________________
Email Address: ____________________________________________________________________________
================================================================================
CREDIT AND PAYMENT POLICY
In addition to cash, company check or money order, VISA, MasterCard, and AMEX are accepted. The Credit Card
Authorization section above must be completed and accompany all credit card orders. Please notify your company
representative of the following:
- All orders must be paid in full and/or credit card authorization (above) be on file with your order(s) before any
services are rendered. There will be no invoicing; purchase orders are not a form of payment.
- Payment for orders mailed to Demers in advance can be made by company check, money order, or credit card.
- Event site orders can be paid by cash or charged to a Credit Card Account.
- International exhibitors must prepay all services in American funds.
- Items ordered, delivered to booth, then canceled, will not be refunded.
- Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the
event.
- Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented.
- If a receipt for charges is required, please provide a self-addressed, stamped envelope with your order(s).
PAYMENT MUST BE INCLUDED WITH ALL ORDERS
9nmma
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
FURNISHINGS & ACCESSORIES ORDER FORM
CARPETING
QTY
Carpet Size
Advance
9' x 10' Carpet
9' x 20' Carpet
9' x 30' Carpet
9' x 40' Carpet
Carpet Color:
CHAIRS
Gray
100.00
180.00
262.00
344.00
Blue
Red
Floor Subtotal
121.00
230.00
347.00
446.00
Burgundy
QTY
Blue
Red
Table Size
Black
White
Advance
Green
Burgundy
Floor Subtotal
2' x 4' x 30" high
68.00 83.00
2' x 6' x 30" high
83.00 101.00
2' x 8' x 30" high
90.00 114.00
2' x 4' x 40" high
82.00 96.00
2' x 6' x 40" high
96.00 114.00
2' x 8' x 40" high
107.00 129.00
UNDRAPED TABLES
QTY
Table Size
Advance
2' x 4' x 30" high
2' x 6' x 30" high
2' x 8' x 30" high
2' x 4' x 40" high
2' x 6' x 40" high
2' x 8' x 40" high
Advance
Floor Subtotal
4' x 10" undraped
6' x 10" undraped
4' x 10" draped
6' x 10" draped
Drape Color:
Gray
Blue
Red
20.00
22.00
40.00
45.00
Black
White
Floor
Subtotal
25.00
29.00
55.00
80.00
Green
SPECIAL DRAPERY/SKIRTING
QTY
Advance
8' high drapery per linear foot
3' high drapery per linear foot
13'-long table skirting
Color:
Gray
Blue
Red
Floor
Subtotal
9.50 11.50
9.00 10.00
55.00 70.00
Black
QTY
32.00 39.00
38.00 45.00
45.00 58.00
39.00 51.00
46.00 58.00
52.00 60.00
Riser Size
51.00
41.00
25.00
58.00
White
Green
Burgundy
ACCESSORIES
WOOD TABLE RISERS
QTY
40.00
33.00
20.00
43.00
Emerald Green
DRAPED TABLES
Gray
Advance Floor Subtotal
Upholstered arm chair
Padded side chair
Tubular folding chair
Upholstered bar stool
S P E C I A L C U T C A R P E T I N G Includes Taping
Booth Size: ____ ft. x ____ ft. = ____ sq. ft. x $1.30 = _____
Drape Color:
QTY
Advance
Aluminum Rail/linear foot
Clothes Tree (Chrome)
Easel (Tripod Display)
Garment Rack
Panelboard (4' x 8')
Pegboard (4' x 8' White)
Stage (4' x 4' all heights)
Stage (4' x 4' w/carpet & skirt)
Stanchion Post (Chrome)
Stanchion Cord/linear foot
Waste Basket
8.00
55.00
40.00
70.00
130.00
147.00
57.00
100.00
37.00
8.00
17.00
Floor
Subtotal
8.50
80.00
45.00
100.00
200.00
190.00
103.00
191.00
53.00
9.00
23.00
- ORDER SUMMARY Subtotal: $ _________________
6% CT Sales Tax: $ _________________
Total Due: $ _________________
Payment Enclosed:
Company Check
Credit Card Authorization
Money Order
Burgundy
Advance price deadline:, Thursday, September 8, 2008 Floor prices apply after this date.
All items are for rental for the duration of the show only. Items ordered, delivered to booth, then canceled, will not be refunded.
Other refund requests will not be considered unless Exhibitor makes request of Demers prior to the close of the show.
Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while being rented.
Company:
Address:
City/State/Zip:
Authorized by:
Signature:
9nmma
______________________________________________ Booth #:
____________________________________________ Ordered by:
______________________________________________ Phone:
______________________________________________
FAX:
______________________________________________
Date:
____________________
____________________
____________________
____________________
____________________
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
LABOR ORDER FORM
Date
Time
# Laborers
Setup
Dismantle
X
# Hours
per Laborer
Hourly Rate
X * $52.00 or ** $72.00
X
X
=
$
X
X
=
$
Labor can be ordered for exhibitor setup/dismantle days only. One hour minimum per laborer; partial hours rounded to next hour; floor orders add 10%
*Straight Time Rate = $52.00 per laborer hour
8:00 a.m. to 4:30 p.m. weekdays
**Overtime Rate = $72.00 per laborer hour
Before 8:00 a.m. and after 4:30 p.m. weekdays
and all hours Saturdays, Sundays and Holidays
SUPERVISION
Supervision of all labor is required. Please indicate the applicable supervision plan below:
____
PLAN A - Exhibitor Representative Supervision All labor is to be performed under the supervision of
the Exhibitor’s Representative. The Exhibitor’s Representative must check in at Demers service desk to
pick up laborer(s) ordered and must check laborer(s) out at Demers service desk upon completion of the
work. One hour minimum charge per laborer if not picked up or not canceled with 24 hour notice.
_______________________________________
Exhibitor Representative Name
OR
____ PLAN B - Demers Exposition Services, Inc. Supervision All labor is to be performed under the
supervision of Demers personnel. Setup directions must be included with this order form or packed with
exhibitor’s materials. Charge for this service is 25% of the labor charges above ($50.00 minimum).
Subtotal Labor: $ ______________
PLAN B Supervision: $ ______________
Subtotal: $ ______________
6% CT Sales Tax: $ ______________
Total Due: $ ______________
Payment Enclosed:
Company Check
Credit Card Authorization
Money Order
If a statement of charges is required, please include a self-addressed, stamped envelope with your order.
Company Name: ________________________________________________ Booth #(s): ______________
Address: ____________________________________ Ordered By: _________________________
City/State/Zip: ____________________________________________ Phone: _____________________
Authorized by: ____________________________________________
FAX: _____________________
Signature: ____________________________________________
Date: _____________________
9nmma
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
CLEANING ORDER FORM
VACUUMING
Vacuuming of booth carpet per 10’ x 10’ booth space @ $25.00 per day; service includes
general booth vacuuming prior to the opening of the show on each day requested.
Dates of vacuuming service: _________________
# of 8’ x 10’ booth spaces: _________________
# booth spaces x $25.00 per day: $ _____________
PORTER SERVICE
Porter service is provided per 10’ x 10’ booth space @ $25.00 per day; service includes
emptying of waste baskets and picking up of booth litter at regular intervals during show hours.
It does not include vacuuming of booth.
Dates of porter service: _________________
# of 10’ x 10’ booth spaces: _________________
# booth spaces x $25.00 per day: $ _____________
Subtotal (vacuuming + porter): $ _____________
6% CT Sales Tax: $ _____________
Total Due: $ _____________
Payment Enclosed:
Company Check
Credit Card Authorization
Total due must be paid before services are provided.
Money Order
Company Name: ____________________________________________ Booth #(s): _________________
Address: ____________________________________ Ordered By: _________________________
City/State/Zip: ____________________________________________ Phone: _____________________
Authorized by: ____________________________________________
FAX: _____________________
Signature: ____________________________________________
Date: _____________________
9nmma
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
SIGN ORDER FORM - Custom Orders
Prices listed are for one color copy on white card stock.
QUANTITY
Advance Price
After 9/11/08
7" x 11"
21.25
27.50
7" x 11" Easelback
25.00
31.25
7" x 44"
25.00
31.25
7" x 44" Easelback
30.00
36.25
11" x 14"
31.25
37.50
11" x 14" Easelback
35.00
40.00
14" x 22"
37.50
43.75
14" x 22" Easelback
42.50
48.75
22" x 28"
55.00
61.25
22" x 28" Easelback
60.00
66.25
28" x 44"
65.00
71.25
28" x 44" Easelback
72.50
78.75
Horizontal
Vertical
Color Ink
Total Price
Our full service Graphics Department can assist you with all of your visual needs to make your exhibit or booth
stand out from the crowd! Call us or e-mail us at INFO@DEMERSEXPO.COM with your ideas and needs and
we’ll be happy to work with you!
WILL BE CHARGED AT OUR CURRENT HOURLY RATE. ALL FILES ARE CONVERTED TO CYMK AT THE TIME OF PRINTING AND MAY VARY SIGNIFIANTLY FROM SCREEN REPRESENTATIONS ON YOUR COMPUTER OR FROM
YOUR LOCAL PRINTER'S OUTPUT. ANY CRITICAL COLORS SHOULD BE NOTED ON A FULL COLOR HARD COPY SUPPLIED WITH THE ARTWORK. COLOR PROOFS FROM OUR PRINTERS MAY BE PURCHASED IF REQUIRED.
EXACT COLOR MATCHES ARE NOT QUARUNTEED.
be sure that any bit mapped graphics have enough resolution so that when they are blown up to full size they willl be at 100 Dots Per Inch(100DPI) resolution.
Acceptable file formats .jpg, .eps, .pdf, .tiff
- - ORDER SUMMARY - Subtotal: $ _______________
6% CT Sales Tax: $ _______________
Total Due: $ _______________
Payment Enclosed:
Company Check
Credit Card Authorization
Money Order
For advance pricing, payment must be received with your order by Thursday, September 8, 2008.
Company Name: ____________________________________________ Booth #:
_______________
Address: ____________________________________________ Ordered by: _______________
City/State/Zip: ____________________________________________ Phone: ___________________
Authorized By: ____________________________________________ FAX: ___________________
Signature: ____________________________________________ Date:
__________________
Email Address: __________________________________________________________________________
9nmma
DEMERS
EXPOSITION SERVICES, INC.
180 Johnson Street, Middletown, CT 06457
NMMA BOAT SHOW
Norwalk Cove Marina
September 18-21, 2008
Phone (860) 344-9919 FAX (860) 344-9878
SIGN STAND ORDER FORM
X-Banner Stand
Size: 24"x71"
Stand Only:$90.00
Stand with 24"x71" graphic:
$174.00
Large Banner Stand
Size: 48"x96"
Stand Only: $145.00
Stand with 48"x96" graphic:$369.00
Classic Banner Stand
Size: 24"x96"
Stand Only:
$115.00
Stand with 24" x 96" graphic:
$227.00
- ORDER SUMMARY Subtotal: $ _________________
6% CT Sales Tax: $ _________________
Total Due: $ _________________
Payment Enclosed:
Company Check
Company:
Address:
City/State/Zip:
Authorized by:
Signature:
E-Mail:
Credit Card Authorization
Money Order
______________________________________________ Booth __________________
____________________________________________ Ordered by: ____________________
______________________________________________ Phone: ____________________
______________________________________________
FAX: ____________________
______________________________________________
Date: ____________________
______________________________________________
ABOVE PRICES ARE FOR CYMK OUTPUT OF YOUR SUPPLIED, READY-TO-PRINT COMPUTER ARTWORK. ANY ADDITIONAL COMPUTER TIME REQUIRED TO CORRECT, COMPLETE OR OTHERWISE MANIPULTE SUPPLIED
ARTWORK WILL BE CHARGED AT OUR CURRENT HOURLY RATE. ALL FILES ARE CONVERTED TO CYMK AT THE TIME OF PRINTING AND MAY VARY SIGNIFIANTLY FROM SCREEN REPRESENTATIONS ON YOUR COMPUTER
OR FROM YOUR LOCAL PRINTER'S OUTPUT. ANY CRITICAL COLORS SHOULD BE NOTED ON A FULL COLOR HARD COPY SUPPLIED WITH THE ARTWORK. COLOR PROOFS FROM OUR PRINTERS MAY BE PURCHASED IF
REQUIRED. EXACT COLOR MATCHES ARE NOT QUARUNTEED.
be sure that any bit mapped graphics have enough resolution so that when they are blown up to full size they willl be at 100 Dots Per Inch(100DPI) resolution.
Acceptable file formats .jpg, .eps, .pdf, .tiff
9nmma