Generator and Transfer Switch Preventive Maintenance
Request for Proposal
Town of Breckenridge Water/Facilities Divisions
General Overview
The Town of Breckenridge Water and Facilities Divisions are evaluating companies to
perform key activities pertaining to generator and transfer switch preventive maintenance
as outlined in the Scope of Work. The Town is seeking a capable, skilled provider.
Scope of Work
Inspection: The primary intent of this service level is to allow the factory certified
technician to do a close inspection and test of the generator set and transfer switch(s).
Inspection of individual systems is typically performed, e.g. lube oil level and conditio n,
radiator level and field test of DCA concentration of the coolant charge, load test and
specific gravity of the batteries, charge rate of the battery charging system, conditio n of
belts and hoses, and condition, operability and performance of the jacket water keepwarm
system and protective devices (alarms and shutdowns), checks and settings of the
automatic transfer switch functions, such as, indicator lights function, transfer, retransfer,
cooldown and programmed transition settings, fluid top-off (battery electrolyte, oil and
coolant) and replacement of minor items such as indicator lights, functional testing
including transfer switch testing to available connected loads.
Full Service: The primary intent of this service level is to allow the technician to complete
all items at the inspection and to perform a full service of the generator set engine
generally including but not limited to; change oil and oil filters, general lubrication,
change based on condition and/or service the air filter(s) elements (dry type elements; oil
bath and oil wetted filters have the oil changed), change the fuel filters and clean the fuel
strainers if any, change and/or adjust (if used) the coolant filters for DCA addition on an
automatic basis. Spark ignited engine driven generators (natural gas, propane and
gasoline fuels) may also include changing ignition components such as spark plugs.
Transfer testing to available connected loads as described above. Major services may also
include taking oil, coolant and fuel samples for lab analysis. Fuel sampling is restricted to
diesel fueled generators only.
Load Bank Testing: This item may or may not be done with a scheduled service. A load
bank is a synthetic load imposed on the generator via a resistor bank. The load bank and
cables necessary to connect to the genset are trailers mounted for towing behind a
service vehicle. Load bank testing is done to primarily insure combustion chamber and
exhaust system cleanliness and to minimize carbon build up that results from operation
under little or infrequent loads. This test is done based on filed analysis of the generator
set condition or by request, regulatory or other requirement or recommendation. Four
hour test duration.
General Items: Depending on the particular installation, other items may be included in
the service levels; checks and adjustments of day tank operation, checks and adjustments
of multiple transfer switches, bypass switches and paralleling switchgear are examples.
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Service logs and checklists should be consulted to determine site specific items.
Replacement of consumable items on a progressive basis, such as batteries and jacket
water heaters may be included and are generally determined at contract incep tion.
Utility Failure During Scheduled Service: No service work shall start if there is a particular
known possibility that a utility failure could occur such as during a severe weather
situation. To mitigate the impact, alternatives are rental generators brought in while the
Town’s unit is serviced or multiple backup generators that are serviced at separate times
but have the appropriate switchgear arrangement. These are expensive alternative s and
present their own logistical problems. If in the course of a scheduled service a utility
failure occurs, the Town’s representative must advise the service provider as quickly as
possible. Depending on the service activity in process, if the generator set has been
disabled or the controls turn off, it may be that the generator set can be returned to
service within a few minutes. If the incident happens while oil is being drained or
pumped from the crankcase the service provider will do what is needed to return the unit
to service as quickly as possible. The time frame may vary dependent on many factors;
size of the unit and oil capacity, number of fil ters and time to get filters back on, filter
arrangement and unit location. It is therefore recommended that the UPS system s be
sized so that after a determination of what time frame it takes to do a major service at a
particular installation is known, and the UPS could carry the critical loads while the
generator set is returned to service.
Description of Equipment
Site
Peabody Pump
Station
Goose Pasture
Tarn Water
Plant
Wellington
Neighborhood
Pump Station
Wellington Oro
Plant
Police Facility
Manufacturer
ONAN
Model
Gen Set
Product Model
80 DGCG
5679249
350
DFCC/98773S
Serial Number
G040670145
ONAN
Gen Set
Kohler
Gen Set
125RZG
2165206
ONAN
Gen Set
250 DQDAA
1080208032
Cummins
Gen Set
DGDA-5754628
C0G0900404
K980820068
Qualifications
The proposal shall include professional qualifications, certifications, years of experience
and professional references. This contract or any interest therein, may not be assigned
without prior, written consent of the Water Division Manager and/or the Facilities Division
Manager.
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Bid Amount
The proposal shall contain the bid amount including annual full service pricing and 6month inspection pricing. The Town reserves the right to award the contract in sections,
and to divide or split the contract between two or more bidders.
Insurance Requirements
Workers Compensation Insurance as required by state statute covering al l of bidder’s
employees acting within the course and scope of their employment.
Comprehensive general liability insurance with minimum combined single limits of at least
$150,000 per person per occurrence and $600,000 aggregate per occurrence. The policy
shall apply to all premises and operations.
Town of Breckenridge Business License
A Town of Breckenridge business license is required.
Mandatory HB 06-1343 Provisions for Service Contracts
Bidders must sign and submit the Certificate (Required For Service Contracts By §8-17.5102(1), C.R.S. The contract between the Town and the successful bidder will contain the
provisions required for municipal service contract by Article 17.5 of Title 8, Colorado
Revised Statutes.
Deadline and Submittal Requirements
An optional pre-bid walk through meeting will be held at 1:00 p.m., Thursday, December
17, 2009 at the Town of Breckenridge Public Works Conference Room, 1095 Airport Rd.
Bidders shall submit a complete Bid Proposal in order to be considered. The attached
completed Bid Proposal is due by 1:00 p.m., Thursday, December 31, 2009 and shall be
sealed and plainly marked “Generator and Transfer Switches RFP”. Trade secrets and
references shall be submitted in a separate sealed envelope clearly marked “Confidential:
Trade Secrets & References”. This separate sealed envelope shall be attached to the
packet with the “Generator and Transfer Switches RFP”. If forwarded by mail, the sealed
proposal shall be enclosed in an envelope addressed to:
Town Clerk
Town of Breckenridge
150 Ski Hill Road, 1st Floor
P.O. Box 168
Breckenridge, CO 80424
The Town may request supplemental information or clarification of stated requirements
provided up until a final award is made. The Town reserves the right to reject any and all
bids received as a result of this request, to waive formalities, informalities, or
irregularities, technical defects or clerical errors in any bid, as the interest of the Town
may require.
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Bid Proposal
A completed Bid Proposal shall be submitted in order to be considered. Attach additional documents as necessary.
Bidder Contact Information
Company Name
Bidder or Owner
Name
Mailing Address
Phone Number
Fax Number
Email Address
Qualifications & Certifications
Professional Qualifications
Professional Certifications
Years Experience
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References
List at least three professional references. Attach letters of recommendation as appropriate.
Name
Company
Phone
Number
Job Performed
Name
Company
Phone
Number
Job Performed
Name
Company
Phone
Number
Job Performed
Bid Amount
Peabody Pump Station
Annual Full Service
6-Month Inspection
Goose Pasture Tarn Water Plant
$
$
Annual Full Service
6-Month Inspection
Wellington Neighborhood Pump Station
$
$
Annual Full Service
6-Month Inspection
$
$
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Wellington Oro Plant
Annual Full Service
6-Month Inspection
Police Facility
$
$
Annual Full Service
6-Month Inspection
$
$
Insurance
Workers Compensation Provider (name & address)
Comprehensive General Liability Provider (name & address)
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CERTIFICATE
(Required For Service Contracts by §8-17.5-102(1), C.R.S.)
The undersigned hereby certifies to the Town of Breckenridge, a Colorado municipal
corporation (“Town”), as follows:
1. At the time of this certification it does not knowingly employ or contract with an illegal alien
who will perform work under the agreement with the Town for which this certificate is provided;
and
2. It will participate in the E-Verify Program or the Colorado Department of Labor and
Employment employment verification program in order to confirm the employment eligibility of all
employees who are newly hired for employment to perform work under the agreement with the
Town for which this certificate is provided. As used in this certification: (i) the term “E-Verify
Program” means the electronic employment verification program created in Public Law 104-208, as
amended and expanded in Public Law 108-156, as amended, and jointly administered by the
United States Department of Homeland Security and the Social Security Administration, or its
successor program; and (ii) the term “Colorado Department of Labor and Employment
employment verification program” means the program established by Section 8-17.5-102(5)(c),
C.R.S.
.
Dated: __________________________
By: _____________________________________
Title: ____________________________________
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