Waitawheta Camp Society Inc
Camp Manual
More than just a Place to Stay
Manual Index
1.
2. Brief History of Camp/Mission Statement/Contact Details/fees
3. On Site Recreation/The Kitchen/Sleeping
4. Rules of Occupancy/Emergency Procedures
5. Booking Form
6. Suggested Gear List – Personal and Group gear list
7. Activities in Surrounding Area
8. Outdoor Instruction/Activities
9. Medical Form – suggested sample you may wish to adapt to suit your group
10. Risk Management
11. Departure Check List
12. Camp Layout
13. Camp and Activity Location Map
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BRIEF HISTORY OF WAITAWHETA CAMP
Waitawheta Camp is on the grounds of the original Waitawheta School. The School
closed in December 1973, and the school building itself is now the Waihi Beach
Playcentre.
In 1975 the old Waihi East School Buildings were moved on site and the Waitawheta
Camp was established. It is an Incorporated Society, administered by a committee of
volunteers, and resident part-time caretakers.
OUR MISSION STATEMENT
Our goal is to provide camping facilities and an environment for groups to come and
explore and learn in a rural setting.
CONTACT DETAILS
Waitawheta Camp
439 Waitawheta Road
RD 2, Waihi
info@waitawhetacamp.co.nz
Booking Enquiries to onsite caretakers
phone 07 863 7982
Camp Phone (for contacting groups using the camp).
phone 07 863 7673.
Toll calls from the camp can be made by arrangement with the caretakers. These will
be invoiced to your group upon receipt of our telecom account.
FEES
Midweek groups: $10.00 per night.
Weekend groups: $24.00 per weekend (up to 2 nights stay)
Long Weekends: (3 nights stay) $36.00 per person
Under five years stay free
Visitors to functions $3 per head
Our minimum charge per night is $250.00 A deposit of $200 00 is required to
confirm your booking.
Note: All guests are charged at the above rate regardless of whether sleeping in bunk
rooms, tents, vans, cars etc.
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ON SITE RECREATION
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Rock climbing wall, abseiling wall & flying Fox
Low ropes confidence course
Table tennis tables with bats and balls
Tennis court with tennis net available (bring your own rackets) or hire ours
Grassed playing field
Basketball Goals and basketball
Swimming and canoeing in the nearby Waitawheta River. Kayaks available
for hire.
two 3-person Tents, and gas cookers with pots available – free for use
Indoor Bowls
Burma Trail
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THE KITCHEN
The kitchen is fully equipped for self catering.
Electric Cooking & Gas Rings.
Commercial sterilizer
Walk in Chiller
2 fridges and 1 deep freeze.
3 ovens (Includes 2 large commercial ovens)
4 gas burners available, with cooking pots/ baking dishes etc
All crockery and cutlery supplied
If you wish to have your meals catered, please talk to the caretakers who can give you
contact details for caterers whom you can contact directly.
SLEEPING
The camp can accommodate 104 people in 2 large dormitories, and a 8 smaller rooms
in various areas of the camp.
Mattresses are supplied. Bring your own pillows and bedding.
There are 3outdoor power points and plenty of field space for caravans, campervans
tents etc.
‘The Post office’ Small Chalet on field sleeps 6-8 (not self contained)
HALL
We have the Waitawheta War Memorial Community hall on site. It holds up to 100
people comfortably, and has to small private bunkrooms which sleep 6 people each. It
has a stage.
LAUNDRY
We have a washing machine (cold water only) and a dryer which takes $2 coins, as well
as clothes lines. We supply cleaning agents for the showers and toilets as well as
disposable rags for cleaning, mops, buckets and brooms.
ABLUTIONS
Separate female and male showers
Separate female and male toilet blocks
2 wheelchair access showers / toilets
14 x showers 12 x toilets 5 x urinals
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PERIODS OF BOOKING
Groups may arrive after 3pm and are required to depart by noon except by prior
arrangement with the caretaker.
RULES OF OCCUPANCY
1. All parties must have an adult leader responsible for their members.
2. The camp caretaker will issue keys and instructions to the leader of the party.
3. Occupants must make themselves conversant with the fire emergency
procedures, fire exits, location of the fire pumps. Fire drill practice must be
carried out.
4. No loud noise or music permitted after midnight.
5. Candles, matches and all naked lights are strictly prohibited in all the
buildings. No smoking in buildings. Fireworks by permission only and not
during a Fire Ban.
6. Group leaders will be responsible for general behaviour, for breakages or
damage to property during the time of occupancy.
7. Every care must be taken by groups to avoid damage to buildings and
contents. Damage is to be reported to caretakers.
8. The lighting of fires is permitted in the places provided only, and no fire is to
be left unattended.
9. The committee reserves the right to refuse any group of booking.
10. Groups clean the camp on departure. A check list will be provided. Cleaning
gear and cloths are provided for this by the camp. We reserve the right to
charge a cleaning fee of $20 per hour if cleaning is not done to a sufficient
standard.
11. Animals are not permitted at the camp.
EMERGENCY PROCEDURE
The camp has a sprinkler system throughout all sleeping areas and the kitchen dining
area. Smoke alarms are situated in these areas as well as in the hall.
It is the group leader’s responsibility to be familiar with all fire fighting
equipment, to carry out fire drill practice and to ensure that all exits are kept clear at
all times.
In the event of a power failure, emergency lighting will come on automatically.
In the event of an emergency, a senior person will take charge.
The emergency assembly point is at the flag pole by the tennis court
Prompt evacuation of the buildings is of utmost importance.
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WAITAWHETA CAMP SOCIETY INC
BOOKING FORM
Application to- Waitawheta Camp, 439 Waitawheta Road, RD 2, WAIHI
Ph 07 863 7982 waitawhetacamp@xtra.co.nz
NAME OF ORGANISATION …………………………………………………………
Postal Address ………………………………………………………………………….
e-mail address..................................................................................................................
Name of Leader ………...................................................................................................
Work Phone ( ) ………………… Home Phone ( )……………................................
Number in group (Total) ……………………………………………………………..
Period of Use:
Date in …………… ….Date out ……………..……before Midday.
Expected time of arrival on first day……………………………………………………
Deposit enclosed $200.00 cheque preferred………………………… ….……………..
PLEASE NOTE: Cancellations must be made within one calendar month of the
occupancy date. Refunds will be made at the discretion of the management
committee.
I have read and understood the Rules of Occupancy and on behalf of the above named
group wish to apply for the booking as detailed above.
Signed……………………………………
Position………………………………….
Date……………………………………..
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SUGGESTED GEAR LIST FOR A 5 DAY CAMP
1. Sleeping bag with sheet (for covering vinyl mattress) and a blanket (Sleeping
bag inside a large plastic rubbish bag and named).
2. Pillow and pillowcase
3. 2 towels
4. Torch
5. Raincoat
6. Pyjamas
7. 4 or 5 changes of underwear, socks and hankies
8. 2 Sweatshirts/jerseys
9. 1 Warm jacket and a pair of trackpants
10. 1 pair of sandals or jandals
11. 1 pair of sandshoes (suitable for tramping) or stout tramping shoes
12. Large rubbish bag (for dirty clothes)
13. Togs and 2 towels
14. Sunhat and sunscreen
15. Toiletries
16. Small backpack – for tramps, day trips
17. 1 tin of baking
18. Drink bottle
19. Pencil and notebook
OPTIONAL EXTRAS
Cameras, watches, board games, playing cards, books, items for concert
$1.50 to purchase a cloth bound Waitawheta Camp badge (available from
Caretakers).
GROUP GEAR LIST FOR ALL GROUPS TO BRING
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Toilet paper
Big black rubbish bags
Dishwashing detergent and dish brushes, pot scrubbers
Dish cloths & tea towels
Soap for hand basins & hand towels
Soap Powder and pegs
1st Aid Kit
Sports Gear (we have some basketball/soccer/football/Frisbees available
Tennis racket hire is $5 per racket.
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ACTIVITIES IN SURROUNDING AREA
WAITAWHETA RIVER
Excellent swimming river. Just 5 minutes walk from camp. Check depth for hidden rocks
before diving into unknown waterholes. Also an excellent kayak river for beginners.
KAYAKS
The camp has 12 kayaks on a trailer plus 6 extra kayaks, available for hire.
These come with associated safety gear – life jackets. Costs - $50 per day for the lot.
Kayaking in Waitawheta River, Karangahake Gorge, Dickeys Flat and Tauranga Harbour
at Anzac Bay (20 minutes drive at end of Waihi Beach)
OVERNIGHT CAMP
Dickies Flat is a Standard DOC camp site ($3 children & $6 adults) 5 minutes drive from
the camp. Borrow camp tents or bring your own and give your group a taste of sleeping
out, long drop toilets, eeling, night bush walking etc. Many schools do this as a rotation
night activity.
Waitawheta camp has 2 tents, cookers, pots etc available for use.
WAITAWHETA VALLEY TRACKS
We have some of the most stunning walks and tramping tracks in New Zealand, within
close proximity to the camp. From 1 hour ambles to overnights. Ask caretakers for a map
of Kaimai/Mamaku Forest Walks, when sending in booking form.
The Waitawheta River rises very quickly after rain, and as there are many crossings on
some walks, it is essential to be aware of the weather forecast, and have alternative track
options. If using Franklin Road access, ensure vehicles do not go beyond the end of the
road- do not take your vehicles over Ford as this is private property.
Beach walks to Orokawa Bay or further, - walks at both ends of Waihi Beach.
Black Hill, Waihi – excellent 1 hour walk to view Waihi town and surrounding areas.
Karangahake Gorge - Amazing bushwalks through old gold mines. Torches required for
tunnels
ADVENTURES SOUTHERN COROMANDEL
See website www.ascnz.co.nz for the following activities
Down Hill Dirtboarding
Harley Davidson tours and Fly Fishing
Interactive Animal Farm Park
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OUTDOOR INSTRUCTION
Golden Opportunities Adventure Co. Tramping, mining/eco tours, rock climbing
and abseiling. Contact Rex Gamble – ph 07 862 7647 or 025 727 240.
Action Stations: Bush craft, Forest Studies, marae experiences, team challenges and
much more. www.actionstations.co.nz 07 574 9622 info@actionstations.co.nz
BEACH EDUCATION PROGRAMME
Day sessions are available at Waihi Beach (15 minutes away).
Surf lifesaving programmes.
Bookings- 07 578 0016 fax 07 571 8463
PO Box 13355 TAURANGA email surfbop2@sportbop.co.nz
Minimum 40 children Maximum 80 children
Registration form on line www.surfbop.org.nz/:new
General Surf Lifesaving enquiries e.g. Guards to watch while swimming, sessions by
arrangement. Contact Dan Harris ph 07 863 5108 fax 07 863 5188 Box 37 WAIHI
BEACH email www.surfeducation.org.nz or http://waihibeachlifeguards.co.nz
ATHENREE HOT POOLS
Ph 07 863 5600 www.athenreehotsprings.co.nz
20 – 25 swimmers maximum in each group.
MARTHA MINE EDUCATION CENTRE
Daily Mine Tours 07 863 9015 bookings@waihi.org.nz
For tours and education programmes contact
The Education Officer Martha Mine Education Centre
Waihi Gold Mining Co Ltd PO Box 190 WAIHI
Ph 07 863 9774 fax 07 863 6084 jeannine.wiki@newmont.com
WAIHI MUSEUM
The Waihi Arts Centre & Gold mining Museum 54 Kenny St Waihi New Zealand Ph 07 863
8386, Fax 07 863 8426 Email wacma@waihimuseum.co.nz
www.waihimuseum.co.nz
GOLDFIELDS STEAM TRAIN
Experience NZ Rail History. goldfieldsrailway@xtra.co.nz Ph 07 863 9020 The
historic Goldfields Railway runs three times daily between Waihi and Waikino. From
there the Victoria Battery train station Ph 07 863 6169 provides rides around
Waikino’s historic gold and silver extraction battery site. Both attractions are
adjacent to the Karangahake Walkway. Prior bookings are essential.
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CONFIDENTIAL MEDICAL FORM AND CONSENT FORM FOR STUDENTS
ATTENDING WAITAWHETA CAMP
STUDENTS NAME:…………………………………………..CLASS:………..
Parent’s/Caregivers Address………………………………………………………
Telephone…………………………….. (Day)
…………………………… (Night)
Emergency Contact – Name:………………………………Phone No………………
I give permission for my son/daughter………………………………………………..
To participate in activities at Waitawheta Camp
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I agree that he/she should take part in such activities and such necessary duties as
may be required by staff.
I authorise the obtaining on my behalf any medical assistance, if in the opinion of the
staff, such treatment is necessary, and agree to meet any costs incurred.
I understand that the school will not accept responsibility for loss or damage of
personal property (check own household policy)
Should my son/daughter be involved in a serious disciplinary problem I accept that
he/she may be sent home at my expense.
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Is your child presently taking tablets and / or medicine YES/NO
If YES please state the name of the medication and the dosage
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All medicines must be handed to a teacher-in –charge prior to leaving, with your child’s
name, the dose to be given and when it should be taken.
Please do not allow children to be in possession of any medicine whilst on the trip, with the
exception of those using inhalers for asthma on a self monitoring basis.
Please tick if your child suffers any of the following:
Bed wetting
Fits of any kind Heart condition Dizzy Spells
Sleep walking Asthma
Blackouts
Migraine
Travel sickness
Other (please specify)
Allergies to:
Penicillin
Any foods Insects Other (Please specify)……………………
It’s really important that you disclose ANY medical conditions that may affect your child’s
safety.
Last tetanus immunisation was ……………………………………………..
(NB Tetanus injections are needed every 10 years)
Is this the first time your child has been away from home?
Signed
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Date
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YES / NO
This report is to assist us in case of any eventuality. All information is held in confidence.
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WAITAWHETA CAMP DEPARTURE CHECK LIST
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Cleaning gear and cloths are in the laundry. (Throw cloths away after use)
If you can’t find something, please ask. Camp should be left as you found it.
DORMITORIES
Bunks and underneath bunks clear of rubbish.
Windows all closed. Curtains opened. Mattresses stacked up right.
Floors swept (including under bunks) and wet mopped.
Lights out.
Lounge area tidy, sofas etc back against walls. Floor swept .
KITCHEN
Rubbish sorted and in rubbish area beside garage. All rubbish must
be put into big black rubbish bags.
Kitchen and pantry shelves clear of food and rubbish and wiped clean
Stoves- ovens and tops wiped clean.
Sinks and all surfaces wiped clean.
Refrigerators wiped clean. Leave switched on.
Freezer defrosted and wiped out.
Pots, cutlery, utensils etc clean and stored tidily.
Tables and bench seats wiped and stacked in corner of dining room.
Floors swept and wet mopped.
Clean food scraps buckets.
DINING ROOM/
OFFICE
SHOWERS/
TOILETS
Shower walls wiped clean.
Leave curtains spread out to dry.
Basins cleaned. Rubbish, clothing cleared.
Toilets cleaned, including wiping walls at back. Clean urinals
Floors swept and mopped.
Rinse mops thoroughly after use and leave upside down to dry in
laundry.
Check laundry is tidy, mops rinsed, and leave as you found it.
HALL
Sweep and tidy hall. Remove all rubbish
Stack all furniture in back store room.
Wet mop Hall floor.
GROUNDS
Check all grounds and courts for litter and gear.
Sweep outside paths and driveway with hard broom.
FINAL CHECK
All lights turned out.
Record your log book entry (Red book by phone in office). This is
your chance to write part of the Camp History!
Inform Caretakers of any damage, safety issues or other feedback.
Camp Account finalised
Keys returned.
Double check for extra gear left around.
A CLEAN-UP FEE OF $25.00 PER HOUR MAY BE CHARGED TO YOUR GROUP
IF THE CAMP IS NOT CLEANED PROPERLY. A PROPERLY SUPERVISED
CLEANUP IS REQUIRED. THANKS FOR YOUR SUPPORT.
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