1) TENDER NO
2) DATE
3) PRIORITY
4) SUBJECT
:
:
:
:
1213/PHL/WR/MAT/FP/DAUPHIN N-N3/00007
18-SEP-2012
ROUTINE
TENDER ENQUIRY : 1213/PHL/WR/MAT/FP/DAUPHIN N-N3/00007 REQUEST FOR
QUOTATION FOR THE PROCUREMENT OF SPARES FOR DAUPHIN N-N3 HELICOPTERS
5) TENDER DUE DATE
6) TENDER OPENING DATE
7) MANDATORY FORMAT
:
:
:
17-OCT-2012
TIME : 17:00
18-OCT -2012
TIME : 15:00
ENCLOSED AS 'ANNEXURE - A '
Dear Sir,
There are requirement of following spares for our Dauphin N-N3 type of Helicopters as per
the details given below.
SR.
NO.
PART NUMBER
DESCRIPTION
UOM
IPC DETAILS
4007720-0501
MODULATO
R BOARD
ASSEMBLY
Each
RT1401B
CMM:34-4922, PAGE 46, ITEM 51
264-0968-030
FUSE
1.5AMPS
KIT,BLOWE
R
CUTOUT
FUSE
FUSE,5A
Each
4036D
PROBE, OIL
TEMPERATU
RE
Each
703A91-0212-00
LOCKING
UNIT
"TIRFOR J5"
Each
0084117140
BONDING
BRAID
Each
0084117150
BONDING
BRAID
Each
20529-100
HOSE
Each
22205BC050054L
SCREW
Each
22208BC060014L
SCREW
Each
62.10.1001-90
10
365A21-3358-20
DOUBLER
SHEET
Each
53-1021,FIG03,ITEM-240
2
365A25-00111201
Each
365A32-7119-20
PIN
Each
53-1015,FIG1,ITEM-110
53-2017,FIG01,ITEM-210
63-2810,FIG02A,ITEM-
1
365A27-3631-20
COVER
STRIP RH
ASSLY
BOOT
001
002
003
004
005
51518
HA35-0U4
HA35-5U
006
007
008
009
Each
Each
Each
010
011
012
013
014
015
016
Each
QTY
3
20
34.57.1802-250
22.40.2205-60
33.10.5001-490
I.P.C.
CHAPTER
63-4010,FIG02,ITEM-095
96-10-00,
FIG-01,
ITEM-510
3
71-50-01,
FIG-01,
ITEM-039
71-50-01,
FIG-01,
ITEM-040
32-12-16,
FIG-01,
ITEM-020A
10
20
20
4
2
10
4
7
5
10
WARRANT
Y
PERIOD
(MONTH)
DATE
OF
DELIVERY
ALTERNATE
PART
NUMBER
UNIT
PRICE
TOTAL
PRICE
235
017
018
019
020
021
022
365A38-3049-20
SHIM
Each
365A52-1395-00
FUEL HOSE
Each
365A58-1102-24
GUSSET,
LEFT
HOSE
Each
FORWARD
LH
CENTRAL
RAIL
BLADE
SUPPORT
Each
KEY COVER
OIL FILTER
( OIL
FILTER
COVER
WRENCH)
TIE ROD
Each
Each
53511-200ACL
NOISE
GENERATO
R
LOCK NUT
6250KDL08
UNION
Each
9560166810
GASKET
Each
ASNA0021-25G27
CLAMP
Each
DV1014
PRESSURE
GUAGE[0
TO 60]
FUSE
Each
3
Each
5
GE4580
HOVER
LAMP
Each
10
106372
LIGHT
INDICATOR
Each
5
P13TPER10KL20
%
RESISTOR
VARIABLE
Each
CGR-30
ELEKTRONE
CHARGER
FOR
PORTABLE
ELEKTRONE
GPU
DC2800H-2
CONTACT
Each
FLIGHT
FLOOR(ROL
L OF 16
Roll
365A72-1387-22
365A87-30331601
365A91-1145-00
365A93-3246-20
023
024
025
366A75-3385-22
3714062-502
Each
Set
Each
Each
026
6
28-20-10,
FIG-08A,
ITEM-220A
71.30.1002-695
21-5011,FIG4,ITEM-50
52-91-10,
FIG-05,
ITEM-290
5
94-1500,FIG01,ITEM-140
I.C.O. CH.
92.39.00
FIG-01,
ITEM-160
5
29-10-10,
FIG-08,
ITEM-060
2
2
5
2
2
1
32-22-10,
FIG-01,
ITEM-155
5
1
027
028
029
030
E0537-02
72-43-00,
FIG-01,
ITEM-130
28.10.3002-200
60
10
031
032
033
034
035
DHS773-280.10
Each
036
301432
037
C.M.M. CH.
23-49-01,
FIG-02,
ITEM-030A
8
1
28.30.1007-190
10
2
MTRS)
365A75-2924-00
PIPE
Each
32.40.3001-300
1
365A75-2925-00
PIPE
Each
32.40.3001-310
1
CR 2032RH
MFDAU - 3
VOLTS
BUTTON
CELL
LITHIUM
BATTERY
WITH 3 PIN
Litre
s
038
039
040
10
You are requested to forward quotations for Factory New Spares in a sealed envelope indicating
Price, Delivery Schedule, Validity of Quotation, payment Terms etc. on or before due date and due
time. Quotation should be submitted in above mentioned format only.
Please submit the enclosed Mandatory Format Of Terms and Conditions duly filled up and sign as
part of Tender Document, without which the quotation will not be considered.
GENERAL TERMS AND CONDITIONS :
01) All the items offered should be strictly in Factory New Condition. Items obtained from
the Original Equipment Manufacturer (OEM) only shall be offered.
02) Manufacturing dates of the spares/Materials offered should not be later than 6
months from the date of supply.
03) Please ensure to Quote Quantity and Unit of Measurement Strictly as per our
Requirement, Quotation received on MOQ and Different Unit of Measurement will not
be considered.
04) Quote should be forwarded in single Currency.
CONT …. 4
: 4 :
05) Quotes for the spares should be forwarded on CPT-MUMBAI basis. Quotes, which are
not on CPT-MUMBAI basis, will not be considered.
06) All items should be supplied on CPT-MUMBAI basis and our Insurance policy No.
311800/43/110900000001 dated 30/07/2012 with M/S. New India Assurance
Company Ltd. (Valid from 01/08/2012 to 31/7/2013) should be mentioned in all the
shipping documents.
07) Quotation must be firm and should be Valid for a minimum period of 90 Days from
the Date of Opening. Quotation such as „Subject to prior sales‟ , „Till stock lasts‟,
Price will be changed if order quantity less than quoted quantity etc. and also
with Minimum Order Value (MOV) will not be considered.
08) Please indicate place of Origin of Goods.
09) Please indicate place of Boarding of Goods.
10) Please mention warranty period applicable for each item from the date of dispatch of
items.
11) All items quoted should compulsorily accompany one of the following documents in
case of receipt of Order
I) EASA - Form No : 1 (for spares / components of European Countries).
II) FAA - Form No : 1 (for spares / components of USA).
III) Airworthiness Tag (for Russian items only).
IV) Log Card (for components)
V) For Spares, Consumables and Ingredients Certificate Of Confirmatory documents is
acceptable.
12) Certificates of origin issued by Chamber of Commerce should be submitted along
with other documents at the time of shipments.
13) The seller will pay to the buyer penalty for the delay in delivery due to reason
attributable to the seller @ 0.5% of cost of equipment overdue for each of the first
four full weeks and 1 % for each subsequent full week of delay thereafter. However
the total amount of penalties shall not exceed 10% of the equipment delayed. Should
the delay in delivery be more than 3 months the buyer has the right to cancel the
unfulfilled part of the contract.
CONT .... 5
: 5 :
14) If Alternate / Different Part no. is offered against the demanded item a certificate to
the effect that the offered Part No. is similar and can be used on our Dauphin
SA365N / SA365N3 type of Helicopter against Part No. demanded in “TE” should be
issued, Further, copies of Publication / reference of respective Manufacturers like
illustrated Parts Catalogue etc. should be submitted along with the quotes for
verification by Pawan Hans Helicopters for its correctness failing which the quotes for
such items will not be considered.
15) Being a Government of India Enterprise, only following Payment terms are permitted
by Pawan Hans Helicopters Ltd. As such one from the following only be considered
while submitting the quote :
I) Payment within 30 days after shipment.
II) Payment thought Irrevocable Letter of Credit at Sight in which case all Bank Charges
out side India is borne by the Supplier.
III) Wire Transfer against proof of shipment of goods.
IV) Advance Payment against matching Bank Guarantee.
No other Payment Terms are acceptable to Pawan Hans Helicopters Ltd.
Therefore, Confirmation of any one Payment Term out of four, as mentioned above is
mandatory, failing which, the quotation will not be considered.
16) Quantity mentioned is tentative and are likely to increase or decrease and the
Purchaser reserves the right to cancel the tender in partial or in total without any
reason thereof.
17) For lifed items, Remaining Shelf Life of the item should be more than 75% at the time
of supply of the Item/Kit.
18) Quotation should be sent in Sealed Envelope. Quotation received by Fax or E-mail
will not be considered.
19) Quotation can be sent by post / by hand / by courier.
20) Quotations should be sent in Separate Envelope for each Tender Enquiry.
21) Address for Communication:
Deputy General Manager (Materials) W.R.
Pawan Hans Helicopters Limited
Juhu Aerodrome, S.V.Road,
Vile Parle (West), MUMBAI,
PIN CODE : 400 056, INDIA
Telephone No. : 022-26261801
Fax No.
: 022-26261805
CONT .... 6
: 6 :
22) Please super scribe sealed envelope as follows.
(a) TENDER ENQUIRY NO. : 1213/PHL/WR/MAT/FP/DAUPHIN N-00007
DATED. : 18-SEP-2012
(b) QUOTATION FOR THE SPARES OF DAUPHIN HELICOPTERS
(C) DUE DATE
: 17-OCT-2012
(d) DATE OF OPENING
: 18-OCT- 2012
23) The quotations received as on 17-OCT-2012 ( Till 17:00. Hrs) will be opened by the
tender opening committee on 18-OCT-2012 at 15:00 Hrs. in the Conference room.
Parties interested may be present at the time of opening of quotations with their
Letter of Authority or Proxy / Representative if attending should provide Authority
Letter from principal quoting referred Tender Enquiries.
24) Details of Tender Enquiry is also available on our website www.pawanhans.co.in.
For Pawan Hans Helicopters Limited
( Authorised Signatory )
Materials Department
CONT .... 7
: 7 :
ANNEXURE „A‟
REF : TENDER ENQUIRY NO. 1213/PHL/WR/MAT/FP/DAUPHIN N-N3/00007
DATED : 18-SEP-2012
MANDATORY FORMAT OF TERMS & CONDITIONS
(Please fill up each column and sign as part of Tender Document)
01
02
03
Place of Origin of Goods.
Place of Boarding of Goods.
Whether Factory New Spares obtained from the Original Equipment
Manufacturer (OEM ) are offered.
04 All items quoted should compulsorily accompany
following documents in case of receipt of Order
I) EASA - Form No : 1 (for spares / components of
European Countries)
II) FAA - Form No : 1 (for spares / components of USA)
III) Airworthiness Tag (for Russian items only)
IV) Log Card (for components)
V) For Spares, Consumables and Ingredients
Certificate Of Confirmatory documents is
acceptable,
YES
NO
YES
NO
YES
NO
YES
YES
YES
NO
NO
NO
Whether Certificates of origin issued by Chamber of Commerce
YES
submitted along with other documents at the time of shipments
Whether The seller will pay to the buyer penalty for the delay in
delivery due to reason attributable to the seller @ 0.5% of cost of
YES
equipment overdue for each of the first four full weeks and 1 % for
each subsequent full week of delay thereafter. However the total
amount of penalties shall not exceed 10% of the equipment delayed.
Should the delay in delivery be more than 3 months the buyer has the
right to cancel the unfulfilled part of the contract.
NO
07
Whether Alternate Part no. is offered against the item demanded
NO
08
If Yes to Clause No.7
05
06
Whether a certificate to the effect that the
offered Part No. is similar and can be used on
the Helicopter against Part No. demanded in
“TE” is attached.
Whether copies of Publication/ reference of
respective Manufactures like Illustrated Parts
Catalogue etc. are submitted along with the
quotes for verification by Pawan Hans
Helicopters to verify the correctness of item
offered.
YES
NO
YES
NO
YES
NO
CONT .... 8
: 8 :
09
10
11
DELIVERY TERMS (INCOTERMS)
CPT - MUMBAI
Against High Seas Sale Agreement
If any other, Please Specify
Variation in Qty at the time of PO placement is acceptable
PAYMEN TERMS (Please Specify 1,2 3 or 4 as given below)
1 Payment within 30 days after shipment
NO
NO
YES
NO
YES
NO
YES
NO
2
12
13
Payment thought Irrevocable Letter of Credit at Sight in which
case all Bank Charges out side India is borne by the Supplier.
3 Wire Transfer against proof of shipment of goods.
4 Advance Payment against matching Bank Guarantee
For Lifed Items, whether the Remaining Shelf Life of the item
shall be more than 75% at the time of supply of the Item/Kit.
Validity of Quotation 90 days from the date of opening
YES
YES
( SIGNATURE )