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...:
Welcome!
to
Catholic Charities
Diocese of Rockford
AGENCYWEBSITE
http://catholiccharities.rockforddiocese.org
Health Insurance
I Life Insurance
Deb Sheley
(815) 399-4300 Ext 338
Pension Information
Life Insurance
Sherri Weyrauch
(815) 399-4300 Ext 349
Short- Term/Long- Term Disability
Lori Graber
(815) 399-4300 Ext 348
403 b Retirement Plan Enrollment
Matt Young
(877) 621-2784
Matt.young@lpl.com
Fiscal or Payroll
Sherri Weyrauch
(815) 399-4300 Ext 349
Catholic Charities Administration
Michele Crosswhite
(815) 399-4300 Ext 410
f
Catholic Charities
Mission Statement
Catholic Charities in the Diocese of Rockford continues
the ministry of Jesus in faithfulness to the
Magisterium of the Church.
---------------------Our Mission is to serve God for the common good with
compassion, dignity and respect; to assist people in achieving
a degree of independence consonant with their human dignity;
and to work in solidarity with the Church and other people of
good will advocating for justice.
----------------------------------
Department
of Social Services
Catholic Charities
Catholic Charities serves the residents of the eleven
counties of the Rockford Diocese with compassion,
dignity and respect, and to assist people in achieving a
degree of independence
consonant
with human dignity.
Employees provide the "boots on the ground" to people
with a variety of needs in a variety of circumstances.
•
Crisis Pregnancy and Adoption reaches out to those
bringing new life into the world, and caring for that
new life with love and respect Served 491 FY-ll
Diocesan Director of the
Department
•
pregnancy and child raising, and Parent Education
of Social Services
program focuses on how to positively influence all
Director of Catholic Charities
(815) 399-4300 ext 369
Adolescent Outreach works with teens facing issues of
aspects of family needs Served 50 FY-11
•
Professional Counseling that has Catholic social
teaching as its centerpiece is available to parents,
Catholic School students, parish and community
referrals, post-abortive women and families in a
variety of stressful situations, Served 984 FY-ll
•
Emergency Assistance is available for practical
necessities such as rent, utilities, food and diapers for
those facing economic or family hardships Served
6782 FY-ll
•
Board of Immigration Appeals recognized Immigration
Associate Director of
Services are available for those needing counseling
Catholic Charities
and help preparing for citizenship and adjustment of
legal status, "green card" renewals, visas and family-
(815) 399-4300 ext 410
based petitions Served 774 FY-11
•
Refugee Resettlement carries out the USCCB's
commitment to serve and advocate for refugees, and
others on the move, especially victims of human
trafficking and minors unaccompanied by adults
Served 231 FY-ll
•
Long-term Care Ombudsman caseworkers advocate
for residents of community facilities to ensure
treatment is accorded with respect and a level of care
that maximizes independence Served 6,782 FY-ll
Fiscal Manager of
Catholic Charities
(815) 399-4300 ext 348
•
St. Elizabeth Catholic Community Center is starting its
second century as a vibrant center of service to
members of the community in need of day care, preschool, tutoring and recreation for the young;
clothing, food and emergency services for adults and
children. Served 54,757 FY-11
Catholic Charities typically
employs about 50 in its
various programs, and is staffed with credentialed
professionals
that meet or exceed required
expected qualifications.
Administrative
Assistant to the
Director of Catholic Charities
Recent program changes
have resulted in new priorities
focus on accountability
or
and structure
that
and professionalism.
Patrick J. Winn is the Diocesan Director and Dr.
Virginia Desjarlais is the Associate Director.
OFFICEAND PROGRAM LOCATION INFORMATION AND CONTACTS
Administration
Office
555 Colman Center Drive
P.O. Box 7044
Rockford, IL 61125
(815) 399-4300
Contacts: Patrick Winn, Diocesan Director Ext 369
Email: pwinn@rockforddiocese.org
Michele Crosswhite, Administrative Assistant Ext 410
Email: mcrosswhite@rockforddiocese.org
Adolescent
Outreach
Long Term Care Ombudsman
(Teens Who Are Pregnant and Parenting)
4401 Highcrest Road
(Serving Boone County Only. For Crisis Pregnancy Outside
Rockford, IL 61107
of Boone County, please see below)
Contact:
554 S. Main Street, 2nd Floor
(815) 316-0040 or Toll Free (800) 369-0895
Belvidere, IL 61008
Email: cweightmanmoore@rockforddiocese.org
Contact:
Immigration
Laurie Larsen
Cathy Weightman
Moore
and Refugee Resettlement
(815) 544-5434
St. Elizabeth Catholic Community
Email: lIarsen@rockforddiocese.org
1536 S. Main Street
Center
Rockford, IL 61102
Adoption
Contact:
and Crisis Pregnancy
1700 N. Farnsworth
Jeanne Lindberg
(815) 399-1709
Ave., Suite #28
Aurora, IL 60505
Email: jlindberg@rockforddiocese.org
(630) 820-3220 or (630) 820-3226
Parenting
Crisis Pregnancy 24 Hour Hotline:
554 S. Main Street, 2nd Floor
1-866-775-MARY
Contact:
(6279)
Education
Belvidere, IL 61008
Jamie Weigand
Contact:
Email: jweigand@rockforddiocese.org
Cathy Vendemia
(815) 544-5434
Email: cvendemia@rockforddiocese.org
Bilingual Outreach
Physician Referral
{Serving Kane and McHenry
Contact:
Counties)
(Serving Kane and McHenry Counties)
Olivia Navar
Contact:
(815) 344-6956 or (630) 820-3220
Olivia Navar 1-800-239-3881
Email: onavar@rockforddiocese.org
Email: onavar@rockforddiocese.org
St. Elizabeth Catholic Community
Center Adult
Adult Emergency Services
Counseling
1505 S. Main Street
Locations:
Rockford, McHenry and Limited
availability
in Elgin.
Contact:
Michele Crosswhite
have a counselor
Rockford, IL 61102
Contact:
(815) 399-4300
Ext 410 to
contact you for an appointment.
Ginger Reininger
(815) 965-6993
Email: greininger@rockforddiocese.org
Email: mcrosswhite@rockforddiocese.org
St. Elizabeth Catholic Community
Diocesan Emergency Assistance
5141 W. Bull Valley Rd.
McHenry, IL 60050
Contact:
Kathy Chwedyk
(815) 344-6956
Email: kchwedyk@rockforddiocese.org
Daycare and Children
Education
Center
Programs
1536 S. Main Street
Rockford, IL 61102
Program Director:
Karen Carlson
Contact for Youth Services: Terri Hill
(815) 969-6526
Email:
kcarlson@rockforddiocese.org
SUMMARY OF BENEFITS
BENEFIT*
Health Care Plan
DESCRIPTION
$1,000 Deductible, then plan pays 80% on $15,000
of eligible expenses, then 100%; optional dependent
coverage (pre-tax or post-tax) $576 per month
•
•
•
•
Provider Networks-additional
Serve you Prescription Plan
Dental Plan ($50 Deductible)
Vision and Hearing Aid Plans
•
Preventative Exams
savings
Diocesan Life Insurance
$10,000 term while active employee
Short-term Disability
80% of salary for up to 3 months after 2-week
waiting period
Long-term Disability
Policy through Sun Life; pays 60% of regular wages
after 3-month waiting period
Tax-Sheltered Annuity
No waiting period, always 100% vested with
employer match of 15% on up to 6% of salary
AFLAC
Payroll deduction for coverage from several options
including accident, hospitalization, cancer plans
Sick Leave
Employees working 20 hours or more per week
accrue sick leave at the rate of one day per month.
Sick leave days are cumulative to a maximum of
40 days.
Vacation
Following one full year of employment part-time
employees working 20 hours or more per week are
entitled to 10 paid vacation days each year. Full-time
employees (working 37 112hours or more per week)
will receive paid vacation according to the following
schedule:
After
After
After
After
After
one year of employment
two years of employment
three years of employment
four years of employment
five years of employment
10 days
10 days
15 days
17 days
20 days
Retirement Plan
Contributions of 5% of your gross income to the
Mutual of America Retirement Plan made by
Catholic Charities
Catholic Charities Life Insurance
Employees working 20 hours or more per week and
are enrolled in the Retirement Plan will also have a
life insurance benefit equal to annual salary.
*These Benefits are subject to change.
AGENCY EXPENSES
If you believe you are in need to make an agency purchase, the following three requirements
must be met before you make a purchase:
1. Must have approval for the purchase from your direct supervisor.
2. Must acquire from supervisor a tax exempt letter that you will use when purchase is made.
3. Must obtain a receipt for the purchase.
If you have met ALL three requirements then make the purchase as advised above or ask your
supervisor how to fill out a Disbursement Request form if you are needing a check cut from
the Fiscal Department.
DISBURSEMENT
REQUESTS
1.
Attach documentation/receipts
2.
DO NOT staple envelopes to the request form - paper clip instead.
3.
Review for proper authorization
4.
5.
to back of the disbursement
request.
prior to submitting to Administration.
a.
Must be signed and dated by individual submitting request.
b.
Must be signed by the program supervisor.
c.
Must be signed by individual with signature authority
over that program.
Tax is generally not reimbursed as an expense.
a.
Exception: tax at fast food restaurants for a client's lunch that has been approved by the supervisor.
b.
All employees authorized to make purchases should have a copy of the tax exempt letter.
Need to set up authorized signature list for expenditures.
a. List should be updated at the start of each fiscal year and a copy sent to the Fiscal Department.
MILEAGE SHEETS
Prior to using your own vehicle for work purposes:
***If
an agency vehicle is available
***The
staff who is traveling
that needs to be used in lieu of your personal vehicle.
the furthest
that day gets to use the agency vehicle.
Mileage Directives:
Client names should be listed in the miscellaneous
1.
Toll receipts or a printout
Please highlight
a.
charges column.
of I-Pass statements
must be submitted
in order to receive reimbursements
On the rare occasion when a receipt is not available, a written
tion.
for tolls paid.
line items on statements.
Please note date, location, amount,
explanation
may be accepted as documenta-
and reason a receipt is unavailable
on a separate sheet of paper.
Worker should sign and submit with rest of documentation.
2.
Mileage should be submitted
3.
Phone bill statements
appropriate
a.
on a monthly
itemizing
basis.
charges must be submitted
if requesting
reimbursement
for phone calls. Highlight
line items.
Phone log may be requested
and is recommended
if you are submitting
a reimbursement
request for more
than 10 minutes per month.
4.
Receipts for approved
a.
purchases must be submitted
for reimbursement
requests
The tax exempt letter should be used for all purchases for the office.
1. Tax WILL NOT be reimbursed
2. On the rare occasion when
documentation.
unavailable
except for an approved client's lunch at a drive-thru
a receipt is not available, a written
Please note date, location, amount,
item purchased,
may be accepted as
reason that a receipt is
on a separate sheet of paper. Worker should sign and submit with rest of
documentation.
5.
explanation
restaurant ..
Mileage sheets must be reviewed
and signed by the employee's
supervisor.
PETTY CASH ACCOUNTS
1. Petty cash accounts are for items under $20.00 that cannot be submitted through the normal disbursement request process.
2. It is inappropriate to reimburse items such as tolls, parking, postage stamps, etc. through
petty cash.
3. Receipts must be attached for each reimbursement or payment issued through petty cash.
On the rare occasion when a receipt cannot be obtained, the worker must submit and
sign, a written explanation including date, location, total amount, reason for purchase, and
why a receipt is unavailable.
4. Any time cash is provided to a client, a receipt and written explanation must be submitted
with the recipient's signature.
5. All petty cash receipts needs the signature of the individual receiving cash, authorization of
the program supervisor (initials are fine), the signature of individual dispensing funds
(responsible party for the petty cash account), and appropriate signature authority for requesting reimbursement.
6. All petty cash receipts and documentation
bursement request in numerical order.
should be attached to the back of the reim-
Catholic Charities Telephone Codes
Adoption
Adoption Search
Crisis Pregnancy
Aurora
09-25
03-01
Elgin
03-25
05-01
Freeport
05-25
McHenry 13-01
McHenry
13-25
Rockford
02-01
Rockford
02-25
Sterling
04-01
Sterling
04-25
Aurora
09-01
Elgin
Freeport
03-03
School Counseling
Ombudsman
Aurora
09-24
NIAAA
Belvidere 02-27
McHenry
13-24
Social Service Consult 19-32
Elgin
03-21
Rockford
02-24
Volunteer Initiative
Freeport
05-21
Sterling
04-24
McHenry
13-21
Rockford
02-21
Sterling
04-21
Counseling
Aurora
09-21
19-31
19-33
Parenting
Refugee Office
Reception & Placement
10-61
Belvidere
02-28
Immigration
10-63
Freeport
05-19
Match Grant
10-64
Rockford
02-19
Adolescent Outreach
02-29
Emergency Assistance
15-45
ilBiorese of jRorkforb
555 Colman Center Drive
P.O. Box 7044
Rockford, Illinois 61125
Social Services
DATE:
January 4,2012
TO:
FROM:
REFERENCE:
All Staff
Patrick Wilm1~
Time Sheets
(815) 399-4300
Fax (815) 399·6303
/
J
Please have time sheets turned into your supervisor by the following
dates for the following pay periods. If they are not received by the due
date listed, they will be held until the next payroll.
PAY PERIOD
Jan 1~15
Jan 16~31
Feb 1~15
Feb 16~29
Mar 1~15
Mar 16~31
Apr 1~15
Apr 16~30
May 1~15
May 16~31
Jun 1~15
Jun 16~30
July 1~15
July 16~31
Aug 1~15
Aug 16~31
Sept 1~15
Sept 16~30
Oct 1~15
Oct 16~31
Nov 1~15
Nov 16~30
Dec 1~ 15
Dec 16~31
DUE BY
Jan 19
Feb 6
Feb 21
Mar 6
Mar 20
Apr 3
Apr 19
May 4
May 18
Jun 5
Jun 20
July 3
July 18
Aug6
Aug20
Sept 5
Sept 19
Oct 4
Oct 18
Nov 5
Nay 20
Dec 5
Dec 19
Jan4
DATE PAID
Jan 30
Peb 15
Peb 29
Mar 15
Mar 30
Apr 13
Apr 30
May 15
May 30
Jun 15
Jun 29
July 13
July 30
Aug 15
Aug 30
Sept 14
Sept 28
Oct 15
Oct 30
Nov 15
Nov 30
Dec 14
Dec28
Jan 15
1lBiote~eof 3aockfotb
I@fficeof jfinance anb ~bmini~ttation
555 Colman Center Drive
P.O. Box 7044
Rockford, IL 61 125
November
TO:
All Diocesan
The following
(815) 399-4300
(815) 399-5591
FAX:
1,2011
Offices! Agencies
is the Official Diocesan
Holiday Schedule for the Calendar Year 2012.
January 2, 2012
Monday
New Year's Day
February
Monday
Presidents'
April 5,2012
Thursday
Holy Thursday
April 6, 2012
Friday
Good Friday
May 28, 2012
Monday
Memorial
July4,2012
Wednesday
Independence
Monday
Labor Day
October 8, 2012
Monday
Columbus
November
12, 2012
Monday
Vctcrans Day
November
22, 2012
Thursday
Thanksgiving
Day
November
23, 2012
Friday
Thanksgiving
Friday
December
24, 2012
Monday
Christmas
Eve
December
25,2012
Tuesday
Christmas
Day
December
31,2012
Monday
I
September
20, 2012
3, 20 J 2
Day
Day
Day
Day
ew Year's Eve
In addition to the above listed holidays, the Diocese grants two personal days per calendar year
for full time employees.
Wayne M. Lenell, C.P.A., Ph.D.
Director for Financial and Administrative
Services
i