Version February 2016 Instructions for registration in Hora Est: It is mandatory for Radboud university medical center PhD students to register in Hora Est. What is Hora Est? Hora est is a software system used by the Radboud University and the Radboudumc to register all PhD candidates and generate the necessary digital correspondence for thesis submission and graduation. Hora Est: 1. Serves PhD –students, supervisors, scientific directors, the department, the Dean and the Registrar of the University. 2. Monitors every PhD project from the beginning, as soon as the PhD student finds a supervisor, until the actual doctoral graduation ceremony. 3. Enables you to monitor the progress of the PhD project. 4. Provides management information. 5. Generates the necessary correspondence. Who is considered a PhD student of the Radboud university medical center? Every researcher in a PhD project under the supervision of a Radboud university medical center professor, is a Radboud university medical center PhD student. Registration is of the utmost importance for you as a PhD student: 1. To successfully complete your studies and obtain the degree of doctor. 2. To be admitted to courses offered by the Radboud university medical center. 3. To keep you posted on issues of importance to PhD students. How to register in Hora Est? Please follow these steps: Go to https://horaest.ru.nl Log in with your Z/U-number and password. Go to Form 1: 1. Complete Form 1 under all tabs: a. Personal information – please make sure the correct Faculty and Research Institute is chosen b. Education programme(s) c. Supervisor(s) d. Co-supervisor(s) e. Dean 2. Go to Form 1, at the bottom of tab “Dean” and print Form 1. a. Click on “Print and Finish” (if you have problems printing, press the ctrl-key until the PDF opens) b. On the next screen, click "Openen", to open the PDF document. c. Print the form as a PDF. 3. Sign the form yourself. 4. Ask your supervisor, and if applicable, your co-supervisor, to sign the form. 5. Send by regular mail (not e-mail): a. Form 1 with the signatures b. A copy of the diploma(s) mentioned in Form 1 c. Proof of identification, preferably a passport. Version February 2016 To: Ms. Noreen van Eijk 624 Concernstaf Strategie Or: Radboud university medical center Ms. Noreen van Eijk 624 Concernstaf Strategie PO Box 9101 6500 HB Nijmegen-NL What happens next: 1. Form 1 will be checked on behalf of the Dean. If not completed properly, you will be contacted with the request to complete the items indicated. 2. If completed correctly, the Dean will sign the form and present it to the Registrar of the University. 3. The Registrar will make a formal decision regarding the request for acceptance as a PhD student and will file the form for future reference. 4. After completing the compulsory name, email and research institute fields, you will receive an email requesting that you initiate your Training and Supervision Plan. In this email are further instructions. Further details 1. Hora Est is best viewed in combination with Explorer 8 or Firefox 3. 2. Selection in tabs “Supervisor(s)” and “Co-Supervisor(s)” a. If affiliated to RU Nijmegen please tick the box ✔. Type the first letters of your supervisor’s surname and click . Make your choise of the given names. b. If not affiliated with RU (for example a co-supervisor who is affiliated to another UMC), make sure you do not tick the box . Please fill in the requested information. c. If you need to fill in more names, click + and a new field opens to fill in another name. 3. Need help? Check the FAQ below or just contact [email protected] or phone 92499 (024-3092499). Other Forms. You are welcome to check the other forms, but please do not change or add information. Version February 2016 Frequently asked questions: We would like to inform you on some FAQ’s we received and the answers we can offer. 1. What is the link to Hora Est? https://horaest.ru.nl 2. I lost my user name and password? (only for registration before 18 February 2016) To retrieve your user name and password, go to https://horaest.ru.nl, click password forgotten and give your e-mail address as required. Also try your private e-mail address. If the system does not recognize your e-mail address, please send an e-mail to [email protected] for help. If you registered in Hora Est after 18 February 2016, you can log in with your z-number and corresponding password. 2. My z/u number and password don’t work? (only for registration after 18 February 2016) If you registered in Hora Est after 18 February 2016, you can log in with your z-number and corresponding password. If the system does not recognize your details, please send an e-mail to [email protected] for help. 3. Is signature director research institute necessary? No, it is optional. 4. Is registration in Hora Est necessary? Yes, it is mandatory, by decision of the executive board of the Radboud University. 5. How do I know I successfully completed my registration and I formally have been accepted as a PhD student in Hora Est? Go to https://horaest.ru.nl and check your status. Commencement of Doctoral Studies Procedure with the Date of Admittance in the next column, means you successfully completed your registration and you formally have been accepted as a PhD student in Hora Est. 6. And what actually is Hora Est? Hora est is a software system used by the Radboud University and the Radboudumc to register all PhD candidates and generate the necessary digital correspondence for thesis submission and graduation. For more details on Hora Est and how to register please check: http://www.umcn.nl/Research/Pages/InformationforPhD's.aspx and click on the link registration as a PhD.