January 25, 2016
5:30 p.m.
(517) 279-9501
www.coldwater.org
Council Chamber
Henry L. Brown Municipal Bldg.
One Grand Street
Coldwater, Michigan
CITY COUNCIL AGENDA
City of Coldwater
Regular Meeting
___________________________________
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS
CONSENT AGENDA (Item Numbers 1-8):
The items listed in the Consent Agenda are considered to be routine by the City Council
and the City Manager and will be enacted by one motion. There will be no separate
discussion of these items unless requested by a Councilmember or citizen. In this event,
the item will be removed from the Consent Agenda and Council action will be taken
separately on said item. Those items so approved under the heading “Consent Agenda”
will appear in the Council minutes in their proper form.
1.
City Council Regular Minutes of January 11, 2016.
2.
Historic District Commission Regular Minutes of November 11, 2015.
3.
Coldwater Public Library Advisory Board Regular Minutes of December 14, 2015.
4.
Board of Public Utilities’ Regular Minutes of December 22, 2015.
5.
Michigan South Central Power Agency Regular Minutes of December 3, 2015.
6.
Board of Public Utilities’ Reports and Financial Statements for November, 2015.
7.
Investment Report for December, 2015.
8.
Memo from Mayor Kramer regarding board appointments.
END OF CONSENT AGENDA
CITY COUNCIL MEETING AGENDA
January 25, 2016
9.
Page 2
Bills and Accounts: $124,365.73
10. City Manager’s Report.
11. Letter from Branch County Sheriff C. John Pollack regarding request to hold a parade for
the State Posse Association’s Pony Express Ride on Saturday, June 11, 2016, at 1:00 p.m.
12. Discussion of Kids’ Kingdom.
13. Memo from Jeff Budd, City Manager, regarding first budget amendments for 2015-16.
14. Consider adoption of Notice of Intent Resolution No. 16-03 for Capital Improvement
Bonds (Heritage Park).
15. Memo from Dave Sattler, DMS Director, regarding cemetery fee schedule.
16. Letter from Keith Baker, Community Services Director/Assistant City Manager, regarding
2016 Michigan Blight Elimination Program application – Consider adoption of Resolution
No. 16-05.
17. Presentation on City’s drinking water safety and testing standards.
18. Memo from Paul Beckhusen, CBPU Director, regarding updates to Rules, Regulations &
Rates – Consider adoption of Ordinance No. 793.
19. Memo from Paul Beckhusen, CBPU Director, regarding Resolution Authorizing 2018-2030
Fixed Volume Energy Supply – Consider adoption of Resolution No. 16-04.
PUBLIC COMMENTS
UNFINISHED BUSINESS
NEW BUSINESS
ADJOURNMENT
Susan E. Heath, CMC
City Clerk
January 11, 2016
5:30 p.m.
(517) 279-9501
www.coldwater.org
Council Chamber
Henry L. Brown Municipal Bldg.:
One Grand Street
Coldwater, Michigan
CITY COUNCIL MINUTES
REGULAR MEETING
CALL THE MEETING TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Kramer called the meeting to order with the following Councilmembers present:
Councilmembers Cisco Ortiz and Travis Machan, representing the 1st Ward; Councilmembers
Chris Pierce and Gretchen Ennis, representing the 2nd Ward; Councilmembers Michael Beckwith
and Maureen Petzko, representing the 3rd Ward; Councilmember Randall Hazelbaker,
representing the 4th Ward.
Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Ortiz, to
excuse the absence of Councilmember Heather Peet, as presented.
Ayes:
8
Nays:
0
Motion carried.
OTHERS PRESENT: Jeff Budd, Megan Angell, Tom Eldridge, Joe Scheid, Dave Sattler, Julie
Santure, Jodi Shook, Dean Walrack, Keith Baker, Susan Heath; Steve Smith, Don Reid and one
other.
PUBLIC COMMENTS
Steve Smith, 75 Waterman, addressed the Council regarding liquor Licensing and the number of
establishments in Coldwater offering liquor.
CONSENT AGENDA (Item Numbers 1-11):
The items listed in the Consent Agenda are considered to be routine by the City Council and the
City Manager and will be enacted by one motion. There will be no separate discussion of these
items unless requested by a Councilmember or citizen. In this event, the item will be removed
from the Consent Agenda and Council action will be taken separately on said item. Those items
CITY OF COLDWATER COUNCIL MINUTES
January 11, 2016
Page 2
so approved under the heading “Consent Agenda” will appear in the Council minutes in their
proper form.
1.
City Council Regular Minutes of December 14, 2015.
2.
Planning Commission Regular Minutes of December 7, 2015.
3.
Zoning Board of Appeals’ Minutes of September 16, 2015.
4.
Coldwater Public Library Advisory Board Regular Minutes of November 9, 2015.
5.
Coldwater Public Library Advisory Board Special Minutes of November 18, 2015.
6.
Board of Public Utilities’ Regular Minutes of November 17, 2015.
7.
Michigan South Central Power Agency Regular Minutes of November 5, 2015.
8.
Financial Report for November, 2015.
9.
Board of Public Utilities’ Reports and Financial Statements for October, 2015.
10. Coldwater Housing Commission 2015 Annual Report.
11. Memo from Jeff Budd, City Manager, regarding appointment to Housing Commission.
• Dean Walrack, term ending July 2017
ACTION ON CONSENT AGENDA
Council Action: Motion by Councilmember Pierce, seconded by Councilmember Beckwith, to
approve Consent Agenda Items 1-11, as presented.
Ayes:
8
Nays:
0
Motion carried.
END OF CONSENT AGENDA
12. Bills and Accounts: $ 163,751.12
CITY OF COLDWATER COUNCIL MINUTES
January 11, 2016
Page 3
Council Action: Motion by Councilmember Ortiz, seconded by Councilmember Machan, to
approve Bills and Accounts in the amount of $ 163,751.12, as presented.
Ayes:
8
Nays:
0
Motion carried.
13. City Manager’s Report.
• Bond Rating – Standard & Poor’s has affirmed its bond rating for the City’s water supply
and wastewater system revenue bonds. The City has an A+ rating with a stable outlook.
• Construction Update – Construction has been completed on Pearl Street. Residents are
reminded that this street has been reduced from 4 lanes to 2 lanes. There are turn lanes
into the post office and north onto Clay Street. The intersection of Clay and Pearl Streets
has also been converted into a 4-way stop, which we have been receiving many positive
comments about.
Various work such as utility trenching and dumpster enclosure will continue to proceed
through the winter months depending on the weather. The contractor is hoping to get
as much of this work done to lessen the time the parking lot is unavailable this summer.
There will be sections of the parking lot that may be closed throughout the winter
months.
• Infrastructure Improvements – To extend the utility infrastructure to Clemens Food
Group, the City will be receiving bids starting in January, with the contract broken into
three separate bid awards. There will be two informational open houses at City Hall, on
January 12, 2016, for those property owners along the construction route of the force
main. There will be maps and explanations of the various construction areas. The
engineers will be here to discuss the changes to Marshall Street from 5:30 to 6:30 pm
for the commercial businesses. At 7:00 pm the engineers will shift to a discussion for
residential property owners.
• Youth Basketball Tournament – The Recreation Department recently held a youth
basketball tournament, bringing in 32 teams from across the region, and filling the local
hotels, businesses and restaurants. It was a great event that brought significant
exposure to the Dr. Robert W. Browne Recreation Center from outside the Coldwater
area.
• Tennis Courts – Dr. David Rubley and several others have started their funding drive for
the construction of new tennis courts. Donations are still being sought and can be
contributed to the Branch County Community Foundation who has a fund established
for the tennis court construction.
• Liquor Licensing Review – The City has very little involvement or recourse in the review
process for liquor licensing, which is primarily handled at the State level.
CITY OF COLDWATER COUNCIL MINUTES
January 11, 2016
Page 4
Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Ortiz, to
accept and place on file the City Manager’s report, as presented.
Ayes:
8
Nays:
0
Motion carried.
14. Presentation by Julie Santure, Community Enrichment Director – Dr. Robert W. Browne
Recreation Center Corporate Sponsorship.
Council Action: None – Presentation only
15. Memo from Paul Beckhusen, CBPU Director, regarding LED lighting rates – Consider
adoption of Resolution No. 16-01.
Council Action: Motion by Councilmember Hazelbaker, seconded by Councilmember Pierce, to
adopt Resolution No. 16-01 (attached in Addendum A), as presented.
Ayes:
7
Nays:
1 – Mayor Kramer
Motion carried.
16. Memo from Paul Beckhusen, CBPU Director, regarding updates to Rules, Regulations &
Rates – Consider introduction of Ordinance No. 793.
Council Action: Motion by Councilmember Pierce, seconded by Councilmember Petzko, to
introduce for first reading Ordinance No. 793, as presented.
Ayes:
8
Nays:
0
Motion carried.
PUBLIC COMMENTS
None
CITY OF COLDWATER COUNCIL MINUTES
January 11, 2016
Page 5
UNFINISHED BUSINESS
None
NEW BUSINESS
17. Request from Michigan Department of Transportation, regarding the formal dedication of
the extension and right-of-way for Fiske Road between Newton and Jonesville Roads Consider adoption of Resolution No. 16-02.
Council Action: Motion by Councilmember Ortiz, seconded by Councilmember Petzko, to adopt
Resolution No. 16-02 (attached in Addendum B), as presented.
Ayes:
8
Nays:
0
Motion carried.
ADJOURNMENT
Noting no other business to come before Council, Mayor Kramer adjourned the regular meeting
at 6:17 p.m.
Susan E. Heath, CMC
City Clerk
November 11, 2015
6:00 p.m.
(517) 279-9501
www.coldwater.org
Council Chamber
Henry L. Brown Municipal Bldg.:
One Grand Street
Coldwater, Michigan
HISTORIC DISTRICT COMMISSION
REGULAR MEETING
MEMBERS PRESENT: Chairman Hazelbaker called the meeting to order at 6:08 p.m. with the
following members present: Christine Lewis, Teri Cohen, Don Shemel, Dave Smoker and Sarah
Zimmer.
MEMBERS ABSENT: One Vacancy.
OTHERS PRESENT: Community Services Director Keith Baker, Manager Jeff Budd, Dean Walrack,
Clerk Susan Heath; John Castle, Chairman and CEO of Southern Michigan Bank & Trust; Glynis & Jim
Tong, owners of 11 S. Hudson St.; Edwin R. Miller, III; Jennifer Wingard and Don Reid.
APPROVAL OF MINUTES
1. Special meeting of October 28, 2015.
Commission Action: Motion by Commissioner Don Shemel, seconded by Commissioner Dave
Smoker, to approve the October 28, 2015 HDC Minutes, as presented.
Ayes:
6
Nays:
0
Motion carried.
PUBLIC COMMENTS
None
PROJECT REVIEW
2. HDC Review 15-04 – Petition by Mr. Jim Tong requesting approval for the demolition of 11 S.
Hudson St. (former Quality Quick Print building).
Director Baker presented HDC Review 15-04, a petition by Mr. Jim Tong requesting approval for the
demolition of 11 S. Hudson St (former Quality Quick Print building). Records indicate that the
original two story brick building was constructed in 1895 and is listed as a historically contributing
structure, based on its age, to the downtown historic district as outlined in the 2006 Downtown
Building Resource Study. At least three additions have been constructed over the site’s history with
the most recent being in 1960.
COLDWATER CITY HISTORIC DISTRICT COMMISSION MINUTES
November 11, 2015 – 6:00 p.m.
Chapter 1490 of the Codified Ordinances of the City of Coldwater outlines the rules and
responsibilities for work within a designated local historic district. In addition the ordinance sets
forth the five public purposes of pursuing historic preservation by the City. They are:
1. Safeguard the heritage of the City of Coldwater…
2. Stabilize and improve property values in each district and surrounding areas.
3. Foster civic beauty.
4. Strengthen the local economy.
5. Promote the use of historic districts for the education, pleasure, and welfare of the citizens
of the City of Coldwater rand of the State of Michigan.
In implementing the five goals outlined above, the commission is tasked with determining whether
the proposed demolition of the structure meets the following conditions as an alteration to the
district:
1) The resource constitutes a hazard to the safety of the public or the structure’s occupants.
2) The resource is a deterrent to a major improvement program that will be of substantial
benefit to the community and the applicant proposing the work has obtained all necessary
planning and zoning approvals, financing and environmental clearances.
3) Retaining the resource is not in the interest of the majority of the community.
The Secretary of the Interior’s guidelines for historic preservation does not give specific criteria or
guidance for how to evaluate a request for demolishing a structure in a designated historic district.
Things that I would recommend considering are current condition of the structure, cost to restore
or maintain for modern day occupancy, its functionality for other uses, the physical context in
which it is located within the historic district and what the proposed use and benefit to the
community would be.
As outlined by local ordinance and provided for by State law an appeal of a decision by a local
historic district commission may be heard by the State Historic Preservation Review Board or to the
local circuit court.
In the opinion of City staff, the proposed demolition of 11 S. Hudson St. would not detract from the
district as a whole. The property is not adjacent to any historic buildings and is on the eastern edge
of the district.
While staff would always advocate for increased density and the reuse of property downtown for
new businesses rather than vehicular parking, we believe the building’s removal will be a benefit to
the appearance of the community.
Jim Tong addressed the Commission, noted the deteriorated condition of the property and asked
for the demolition of the building as proposed.
Public Comment:
Edwin R. Miller, III, asked the Commission to save the building as a whole or in part.
COLDWATER CITY HISTORIC DISTRICT COMMISSION MINUTES
November 11, 2015 – 6:00 p.m.
Commission Action: Motion by Commissioner Christine Lewis, seconded by Commissioner Dave
Smoker, to approve the Certificate of Appropriateness to Mr. Jim Tong for the demolition of the
commercial structure located at 11 S. Hudson St., as presented.
Ayes:
6
Nays:
0
Motion carried.
OLD BUSINESS
3. HDC Review 15-03 – Petition by Southern Michigan Bank & Trust requesting approval for the
demolition of 27 Marshall St. (former Gillespie’s Funeral Home building).
Director Baker presented the HDC Bylaws as adopted at its inaugural meeting on December 14,
2010, and the city attorney’s review of how a decision by the board may be rescinded. The bylaws
adopted by reference “Roberts Rules of Order.” The city attorney’s opinion is based upon her
review of the process established in Roberts Rules of Order, as follows:
“A motion to rescind may be brought at any future meeting and by any member. Robert’s Rules calls
this “renewing” a motion. It can also be brought by any member. A previously passed vote may be
rescinded by a majority vote, provided that notice of the motion to rescind was given at the previous
meeting or in “the call” for the present meeting. Or the previous vote may be rescinded without
prior notice by a 2/3rds vote or by a vote of a majority of the entire membership.
“Once passed, the vote to rescind the previous action wipes out or cancels the earlier decision and
makes it possible for a new motion to be presented, seconded, debated, and voted on the same
subject matter.
“Bottom line, the Commission can change its mind. The proper terminology is rescission, not
reconsideration.”
Based on our discussion, due notice has been given that this issue will be discussed at the
November 11, 2015 Historic District Commission meeting. Therefore, any member of the
commission may make a motion to rescind the previous decision, it would have to be seconded and
then approved by a majority of the members present for the action to be nullified and deliberation
to resume.
Commissioner Christine Lewis asked whether there was any new information to be presented.
Director Baker noted that no new information was required for the Commission to rescind the
earlier decision and take up the issue again.
John Castle, Chairman and CEO of Southern Michigan Bank & Trust, asked if he might be allowed to
speak on the issue.
COLDWATER CITY HISTORIC DISTRICT COMMISSION MINUTES
November 11, 2015 – 6:00 p.m.
Director Baker noted Mr. Castle would be permitted to speak if the Commission rescinded the
previous decision.
Commission Action: Motion by Commissioner Don Shemel, seconded by Commissioner Dave
Smoker, to rescind the previous decision regarding the Certificate of Appropriateness to Southern
Michigan Bank & Trust for the demolition of the commercial/residential structure located at 27
Marshall St., as presented.
Roll Call Vote:
Ayes:
Christine Lewis, Don Shemel and Dave Smoker
Nays:
Teri Cohen, Sarah Zimmer and Randall Hazelbaker
Motion failed
NEW BUSINESS
None
ADJOURNMENT
There being no further business to come before the Historic District Commission, Chairman
Hazelbaker declared the meeting adjourned at 6:32 p.m.
Susan E. Heath, CMC
City Clerk
Coldwater Public
Library
10 E. Chicago St. Coldwater MI 49036
CAROLE BOLTON, President
JAMES TROUST, VICE PRESIDENT
KELLI NANTZ, Secretary
LORI LOVEBERRY
RALPH STEVENS
Approved
January 11, 2016
Advisory Board Regular Meeting
10 E. Chicago St., Coldwater MI 49036
Monday, December 14, 2015
4:00 PM
MINUTES
President Bolton called the meeting of the Coldwater Public Library Board of Directors to order at 4:00
p.m.
PLEDGE OF ALLEGIANCE
Attendance
Carole Bolton, CPL Board President; James Troust; Ralph Stevens; Kelli Nantz; Lori Loveberry; John
Rucker; Bonnie Sherman; Ben Jewell; Gina Horn
ABSENT
None
Approval of the Agenda
Motion by Troust, supported by Stevens, to accept the CPL agenda as presented. Motion carried.
Approval of the Minutes
Motion by Stevens, supported by Troust, to approve the minutes of November 9, 2015 and
November 18, 2015 as amended. Motion carried.
CORRESPONDENCE
None
FINANCES
1. Listing of Revenues: November 2015
2. Statement of Cash Flow: November 2015
Motion by Stevens, supported by Nantz, to accept the listing of revenues and statement of cash flow.
Motion carried.
PENDING BUSINESS
None
NEW BUSINESS
1. Heritage Room Report: Sherman reports
1. For the Month of November there were 7 internet request, 16 phone requests and 40 visitors.
2. Director’s Report: Rucker reports
1! of 2!
CPL Minutes
December 2015
1. Two long awaited projects at Coldwater are underway. The stairs and the elevator. A darker color
of carpeting will be installed on the stairs and landings. Elevator work has started and we have
been given a 3 week time frame.
2. The lights and ballast outside. The recommendation is to replace and modernize the light fixtures.
The ballast inside will need replacement soon as well.
3. Our 37 year-old fire alarm is not compatible with the current upgraded wiring system. Coldwater
will have money in Capital for the first time in years.
4. The computer tables and changing tables needed upgrading as well.
5. The final timeline for the Director Search is February 29th at the Coldwater Township building
from 5 to 7 pm for an open forum. The interviews will be held March 1st from 9am to 1pm at the
Coldwater Township building.
6. November 10th Rucker was a guest speaker at Noon Rotary.
7. The Coldwater Branch lease was sent to Jeff Budd. By February we will have a joint meeting.
8. We hired for 6 positions. Four at Coldwater Branch, including 1 cataloger.
9. Currently we are talking with a pest control company, which is the cost of doing business with
libraries.
PATRONS CONCERNS & COMMENTS
None
ADJOURNMENT
The meeting of the Coldwater Public Library Advisory board is adjourned at 4:30 p.m.
Respectfully submitted
Kelli Nantz
CPL Board Secretary
Gina Horn
Recording Secretary
The Branch District Library will provide necessary and reasonable auxiliary aids and services, such as signers for the hearing impaired and audio
tapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon one week’s notice to the
Branch District Library by writing or calling the following:
Branch District Library, 10 E. Chicago St., Coldwater, MI 49036
(517) 278-2341
secretary@BranchDistrictLibrary.org
2! of 2!
Minutes of the Regular Meeting of the
Coldwater Board of Public Utilities
Coldwater Board of Public Utilities
Coldwater, Michigan
December 22, 2015
4:00 P.M.
Council Chamber
Regular Meeting
PRESENT:
Members:
President Schroll, Vice President G. David Rubley, David Watson, Craig
Lynch, Chris Stevens
Others:
Director Beckhusen, Sue Rubley, John Springhall, Jeff Budd, Tom
Eldridge, Brian Musselman, Charlie Bauschard, Paul Plant, Ken Dey, Don
Reid, Alex Wheaton
ABSENT:
None
CALL TO ORDER:
Meeting called to order by President Schroll
NOTICE OF MEETING:
A notice of the meeting had been posted in accordance with Michigan
Public Act No. 267.
CONSENT AGENDA
NOTE: The items listed in the Consent Agenda are considered to be routine by the
Board and its Director and will be enacted by one motion. There will be no
separate discussion of these items unless requested by a Board Member or
citizen. In this event, the item will be removed from the Consent Agenda and
Board action will be taken separately on said item. Those items so approved
under the heading "Consent Agenda" will appear in the Board minutes in their
proper form.
MINUTES:
1.
2.
Regular Meeting of the Board of Directors held November 17, 2015.
Regular Meeting of the Michigan South Central Power Agency Board of
Commissioners held November 5, 2015.
Coldwater Board of Public Utilities
Regular Meeting Continued
December 22, 2015
DEPARTMENTAL REPORTS:
1.
2.
3.
Board of Public Utilities Operation Reports and Financial Statements for
October 2015.
Michigan South Central Power Agency Operation Report for October 2015.
Bills and Accounts for period ending November 30, 2015.
MOTION: Member Lynch moved that the Consent Agenda items be approved as
presented.
Member Watson seconded the motion.
Motion carried unanimously.
Director Beckhusen introduced Alex Wheaton. Mr. Wheaton began employment
December 14, 2015 as a Network Technician.
REGULAR AGENDA
PRESENTATION OF THE 2014-2015 AUDIT:
The Board Members received the audit for the City of Coldwater and
Coldwater Board of Public Utilities for the year ending June 30, 2015. Paul
Plant, of Taylor, Plant & Watkins, P.C. reviewed the audit and commended
the staff for the financial stability of the utility operations.
LED LIGHTING RATES:
With the addition of LED street lights and outdoor lights, staff proposed the
attached LED lighting rates for the Board’s consideration.
MOTION: Member Rubley moved to approve the attached revised Street Lighting Service
(Rate “SL-1”) and Outdoor Lighting Service (Rate “OL”) schedules and forward to
City Council for its approval.
Member Stevens seconded the motion.
Motion carried unanimously.
2
Coldwater Board of Public Utilities
Regular Meeting Continued
December 22, 2015
RULES, REGULATIONS AND RATES REVISION – SECURITY DEPOSITS:
Staff is in the process of implementing the services of ONLINE Utility
Exchange which assesses and rates customers’ credit risk. Therefore, staff
proposed revisions to the Rules, Regulations and Rates which determines
security deposits based on the level of risk established by ONLINE Utility
Exchange.
MOTION: Member Stevens moved to approve the Rules, Regulations and Rates revisions as
presented and forward to City Council for its consideration.
Member Watson seconded the motion.
Motion carried unanimously.
GRP PROPOSAL FOR SUBSTATION AND TRANSMISSION LINE:
An engineering proposal was received from GRP in the amount of $400,000 for the
design of a new substation and transmission line. These are needed to support the
recent and future economic development growth on the northern side of the CBPU
service territory.
MOTION: Member Watson moved to award GRP the design work in the amount of $400,000
and authorize Director Beckhusen to execute the agreement.
Member Lynch seconded the motion.
Motion carried unanimously.
PUBLIC COMMENTS:
None
NEW BUSINESS:
Director’s Monthly Report:
 Negotiations are continuing with FOX Sports and FOX Network.
 We have sponsored courts and scoreboards at the Dr. Robert W.
Browne Recreation Center.
 All units are operating at the CHP generation site.
 Easements are being finalized for the Clemens project and the bid
packages are being prepared for the water and wastewater
infrastructure.
3
Coldwater Board of Public Utilities
Regular Meeting Continued
December 22, 2015
Based on direction given from the Board, Director Beckhusen is revising the
management structure to support, serve and grow our organization.
Implementation will begin in January.
DATE OF NEXT MEETING:
The date of the next regular meeting is Tuesday, January 19, 2016 at 4:00 p.m.
ADJOURN:
MOTION: Member Stevens moved that the meeting be adjourned.
Member Rubley seconded the motion.
Motion carried unanimously.
Meeting adjourned at 5:00 p.m.
Respectfully Submitted,
Susan I. Rubley, Secretary
Coldwater Board of Public Utilities
4
Electric - 45
STREET LIGHTING SERVICE
RATE "SL-1"
Availability:
Open for street lighting service.
Nature of Service:
The CBPU furnishes, installs and owns the entire equipment including
poles, overhead lines, supply equipment, luminaries, supporting brackets,
suspension cables, lamps and control equipment. The CBPU supplies the
energy, replaces luminaries and lamps and maintains the entire equipment.
Rate:
The charge per lamp per year, payable in equal monthly installments,
shall be:
Lamp Rating
in Lumens
Wattage or
Type
Rate
9,300
93 W L.E.D.
$ 70.45
5,400
66 W L.E.D. Acorn
$144.78
9,700
95 W L.E.D. Acorn
$153.18
14,000
150 W H.P.S.
$137.22
24,000
250 W H.P.S.
202.85
45,000
400 W H.P.S.
279.21
7,200
175 W MV*
136.03
10,000
250 W MV*
156.32
15,000
400 W MV*
233.87
* Mercury vapor lamps are not available for new street lighting service.
Discount:
None.
Special Taxes:
Bills shall be increased to offset any new or increased specific tax or
excise imposed by any governmental authority upon the CBPU's generation or
sale of electrical energy.
Hours of Lighting:
Street lights shall be burning at all times when the natural general
level of illumination is lower than about 3/4 foot candle, and under normal
conditions this is approximately one-half hour after sunset until
approximately one-half hour before sunrise.
Cancels Rate Dated January 1, 2007
Effective Date September 1, 2011 Billing
Electric - 47
OUTDOOR LIGHTING SERVICE
RATE "OL"
Availability:
Available for outdoor lighting to any Coldwater Board of Public
Utilities customer upon proper contract execution.
Monthly Rate:
6,300 Lumen
72 W L.E.D. COBRA Head
$ 9.08 net each
7,000 Lumen
175 W Mercury Vapor Lamp*
$11.77 net each
20,000 Lumen
400 W Mercury Vapor Lamp*
$25.51 net each
14,000 Lumen
150 W H.P.S. Flood
$14.40 net each
24,000 Lumen
250 W H.P.S. Flood
$19.63 net each
45,000 Lumen
400 W H.P.S. Flood
$25.51 net each
1,000 W H.P.S. Flood
$43.17 net each
22,000 Lumen
250 W Metal Halide Flood
$19.63 net each
40,000 Lumen
400 W Metal Halide Flood
$25.51 net each
140,000 Lumen
125,000 Lumen 1,000 W Metal Halide Flood
$43.17 net each
* Mercury vapor lamps are not available for new outdoor lighting service.
Special Taxes:
Bills shall be increased to offset any specific tax or excise imposed
by any governmental authority.
General:
The CBPU will at its own cost, install, furnish the current, and
maintain its standard outdoor lighting equipment. Facilities shall consist
of fixture with photoelectric switch control and a support mounted on an
existing pole or building at which 120 volt service is available. If an
existing pole or building is not available, the CBPU may furnish the pole.
An additional charge of $1.46 per month will be billed for each pole provided
by the CBPU. Cost of any additional facilities required shall be paid by the
customer.
Customers desiring underground electric service to outdoor lights will
be charged for the difference in cost between overhead and underground
service unless the customer provides trenching and back filling meeting CBPU
specifications.
When service is terminated, within six months after installation, the
customer shall pay the cost of removing any CBPU installed equipment.
The above facilities shall be owned and maintained by the CBPU.
Cancels Rate Dated January 1, 2007
Effective Date September 1, 2011 Billing
MICHIGAN SOUTH CENTRAL POWER AGENCY
BOARD OF COMMISSIONERS
December 3, 2015
The Board of Commissioners of the Michigan South Central Power Agency held their Regular
Board Meeting at 9:00 AM on December 3, 2015, at 720 Herring Road, Litchfield, MI 49252.
A notice had been posted in accordance with the Michigan Open Meetings Act No. 267.
Commissioners present were: Paul Beckhusen, Tom Tarkiewicz, and Kevin Cornish. Alternate
Commissioners present were: Bill Avery, Village of Union City. Others present were: Glen
White, General Manager; Robert Russell, Christopher McArthur, and Christina Van Kampen of
MSCPA; Don Reid of the Coldwater Daily Reporter; Ed Rice from the City of Marshall; Mike
Barber of Hillsdale.
Chairman Paul Beckhusen called the meeting to order.
A motion was made by Mr. Avery, supported by Mr. Cornish, to approve the minutes of the
November 5, 2015 Regular Board Meeting. Motion carried unanimously.
Mr. White presented the Strategic Planning Update.
Mr. Beckhusen updated the Board on the solar project. The project is still in the legal process
and construction is scheduled to begin spring 2016.
Mr. White presented the Transmission Update. Mr. White stated that MSCPA and Coldwater
BPU have a meeting with Gridliance and MISO on December 4, 2015 to discuss the new
transmission line from the Fiske Road substation to the 138 line outside of Union City.
Mr. White stated that Consumers Wholesale Distribution Service rates are being updated; this
update will minimally impact Union City.
Mr. White updated the Board on Endicott Decommissioning.
Mr. White updated the Board on Replacement Power Supply. Mr. White stated that documents
will be ready at the January Board meeting for Board members to distribute to their respective
Boards and Councils for approval.
Mr. White stated that Mr. Courtney informed MSCPA that the Yellow Springs assignment will
need approval from their new council members. Once approved, MSCPA will need a Board
resolution, a Coldwater resolution and each member’s resolution to complete the transaction.
Mr. White is recommending a split to each member based on current AFEC allocations.
Mr. White presented the Legal Update.
A motion as made by Mr. Cornish, supported by Mr. Tarkiewicz, to approve the October 2015
Operating reports. Motion carried unanimously.
Board of Commissioners
December 3, 2015
Page 2
Mr. White updated the Board on plant operations. Mr. White stated that the plant will be shut
down December 4 through December 8 to repair a leaking drum safety and various minor
repairs. Endicott will continue to use natural gas, due to low pricing. Limestone deliveries will
end December 31, Endicott will have sufficient inventory to last until end of May. Coal
deliveries have been reduced to 350 tons per week; if gas prices increase, additional coal will
be required.
Mr. White updated the Board on FTF operation. FTF production levels continue to be strong;
over 4,000,000 pounds of tires (200,000 tires) were processed during November. Mr. White
distributed a historical FTF production summary.
A motion was made by Mr. Cornish, supported by Mr. Avery, to approve the October 2015
Financial and Investment reports and the October Voucher reports. Motion carried
unanimously.
A motion was made by Mr. Tarkiewicz, supported by Mr. Cornish, to approve the October 2015
Invoices; check numbers 83703 through 83929 including wire transfer payments, paid in the
amount of $3,704,979.10. Motion carried unanimously.
The Member’s Municipalities’ update was given by the Board members.
x
Mr. Rice stated that #6 is in operation today and running well. The substation project is
progressing; Mr. Rice is expecting documents from ITC today. A fiber connection will be
placed throughout the residential areas. A new Engineer started today.
x
Mr. Cornish stated that contract negotiations are finalized. The village selected a
company for sandblasting work on water tower. Bids are being reviewed for outside
maintenance on the water tower. Bids are in for maintenance work on the waste water
treatment facility. The Art Center has plans for a $2,000,000 new structure. Fiber
connection has been implemented.
x
Mr. Avery stated that the village has appointed a new Village Manager; the Chief of
Police will perform dual duties for the village. The village will celebrate its
sesquicentennial in 2016. Bridge work, water tower work and road work projects are
scheduled. The crowd funding grant for the amphitheater has been approved;
construction will begin in the early spring.
x
Mr. Barber stated that #6 engine work is complete; minimal operational issues need to
be addressed. Stacks have been ordered for engines #5 and #6. A Water Distribution
Superintendent has been hired. The Hillsdale BPU is in the process of creating an optout policy for the AMI meters, due to customer complaints. Mr. Barber stated that there
are two new council members. A fiber loop has been installed and tested. Interviews for
the BPU Director position will take place December 8.
x
Mr. Beckhusen stated that work on the capital and Clemens projects are ongoing.
Board of Commissioners
December 3, 2015
Page 3
Mr. White reminded the Board that the Joint Action Agency meeting is scheduled for January
10-12, 2016.
A motion was made by Mr. Tarkiewicz, supported by Mr. Cornish, to move into Closed
Session, as outlined in the Open Meetings Act, Section 15.268(h), to discuss the privileged
communication regarding Union negotiations. A roll call vote was taken with all Members
voting yes.
With no further business to come before the Board, the meeting adjourned.
_________________________________________
Paul Beckhusen, Chairman
_________________________________________
Christina Van Kampen, Secretary
CITY OF COLDWATER
INVESTMENT REPORT
FY 12/31/2015
2,785,528.24
MATURITY
CURRENT
Sturgis Bank & Trust CD .15%
237,157.56
9/26/2016
PNC Bank .400%
266,063.14
7/12/2016
Chemical Bank
259,137.93
4/19/2016
First Merit Bank
267,081.82
5/7/2016
Consumers Credit Union
255,190.60
CURRENT
3,417,010.63
100,656.26
250,000.02
124,609.38
500,000.01
247,656.27
247,890.65
500,781.31
498,437.54
498,125.05
250,019.00
124,825.38
249,345.75
CURRENT
6/10/2016
3/20/2017
11/21/2017
12/26/2017
3/12/2018
11/6/2018
3/12/2019
12/30/2019
12/30/2020
2/27/2018
6/7/2018
7/22/2019
MBIA Class
CB&T MONEY MARKET
Federal Home Loan Bank 2.125%
Federal Farm Credit Bank 0.670%
Federal Home Loan Bank 1.030%
Federal Farm Credit Bank 0.900%
Federal Farm Credit Bank 1.030%
Federal Farm Credit Bank 1.100%
Federal Home Loan Bank 1.350%
Federal Farm Credit Bank 1.72%
Federal Home Loan Bank 1.500%
Wells Fargo CD 0.95 %
JPMorgan Step CD 0.75%
Private Bank and Trust Co. 2.000%
TOTAL CB&T TRUST
Freeland MI Schools 4.000%
Kentwood Mi Public Schools 4.000%
Livonia MI Schools 4.000%
MI St Building Auth Lease 5.000%
Grand Valley MI St Universit 5.000%
Grand Valley MI Unversity 5.500%
Kent MI Airport PreRefund 5.0000%
West Bloomfield MI School 4.000%
Allegan MI Public Schools 1.750%
Sturgis MI Public School 1.200%
Federal Farm Loan Bank 2.000%
Federal Home Loan Bank 3.75%
Federal Farm Credit Bank 5.54 %
Federal Farm Credit Bank 0.610%
Federal Farm Credit Bank 4.650%
Federal Home Loan Bank 0.700%
Federal Home Loan Bank 1.000%
SMB&T 14 Mo. CD#300004207 0.500%
SMB&T 16 Mo CD#300004199 0.500%
SMB&T 6 Mo. CD #300007259 0.550%
SMB&T 20 mo. CD#300003399 0.600%
SMB&T 12 mo. CD#300001690 0.500%
12 Mo. SMB&T #300006178
SMB&T 22 mo. CD#300003647 0.600%
SMB&T 14 Mo. CD 0.6000%
SMB&T 13 Mo. CD 0.6000%
$
7,009,357.25
25,276.25
101,187.00
25,264.25
98,339.25
103,552.00
104,451.00
57,275.35
103,987.00
100,398.00
154,854.30
121,007.88
102,032.90
156,105.30
199,249.60
103,522.30
99,946.50
99,944.70
100,000.00
150,000.00
200,000.00
100,000.00
150,000.00
100,000.00
100,000.00
200,000.00
200,000.00
5/1/2016
5/1/2016
5/1/2016
10/15/2016
12/1/2016
12/1/2016
1/1/2017
5/1/2017
5/1/2016
5/1/2017
9/9/2016
9/9/2016
11/7/2016
11/25/2016
12/12/2016
12/19/2016
6/21/2017
1/3/2016
3/3/2016
3/14/2016
3/31/2016
4/9/2016
6/9/2016
6/29/2016
7/5/2016
8/8/2016
CITY OF COLDWATER
INVESTMENT REPORT
FY 12/31/2015
150,000.00
80,000.00
150,000.00
100,000.00
100,000.00
100,000.00
100,000.00
5.00
150,000.00
150,000.00
250,000.00
250,005.00
99,000.00
245,494.46
255,416.10
139,998.04
99,955.90
149,963.85
100,004.10
100,007.80
79,836.24
149,839.95
150,123.90
1,900.78
1,788.38
1,774.59
2,563.27
1,789.26
1,908.05
3,879.02
2,411.04
4,183.12
216,833.72
6,445,075.15
SMB&T 11 Mo. CD#300002169 0.7000%
SMB&T 19 Mo. CD#300005105 0.750%
SMB&T 12 Mo. CD#300007432 0.750%
SMB&T 26 mo. CD#300003639 0.700%
SMB&T 13 Mo. CD#300007705 0.6000%
SMB&T 18 Mo. CD#300007713 0.8000%
SMB&T 29 Mo. CD#300005097 1.000%
Honor Credit Union
Flagstar 12 mo CD#100668211 0.550%
Founders 18 mo. CD#600008495 0.5000%
The Private Bank 24 mo CD# 0.750%
United CU 25 mo CD#3751029-3 0.850%
Fifth Third Bank 12 Mo. 0.250%
Huntington 18 mo CD071545335 0.500%
Kellogg CU 24 mo CD#8117152 0.850%
Upper Pennisula St Bank MI 0.500%
Northpointe Bk Grand Rapids 0.400%
Sterling Bank & Trust MI 0.600%
TCF National Bank .6000%
Main St Bank Binghams Farms 0.500%
Sterling Bank & Trust MI 0.600%
Grand River Bank 0.600%
TCF National Bank .6000%
GNMA II - 002630 - 6.5%
GNMA II - 002699 - 6.0%
GNMA II - 002701 - 6.5%
GNMA II - 003187 - 6%
GNMA - 607630 - 5.5%
GNMA - 592277 - 5.5%
GNMA - 003544 - 5.5%
GNMA - 003596 - 5.5%
GNMA II - 003678 5.5%
SMBT MONEY MARKET
TOTAL SMBT TRUST
TOTAL INVESTMENTS @ FMV
$
17,524,591.69
MATURITY
8/14/2016
10/2/2016
10/6/2016
10/29/2016
11/21/2016
4/21/2017
8/2/2017
CURRENT
1/4/2016
2/24/2016
4/14/2016
5/1/2016
5/4/2016
6/21/2016
3/28/2017
2/18/2016
4/18/2016
7/11/2016
7/14/2016
8/4/2016
9/9/2016
9/15/2016
1/17/2017
8/20/2028
1/20/2029
1/20/2029
1/20/2032
1/15/2033
2/15/2033
4/20/2034
8/20/2034
2/20/2035
CURRENT
CITY OF COLDWATER
INVESTMENT REPORT
FY 12/31/2015
SORTED BY MATURITY
MBIA Class
CB&T MONEY MARKET
SMBT MONEY MARKET
Consumers Credit Union
Honor Credit Union
SMB&T 14 Mo. CD#300004207 0.500%
Flagstar 12 mo CD#100668211 0.550%
Upper Pennisula St Bank MI 0.500%
Founders 18 mo. CD#600008495 0.5000%
SMB&T 16 Mo CD#300004199 0.500%
SMB&T 6 Mo. CD #300007259 0.550%
SMB&T 20 mo. CD#300003399 0.600%
SMB&T 12 mo. CD#300001690 0.500%
The Private Bank 24 mo CD# 0.750%
Northpointe Bk Grand Rapids 0.400%
Chemical Bank
Freeland MI Schools 4.000%
Livonia MI Schools 4.000%
Kentwood Mi Public Schools 4.000%
United CU 25 mo CD#3751029-3 0.850%
Allegan MI Public Schools 1.750%
Fifth Third Bank 12 Mo. 0.250%
First Merit Bank
12 Mo. SMB&T #300006178
Federal Home Loan Bank 2.125%
Huntington 18 mo CD071545335 0.500%
SMB&T 22 mo. CD#300003647 0.600%
SMB&T 14 Mo. CD 0.6000%
Sterling Bank & Trust MI 0.600%
PNC Bank .400%
TCF National Bank .6000%
Main St Bank Binghams Farms 0.500%
SMB&T 13 Mo. CD 0.6000%
SMB&T 11 Mo. CD#300002169 0.7000%
Federal Home Loan Bank 3.75%
Federal Farm Loan Bank 2.000%
Grand River Bank 0.600%
Sterling Bank & Trust MI 0.600%
Sturgis Bank & Trust CD .15%
SMB&T 19 Mo. CD#300005105 0.750%
SMB&T 12 Mo. CD#300007432 0.750%
MI St Building Auth Lease 5.000%
SMB&T 26 mo. CD#300003639 0.700%
Federal Farm Credit Bank 5.54 %
SMB&T 13 Mo. CD#300007705 0.6000%
Federal Farm Credit Bank 0.610%
Grand Valley MI St Universit 5.000%
Grand Valley MI Unversity 5.500%
Federal Farm Credit Bank 4.650%
Federal Home Loan Bank 0.700%
Kent MI Airport PreRefund 5.0000%
TCF National Bank .6000%
2,785,528.24
3,417,010.63
216,833.72
255,190.60
5.00
100,000.00
150,000.00
139,998.04
150,000.00
150,000.00
200,000.00
100,000.00
150,000.00
250,000.00
99,955.90
259,137.93
25,276.25
25,264.25
101,187.00
250,005.00
100,398.00
99,000.00
267,081.82
100,000.00
100,656.26
245,494.46
100,000.00
200,000.00
149,963.85
266,063.14
100,004.10
100,007.80
200,000.00
150,000.00
102,032.90
121,007.88
149,839.95
79,836.24
237,157.56
80,000.00
150,000.00
98,339.25
100,000.00
156,105.30
100,000.00
199,249.60
103,552.00
104,451.00
103,522.30
99,946.50
57,275.35
150,123.90
MATURITY
CURRENT
CURRENT
CURRENT
CURRENT
CURRENT
01/03/16
01/04/16
02/18/16
02/24/16
03/03/16
03/14/16
03/31/16
04/09/16
04/14/16
04/18/16
04/19/16
05/01/16
05/01/16
05/01/16
05/01/16
05/01/16
05/04/16
05/07/16
06/09/16
06/10/16
06/21/16
06/29/16
07/05/16
07/11/16
07/12/16
07/14/16
08/04/16
08/08/16
08/14/16
09/09/16
09/09/16
09/15/16
09/09/16
09/26/16
10/02/16
10/06/16
10/15/16
10/29/16
11/07/16
11/21/16
11/25/16
12/01/16
12/01/16
12/12/16
12/19/16
01/01/17
01/17/17
CITY OF COLDWATER
INVESTMENT REPORT
FY 12/31/2015
250,000.02
255,416.10
100,000.00
103,987.00
154,854.30
99,944.70
100,000.00
124,609.38
500,000.01
250,019.00
247,656.27
124,825.38
247,890.65
500,781.31
249,345.75
498,437.54
498,125.05
1,900.78
1,788.38
1,774.59
2,563.27
1,789.26
1,908.05
3,879.02
2,411.04
4,183.12
Federal Farm Credit Bank 0.670%
Kellogg CU 24 mo CD#8117152 0.850%
SMB&T 18 Mo. CD#300007713 0.8000%
West Bloomfield MI School 4.000%
Sturgis MI Public School 1.200%
Federal Home Loan Bank 1.000%
SMB&T 29 Mo. CD#300005097 1.000%
Federal Home Loan Bank 1.030%
Federal Farm Credit Bank 0.900%
Wells Fargo CD 0.95 %
Federal Farm Credit Bank 1.030%
JPMorgan Step CD 0.75%
Federal Farm Credit Bank 1.100%
Federal Home Loan Bank 1.350%
Private Bank and Trust Co. 2.000%
Federal Farm Credit Bank 1.72%
Federal Home Loan Bank 1.500%
GNMA II - 002630 - 6.5%
GNMA II - 002699 - 6.0%
GNMA II - 002701 - 6.5%
GNMA II - 003187 - 6%
GNMA - 607630 - 5.5%
GNMA - 592277 - 5.5%
GNMA - 003544 - 5.5%
GNMA - 003596 - 5.5%
GNMA II - 003678 5.5%
$
17,524,591.69
MATURITY
03/20/17
03/28/17
04/21/17
05/01/17
05/01/17
06/21/17
08/02/17
11/21/17
12/26/17
02/27/18
03/12/18
06/07/18
11/06/18
03/12/19
07/22/19
12/30/19
12/30/20
08/20/28
01/20/29
01/20/29
01/20/32
01/15/33
02/15/33
04/20/34
08/20/34
02/20/35
January 21, 2016
TO:
City Councilmembers
FROM: Mayor Tom Kramer
RE:
Board Appointments
I would like to make the following board appointments, which I am submitting for your
consideration:
Construction Board of Appeals
• Scott Morrison – term expires May, 2019. Scott is an
architect and owns S. Allen Design.
• Joe Jepson, Alternate – term expires October, 2016. Joe is
the owner of Jepson Electric, Inc.
/js
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
1
Jan 21, 2016 02:03PM
GL Account and Title
Description
Net Invoice Amount
TYSON, WILLIAM & CAROLE
101.012.6273 CHARGE FOR SERVICES - CEMETE
BURIAL RIGHTS TRANSFER
HODSON, BRIAN
101.012.6440 CHARGE FOR SERVICE- RECREATI
REFUND FOR TENNIS RENTAL
30.00
PARSHALL, BRYAN
101.012.6440 CHARGE FOR SERVICE- RECREATI
REFUND FOR BIRTHDAY PARTY
35.00
MICHIGAN GRAPHIC ARTS LLC
101.012.6756 RECREATION SPONSORSHIP
SPONSORSHIP SIGNS
Total :
180.00
625.00380.00-
CITY MANAGER
KENDRICK STATIONERS
101.172.7100 OFFICE SUPPLIES
LARGE PAPERCLIPS
Total CITY MANAGER:
8.99
8.99
FINANCE
TRANSACT TECHNOLOGIES INC
101.253.7100 OFFICE SUPPLIES
THERMAL PAPER-RECEIPT PAPER FOR
KENDRICK STATIONERS
101.253.7100 OFFICE SUPPLIES
ERASER REFILLS & HIGHLIGHTERS
INFINISOURCE
101.253.7252 CONTRACTUAL SERVICES -CONTRA
FLEXIBLE BENEFIT ADMIN-MONTH PAR
ELDRIDGE, TOM
101.253.7300 TELEPHONE
CELL PHONE ALLOWANCE
42.50
CURRENT OFFICE SOLUTIONS
101.253.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
80.26
46.50
9.94
80.00
CIVIC SYSTEMS LLC
101.253.7420 COMPUTER SOFTWARE & UPDATES
ACA FULLY INSURED REPORTING SUPP
1,375.00
CIVIC SYSTEMS LLC
101.253.7420 COMPUTER SOFTWARE & UPDATES
SEMI-ANNUAL SOFTWARE SUPPORT FE
4,663.50
Total FINANCE:
6,297.70
NETWORK ADMINISTRATOR
POOL, PAT
101.258.7300 TELEPHONE
CELL PHONE ALLOWANCE
17.00
SMITH, JOSHUA
101.258.7300 TELEPHONE
CELL PHONE ALLOWANCE
17.00
Total NETWORK ADMINISTRATOR:
34.00
ELECTIONS
PRINTING SYSTEMS INC
101.262.7119 PRINTING & ADVERTISING
VOTER ENVELOPES
Total ELECTIONS:
353.05
353.05
ATTORNEY
BIRINGER HUTCHINSON LILLIS &
101.266.7252 CONTRACTUAL SERVICES -CONTRA
CONTRACT SERVICES
8,528.25
BIRINGER HUTCHINSON LILLIS &
101.266.7253 CONTRACTUAL SERVICES -LEGAL
LEGAL SERVICES
1,020.00
Total ATTORNEY:
9,548.25
HLB BUILDING MAINTENANCE
GORDON'S CULLIGAN
101.270.7100 OFFICE SUPPLIES
NEW WATER COOLER IN BASEMENT
89.50
GORDON'S CULLIGAN
101.270.7104 OPERATING SUPPLIES
WATER
18.25
COLDWATER BOARD OF PUBLIC UTIL
101.270.7303 ELECTRIC
1 GRAND ST
MICHIGAN GAS UTILITIES
101.270.7304 NATURAL GAS
1 GRAND ST
CURRENT OFFICE SOLUTIONS
101.270.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
Total HLB BUILDING MAINTENANCE:
3,299.11
20.16
177.94
3,604.96
CEMETERY
FAMILY FARM AND HOME
101.276.7104 OPERATING SUPPLIES
SAW CHAIN & FILES
MANPOWER OF LANSING MICHIGAN
101.276.7258 CONTRACTUAL LABOR
CONTRACT LABOR
26.97
BRODT, GERALD
101.276.7300 TELEPHONE
CELL PHONE ALLOWANCE
COLDWATER BOARD OF PUBLIC UTIL
101.276.7303 ELECTRIC
809 W CHICAGO ST
226.05
MICHIGAN GAS UTILITIES
101.276.7304 NATURAL GAS
809 1/2 CHICAGO ST
201.92
CURRENT OFFICE SOLUTIONS
101.276.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
871.92
40.00
18.00
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
GL Account and Title
Description
Total CEMETERY:
Net Invoice Amount
1,384.86
FORESTRY
ASPLUNDH TREE EXPERT CO
101.285.7252 CONTRACTUAL SERVICES -CONTRA
TREE TRIMMERS
3,351.20
ASPLUNDH TREE EXPERT CO
101.285.7252 CONTRACTUAL SERVICES -CONTRA
TREE TRIMMERS
2,552.22
ASPLUNDH TREE EXPERT CO
101.285.7252 CONTRACTUAL SERVICES -CONTRA
TREE TRIMMERS
2,887.34
ASPLUNDH TREE EXPERT CO
101.285.7252 CONTRACTUAL SERVICES -CONTRA
TREE TRIMMERS
2,513.40
ASPLUNDH TREE EXPERT CO
101.285.7252 CONTRACTUAL SERVICES -CONTRA
TREE TRIMMERS
128.96
Total FORESTRY:
11,433.12
UNALLOCATED
UNITED PARCEL SERVICE
101.299.7101 POSTAGE
DELIVERY CHARGES
LAKE MICHIGAN MAILERS
101.299.7101 POSTAGE
DAILY MAIL PROCESSING- CC123
311.84
LAKE MICHIGAN MAILERS
101.299.7101 POSTAGE
DAILY MAIL PROCESSING- CC123
630.31
Total UNALLOCATED:
72.30
1,014.45
POLICE
KELLOGG COMMUNITY COLLEGE
101.301.7024 TRAINING/EDUCATION/TRAVEL
MILO SIMULATOR TRAINING - 6 OFFICE
MICHIGAN OFFICE SOLUTIONS
101.301.7100 OFFICE SUPPLIES
STAPLE REFILL FOR KONICA MINOLTA
TASER INTERNATIONAL
101.301.7104 OPERATING SUPPLIES
25' TASER CARTRIDGE
423.21
AT&T
101.301.7104 OPERATING SUPPLIES
CHARGES FOR CELL PHONE PING #15-8
125.00
CPS SUPPLY
101.301.7105 BUILDING SUPPLIES
PAPER TOWEL (ROLL) - CASE
CPS SUPPLY
101.301.7105 BUILDING SUPPLIES
CHEM/STIX BOWL CLEANER (CASE)
22.78
CPS SUPPLY
101.301.7105 BUILDING SUPPLIES
CLOROX WIPES
47.00
28.45
CPS SUPPLY
101.301.7105 BUILDING SUPPLIES
C-FOLD WHITE PAPER TOWELS (CASE)
CPS SUPPLY
101.301.7105 BUILDING SUPPLIES
CHEM/FIGHT BAC
GORDON'S CULLIGAN
101.301.7105 BUILDING SUPPLIES
WATER
GORDON'S CULLIGAN
101.301.7105 BUILDING SUPPLIES
WATER
NORTH CENTRAL CO-OP
101.301.7200 GAS
AUTO FUEL
300.00
46.00
30.35
3.75
12.50
12.50
1,448.88
PROMPT CARE EXPRESS P.C.
101.301.7252 CONTRACTUAL SERVICES -CONTRA
PHYSICAL
LERMA INC
101.301.7290 PROFESSIONAL FEES
ANNUAL MEMBERSHIP DUES
45.00
NEXTEL COMMUNICATIONS
101.301.7300 TELEPHONE
CELL PHONES
44.86
SCHEID, JOSEPH
101.301.7300 TELEPHONE
CELL PHONE ALLOWANCE
85.00
BARTELL, MARK
101.301.7300 TELEPHONE
CELL PHONE ALLOWANCE
85.00
225.00
COLDWATER BOARD OF PUBLIC UTIL
101.301.7303 ELECTRIC
9 FARM LN - SIRENS
28.57
COLDWATER BOARD OF PUBLIC UTIL
101.301.7303 ELECTRIC
51 VANS AVE - SIRENS
28.81
COLDWATER BOARD OF PUBLIC UTIL
101.301.7303 ELECTRIC
7 INDUSTRIAL AVE - SIRENS
16.20
COLDWATER BOARD OF PUBLIC UTIL
101.301.7303 ELECTRIC
740 E CHICAGO ST - SIRENS
24.61
MICHIGAN GAS UTILITIES
101.301.7304 NATURAL GAS
57 DIVISION ST
16.20
MICHIGAN GAS UTILITIES
101.301.7304 NATURAL GAS
57 DIVISION ST
207.91
CURRENT OFFICE SOLUTIONS
101.301.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
121.40
AUTOBODY USA - COLDWATER
101.301.7400 EQUIPMENT REPAIRS AND MAINT
REPAIRS TO UNIT #604
642.20
RADIO COMMUNICATIONS INC
101.301.7401 RADIO REPAIRS AND MAINT
CLEAN & REPAIR RADIO
90.00
RADIO COMMUNICATIONS INC
101.301.7401 RADIO REPAIRS AND MAINT
SPEAKER MIC, RX-JACK
85.00
Total POLICE:
4,246.18
COMPOST SITE
MANPOWER OF LANSING MICHIGAN
101.327.7258 CONTRACTUAL LABOR
2
Jan 21, 2016 02:03PM
CONTRACT LABOR
Total COMPOST SITE:
186.84
186.84
FIRE
MICHIGAN OFFICE SOLUTIONS
101.336.7100 OFFICE SUPPLIES
STAPLE REFILL FOR KONICA MINOLTA
54.80
GORDON'S CULLIGAN
101.336.7105 BUILDING SUPPLIES
WATER
12.50
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
GL Account and Title
Description
Net Invoice Amount
GORDON'S CULLIGAN
101.336.7105 BUILDING SUPPLIES
WATER
12.50
CARELINC MEDICAL EQUIPMENT &
101.336.7108 EMERGENCY MEDICAL SUPPLIES
OXYGEN - D TANK 6513471, 6540169, 65
30.00
WARNER OIL COMPANY INC
101.336.7200 GAS
AUTO FUEL
NEXTEL COMMUNICATIONS
101.336.7300 TELEPHONE
CELL PHONES
MICHIGAN GAS UTILITIES
101.336.7304 NATURAL GAS
57 DIVISION ST
16.21
MICHIGAN GAS UTILITIES
101.336.7304 NATURAL GAS
57 DIVISION ST
207.92
APOLLO FIRE EQUIPMENT
101.336.7400 EQUIPMENT REPAIRS AND MAINT
BAR & CHAIN OIL FOR CUTTER EDGE V
113.37
CURRENT OFFICE SOLUTIONS
101.336.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
RADIO COMMUNICATIONS INC
101.336.7401 RADIO REPAIRS AND MAINT
QUARTERLY MAINTENANCE ON TWO-W
131.22
77.04
25.00
192.00
RADIO COMMUNICATIONS INC
101.336.7401 RADIO REPAIRS AND MAINT
REPLACED BATTERY AND REAR FRAME
90.00
RADIO COMMUNICATIONS INC
101.336.7401 RADIO REPAIRS AND MAINT
PREMIUM, NIMH, 1500 MAH, 7.5V
64.00
RADIO COMMUNICATIONS INC
101.336.7401 RADIO REPAIRS AND MAINT
BACK FRAME FOR PORTABLE RADIO
18.00
Total FIRE:
1,044.56
PUBLIC WORKS
NORTHERN SAFETY CO INC
101.346.7103 UNIFORMS
HARD HATS
74.48
NORTHERN SAFETY CO INC
101.346.7103 UNIFORMS
HIGH VIS RAINCOAT
39.30
NORTHERN SAFETY CO INC
101.346.7103 UNIFORMS
RUBBER BOOTS
NORTHERN SAFETY CO INC
101.346.7103 UNIFORMS
LEATHER DRIVER GLOVES
73.37
119.76
CEM SUPPLY INC
101.346.7104 OPERATING SUPPLIES
DRAIN
6.49
CEM SUPPLY INC
101.346.7104 OPERATING SUPPLIES
1/2"ADAPTER
2.59
CINTAS CORPORATION
101.346.7252 CONTRACTUAL SERVICES -CONTRA
MAT RENTAL
103.43
COLDWATER BOARD OF PUBLIC UTIL
101.346.7252 CONTRACTUAL SERVICES -CONTRA
INSTALL OUTLET FOR WASHER/DRYER
372.65
MANPOWER OF LANSING MICHIGAN
101.346.7258 CONTRACTUAL LABOR
CONTRACT LABOR
31.14
MANPOWER OF LANSING MICHIGAN
101.346.7258 CONTRACTUAL LABOR
CONTRACT LABOR
93.42
NEXTEL COMMUNICATIONS
101.346.7300 TELEPHONE
CELL PHONES
SATTLER, DAVID
101.346.7300 TELEPHONE
CELL PHONE ALLOWANCE
85.00
LEO STACHOWIAK
101.346.7300 TELEPHONE
CELL PHONE ALLOWANCE
40.00
COLDWATER BOARD OF PUBLIC UTIL
101.346.7303 ELECTRIC
1776 HERITAGE PARK DR - XMAS
21.37
Total PUBLIC WORKS:
.63
1,063.63
ENGINEERING
COLDWATER BOARD OF PUBLIC UTIL
101.347.7252 CONTRACTUAL SERVICES -CONTRA
3
Jan 21, 2016 02:03PM
REPAIR LIGHTS AT SCHOOL ADM BLDG
Total ENGINEERING:
209.73
209.73
MECHANIC
WARNER OIL COMPANY INC
101.352.7200 GAS
AUTO FUEL
18.12
NORTH CENTRAL CO-OP
101.352.7200 GAS
AUTO FUEL
418.45
COLDWATER BOARD OF PUBLIC UTIL
101.352.7303 ELECTRIC
45 INDUSTRIAL AVE
374.41
COLDWATER BOARD OF PUBLIC UTIL
101.352.7303 ELECTRIC
55 INDUSTRIAL AVE
490.82
COLDWATER BOARD OF PUBLIC UTIL
101.352.7303 ELECTRIC
55 INDUSTRIAL AVE-A
131.93
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
47 INDUSTRIAL
77.26
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
47 INDUSTRIAL
250.32
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
45 1/2 INDUSTRIAL
40.63
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
45 1/2 INDUSTRIAL
197.17
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
45 INDUSTRIAL AVE
53.64
MICHIGAN GAS UTILITIES
101.352.7304 NATURAL GAS
45 INDUSTRIAL AVE
265.01
Total MECHANIC:
2,317.76
NEIGHBORHOOD SERVICES
INTERNATIONAL CODE COUNCIL
101.371.7100 OFFICE SUPPLIES
TABS & COVER FOR CODE BOOKS
C2AE ARCHITECTURE ENGINEERING
101.371.7252 CONTRACTUAL SERVICES -CONTRA
GENERAL MEETING REVIEWS
C2AE ARCHITECTURE ENGINEERING
101.371.7252 CONTRACTUAL SERVICES -CONTRA
GENERAL SOIL EROSION REVIEW
FICKLE, KENNETH
101.371.7300 TELEPHONE
CELL PHONE ALLOWANCE
125.00
15.64
531.47
40.00
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
4
Jan 21, 2016 02:03PM
GL Account and Title
Description
Total NEIGHBORHOOD SERVICES:
Net Invoice Amount
712.11
PLANNING
CARD SERVICE CENTER
101.721.7024 TRAINING/EDUCATION/TRAVEL
MI ASSOC OF PLANNING
MSHDA
101.721.7024 TRAINING/EDUCATION/TRAVEL
2016 REGIONAL MEETING
POGGEMEYER DESIGN GROUP INC
101.721.7252 CONTRACTUAL SERVICES -CONTRA
COLDWATER MASTER PLAN UPDATE
BAKER, KEITH
101.721.7300 TELEPHONE
CELL PHONE ALLOWANCE
Total PLANNING:
59.00
10.00
1,358.42
85.00
1,512.42
RECREATION ACTIVITIES
CPS SUPPLY
101.751.7104 OPERATING SUPPLIES
C-FOLD TOWELS & TOILET TISSUE
STATE INDUSTRIAL PRODUCTS
101.751.7104 OPERATING SUPPLIES
CLEANERS
99.61
MICHIGAN GRAPHIC ARTS LLC
101.751.7105 BUILDING SUPPLIES
SPONSORSHIP SIGNS
710.40
MICHIGAN GRAPHIC ARTS LLC
101.751.7105 BUILDING SUPPLIES
SPONSORSHIP SIGNS
1,065.60
DAKTRONICS
101.751.7105 BUILDING SUPPLIES
NON BACKLIT AD-ID
2,333.00
DAKTRONICS
101.751.7105 BUILDING SUPPLIES
NON BACKLIT AD-ID
800.00
KPC MEDIA GROUP INC
101.751.7119 PRINTING & ADVERTISING
YOUTH BBALL LEAGUE
PERRY, JOHN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
442.00
63.60
240.00
THOMPSON, JEREMY
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
200.00
THOMPSON, JEREMY
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
160.00
DIVINE, BOB
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
36.00
MYERS, TIM
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
80.00
PEARL, TIM
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
75.00
WILBER, NATHAN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
200.00
SCHROCK, DON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
61.50
GRIPMAN, BRIDGETT
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
225.00
GUZY, JOE
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
80.00
GUZY, JOE
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
160.00
PAUL, WADE
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
102.00
PAUL, NICOLE
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICE
114.00
REINCKE, CLINT
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
320.00
REINCKE, CLINT
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
160.00
WILBER, KAREN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
95.00
WILBER, TERRY
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
200.00
105.00
OTIS, KARILYN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
HILTY, STEVEN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
90.00
FOX, DAMON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
40.00
FOX, DAMON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
40.00
VOGLER, ASHLI
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
50.00
PUTNAM, DAWN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
50.00
KERSTING, TIM
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
20.00
160.00
EARL, ERIC
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
HOOPES, DON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
90.00
HOPSON, DEAN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
160.00
40.00
BROWN, MICHAEL
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
SCHEETZ, RYAN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
25.00
BURNS, ANDREA
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
75.00
FRICKE, WELLINGTON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
20.00
FRICKE, WELLINGTON
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
15.00
BELL, JORDAN
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
15.00
HALEY, HUNTER
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
20.00
WILBER, KALEB
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
59.50
BACH, ERIC
101.751.7252 CONTRACTUAL SERVICES -CONTRA
RECREATION SERVICES
80.00
SOUTHERN MICHIGAN JANITORIAL L
101.751.7258 CONTRACTUAL LABOR
CLEANING SERVICES AT REC CENTER
FRONTIER
101.751.7300 TELEPHONE
517-278-0887
87.92
SANTURE, JULIE
101.751.7300 TELEPHONE
CELL PHONE ALLOWANCE
85.00
1,168.50
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
GL Account and Title
Description
COLDWATER BOARD OF PUBLIC UTIL
101.751.7303 ELECTRIC
1776 HERITAGE PARK DR - REC CENTE
MICHIGAN GAS UTILITIES
101.751.7304 NATURAL GAS
1776 HERITAGE
COLDWATER BOARD OF PUBLIC UTIL
101.751.7400 EQUIPMENT REPAIRS AND MAINT
RUN A TV OUTLET AT REC BLDG WEST
CURRENT OFFICE SOLUTIONS
101.751.7400 EQUIPMENT REPAIRS AND MAINT
COST PER COPY
Total RECREATION ACTIVITIES:
Net Invoice Amount
4,036.44
38.70
122.15
79.44
14,795.36
HERITAGE POOL
COLDWATER COMMUNITY SCHOOLS
101.753.7252 CONTRACTUAL SERVICES -CONTRA
ANNUAL CONTRIBUTION FOR AQUATIC
M & K PLUMBING
101.753.7252 CONTRACTUAL SERVICES -CONTRA
INSTALLED NEW VENT MOTOR-POOL P
COLDWATER BOARD OF PUBLIC UTIL
101.753.7303 ELECTRIC
1492 HERITAGE DR - POOL
80.10
COLDWATER BOARD OF PUBLIC UTIL
101.753.7303 ELECTRIC
1492 HERITAGE DR #1
14.76
MICHIGAN GAS UTILITIES
101.753.7304 NATURAL GAS
199 WESTERN
37.25
Total HERITAGE POOL:
50,000.00
270.00
50,402.11
HERITAGE SERVICE BUILDING
MICHIGAN GAS UTILITIES
101.758.7304 NATURAL GAS
199 1/2 WESTERN
Total HERITAGE SERVICE BUILDING:
42.55
42.55
PARK MAINTENANCE
BSN SPORTS INC
101.770.7104 OPERATING SUPPLIES
BASKETBALL NETS
50.94
MANPOWER OF LANSING MICHIGAN
101.770.7258 CONTRACTUAL LABOR
CONTRACT LABOR
62.28
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
2001 HERITAGE PARK DR
86.82
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
197 NORTHSHORE DR
14.76
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
5 MARSHALL ST
35.42
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
6 MARSHALL ST
45.74
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
58 PARKHURST AVE
14.88
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
36 PARKHURST AVE
14.76
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
76 PARKHURST AVE
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
1812 HERITAGE PARK DR - RENTAL HAL
14.76
191.18
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
699 W CHICAGO ST
27.24
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
511 E CHICAGO ST
106.99
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
413 S CLAY ST
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
736 W CHICAGO ST
32.54
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
568 MARSHALL RD
35.42
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
239 NORTHSHORE DR
COLDWATER BOARD OF PUBLIC UTIL
101.770.7303 ELECTRIC
239 NORTHSHORE DR #1
15.48
MICHIGAN GAS UTILITIES
101.770.7304 NATURAL GAS
239 NORTH SHORE DR
46.89
MICHIGAN GAS UTILITIES
101.770.7304 NATURAL GAS
239 NORTH SHORE DR
99.07
Total PARK MAINTENANCE:
46.83
183.37
1,125.37
RAIL ROAD CROSSING
INDIANA NORTHEASTERN RAILROAD
202.453.7252 CONTRACTUAL SERVICES -CONTRA
5
Jan 21, 2016 02:03PM
SIGNAL MAINTENANCE
Total RAIL ROAD CROSSING:
11,792.00
11,792.00
PRESERVATION STREETS
BRANCH COUNTY ROAD COMMISSIO
202.464.7104 OPERATING SUPPLIES
COLD PATCH
365.46
P.K. CONTRACTING INC
202.464.7252 CONTRACTUAL SERVICES -CONTRA
PAVEMENT MARKINGS-STATE & WILLO
175.00
Total PRESERVATION STREETS:
540.46
TRAFFIC SERVICES
DORNBOS SIGN & SAFETY INC
202.475.7104 OPERATING SUPPLIES
STREET NAME SIGNS MARSHALL
29.25
DORNBOS SIGN & SAFETY INC
202.475.7104 OPERATING SUPPLIES
STREET NAME SIGNS W. MONTGOMER
33.35
CITY OF COLDWATER
City Council Report
Page:
Report dates: 1/1/2016-1/31/2016
Vendor Name
GL Account and Title
Description
COLDWATER BOARD OF PUBLIC UTIL
202.475.7252 CONTRACTUAL SERVICES -CONTRA
RELAMP WALK & WAIT AT PEARL & DIVI
Total TRAFFIC SERVICES:
Net Invoice Amount
14.28
76.88
TRNKLN PRESERVATION STREETS
COLDWATER BOARD OF PUBLIC UTIL
202.487.7252 CONTRACTUAL SERVICES -CONTRA
RELAMP WALK & WAIT AT PEARL & DIVI
Total TRNKLN PRESERVATION STREETS:
14.29
14.29
PRESERVATION STREETS
MANPOWER OF LANSING MICHIGAN
203.464.7258 CONTRACTUAL LABOR
CONTRACT LABOR
Total PRESERVATION STREETS:
249.12
249.12
TRAFFIC SERVICES
DORNBOS SIGN & SAFETY INC
203.475.7104 OPERATING SUPPLIES
GALV U-CHANNEL
Total TRAFFIC SERVICES:
618.48
618.48
DDA
COLDWATER BOARD OF PUBLIC UTIL
494.000.7300 TELEPHONE
INET DNS SERVICE
Total DDA:
COLDWATER HIGH SCHOOL
Total :
Grand Totals:
16.50
16.50
975.000.7707 EDUCATIONAL - RESIDENTIAL
6
Jan 21, 2016 02:03PM
AD'S FOR CHS THE LITTLE MERMAID
100.00
100.00
124,365.73
City Manager’s Report 1-25-16
Public Act 269
Governor Snyder signed Public Act 269, which was passed by the State legislature on the final
hour of the 2015 legislative year before recessing for the year. A section of this hastily passed
law prevents municipalities and school districts from providing any information on ballot issues
for 60 days prior to the election. There are several problems with this bill, which the Governor
has already requested be immediately changed, which muzzle the City from providing
information to its residents.
I have requested both our legislators to consider repealing this portion of the act. The MML has
been quite engaged with working to fix this legislation. Many communities have passed
resolutions urging the repeal of PA 269. Legislation has been introduced to correct this
situation. I will continue to monitor this situation and may request Council to adopt a
resolution supporting the repeal as well at a future meeting. I have attached a press release
from the MML for additional information.
Spray Park
The City has been awarded a $100,000 grant from the Michigan Department of Natural
Resources’ Land and Water Conservation Fund for the installation of a water spray park at
Heritage Park. This grant along with contributions from the Noon and Morning Rotary Clubs
will allow the City to continue to provide a free outside water feature at the site of the current
outdoor swimming pool.
Installation of the spray park is expected to start this summer. This will require the demolition
of the outdoor pool.
Three-Tube Slide
The City is actively looking to sell the three-tube slide. It is posted for sale on
www.GovDeals.com under the ad number of QAL#2629.
Icefest 2016
The Chamber of Commerce will be holding Icefest 2016 in downtown on Saturday, January 30
starting at 10am. There is a full line-up of activities from a chili cook-off to ice sculptures and
more. The evening ends with a Fleetwood Mac Tribute Band at the Tibbits Opera House. This
year’s theme is rock n roll Coldwater, so there will be music theme carvings. You can see the
full schedule of events and times at the Chamber’s website at www.coldwaterchamber.com.
New to this year’s events will be an Ice Jam Pub Crawl that will benefit the United Way. There
will be over 15 custom carved "rock-themed" ice sculptures, food & drink specials, raffles, and
games along the crawl. Registration can be done online or at the Broadway Grill between 4 and
5:30pm. See the Chamber’s website for more information.
Press Release from the MML
History
SB 571 was initially a non-controversial 12-page bill that had bipartisan support. But on late Wednesday night (Dec.
17, 2015) the House brought the bill up for consideration and a substitute version was adopted that increased the 12page bill to 53 pages in length. This included inserting new language into Section 57 of the existing act that deals with
permissible and prohibited activities by public bodies on election-related issues. This language was inserted without
any notice to the League or other local government organizations and moved without any public testimony, let alone
public awareness of what was in the new version of the bill. The bill was passed around 10:30 pm Dec. 17 largely
along party lines and sent to Governor Snyder for his signature.
The new language in Section 57 states:
(3) EXCEPT FOR AN ELECTION OFFICIAL IN THE PERFORMANCE OF HIS OR HER DUTIES UNDER THE
MICHIGAN ELECTION LAW, 1954 PA 116, MCL 168.1 TO 168.992, A PUBLIC BODY, OR A PERSON ACTING
FOR A PUBLIC BODY, SHALL NOT, DURING THE PERIOD 60 DAYS BEFORE AN ELECTION IN WHICH A
LOCAL BALLOT QUESTION APPEARS ON A BALLOT, USE PUBLIC FUNDS OR RESOURCES FOR A
COMMUNICATION BY MEANS OF RADIO, TELEVISION, MASS MAILING, OR PRERECORDED TELEPHONE
MESSAGE IF THAT COMMUNICATION REFERENCES A LOCAL BALLOT QUESTION AND IS TARGETED TO
THE RELEVANT ELECTORATE WHERE THE LOCAL BALLOT QUESTION APPEARS ON THE BALLOT.
In the days and weeks following approval of SB 571, many legislators—both Republicans and Democrats—said they
did not fully read or know what was in the amended language. Some Republicans, after reading the bill and learning
of its full negative implications and many unanswered questions, even said they encouraged the governor to veto the
bill.
Despite the many concerns raised about the bill, Governor Snyder signed it into law Wednesday, Jan. 6, 2016. The
governor, in a somewhat unusual move, sent out a letter explaining why he signed the legislation despite the many
unknowns and questions about the bill.
In his letter, the governor also called on the Legislature to enact new legislation to address the many concerns raised
by the Michigan Municipal League and other organizations. Here is an excerpt from that letter:
However, recognizing that many local governmental entities and schools have raised concerns regarding confusion
with the new language in section 57, I am calling on the Legislature to enact new legislation to address those
concerns, and clarify that the new language does not impact the expression of personal views by a public official, the
use of resources or facilities in the ordinary course of business, and that it is intended only to prohibit the use of
targeted, advertisement style mass communications that are reasonably interpreted as an attempt to influence the
electorate using taxpayer dollars. Local governmental entities and schools should still be allowed to distribute basic
information about an election including the proposed or final ballot language and the date of the election. This is
keeping within the spirit of the existing restrictions in the Act. The Senate Majority Leader and the Speaker of the
House have agreed to work together on follow-up legislation clarifying the provision in section 57 of the Act in time for
the March 2016 election.
New legislation to “fix” PA 269/SB 571 could be dropped in the Legislature as early as next week (week of Jan 11,
2016).
The League and several other organizations, including the Michigan Association of Counties, Michigan Townships
Association, Michigan Association of School Boards, Michigan Association of School Administrators, believe there
are significant constitutional and legal questions regarding PA 269, including a potential ban on freedom of speech.
Repealing the provision is the only way to guarantee officials will be able to continue to give voters the facts.
Ironically, Section 57, prior to the new language in SB 571, already provided the controls lawmakers were seeking.
Specific concerns with the new language:
•
The previous language in Section 57 (prior to the amendments) appropriately provided an allowance of
elected and appointed officials to express their views without fear of violating the act. This new subsection
does not appear to account for that allowance and could be read as a ban on freedom of speech.
•
The prohibition on any communication by television that references a local ballot question would seem to put
every public access broadcast of a city council meeting at risk for violating this new provision. There is also
no allowance for a public broadcast of a debate or voter forum, even if that forum is hosted by a third party.
•
Community newsletters, and potentially even election-day reminders, that are mailed to residents could be
banned under this language.
•
Because this language specifically bans communication on only local ballot questions, the provision creates
inconsistent treatment between communicating with residents on statewide ballot questions versus local
questions.
•
Any violation of this section puts a community at risk for a state fine of up to $20,000 and for an individual a
fine of up to $1,000 and/or a year in jail.
•
Because the law took immediate effect, it places an immediate gag order on local government entities with
issues on the March 8, 2016 ballot and all subsequent elections. This impacts more than 100 cities, villages,
townships, school districts, counties, and other entities that have ballot questions before the voters in the
March 8 election.
In summary, this language puts an undue burden on communities and their residents, blocking access to unbiased,
objective communication on the local issues that matter most to the residents in every community in
Michigan. Please contact your lawmakers and tell them to repeal the new language in Section 57 of PA 269.
7
Sheriff C. John Pollack
E
580 Marshall Rd.
Coldwater, MI 49036-8205
Telephone: (517 ) 27 8-2325
Fax: (517) 278-5698
t-
----)
January L9,2076
Coldwater City Council Members
l Grand Street
Coldwater, Ml 49036
Dear Council:
will be hosting the state wide Pony Express Ride for the State Posse
Association in Coldwater. I would like to request a permit to hold the parade on June L1, 2016 on
Chicago Street from Jefferson to Clay Street. We would like to begin staging for the parade at 12:30 and
begin the parade at 13:00.
Beginning, June 8, 2016 our Posse
I have sent a copy of your event planning form, along with an itinerary and parade route to the Director
of Public Safety. We have been working with each other on the details.
appreciate your consideration to approve our permit request.
CJP/cam
Proudly Serving the Citizens of Branch County Since 1833.
Sheriff C. John Pollack
Telephone: (517)
580 Marshall Rd.
Coldwater, MI 49036-8205
27
--t
-
January L9,2015
Ms. Joan Sherman
1 Grand St.
Coldwater, Mi.49036
Dear Ms. Sherman:
to report that this year Branch County has been chosen to host the State Posse Associations
Pony Express ride. I am sending you this letter to request your assistance in applying for a parade
permit which will include U$'12, through Coldwater. The event will begin with participants arriving on
Wednesday June 8th and end with them leaving on June L2,20L6. They will be staging at the county
fairgrounds on Garfield. We are expecting between fifty and one hundred mounts and their riders.
There will be additional support crew members and family also attending and staying at the fairgrounds.
I am happy
The parade group will include the mounts, riders, and a few support vehicles. The support vehicles may
be pickup trucks andlor horse drawn wagons. We would like to begin the parade at 13:00 and end
St. The parade route
E. Chicago 5t. to W. Chicago, W.
Chicago St. to S. Clay St., S. Clay to W. Park Ave., East on W. Park Ave. back to S. Jefferson St. and south
on S. Jefferson St. to the Fairgrounds entrance.
around 14:00. We plan to leave the fairgrounds at t2:30 exiting onto
will then proceed north on S. Jefferson St. to E. Chicago St., West on
S. Jefferson
Our contact persons for this event will be Posse Captain Tim Sherman, (517) 736-4506, Lt. Stub Hoag
(5L71206-8814. Branch County has not been selected to host this event since 1979. We are very
assistance,
8-2325
Fax: (517) 278-5698
Playground Assessment Report
Inspection Date: 11/6/2015
Report Date: 12/7/2015
Location: Coldwater, MI
Playground Name: Kid’s Kingdom
Report Submitted by: Dave Johnson and Marc Leathers
OVERVIEW:
The playground was built in 1998 and is in medium condition.
There are some maintenance issues and some safety non-compliances. A few random poles show some signs of
rot. Some ground level decks are showing signs of rotting. Composite decking is in pretty decent shape. Handrail
posts, handrails and 2x4 balusters show significant weathering.
GENERAL OBSERVATIONS:
This assessment is based on a site visit meeting with the Jeff Budd (City Manager) and Keith Baker (Assistant City
Manager). The playground is 17 years old. The playground should be expected to last around 20 years with proper
maintenance. The original materials used in the playground were pressure treated wood poles and treated framing.
The original wood was treated with CCA. Composite materials were used for decking.
It’s apparent from its condition that this playground is a well-used attraction in the area. There is a strong
emotional connection with the community and the playground. The community leaders who were instrumental in
getting the original playground built have been very active in its maintenance and upkeep, but the job has become
more and more involved as the playground has aged. The main “ladies” who were behind the original build are
very interested in moving this project forward and seeing some new improvements and upgrades for the
playground.
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Main support posts
Materials: Wood
Size: Round Poles
Treatment: CCA
Comments:
Poles are in fair condition. They seem structurally sound. Exposed “end grain” surfaces show significant checking
and splitting. Some poles show splitting on the vertical surfaces. The poles seem sound below grade.
Recommendations:
Stain/seal with solid body stain & seal with EPL coating.
Pictures:
Page 2 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Framing
Materials: Wood
Size: 2x4, 2x6, 2x8 &2x10’s
Treatment: CCA
Comments:
The framing is in medium condition. Has some splintering but not structural.
A few ground level decks show sign of deterioration and rotting.
Recommendations:
Stain/seal exposed surfaces with solid body stain.
Pictures:
Page 3 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Decking
Materials: Composite
Size: 2x6
Treatment: NA
Comments:
The decking is in medium condition. Some splintering but not structural.
Recommendation:
Replace some damaged boards
Pictures:
Page 4 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Handrails
Materials: Wood
Size: 2x6
Height: 2-5 – 38 ¼” 5-12 - 38 ¼”
Treatment: CCA
Comments:
The handrails are in medium condition. Some splintering but not structural.
Recommendation:
Replace with recycled plastic
Pictures:
Page 5 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Handrail Posts
Materials: Wood
Size: 2x4
Treatment: CCA
Comments:
The handrail posts are in medium condition. Some minor splintering & wear.
Recommendation:
Replace with recycled structural plastic.
Pictures:
Page 6 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Balusters
Materials & Size: Pressure treated wood 2x4's.
Comments:
The balusters are in medium condition (minor splintering & wear).
Recommendation:
Replace with powder coated pipe balusters.
Option 2: Replace with recycled plastic 2x2 balusters
Pictures:
Page 7 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Maze Cubes
Materials: Wood framing and composite decking.
Size: 24.5"
Comments:
The maze cubes are in good condition.
Recommendation:
Other (see comments)
Option 1 would be to leave the decking “as-is.” This would be the least expensive option
Option 2 would be to replace the decking with recycled plastic or composite decking. This would provide greater
longevity.
Pictures:
Page 8 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Accessible Ramps
Comments: The ramp framing appears to have deteriorated and sagged in some places.
Recommendation: Re-frame ramp system where necessary
Pictures:
Page 9 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Fence
Post: Wood pressure treated 4x4's
Framing: Pressure treated wood
Pickets: Pressure treated 5/4
Names on pickets: Some
Comments:
The fence is in medium condition (minor splintering, missing pickets and wear).
Recommendation:
Replace missing/poor condition pickets. All fence framing and pickets should be stained with a solid-body stain.
Option 2: Expand playground and additional pickets. Solid body stain should still be applied to all fence parts.
Pictures:
Page 10 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Low Perimeter
Material: Pressure treated 8x8's (double layer)
Comments:
Perimeter is in medium conidition.
Recommendation:
Replace with new perimeter.
Pictures:
Page 11 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
SPECIFIC ITEMS:
Safety Surfacing
Type of surfacing: Appears to be engineered wood fiber. Confirm existing material meets ASTM standards
Comments:
Safety surfacing is in poor condition. Many areas are not at sufficient depth.
Recommendations:
Add additional engineered wood fiber to a total depth of 12" throughout.
Make sure the finished safety surfacing meets all safety requirements.
Pictures:
Page 12 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Slides
Comments:
2 of the tot slides are cracked at the bottom. The rest of the slides appear to be in generally good shape
Recommendations:
Replace cracked slides
Pictures:
Page 13 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Swings
Comments:
Wood swing beams and support posts. Some swing brackets are loose. Some swings are non-compliant and have
hazards.
Recommendations:
Replace all swings with new lower maintenance manufactured swings, including all new chains and seats
Pictures:
Page 14 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Hose and chain climbing equipment
Cargo Net, Soft Climber, Chain Bridge, Climbing Wall.
Comments:
Equipment is deteriorated and dated. Chain is rusted. Some hose pieces have been replaced. There are a number
of non-conforming violations.
Recommendations:
Replace all chain and hose equipment with new cable equipment.
Pictures:
Page 15 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Large and Small Rubber Bridges
Comments:
Both rubber bridges are missing
Recommendations:
Rebuild with structural plastic lumber as originally designed
Pictures:
Page 16 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Ring Bridge
Comments: Framing appears to be in fair to poor shape. Wood beams are cracked and splintered. Holes for chains
are worn. Chains are rusted. “S” hooks are non-compliant
Recommendations:
Replace equipment with lower maintenance manufactured overhead equipment.
Pictures:
Page 17 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Monkey Bars
Comments:
Framing is in fair to poor shape. Wooden beams are cracked and splintered. Rungs are rusted.
Recommendations:
Replace equipment with lower maintenance manufactured overhead equipment.
Pictures:
Page 18 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Vertical Tire Tunnel
Comments:
Apparatus is dated. Hoses are cracked and split.
Recommendations:
Replace with Black Hole Net
Pictures:
Page 19 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Low Balance Beams
Comments: Framing is far shape.
Recommendations:
Paint with solid body stain. Re-mark red marks.
Pictures:
Page 20 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Track Ride (Trolley)
Comments:
Track ride is fair to poor shape. One chain and handle is missing. Trolley slides hard. Hardware is rusted and
worn. Framing is cracked and split.
Recommendations:
Replace with more modern age-appropriate equipment with greater play value. Exact equipment to be determined
based on needs of the community.
Pictures:
Page 21 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Suspension Bridge
Comments:
Suspension bridge is in terrible shape. There are significant crush hazards. The bridge has severely sagged.
Repairs were attempted by installing new decking.
Recommendations:
Replace with new structural plastic suspension bridge, including turn buckles and new chain.
Pictures:
Page 22 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Low Rings & Low Ladder (TOT)
Comments:
Framing appears to be in fair to poor shape. Wood beams are cracked and splintered. Holes for chains in Low
Rings are worn. Chains are rusted. “S” hooks are non-compliant. Rungs are rusted in Low Ladder.
Recommendations:
Replace equipment with lower maintenance manufactured overhead equipment.
Pictures:
Page 23 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: TOT Tire Swing (Pyramid)
Comments: Framing is cracked and split. Apparatus is dated.
Recommendations:
Replace with age appropriate apparatus.
Pictures:
Page 24 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Indy Race Car
Comments:
Unique piece. Framing and decking is in fair shape. Uncertain of overall play value.
Recommendations:
Leave “as-is” but stain all wood parts with solid body stain.
Option 2: Replace with age appropriate equipment.
Pictures:
Page 25 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: TOT Train
Comments:
This apparatus has some non-compliant issues
Recommendations:
Re-build to make it compliant. Re-stain all wood surfaces with solid body stain.
Pictures:
Page 26 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: TOT Crawl Tunnels (2)
Comments:
Crawl Tunnels appear to be in good shape. Framing is cracked and split.
Recommendations:
Replace cracked and split framing with structural plastic. Paint/stain all adjacent wood framing with solid-body
stain.
Pictures:
Page 27 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
Specific Equipment:
Equipment type/name: Sand Boxes
Comments:
Sand boxes in the TOT Lot are a nuisance and create a mess in other areas of the playground.
Recommendations:
Replace with age appropriate equipment/apparatus with more play value.
Pictures:
Page 28 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
RECOMMENDATIONS:
Most of the structure is in meduim condition with some parts of the structure and equipment in need of repair.
Some areas can be repaired back to their original condition but in many cases there are newer options that offer
more maintenance friendly materials. When re-building or replacing, recycled plastic and low maintenance
materials will be utilized as much as possible.
PROPOSED SCOPE OF WORK:












Main support posts:
o Power wash, sand, fill cracks and stain/seal the posts with solid body stain and seal with EPL
coating.
Framing:
o Re-frame ground level decks with structural plastic. Other framing should be stained/sealed with
solid body stain.
Decking:
o Replace damaged boards where needed
Handrails:
o Replace with composite and/or recycled plastic.
Handrail Posts:
o Replace with recycled plastic.
Balusters:
o Replace with recycled plastics balusters.
Mazes cubes:
o Option 1 would be to leave the decking “as-is.” This would be the least expensive option
o Option 2 would be to replace the decking with recycled plastic or composite decking.
Accessible ramps:
o Leave “as-is”
o Option 2: re-frame ramp systems where necessary
Fence:
o Replace missing/poor condition pickets. All fence framing and pickets should be stained with a
solid-body stain.
o Option 2: Expand playground and additional pickets. Solid body stain should still be applied to all
fence parts.
Low perimeter:
o Replace with new structural plastic perimeter.
Safety Surfacing:
o Add additional engineered wood fiber to a total depth of 12" throughout.
o Make sure the finished safety surfacing meets all safety requirements.
Slides:
o Replace cracked slides
Page 29 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com















Swings
o Replace all swings with new lower maintenance manufactured swings, including all new chains
and seats
Hose and chain climbing equipment
o Replace all hose and chain equipment with new cable equipment.
Large and Small Rubber Bridges
o Rebuild with structural plastic lumber as originally designed
Ring Bridge
o Replace equipment with lower maintenance manufactured overhead equipment
Monkey Bars
o Replace equipment with lower maintenance manufactured overhead equipment
Vertical Tire Tunnel
o Replace with Black Hole Net
Low Balance Beams
o Paint with solid body stain. Re-mark red marks.
Track Ride (Trolley)
o Replace with more modern age-appropriate equipment with greater play value. Exact equipment to
be determined based on the needs of the community.
Suspension Bridge
o Rebuild suspension bridge with structural plastic, including new turnbuckles and chain.
Low Rings & Low Ladder (TOT)
o Replace equipment with lower maintenance manufactured overhead equipment.
TOT Tire Swing (Pyramid)
o Replace with age appropriate apparatus
Indy Race Car
o Leave “as-is” but stain all wood parts with solid body stain.
o Option 2: Replace with age appropriate equipment.
TOT Train
o Re-build to make it compliant. Re-stain all wood surfaces with solid body stain.
TOT Crawl Tunnels
o Leave tunnels themselves “as-is.”
o Replace cracked and split framing with structural plastic.
o Paint/stain all adjacent wood framing with solid-body stain.
Sand Boxes
o Replace with age appropriate equipment/apparatus.
CONSTRUCTION OPTIONS:
The majority of our projects are constructed through community volunteers. This process is L&A’s heart and soul.
The community built method not only saves money but empowers communities with limitless potential and
benefits. At the same time we understand that the community built model is not always an option or the best
Page 30 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
choice. In those situations we also can work with contractors, city workers, volunteers and a variety of
combinations. In many cases L&A can also be the contractor for the project. Our goal is to find the right solution
for your community and situations.
CONCLUSION:
The playground has been well cared for over the years. There are many maintenance and safety compliance issues.
Following the recommendations above will help reduce overall maintenance needs, bring the playground back into
safety compliance and ensure the structure last as it was intended to. The finished work will comply with the
current version of ASTM F1487 and CPSC Pub.325.
ASSOCIATED COST:
An estimate for the proposed scope of work above including L&A (design, project management and construction
consultation) and all materials is estimated at around $175,000. This cost estimate is based on utilizing our
community built model.
It’s anticipated that the work can be completed in five days. This does not include any demolition of the playground
that is needed prior to the renovation.
Due to the structures age and condition we have provided an estimated the cost to replace the playground with a
new design utilizing all of today’s latest materials (no wood). Today’s playgrounds are expected to last minimally
30 years with minimal maintenance needs. A custom designed community built replacement estimate is around
$250,000. This cost estimate is based on utilizing our community built model.
It’s anticipated that the work can be completed in five to six days.
As a reminder this is just an estimate until we define the final scope of work and get actual quotes for the materials.
While a renovation is an option consideration should be given to the total renovation amount vs. a new custom
playground. Consideration should be given to the long term pros and cons of each option. Also yearly
maintenance cost and needs.
NEXT STEPS:
 Work with L&A to develop a final scope of work based on your budget and our recommendations
 Review when you would want the work completed by and develop a timeline from there
Please contact us if you have any questions. We truly appreciate the opportunity to work with your community
again.
Sincerely,
Marc Leathers
President
Page 31 of 31
Ithaca, NY & Jupiter, FL
Toll Free 877-564-6464 Fax 607-277-1433
www.leathersassociates.com
To:
Mayor Kramer and Councilmembers
From:
Jeff Budd, City Manager
Date:
January 25, 2016
Re:
First Budget Amendments for 2015-2016
The following pages reflect proposed budget amendments to the City’s General Fund for
the fiscal year ending June 30, 2016. These amendments will decrease the budgeted
deficit from the originally approved amount of ($181,173) to ($124,952).
Additional budget amendments will be brought to City Council in the following months
as we move farther along into 2016. The significant amendments are discussed below.
Revenue
• Taxes - Budgeted property tax revenues are being lowered due to reductions in
real property valuations by the Board of Review.
• Federal Sources – The remainder of the federal grant monies approved for the
Kerr building project were received. Grant expenditures are being increased by
the same amount to account for the corresponding City costs.
• State Sources – The State awarded a grant that allowed the City to proceed with
the demolition of a large smoke stack. Grant expenditures are also being
increased to account for the City’s cost to pay for the demolition of the smoke
stack and the two homes on Branch Avenue that were also part of the project.
• State Sources – The City received payment from the newly created Local
Community Stabilization Authority to reimburse for property tax revenues lost in
the 2015 and 2016 fiscal years due by Michigan’s personal property tax reform.
Expenditures
• Salaries and Fringe Benefits – The City reduced the number of unused hours that
non-union employees could accrue for future use. This has increased the current
year estimated payout to employee’s Health Care Savings accounts. While
increasing current payments this change will reduce payments made to employees
when they leave employment thus allowing the City to better manage costs.
• Building Maintenance – Water pipes in the City’s public safety building needed to
be replaced in the current year. Originally, this was planned for a future year.
• Capital Outlay - The City will not purchase a truck that was included in the
original budget. Because the purchase was to be financed the corresponding debt
proceeds will be reduced by the same amount.
2
•
Capital Outlay - The City agreed to pay for a portion of the gutter replacement
project at the Branch District Library building in Coldwater, which is owned by
the City.
Overall, the proposed amendments increase revenues by $226,000 and increase
expenditures by $170,000 resulting in the projected deficit being reduced to ($124,952).
The following schedules show the proposed amended budget in summary as well as by
line item detail. I will be happy to discuss any of the proposed changes with you.
I am recommending City Council approve the proposed budget amendments as presented.
City of Coldwater
Proposed General Fund Budget Amendment
Fiscal Year 2015‐2016
Date: January 25, 2016
2015‐16
Current
Budget
Proposed Budget
Amendment
2015‐16
Proposed
Amended Budget
TAXES
LICENSES AND PERMITS
FEDERAL SOURCES
STATE SHARED REENUE
STATE SOURCES
CHARGES FOR SERVICES
RENT
INTEREST INCOME
CONTRIBUTIONS
OTHER INCOME
SALE OF FIXED ASSETS
PAYMENT IN LIEU OF TAXES
TRANSFERS FROM (TO) OTHER FUNDS
PROCEEDS FROM DEBT
3,652,000
218,500
‐
978,000
39,000
523,000
296,439
40,000
2,500
33,000
3,000
2,543,191
414,000
945,000
(52,000)
‐
64,817
‐
283,171
‐
‐
‐
‐
‐
‐
‐
‐
(70,000)
3,600,000
218,500
64,817
978,000
322,171
523,000
296,439
40,000
2,500
33,000
3,000
2,543,191
414,000
875,000
TOTAL GENERAL FUND REVENUES
9,687,630
225,988
9,913,618
GENERAL FUND EXPENDITURES
LEGISLATIVE
CITY MANAGER
CLERK
AUDIT
FINANCE
ASSESSOR
NETWORK ADMINISTRATOR
ELECTIONS
ATTORNEY
HLB BUILDING MAINTENANCE
CEMETERY
FORESTRY
UNALLOCATED
POLICE
COMPOST SITE
FIRE
PUBLIC WORKS
ENGINEERING
STREET LIGHTING
SIDEWALKS
MECHANIC
NEIGHBORHOOD SERVICES
PLANNING
COMMUNITY DEVELOPMENT
RECREATION ACTIVITIES
HERITAGE POOL
HERITAGE SERVICE BUILDING
PARK MAINTENANCE
DEBT SERVICE
34,116
295,886
107,213
20,000
269,375
114,864
101,493
20,000
141,600
117,000
243,823
120,038
238,000
2,052,830
193,006
2,597,800
584,042
198,036
225,000
50,000
366,022
254,990
216,647
67,500
587,043
138,568
4,500
291,534
217,877
‐
5,700
‐
‐
6,600
‐
4,000
‐
‐
‐
‐
(50,038)
‐
13,500
‐
12,000
36,000
‐
‐
‐
‐
78,250
64,817
‐
1,600
‐
‐
‐
(2,662)
34,116
301,586
107,213
20,000
275,975
114,864
105,493
20,000
141,600
117,000
243,823
70,000
238,000
2,066,330
193,006
2,609,800
620,042
198,036
225,000
50,000
366,022
333,240
281,464
67,500
588,643
138,568
4,500
291,534
215,215
TOTAL GENERAL FUND EXPENDITURES
9,868,803
169,767
10,038,570
NET REVENUES OVER EXPENDITURES
(181,173)
56,221
(124,952)
GENERAL FUND REVENUES
City of Coldwater
Proposed General Fund Budget Amendment
Fiscal Year 2015‐2016
Date: January 25, 2016
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
3,528,000
107,000
‐
17,000
3,652,000
(52,000)
‐
‐
‐
(52,000)
3,476,000
107,000
‐
17,000
3,600,000
LICENSES AND PERMITS
101
4 4260 TRAILER COURT FEES
101
4 4470 PENALTIES
101
4 4520 LIQUOR LICENSE
101
4 4671 CABLE FRANCHISE FEES
101
4 4780 BUILDING PERMITS
101
4 4870 RENTAL HOUSING PERMITS
101
4 4980 SIGN PERMITS
101
4 6630 FINES & FORFEITS PENALTY
101
4 6631 FINES & FORFEITS PEN ‐ POLICE TOTAL LICENSES AND PERMITS
2,000
14,000
12,500
59,000
76,000
2,000
1,000
14,000
38,000
218,500
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
2,000
14,000
12,500
59,000
76,000
2,000
1,000
14,000
38,000
218,500
FEDERAL SOURCES
101
6 5050 FEDERAL GRANT
TOTAL FEDERAL SOURCES
‐
‐
64,817 64,817
64,817 64,817
STATE SHARED REVENUE
101
8 5690 STATE SHARED REVENUE
TOTAL STATE SHARED REVENUE
978,000
978,000
‐ 978,000
‐ 978,000
STATE SOURCES
101
10 4672 PA 48 METRO ACT
101
10 5390 STATE GRANT
101
10 5430 STATE GRANT ‐ POLICE (ACT 302)
101
10 5730 PA 86 ‐ LCSA
TOTAL STATE SOURCES
36,000
‐
3,000
‐
39,000
‐
65,250
‐
217,921
283,171
36,000
65,250
3,000
217,921
322,171
CHARGES FOR SERVICES
101
12 5820 RURAL FIRE PROTECTION
101
12 6273 CHARGE FOR SERVICES ‐ CEMETERY
101
12 6274 CHARGE FOR SERVICES ‐ POLICE
101
12 6440 CHARGE FOR SERVICE‐ RECREATION
101
12 6445 CHARGE FOR SERVICES ‐ POOL
101
12 6450 RECREATION CONCESSIONS
101
12 6470 CUSTOM WORK
101
12 6751 DRUG FORFEITURES
101
12 6770 REIMBURSEMENTS ‐ COMPOST
TOTAL CHARGES FOR SERVICES
181,000
52,000
‐
155,000
13,000
15,000
90,000
2,000
15,000
523,000
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
181,000
52,000
‐
155,000
13,000
15,000
90,000
2,000
15,000
523,000
GENERAL FUND REVENUES
TAXES
101
2 4030
101
2 4040
101
2 4170
101
2 4180
TOTAL TAXES
CURRENT REAL PROPERTY TAX
PROPERTY TX ADMINISTRATION FEE
DELINQUENT PERS PROPERTY TAX
PRIOR YEAR TAX CAPTURE
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
23,439
12,000
6,000
255,000
296,439
‐
‐
‐
‐
‐
23,439
12,000
6,000
255,000
296,439
INTEREST INCOME
101
16 6640 INTEREST
TOTAL INTEREST INCOME
40,000
40,000
‐ 40,000
‐ 40,000
CONTRIBUTIONS
101
18 6750 CONTRIBUTION FROM PRIVATE ENT
TOTAL CONTRIBUTIONS
2,500
2,500
‐ 2,500
‐ 2,500
OTHER INCOME
101
20 6890 WRKS COMP INSURANCE DIVIDEND
101
20 6940 MISCELLANEOUS
101
20 6941 MISCELLANEOUS ‐ POLICE
TOTAL OTHER INCOME
12,000
12,000
9,000
33,000
‐
‐
‐
‐
SALE OF FIXED ASSETS
101
22 6730 SALE OF FIXED ASSETS
TOTAL SALE OF FIXED ASSETS
3,000
3,000
‐ 3,000
‐ 3,000
PAYMENT IN LIEU OF TAXES
101
24 6691 PAYMENT IN LIEU OF TAXES
TOTAL PAYMENT IN LIEU OF TAXES
2,543,191
2,543,191
‐ 2,543,191
‐ 2,543,191
TRANSFERS FROM(TO) OTHER FUNDS
101
26 6996 CONTRIB ‐ RETIREMENT
101
28 6960 DEBT PROCEEDS
TOTAL TRANSFERS FROM(TO) OTHER FUNDS
414,000
945,000
1,359,000
‐ 414,000
(70,000) 875,000
(70,000) 1,289,000
TOTAL GENERAL FUND REVENUE
9,687,630
225,988 9,913,618
LEGISLATIVE
101 101 7001 WAGES & SALARIES
101 101 7010 FICA EXPENSE
101 101 7024 TRAINING/EDUCATION/TRAVEL
101 101 7100 OFFICE SUPPLIES
101 101 7281 MEMBERSHIP & DUES
TOTAL LEGISLATIVE
17,850
1,366
9,000
300
5,600
34,116
‐
‐
‐
‐
‐
‐
17,850
1,366
9,000
300
5,600
34,116
CITY MANAGER
101 172 7001
101 172 7004
101 172 7006
101 172 7009
101 172 7010
185,415
‐
2,659
1,875
14,801
‐
‐
‐
‐
‐
185,415
‐
2,659
1,875
14,801
RENT
101
14 6690
101
14 6692
101
14 6693
101
14 6760
TOTAL RENT
RENT
RENT ‐ RECREATION
RENT ‐ HERITAGE SERVICE BLDG
EQUIPMENT RENTAL
12,000
12,000
9,000
33,000
GENERAL FUND EXPENDITURES
WAGES & SALARIES
PART TIME
LONGEVITY
DENTAL PROGRAM
FICA EXPENSE
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
101 172 7012 HEALTH INSURANCE
101 172 7013 LIFE INSURANCE
101 172 7015 DEFINED CONTRIBTION RETIRE
101 172 7016 DEFINED BENEFIT RETIREMENT
101 172 7021 CAR ALLOWANCE
101 172 7024 TRAINING/EDUCATION/TRAVEL
101 172 7029 HEALTH SAVINGS PROGRAM
101 172 7100 OFFICE SUPPLIES
101 172 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 172 7281 MEMBERSHIP & DUES
101 172 7300 TELEPHONE
101 172 7420 COMPUTER SOFTWARE & UPDATES
101 172 9700 CAPITAL OUTLAY
TOTAL CITY MANAGER
32,292 ‐
834 ‐
13,666 ‐
16,444 ‐
5,400 ‐
6,000 ‐
6,000 5,700
4,000 ‐
2,500 ‐
2,200 ‐
1,500 ‐
300 ‐
‐
‐
295,886 5,700
32,292
834
13,666
16,444
5,400
6,000
11,700
4,000
2,500
2,200
1,500
300
‐
301,586
CLERK
101 215 7001
101 215 7009
101 215 7010
101 215 7012
101 215 7013
101 215 7015
101 215 7024
101 215 7029
101 215 7100
101 215 7102
101 215 7119
101 215 7252
101 215 7258
101 215 7281
101 215 7400
101 215 7420
101 215 9700
TOTAL CLERK
50,388
417
3,855
5,642
288
3,023
3,000
‐
5,000
200
2,000
3,000
‐
400
‐
‐
30,000
107,213
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
50,388
417
3,855
5,642
288
3,023
3,000
‐
5,000
200
2,000
3,000
‐
400
‐
‐
30,000
107,213
AUDIT
101 223 7290 PROFESSIONAL FEES
TOTAL AUDIT
20,000
20,000
‐ 20,000
‐ 20,000
FINANCE
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
101 253
166,964 ‐
3,886 ‐
1,690 ‐
13,453 ‐
29,275 ‐
956 ‐
11,257 ‐
8,794 ‐
3,700 ‐
2,000 6,600
5,000 ‐
3,000 ‐
1,600 ‐
1,000 ‐
7001
7006
7009
7010
7012
7013
7015
7016
7024
7029
7100
7252
7281
7300
WAGES & SALARIES
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
TRAINING/EDUCATION/TRAVEL
HEALTH SAVINGS PROGRAM
OFFICE SUPPLIES
BOOKS AND PERIODICALS
PRINTING & ADVERTISING
CONTRACTUAL SERVICES ‐CONTRACT
CONTRACTUAL LABOR
MEMBERSHIP & DUES
EQUIPMENT REPAIRS AND MAINT
COMPUTER SOFTWARE & UPDATES
CAPITAL OUTLAY
WAGES & SALARIES
LONGEVITY
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
DEFINED BENEFIT RETIREMENT
TRAINING/EDUCATION/TRAVEL
HEALTH SAVINGS PROGRAM
OFFICE SUPPLIES
CONTRACTUAL SERVICES ‐CONTRACT
MEMBERSHIP & DUES
TELEPHONE
‐
‐
‐
‐
‐
166,964
3,886
1,690
13,453
29,275
956
11,257
8,794
3,700
8,600
5,000
3,000
1,600
1,000
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
101 253 7400 EQUIPMENT REPAIRS AND MAINT
101 253 7420 COMPUTER SOFTWARE & UPDATES
101 253 9700 CAPITAL OUTLAY
TOTAL FINANCE
800
16,000
‐
269,375
‐
‐
‐
6,600
800
16,000
‐
275,975
ASSESSOR
101 257 7001 WAGES & SALARIES
101 257 7002 SALARIES ‐ OVERTIME
101 257 7004 PART TIME
101 257 7009 DENTAL PROGRAM
101 257 7010 FICA EXPENSE
101 257 7012 HEALTH INSURANCE
101 257 7013 LIFE INSURANCE
101 257 7016 DEFINED BENEFIT RETIREMENT
101 257 7024 TRAINING/EDUCATION/TRAVEL
101 257 7100 OFFICE SUPPLIES
101 257 7102 BOOKS AND PERIODICALS
101 257 7119 PRINTING & ADVERTISING
101 257 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 257 7281 MEMBERSHIP & DUES
101 257 7420 COMPUTER SOFTWARE & UPDATES
101 257 9700 CAPITAL OUTLAY
TOTAL ASSESSOR
73,389 ‐
‐ ‐
5,000
417 ‐
5,997 ‐
5,642 ‐
420 ‐
8,799 ‐
3,000 ‐
3,500 ‐
500 ‐
1,000 ‐
1,500 ‐
700 ‐
5,000 ‐
‐ ‐
114,864 ‐
73,389
‐
5,000
417
5,997
5,642
420
8,799
3,000
3,500
500
1,000
1,500
700
5,000
‐
114,864
NETWORK ADMINISTRATOR
101 258 7001 WAGES & SALARIES
101 258 7009 DENTAL PROGRAM
101 258 7010 FICA EXPENSE
101 258 7012 HEALTH INSURANCE
101 258 7013 LIFE INSURANCE
101 258 7015 DEFINED CONTRIBUTION RETIRE
101 258 7021 CAR ALLOWANCE
101 258 7024 TRAINING/EDUCATION/TRAVEL
101 258 7029 HEALTH SAVINGS PROGRAM
101 258 7100 OFFICE SUPPLIES
101 258 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 258 7300 TELEPHONE
101 258 7400 EQUIPMENT REPAIRS AND MAINT
101 258 7420 COMPUTER SOFTWARE & UPDATES
101 258 9700 CAPITAL OUTLAY
TOTAL NETWORK ADMINISTRATOR
61,096
771
4,720
11,043
349
5,314
600
‐
‐
1,500
‐
600
‐
8,000
7,500
101,493
‐
‐
‐
‐
‐
‐
‐
‐
4,000
‐
‐
‐
‐
‐
‐
4,000
61,096
771
4,720
11,043
349
5,314
600
‐
4,000
1,500
‐
600
‐
8,000
7,500
105,493
ELECTIONS
101 262 7104 OPERATING SUPPLIES
101 262 7119 PRINTING & ADVERTISING
101 262 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 262 7400 EQUIPMENT REPAIRS AND MAINT
101 262 9560 MISCELLANEOUS & GENERAL EXP
TOTAL ELECTIONS
1,000 ‐
1,000 ‐
16,000 ‐
‐ ‐
2,000 ‐
20,000 ‐
1,000
1,000
16,000
‐
2,000
20,000
ATTORNEY
101 266 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 266 7253 CONTRACTUAL SERVICES ‐LEGAL
TOTAL ATTORNEY
104,600
37,000
141,600
‐ 104,600
‐ 37,000
‐ 141,600
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
HLB BUILDING MAINTENANCE
101 270 7105 BUILDING SUPPLIES
101 270 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 270 7258 CONTRACTUAL LABOR
101 270 7300 TELEPHONE
101 270 7303 ELECTRIC
101 270 7304 NATURAL GAS
101 270 7400 EQUIPMENT REPAIRS AND MAINT
101 270 7402 BUILDING REPAIRS AND MAINT
101 270 9700 CAPITAL OUTLAY
TOTAL HLB BUILDING MAINTENANCE
5,000
42,500
‐
500
45,000
500
4,500
19,000
‐
117,000
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
5,000
42,500
‐
500
45,000
500
4,500
19,000
‐
117,000
CEMETERY
101 276 7001 WAGES & SALARIES
101 276 7002 SALARIES ‐ OVERTIME
101 276 7004 PART TIME
101 276 7006 LONGEVITY
101 276 7009 DENTAL PROGRAM
101 276 7010 FICA EXPENSE
101 276 7012 HEALTH INSURANCE
101 276 7013 LIFE INSURANCE
101 276 7015 DEFINED CONTRIBUTION RETIRE
101 276 7016 DEFINED BENEFIT RETIREMENT
101 276 7024 TRAINING/EDUCATION
101 276 7103 UNIFORMS
101 276 7104 OPERATING SUPPLIES
101 276 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 276 7258 CONTRACTUAL LABOR
101 276 7300 TELEPHONE
101 276 7303 ELECTRIC
101 276 7304 NATURAL GAS
101 276 7400 EQUIPMENT REPAIRS AND MAINT
101 276 7402 BUILDING REPAIRS AND MAINT
101 276 9700 CAPITAL OUTLAY
TOTAL CEMETERY
119,818 ‐
2,600 ‐
17,400 ‐
847 ‐
2,098 ‐
10,822 ‐
30,042 ‐
687 ‐
6,757 ‐
3,652 ‐
‐ ‐
600 ‐
9,700 ‐
6,000 ‐
21,000 ‐
500 ‐
3,500 ‐
3,000 ‐
4,800 ‐
‐ ‐
‐
‐
243,823 ‐
119,818
2,600
17,400
847
2,098
10,822
30,042
687
6,757
3,652
‐
600
9,700
6,000
21,000
500
3,500
3,000
4,800
‐
‐
243,823
FORESTRY
101 285 7001 WAGES & SALARIES
101 285 7009 DENTAL PROGRAM
101 285 7010 FICA EXPENSE
101 285 7012 HEALTH INSURANCE
101 285 7013 LIFE INSURANCE
101 285 7015 DEFINED CONTRIBUTION RETIRE
101 285 7104 OPERATING SUPPLIES
101 285 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 285 9700 CAPITAL OUTLAY
TOTAL FORESTRY
27,941 (27,941)
1,031 (1,031)
2,137 (2,137)
14,592 (14,592)
161 (161)
1,676 (1,676)
2,500 (2,500)
‐ 70,000
70,000 (70,000)
120,038 (50,038)
‐
‐
‐
‐
‐
‐
‐
70,000
‐
70,000
UNALLOCATED
101 299 7019 WORKERS COMPENSATION INSURANCE
101 299 7101 POSTAGE
101 299 7276 BANK CHARGES
89,000
26,000
18,000
‐ 89,000
‐ 26,000
‐ 18,000
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
101 299 7277 UNCOLLECTABLE ACCOUNTS
101 299 7279 INSURANCE FIRE & LIABILITY
101 299 7501 TAX CHARGEBACKS
TOTAL UNALLOCATED
4,000
91,000
10,000
238,000
‐
‐
‐
‐
4,000
91,000
10,000
238,000
POLICE
101 301 7001
101 301 7002
101 301 7004
101 301 7006
101 301 7007
101 301 7009
101 301 7010
101 301 7012
101 301 7013
101 301 7015
101 301 7016
101 301 7024
101 301 7029
101 301 7100
101 301 7103
101 301 7104
101 301 7105
101 301 7119
101 301 7200
101 301 7252
101 301 7281
101 301 7290
101 301 7300
101 301 7303
101 301 7304
101 301 7400
101 301 7401
101 301 7402
101 301 7420
101 301 9560
101 301 9700
TOTAL POLICE
WAGES & SALARIES
SALARIES ‐ OVERTIME
PART TIME & POLICE RESERVES
LONGEVITY
HOLIDAY PAY
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
DEFINED BENEFIT RETIREMENT
TRAINING/EDUCATION/TRAVEL
HEALTH SAVINGS PROGRAM
OFFICE SUPPLIES
UNIFORMS
OPERATING SUPPLIES
BUILDING SUPPLIES
PRINTING & ADVERTISING
GAS
CONTRACTUAL SERVICES ‐CONTRACT
MEMBERSHIP & DUES
PROFESSIONAL FEES
TELEPHONE
ELECTRIC
NATURAL GAS
EQUIPMENT REPAIRS AND MAINT
RADIO REPAIRS AND MAINT
BUILDING REPAIRS AND MAINT
COMPUTER SOFTWARE & UPDATES
MISCELLANEOUS & GENERAL EXP
CAPITAL OUTLAY
1,082,429 ‐
82,000 ‐
87,000 ‐
24,868 ‐
34,492 ‐
9,987 ‐
30,662 ‐
198,708 ‐
6,121 ‐
56,291 ‐
98,272 ‐
12,000 ‐
5,000 1,500
13,000 ‐
20,500 ‐
11,000 ‐
4,500 ‐
2,000 ‐
41,000 ‐
12,000 ‐
‐ ‐
1,500 ‐
5,000 ‐
18,500 ‐
6,000 ‐
40,000 ‐
4,000 ‐
22,500 12,000
2,000 ‐
500 ‐
121,000 ‐
2,052,830 13,500
1,082,429
82,000
87,000
24,868
34,492
9,987
30,662
198,708
6,121
56,291
98,272
12,000
6,500
13,000
20,500
11,000
4,500
2,000
41,000
12,000
‐
1,500
5,000
18,500
6,000
40,000
4,000
34,500
2,000
500
121,000
2,066,330
WAGES & SALARIES
SALARIES ‐ OVERTIME
PART TIME
LONGEVITY
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
DEFINED BENEFIT RETIREMENT
CONTRACTUAL SERVICES ‐CONTRACT
CONTRACTUAL LABOR
EQUIPMENT RENTAL
CAPITAL OUTLAY
55,422 ‐
6,000 ‐
5,000 ‐
1,271 ‐
834 ‐
5,270 ‐
11,935 ‐
318 ‐
2,677 ‐
5,479 ‐
5,800 ‐
8,000 ‐
60,000 ‐
25,000 ‐
55,422
6,000
5,000
1,271
834
5,270
11,935
318
2,677
5,479
5,800
8,000
60,000
25,000
COMPOST SITE
101 327 7001
101 327 7002
101 327 7004
101 327 7006
101 327 7009
101 327 7010
101 327 7012
101 327 7013
101 327 7015
101 327 7016
101 327 7252
101 327 7258
101 327 7404
101 327 9700
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
TOTAL COMPOST SITE
193,006
FIRE
101 336 7001
101 336 7002
101 336 7003
101 336 7006
101 336 7007
101 336 7009
101 336 7010
101 336 7012
101 336 7013
101 336 7014
101 336 7015
101 336 7016
101 336 7023
101 336 7024
101 336 7028
101 336 7029
101 336 7100
101 336 7103
101 336 7104
101 336 7105
101 336 7108
101 336 7119
101 336 7200
101 336 7252
101 336 7281
101 336 7290
101 336 7300
101 336 7303
101 336 7304
101 336 7400
101 336 7401
101 336 7402
101 336 7405
101 336 7420
101 336 9700
TOTAL FIRE
WAGES & SALARIES
SALARIES ‐ OVERTIME
PART‐PAID FIREFIGHTERS
LONGEVITY
HOLIDAY PAY
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
LONG TERM DISABILITY INSURANCE
DEFINED CONTRIBUTION RETIRE
DEFINED BENEFIT RETIREMENT
MEDICAL EXAMS
TRAINING/EDUCATION/TRAVEL
CASH FOOD ALLOWANCE
HEALTH SAVINGS PROGRAM
OFFICE SUPPLIES
UNIFORMS
OPERATING SUPPLIES
BUILDING SUPPLIES
EMERGENCY MEDICAL SUPPLIES
PRINTING & ADVERTISING
GAS
CONTRACTUAL SERVICES ‐CONTRACT
MEMBERSHIP & DUES
PROFESSIONAL FEES
TELEPHONE
ELECTRIC
NATURAL GAS
EQUIPMENT REPAIRS AND MAINT
RADIO REPAIRS AND MAINT
BUILDING REPAIRS AND MAINT
HYDRANT RENTAL
COMPUTER SOFTWARE & UPDATES
CAPITAL OUTLAY
846,076 ‐
68,000 ‐
30,000 ‐
20,610 ‐
33,152 ‐
10,752 ‐
16,384 ‐
154,687 ‐
4,885 ‐
6,645 ‐
70,141 ‐
149,038 ‐
7,300 ‐
7,500 ‐
8,400 ‐
11,300 ‐
2,500 ‐
18,600 ‐
5,100 ‐
3,100 ‐
6,200 ‐
‐
‐
9,690 ‐
13,000 ‐
‐
‐
2,100 ‐
2,000 ‐
16,000 ‐
4,000 ‐
40,000 ‐
3,100 ‐
7,500 12,000
122,440 ‐
1,600 ‐
896,000 ‐
2,597,800 12,000
846,076
68,000
30,000
20,610
33,152
10,752
16,384
154,687
4,885
6,645
70,141
149,038
7,300
7,500
8,400
11,300
2,500
18,600
5,100
3,100
6,200
‐
9,690
13,000
‐
2,100
2,000
16,000
4,000
40,000
3,100
19,500
122,440
1,600
896,000
2,609,800
WAGES & SALARIES
SALARIES ‐ OVERTIME
PART TIME
LONGEVITY
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
DEFINED BENEFIT RETIREMENT
TRAINING/EDUCATION/TRAVEL
HEALTH SAVINGS PROGRAM
OFFICE SUPPLIES
193,976 ‐
5,000 ‐
3,000
7,203 ‐
2,919 ‐
16,324 ‐
41,773 ‐
1,802 ‐
9,370 ‐
19,175 ‐
1,500 ‐
9,000 17,000
6,500 ‐
193,976
5,000
3,000
7,203
2,919
16,324
41,773
1,802
9,370
19,175
1,500
26,000
6,500
PUBLIC WORKS
101 346 7001
101 346 7002
101 346 7004
101 346 7006
101 346 7009
101 346 7010
101 346 7012
101 346 7013
101 346 7015
101 346 7016
101 346 7024
101 346 7029
101 346 7100
‐ 193,006
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
101 346 7103 UNIFORMS
101 346 7104 OPERATING SUPPLIES
101 346 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 346 7258 CONTRACTUAL LABOR
101 346 7281 MEMBERSHIP & DUES
101 346 7300 TELEPHONE
101 346 7303 ELECTRIC
101 346 7400 EQUIPMENT REPAIRS AND MAINT
101 346 7402 BUILDING REPAIRS AND MAINT
101 346 9700 CAPITAL OUTLAY
101 346 9902 CONTRIBUTION TO LOCAL STREETS
TOTAL PUBLIC WORKS
8,500
20,000
22,000
4,000
1,500
4,000
500
4,000
‐
202,000
‐
584,042
‐
‐
‐
‐
‐
‐
‐
‐
‐
19,000
‐
36,000
8,500
20,000
22,000
4,000
1,500
4,000
500
4,000
‐
221,000
‐
620,042
ENGINEERING
101 347 7001 WAGES & SALARIES
101 347 7004 PART TIME
101 347 7010 FICA EXPENSE
101 347 7012 HEALTH INSURANCE
101 347 7013 LIFE INSURANCE
101 347 7015 DEFINED CONTRIBUTION RETIRE
101 347 7016 DEFINED BENEFIT RETIREMENT
101 347 7024 TRAINING/EDUCATION/TRAVEL
101 347 7100 OFFICE SUPPLIES
101 347 7102 BOOKS AND PERIODICALS
101 347 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 347 7300 TELEPHONE
101 347 7420 COMPUTER SOFTWARE & UPDATES
101 347 9700 CAPITAL OUTLAY
101 347 9909 CONTRIBUTION TO GIS FUND
TOTAL ENGINEERING
36,573 ‐
5,000 ‐
3,372 ‐
2,500 ‐
209 ‐
2,194 ‐
26,388 ‐
4,000 ‐
2,800 ‐
500 ‐
50,000 ‐
2,000 ‐
2,500 ‐
10,000 ‐
50,000 ‐
198,036 ‐
36,573
5,000
3,372
2,500
209
2,194
26,388
4,000
2,800
500
50,000
2,000
2,500
10,000
50,000
198,036
STREET LIGHTING
101 348 8100 STREET LIGHTING
TOTAL STREET LIGHTING
225,000
225,000
‐ 225,000
‐ 225,000
SIDEWALKS
101 350 7252 CONTRACTUAL SERVICES ‐CONTRACT
TOTAL SIDEWALKS
50,000
50,000
‐ 50,000
‐ 50,000
MECHANIC
101 352 7001
101 352 7002
101 352 7009
101 352 7010
101 352 7012
101 352 7013
101 352 7015
101 352 7103
101 352 7104
101 352 7200
101 352 7204
101 352 7208
101 352 7252
101 352 7303
108,657 ‐
‐
‐
1,125 ‐
8,695 ‐
21,605 ‐
621 ‐
6,519 ‐
800 ‐
6,000 ‐
64,000 ‐
10,000 ‐
110,000 ‐
2,000 ‐
12,000 ‐
WAGES & SALARIES
SALARIES ‐ OVERTIME
DENTAL PROGRAM
FICA EXPENSE
HEALTH INSURANCE
LIFE INSURANCE
DEFINED CONTRIBUTION RETIRE
UNIFORMS
OPERATING SUPPLIES
GAS
TIRES
SUPPLIES REPAIR PARTS
CONTRACTUAL SERVICES ‐CONTRACT
ELECTRIC
108,657
‐
1,125
8,695
21,605
621
6,519
800
6,000
64,000
10,000
110,000
2,000
12,000
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
101 352 7304 NATURAL GAS
101 352 7400 EQUIPMENT REPAIRS AND MAINT
101 352 9700 CAPITAL OUTLAY
TOTAL MECHANIC
7,000
7,000
‐
366,022
‐
‐
‐
‐
7,000
7,000
‐
366,022
NEIGHBORHOOD SERVICES
101 371 7001 WAGES & SALARIES
101 371 7002 SALARIES ‐ OVERTIME
101 371 7004 PART TIME
101 371 7006 LONGEVITY
101 371 7009 DENTAL PROGRAM
101 371 7010 FICA EXPENSE
101 371 7012 HEALTH INSURANCE
101 371 7013 LIFE INSURANCE
101 371 7015 DEFINED CONTRIBUTION RETIRE
101 371 7016 DEFINED BENEFIT RETIREMENT
101 371 7024 TRAINING/EDUCATION/TRAVEL
101 371 7029 HEALTH SAVINGS PROGRAM
101 371 7100 OFFICE SUPPLIES
101 371 7103 UNIFORMS
101 371 7119 PRINTING & ADVERTISING
101 371 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 371 7254 CONTRACT SERV ‐ GRANT
101 371 7281 MEMBERSHIP & DUES
101 371 7290 PROFESSIONAL FEES
101 371 7300 TELEPHONE
101 371 7400 EQUIPMENT REPAIRS AND MAINT
101 371 7420 COMPUTER SOFTWARE & UPDATES
101 371 9560 MISCELLANEOUS & GENERAL EXP
101 371 9700 CAPITAL OUTLAY
TOTAL NEIGHBORHOOD SERVICES
121,655 ‐
500 ‐
‐
1,143 ‐
937 ‐
10,216 ‐
23,559 ‐
698 ‐
5,915 ‐
7,067 ‐
9,200 ‐
‐ 2,400
2,500 ‐
2,000 ‐
3,000 ‐
62,000 ‐
‐ 75,850
600 ‐
1,000 ‐
500 ‐
500 ‐
2,000 ‐
‐ ‐
‐ ‐
254,990 78,250
121,655
500
1,143
937
10,216
23,559
698
5,915
7,067
9,200
2,400
2,500
2,000
3,000
62,000
75,850
600
1,000
500
500
2,000
‐
‐
333,240
PLANNING
101 721 7001 WAGES & SALARIES
101 721 7004 PART TIME
101 721 7009 DENTAL PROGRAM
101 721 7010 FICA EXPENSE
101 721 7011 UNEMPLOYMENT INSURANCE
101 721 7012 HEALTH INSURANCE
101 721 7013 LIFE INSURANCE
101 721 7015 DEFINED CONTRIBUTION RETIRE
101 721 7024 TRAINING/EDUCATION/TRAVEL
101 721 7029 HEALTH SAVINGS PROGRAM
101 721 7100 OFFICE SUPPLIES
101 721 7102 BOOKS AND PERIODICALS
101 721 7119 PRINTING & ADVERTISING
101 721 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 721 7254 CONTRACT SERV ‐ GRANT
101 721 7281 MEMBERSHIP & DUES
101 721 7300 TELEPHONE
101 721 7420 COMPUTER SOFTWARE & UPDATES
101 721 9700 CAPITAL OUTLAY
TOTAL PLANNING
85,652 ‐
‐
1,125 ‐
6,552 ‐
‐ ‐
16,443 ‐
490 ‐
8,565 ‐
5,000 ‐
‐ ‐
1,500 ‐
300 ‐
3,000 ‐
35,000 ‐
‐ 64,817
2,000 ‐
1,020 ‐
‐ ‐
50,000 ‐
216,647 64,817
85,652
‐
1,125
6,552
‐
16,443
490
8,565
5,000
‐
1,500
300
3,000
35,000
64,817
2,000
1,020
‐
50,000
281,464
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
COMMUNITY DEVELOPMENT
101 748 7260 CONTRACTUAL SERV TRASH PICKUP
101 748 7281 MEMBERSHIP & DUES
101 748 8000 COMMUNITY PROMOTIONS
101 748 8010 TIBBITS THEATRE
101 748 8020 CCS ‐ PUBLIC ACCESS CHANNEL
101 748 8050 BR COUNTY ECON GROWTH ALLIANCE
TOTAL COMMUNITY DEVELOPMENT
‐
2,000
13,000
12,000
15,500
25,000
67,500
‐
‐
‐
‐
‐
‐
‐
‐
2,000
13,000
12,000
15,500
25,000
67,500
RECREATION ACTIVITIES
101 751 7001 WAGES & SALARIES
101 751 7002 SALARIES ‐ OVERTIME
101 751 7004 PART TIME
101 751 7006 LONGEVITY
101 751 7009 DENTAL PROGRAM
101 751 7010 FICA EXPENSE
101 751 7012 HEALTH INSURANCE
101 751 7013 LIFE INSURANCE
101 751 7015 DEFINED CONTRIBUTION RETIRE
101 751 7016 DEFINED BENEFIT RETIREMENT
101 751 7024 TRAINING/EDUCATION/TRAVEL
101 751 7029 HEALTH SAVINGS PROGRAM
101 751 7100 OFFICE SUPPLIES
101 751 7104 OPERATING SUPPLIES
101 751 7105 BUILDING SUPPLIES
101 751 7111 CONCESSION SUPPLIES
101 751 7119 PRINTING & ADVERTISING
101 751 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 751 7258 CONTRACTUAL LABOR
101 751 7281 MEMBERSHIP & DUES
101 751 7300 TELEPHONE
101 751 7303 ELECTRIC
101 751 7304 NATURAL GAS
101 751 9700 CAPITAL OUTLAY
TOTAL RECREATION ACTIVITIES
181,699 ‐
‐ ‐
102,000 ‐
3,334 ‐
2,625 ‐
21,958 ‐
40,077 ‐
1,041 ‐
9,594 ‐
20,615 ‐
4,000 ‐
1,600 1,600
5,000 ‐
30,000 ‐
5,000 ‐
6,000 ‐
8,000 ‐
86,000 ‐
‐
‐
1,000 ‐
1,500 ‐
50,000 ‐
6,000 ‐
‐
‐
587,043 1,600
181,699
‐
102,000
3,334
2,625
21,958
40,077
1,041
9,594
20,615
4,000
3,200
5,000
30,000
5,000
6,000
8,000
86,000
‐
1,000
1,500
50,000
6,000
‐
588,643
HERITAGE POOL
101 753 7001 WAGES & SALARIES
101 753 7002 SALARIES ‐ OVERTIME
101 753 7004 PART TIME
101 753 7006 LONGEVITY
101 753 7009 DENTAL PROGRAM
101 753 7010 FICA EXPENSE
101 753 7012 HEALTH INSURANCE
101 753 7013 LIFE INSURANCE
101 753 7015 DEFINED CONTRIBUTION RETIRE
101 753 7016 DEFINED BENEFIT RETIREMENT
101 753 7104 OPERATING SUPPLIES
101 753 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 753 7303 ELECTRIC
101 753 7304 NATURAL GAS
101 753 7400 EQUIPMENT REPAIRS AND MAINT
101 753 7402 BUILDING REPAIRS AND MAINT
TOTAL HERITAGE POOL
16,912 ‐
‐ ‐
25,000 ‐
838 ‐
309 ‐
3,270 ‐
4,463 ‐
97 ‐
‐ ‐
5,179 ‐
10,000 ‐
50,000 ‐
12,000 ‐
6,500 ‐
1,000 ‐
3,000 ‐
138,568 ‐
16,912
‐
25,000
838
309
3,270
4,463
97
‐
5,179
10,000
50,000
12,000
6,500
1,000
3,000
138,568
2015‐16
Current
Budget
Proposed
Amendment
2015‐16
Amended Budget
HERITAGE SERVICE BUILDING
101 758 7104 OPERATING SUPPLIES
101 758 7105 BUILDING SUPPLIES
101 758 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 758 7304 NATURAL GAS
101 758 9703 BUILDING IMPROVEMENTS
TOTAL HERITAGE SERVICE BUILDING
1,500
1,500
‐
1,500
‐
4,500
‐
‐
‐
‐
‐
‐
1,500
1,500
‐
1,500
‐
4,500
PARK MAINTENANCE
101 770 7001 WAGES & SALARIES
101 770 7002 SALARIES ‐ OVERTIME
101 770 7004 PART TIME
101 770 7006 LONGEVITY
101 770 7009 DENTAL PROGRAM
101 770 7010 FICA EXPENSE
101 770 7012 HEALTH INSURANCE
101 770 7013 LIFE INSURANCE
101 770 7015 DEFINED CONTRIBUTION RETIRE
101 770 7016 DEFINED BENEFIT RETIREMENT
101 770 7104 OPERATING SUPPLIES
101 770 7252 CONTRACTUAL SERVICES ‐CONTRACT
101 770 7258 CONTRACTUAL LABOR
101 770 7303 ELECTRIC
101 770 7304 NATURAL GAS
101 770 7400 EQUIPMENT REPAIRS AND MAINT
101 770 9700 CAPITAL OUTLAY
TOTAL PARK MAINTENANCE
66,679 ‐
6,000 ‐
6,000 ‐
1,271 ‐
1,115 ‐
6,208 ‐
16,046 ‐
383 ‐
3,353 ‐
5,479 ‐
15,000 ‐
95,000 ‐
31,000 ‐
20,000 ‐
1,000 ‐
3,000 ‐
14,000 ‐
291,534 ‐
66,679
6,000
6,000
1,271
1,115
6,208
16,046
383
3,353
5,479
15,000
95,000
31,000
20,000
1,000
3,000
14,000
291,534
OTHER FINANCING SOURCES (USES)
101 905 9800 PRINCIPAL
101 905 9801 INTEREST EXPENSE
125,206
92,671
217,877
‐ 125,206
(2,662) 90,009
(2,662) 215,215
TOTAL FUND EXPENDITURES
9,868,803
169,767 10,038,570
NET REVENUES OVER EXPENDITURES
(181,173) 56,221 (124,952)
RESOLUTION NO. 16-03
NOTICE OF INTENT RESOLUTION
CAPITAL IMPROVEMENT BONDS
(HERITAGE PARK)
City of Coldwater
County of Branch, State of Michigan
______________________________
MILLER, CANFIELD, PADDOCK AND STONE, P.L.C.
Minutes of a regular meeting of the City Council of the City of Coldwater, County of Branch,
State of Michigan held on the 25th day of January, 2016, at 5:30 o’clock p.m., prevailing Eastern Time.
PRESENT:
Members:
ABSENT:
Members:
The following preamble and resolution were offered by Member __________________ and
supported by Member ____________________:
WHEREAS, the City of Coldwater, County of Branch, State of Michigan (the “City”) intends to
provide for the issuance and sale of capital improvement bonds, pursuant to Act 34, Public Acts of
Michigan, 2001, as amended, in one or more series in an aggregate amount not to exceed One Million
Five Hundred Thousand Dollars ($1,500,000) for the purpose of paying the cost of acquiring and
constructing improvements to Heritage Park, including, but not limited to, renovation and replacement
of the spray park, tennis courts and various structures, and including site improvements, parking, and
other infrastructure improvements (the “Projects”); and
WHEREAS, a notice of intent to issue bonds must be published before the issuance of the
aforesaid bonds in order to comply with the requirements of Section 517 of Act 34, Public Acts of
Michigan, 2001, as amended; and
NOW, THEREFORE, BE IT RESOLVED THAT:
1.
The City Clerk is hereby authorized and directed to publish a notice of intent to issue
bonds in the Coldwater Daily Reporter, a newspaper of general circulation in the City.
2.
Said notice of intent shall be published as a one-quarter (¼) page display advertisement
in substantially the following form:
NOTICE TO ELECTORS
OF THE CITY OF COLDWATER OF INTENT
TO ISSUE BONDS SECURED BY THE TAXING
POWER OF THE CITY AND RIGHT OF REFERENDUM THEREON
PLEASE TAKE NOTICE that the City Council of the City of Coldwater, Branch County,
Michigan, intends to issue and sell capital improvement bonds, pursuant to Act 34, Public Acts of
Michigan, 2001, as amended, in one or more series in an aggregate amount not to exceed One Million
Five Hundred Thousand Dollars ($1,500,000) for the purpose of paying the cost of acquiring and
constructing improvements to Heritage Park, including, but not limited to, renovation and replacement
of the spray park, tennis courts and various structures, and including site improvements, parking, and
other infrastructure improvements.
MILLER, CANFIELD, PADDOCK AND STONE, P.L.C.
Said bonds will mature in annual installments not to exceed fifteen (15) in number, with interest
rates to be determined at public or private sale but in no event to exceed such rates as may be permitted
by law on the unpaid balance from time to time remaining outstanding on said bonds.
SOURCE OF PAYMENT OF BONDS
THE PRINCIPAL AND INTEREST OF THE BONDS shall be payable from the general funds
of the City lawfully available for such purposes including property taxes levied within applicable
constitutional, statutory and charter limitations.
RIGHT OF REFERENDUM
THE BONDS WILL BE ISSUED WITHOUT A VOTE OF THE ELECTORS UNLESS A
PETITION REQUESTING SUCH A VOTE SIGNED BY NOT LESS THAN 10% OF THE
REGISTERED ELECTORS OF THE CITY IS FILED WITH THE CITY CLERK WITHIN FORTYFIVE (45) DAYS AFTER PUBLICATION OF THIS NOTICE. IF SUCH PETITION IS FILED, THE
BONDS MAY NOT BE ISSUED WITHOUT AN APPROVING VOTE OF A MAJORITY OF THE
QUALIFIED ELECTORS OF THE CITY VOTING THEREON.
THIS NOTICE is given pursuant to the requirements of Section 517, Act 34, Public Acts of
Michigan, 2001, as amended.
Susan Heath
Clerk, City of Coldwater
-2-
3.
The City Council does hereby determine that the foregoing form of Notice of Intent to
Issue Bonds and the manner of publication directed is the method best calculated to give notice to the
City’s taxpayers and electors of this City’s intent to issue the bonds, the purpose of the bonds, the
security for the bonds, and the right of referendum relating thereto, and the newspaper named for
publication is hereby determined to reach the largest number of persons to whom the notice is directed.
4.
The City Council makes the following declarations for the purpose of complying with the
reimbursement rules of Treas. Reg. § 1.150-2 pursuant to the Internal Revenue Code of 1986, as
amended:
(a)
As of the date hereof, the City reasonably expects to be reimbursed for the expenditures
described in (b) below with proceeds of debt to be incurred by the City.
(b)
The expenditures described in this paragraph (b) are for the costs of acquiring the
Projects which were paid or will be paid subsequent to sixty (60) days prior to the date hereof from the
general funds of the City.
MILLER, CANFIELD, PADDOCK AND STONE, P.L.C.
(c)
The maximum principal amount of debt expected to be issued for the Projects, including
issuance costs, is $1,500,000.
5.
All resolutions and parts of resolutions insofar as they conflict with the provisions of this
resolution be and the same hereby are rescinded.
AYES:
Members:
NAYS:
Members:
RESOLUTION DECLARED ADOPTED.
Susan Heath
City Clerk
-3-
I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City
Council of the City of Coldwater, County of Branch, State of Michigan, at a regular meeting held on
January 25, 2016, and that said meeting was conducted and public notice of said meeting was given
pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan,
1976, and that the minutes of said meeting were kept and will be or have been made available as
required by said Act.
MILLER, CANFIELD, PADDOCK AND STONE, P.L.C.
Susan Heath
City Clerk
25838167.1\017639-00067
-4-
To: Mayor Kramer and Councilmembers
From: Dave Sattler, DMS Director
Date: January 25, 2016
Re: Oak Grove Cemetery Fee Schedule
The last review and fee change for a wide variety of cemetery services took place 14 years ago, in
March of 2002, as noted on the attached proposed Oak Grove Cemetery Fee Schedule, which
presents both the current rates and also the proposed new rates. Re c e n t C i t y S t a f f review
has determined that City fees for services are significantly lower than other cemeteries both in
neighboring communities and also on average across the state. The attached cost analysis
includes those comparisons, as well as estimated current costs for those actual services, including
employee hours, equipment usage and materials.
Included with the proposed rate changes is a new proposed Frost Rate of $100, to cover the
increased cost of time and equipment for burials taking place during the winter months in which
frost is present in the ground, typically December 1 through March 31. While the City hasn’t
charged for this in the past, Staff believes the increase will more accurately reflect actual cost
during the winter. With the current frost season already underway it is Staff recommendation to
make this new fee schedule effective after conclusion of said season, with the proposed new rates
to begin April 1, 2016.
Cemetery Chapel usage in the past has gone without charge, unless the Chapel was to be utilized
for an event other than an Oak Grove burial. Staff proposed the charge of $100 for use during Oak
Grove burials, due to actual costs associated with each time it is utilized, i.e. lighting and heating
prior to and during a burial, plus cemetery staff prep and cleaning before and after a burial.
Additionally we should consider the costs associated with maintaining this beautiful historical City
asset.
While historically the fee for all three types of marker and monument foundations was confined
to one rate of charge, Staff felt the fee should more accurately reflect the cost of each level of
foundation, thus the fee change in that category.
After careful review and discussion of the cost analysis, it is Staff recommendation that Council
approve the attached proposed Oak Grove Cemetery Fee Schedule with the effective date of April
1, 2016.
Oak Grove Cemetery Fee Schedule
Interments: Opening & Closing of Standard Lot
Weekdays
Current
Proposed
Adult
$300.00
$400.00
Child
$250.00
$350.00
Baby
$138.00
$200.00
Ashes
$138.00
$200.00
Disinter & Reinter
Adult
Child
Baby
Ashes
Disinterment Only
Adult
Child
Baby
Ashes
Current
$660.00
$530.00
$308.00
$308.00
Proposed
$760.00
$630.00
$400.00
$400.00
$360.00
$280.00
$170.00
$170.00
$460.00
$380.00
$270.00
$270.00
Frost Rate from Dec 1 to March 31
Add
No Charge
$100.00
Weekdays – arriving after 2:45 p.m.
Add
$120.00
$200.00
Saturdays – services to start on or before 2 pm
Add
$200.00
$300.00
$100.00
$300.00
$150.00 (Tent available April 1 to Nov 15)
$75.00
$75.00
Current
Current Foundation Flush, Marker & Monument per Square Inch
$0.30
Flush up to 24x12, sand setting
$0.30
Marker one (1) piece (24x12 ave. size), cement foundation
$0.30
Monument two (2) piece (48x12 ave. size), cement foundation
$0.30
$0.30
$0.40
$0.45
Tree Shrub Removal – Free unless item(s) to be replaced, then
$50.00
$100.00
Standard Grave Price
South Section
North Section
Baby Lot (South Section)
$420.00
$310.00
$170.00
$500.00
$500.00
$200.00
Chapel w/burial
Chapel w/o burial
Tent
Vault Set
Vault Seal
No Charge
$300.00
$90.00
$50.00
$50.00
City of Coldwater Oak Grove Cemetery Fee Schedule - Proposed
Effective Date: April 1, 2016 - Proposed
Proposed
No proposed changes:
Columbarium
1st Row (top)
2nd Row
3rd Row
4th Row (bottom)
Resident
$520.00
$500.00
$480.00
$460.00
st
1 Row
2nd Row
3rd Row
4th Row
Columbarium Name Plaque $225.00 (currently)
City of Coldwater Oak Grove Cemetery Fee Schedule - Proposed
Effective Date: April 1, 2016 - Proposed
Non-Resident
$560.00
$540.00
$520.00
$500.00
Interments: Opening & Closing of Standard Lot - Costs vary according to grave layout and how accessible area is
Summer Burials
Summer Burials
Winter Burials
Winter Burials
$
$
$
$
$
$
$
$
$
$
$
40.00 Crew Hourly Rate
4 Hours
160.00
$
30.00 Temp Worker Rate
4 Hours
120.00
$
35.97 Excavator Rate
2 Hours
71.94
$
$
$
$
40.00 Crew Hourly Rate
5 Hours
200.00
30.00 Temp Worker Rate
5 Hours
150.00
35.97 Excavator Rate
2.5 Hours
89.93
15.45 Dump Truck Rate
15.45 Dump Truck Rate
2 Hours
2.5 Hours
30.90
$
38.63
382.84
$ 478.55
-OR- machinery varies based on grave
-OR32.35 Ford Tractor Rate
2 Hours
64.70
15.81 3 Carts Rate
2 Hours
31.62
448.26
$
$
$
32.35 Ford Tractor Rate
2.5 Hours
80.88
15.81 3 Carts Rate
2.5 Hours
39.53
560.33
$300 Adult Current Charge
$579.00 Average Rate Across Municipalities Surveyed
Marshall
$
380.00 adult
Hillsdale
$
400.00 adult
Bronson
$
375.00 adult
$275 Infant + $50 Frost Charge
Sturgis
$
482.00 adult Res
$ 589.00 adult non-Res
$
$
$
$
$
$
$
$
$
$
40.00 Crew Hourly Rate
9 Hours
360.00
35.97 Excavator Rate
3 Hours
107.91
15.45 Dump Truck Rate
3 Hours
46.35
$
$
$
$
$
36.48 John Deere Snow Blower
1 Hours
36.48
$
550.74
$
-OR32.35 Ford Tractor Rate
3 Hours
97.05
15.81 3 Carts Rate
3 Hours
47.43
658.74
40.00 Crew Hourly Rate
11 Hours
440.00
Color Key:
Estimated Costs
Current Fee
Comparisons
Proposed Fee
35.97 Excavator Rate
3.5 Hours
125.90
15.45 Dump Truck Rate
3.5 Hours
54.08
36.48 John Deere Snow Blower
1 Hours
36.48
656.45
-OR-
$
32.35 Ford Tractor Rate
3.5 Hours
113.23
$
$
15.81 3 Carts Rate
3.5 Hours
55.34
788.53
$300 Adult Current Charge
Proposed Adult Rate:
+ Frost Rate Dec 1 to Mar 31
$400 Child Current
$100 Child Proposed
$250
$350
Ashes & Baby Burials
$
$
40.00 Crew Hourly Rate
3 Hours
120.00
Marshall
Hillsdale
32.35 Kubota RTV Bronson
0.75 Hours
Sturgis
24.26
$
144.26
$
$
$138 Current Charge
$
$
$
$
150.00
225.00
150.00 $275 Aft Hrs
150.00
Proposed:
Grave Prices
$420.00 Current Price Adult Grave
$310.00 North Side (None Currently For Sale)
$170.00 Current Price Baby Grave
Perpetual care, mowing, weed control, leaves
road mainenance, water system &
equipment maintenance & replacement
Marshall
Hillsdale
Bronson
Sturgis
2 Cem
$628.00 Adult Graves Ave. Across Municipalities
$250.00 Baby Graves Ave. Across Municipalities
Proposed:
$500 Adult Graves North & South
$200 Baby Graves
$200
$249.00 Average Rate Across Municipalities Surveyed
Burial After 3pm Weekdays
$ 160.00
$
15.00 Crew Time&HaMarshall
3 hours
Hillsdale
$
50.00
$
45.00
Bronson
$ 500.00 $450 Infant
Sturgis
$
40.00 per hr aft 3
$
15.00 Temp Time&Half
6 hours
$
90.00
$ 135.00
Current Charge $120
Proposed:
$200
$151.00 Average Rate Across Municipalities Surveyed
Burial on Saturday
$ 190.00
$
15.00 Crew Time&HMarshall
11 hours
Hillsdale
$ 100.00
$ 165.00
Bronson
$ 500.00 $450 Infant
Sturgis
$ 107.00
$ 165.00
Current Charge $200
Proposed:
$300
$296.00 Average Rate Across Municipalities Surveyed
Disinterment & Re-Burial
Adult
Child
Baby
Ashes
Disinterment Only
Adult
Child
Baby
Ashes
Current
Proposed
$660
$760
$530
$630
$308
$400
$308
$400
$360
$280
$170
$170
$460
$380
$270
$270
Adult
$ 450.00
$ 500.00
$ 300.00
$ 573.00
$ 626.00
Baby
$
$
$
$
330.00
220.00
Foundations:
Flush - sand setting 24x12 ave. size
$
40.00 Crew Hourly Rate
1 Hours
$
40.00
Marker - cement foundation 24x12 ave. size
$
40.00 Crew Hourly Rate
1.5 Hours
$
60.00
Monument - cement foundation 48x12 ave. size
$
40.00 Crew Hourly Rate Digging
1.5 Hours
$
60.00
$
32.35 Kubota RTV
0.5 Hours
16.18
$
$
19.99 Gator
0.5 Hours
10.00
$
?
Materials: Sand
66.17 $86.40 Current Charge ($0.30 Sq. In)
$115.20 Ave. across Municipals.
Proposed:
$0.30 Sq. In
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Marshall
Hillsdale
Bronson
Sturgis
$
0.45 per Sq. In
$
0.35 per Sq. In
$
0.25 per Sq. In
$
0.30 per Sq. In Marker
$
0.35 per Sq. In Monu.
$0.40 Sq. In Ave. across Municipalities Surveyed
$
$
$
$
$
34.24 Kubota Tractor
0.5 Hours
17.12
5.27 Cart
0.5 Hours
2.64
$
$
$
34.24 Kubota Tractor
0.75 Hours
25.68
$
19.99 Gator
0.75 Hours
14.99
$
12.06 Pickup
0.75 Hours
9.05
$
15.45 Dump Truck
0.75 Hours
11.59
9.48 Cement Mixer
0.75 Hours
7.11
7.40 Portland Cement 1/2 Bag
2.50 60/40 Stone 1/40 truck load
158.07 $86.40 Current Charge ($0.30 Sq. In)
Proposed:
$0.40 Sq In
$
$
$
$
$
$
$
40.00 Crew Hourly Rate Framing
0.25 Hours
10.00
40.00 Crew Hourly Rate Pouring
0.5 Hours
20.00
40.00 Temp Hourly Rate Pouring
1 Hours
40.00
32.35 Ford Tractor
0.75 Hours
24.26
10.54 2 Carts
0.75 Hours
7.91
37.86 Backhoe
0.75 Hours
28.40
78.00 Cement deliv. $125 yardx5/7 monu
268.56 $172.80 Current Charge ($0.30 Sq. In)
Proposed:
$0.45 Sq In
Chapel
$
40.00
1
$
40.00
?
?
?
$40 +
Crew Hourly Rate
hours
Propane to heat in Winter X2 hrs
Electric lighting
Building Maintenance & Repair Needed
$0.00 Current Charge
Proposed:
$100
Tent
$
40.00
2
$
80.00
?
$80 +
Crew Hourly Rate
hours
New Tent
$2,925.50
Maintenance & Replacement Cost
$90.00 Current Charge
Proposed:
$150
Tree Shrub Removal
$
40.00 Crew Hourly Rate
1 Hours
$
40.00
$
$
$
Vault Set
$
40.00 Crew Hourly Rate
0.5 hours
$
20.00
$
$
$
Vault Seal
$
40.00 Crew Hourly Rate
0.5 hours
$
20.00
32.35 Tractor
0.25
8.09
5.27 Vault Cart
0.25
1.32
29.41 $50.00 Current Charge
Proposed:
$
$75
$
$
$
$
$
32.35 Tractor
0.25
8.09
5.27 Vault Cart
0.25
1.32
29.41 $50.00 Current Charge
Proposed:
$75
30.00 Temp Worker Rate
0.5 Hours
15.00
35.97 Excavator Rate
0.5 Hours
17.99
15.45 Dump Truck Rate
0.5 Hours
7.73
80.71 $50.00 Current Charge
when owner plans to replant
Proposed:
$100
Memo
To:
Mayor Kramer and Members of the City Council
From:
Paul H. Beckhusen, Director
Date:
January 5, 2016
Re:
Updates to Rules, Regulations & Rates
Staff is in the process of implementing the services of ONLINE Utility Exchange.
Customers’ credit risk is assessed and rated by ONLINE Utility Exchange. The attached
proposed revisions to the Rules, Regulations & Rates establishes security deposits based
on the customer’s rating. These changes were approved by the Board of Directors at its
December 22, 2015 meeting.
The revisions require an ordinance for adoption. Therefore, the Board is recommending
that Council introduces Ordinance Number 793 at its January 11, 2016 meeting.
Staff will be in attendance at the meeting to answer any questions.
ORDINANCE NO. 793
AN ORDINANCE TO AMEND CHAPTER 1044 OF THE CODIFIED ORDINANCES OF
COLDWATER.
The City of Coldwater Ordains:
Section 1. Section 1044.02(f) is amended by adding the following:
(1) Residential security deposits shall be determined by the use of a technology-based
screening tool called the ONLINE Utility Exchange to verify identity and assess
credit risk at the point of application and charge deposits to those customers who
pose a potential credit risk.
A. ONLINE Utility Exchange returns service applicant’s risk in the following
manner:
1. Green Light = no credit risk. Customer will not be charged an upfront security
deposit to start service.
2. Yellow Light = minimal credit risk. Customer will be charged a $200.00 upfront
security deposit to start service.
3. Red Light = substantial credit risk. Customer will be charged a $400.00 upfront
security deposit to start service.
B. Payment arrangements will not be accepted on security deposits to establish
service.
Section 2. Section 1044.02(f)(3) is amended to provide as follows:
(3) Customers may request that security deposits be transferred when changing service
from one location to another. However, all amounts in arrears on the original account
(including the most recent billing, if past the established due date) must be paid. This
payment takes effect at the time of a change of service. Failure to pay all arrears may
require deposits being applied to the original account and a new security deposit for
the new location.
Section 3. Section 1044.02(f)(9) is amended to provide as follows:
(9) Additional security deposits may be required from any CBPU customer who writes
two no-account or NSF checks in any twelve-month period and customer’s account
will be put on a cash only basis.
Section 4. Section 1044.02(f)(10) is hereby deleted.
Section 5. Section 1044.02(f)(13) is amended to provide as follows:
(13) Additional security deposits may also be required before restoring service to any
customer whose service has been disconnected in order to ensure the credit
worthiness of the account. The additional deposit will be based on the credit history
of the account.
Section 6. This Ordinance shall take effect 21 days after its adoption and publication as
prescribed by law.
The foregoing ordinance was duly adopted at a regular meeting of the Council of the City of
Coldwater at which a quorum was present on __________________.
___________________________________
Susan E. Heath, CMC
City Clerk
2
All Utilities - 3
General
Service Security Deposits:
New residential accounts will require a $200.00 deposit.
Residential security deposits shall be determined by the use of a
technology-based screening tool called the ONLINE Utility Exchange to verify
identity and assess credit risk at the point of application and charge
deposits to those customers who pose a potential credit risk.
ONLINE Utility Exchange returns service applicant’s risk in the
following manner:
Green Light = no credit risk. Customer will not be charged an upfront
security deposit to start service.
Yellow Light = minimal credit risk. Customer will be charged a $200.00
upfront security deposit to start service.
Red Light = substantial credit risk. Customer will be charged a
$400.00 upfront security deposit to start service.
Payment arrangements will not be accepted on security deposits to
establish service.
New business accounts will require a deposit to be determined by the
CBPU on an individual case basis.
Any account that had been submitted to a collection agency, had a bad
debt with the CBPU or had a prior deposit will require a deposit either equal
to that deposit amount or an amount to be determined by the CBPU to establish
a new account.
Deposits may be returned to customers after one year if billings have
been paid by specified due dates or before penalties are added, at the
discretion of the CBPU. Such deposits will be returned as an account credit.
When service is discontinued, deposits will be credited to the closing bill
with any excess to be refunded to the customer.
Customers may request that service security deposits be transferred
when changing service from one location to another. However, all amounts in
arrears on the original account (including the most recent billing if past
the established due date) must be paid. This payment takes effect at the
time of a change of service. Failure to pay all arrears may require deposits
being applied to the original account and a new service security deposit for
the new location.
The CBPU may, upon the request of the customer, transfer the amount of
the "final bill" to the customer's new account. The CBPU reserves the right
to transfer any amounts outstanding on any closed accounts to any active
accounts.
In cases of bankruptcies, deposits will be credited to any outstanding
account balances as of the court file date. New deposits may be required for
post-petition balances according to the above and in conformance with
bankruptcy laws.
Additional service security deposits may be required from any CBPU
customer who writes two no-account or NSF checks in any twelve-month period
and customer's account will be put on a cash only basis.
Additional service security deposits may also be required before
restoring service to any customer whose service has been disconnected in
order to ensure the credit worthiness of the account. The additional deposit
will be based on the credit history of the account.
Revised August 2011
Memo
To:
Mayor Kramer and Members of the City Council
From:
Paul H. Beckhusen, Director
Date:
January 20, 2016
Re:
Resolution Authorizing 2018-2030 Fixed Volume Energy Supply
The retirement of the MSCPA Endicott generating station facilitates the need to replace
the power supply associated with this asset. The current long and near term options in
the energy market are attractive. Attached is a memo from Glen White, MSCPA General
Manager, outlining the current situation and options.
The power supply planning goal is for cost stability and reliability. The best strategy to
achieve this is to hedge short, near and long term market options and to keep a diverse
portfolio of fuel supply assets. We are fortunate to have the asset mix to meet these
needs, which provides the opportunity to strategically purchase from the market. To
this end, the focus is to purchase energy contracts over the periods of 2018-2020; 20182025; and 2018-2030. This provides certainty in the near term and flexibility in the long
term.
Attached is Resolution No. 16-04 authorizing the purchase of energy contracts over the
above mentioned terms. The Board of Directors approved this resolution at its
January 19, 2016 meeting and is recommending its adoption by City Council.
CITY OF COLDWATER
RESOLUTION NO. 16-04
RESOLUTION AUTHORIZING THE EXECUTION
OF THE 2018-2030 FIXED VOLUME ENERGY SUPPLY SCHEDULE
WITH AMERICAN MUNICIPAL POWER, INC. (“AMP”)
WHEREAS, the City of Coldwater, Michigan (the “Municipality”) is a political
subdivision organized and existing pursuant to the laws of the state of Michigan which
owns and operates an electric utility system for the sale of electric power and
associated energy for the benefit of its citizens and taxpayers;
WHEREAS, Michigan South Central Power Agency (the “Agency”), and each of
its member municipalities, including the Municipality, have entered into a Master
Services Agreement (the “Agreement”) with American Municipal Power, Inc. ("AMP")
and AMP Affiliated entities, under which the Agency may enter into schedules on behalf
of and as agent for one or more of its members for or related to the purchase or sale of
electric power and energy;
WHEREAS, by working jointly with AMP, the Agency can continue to provide to
its member municipalities, including the Municipality, electric capacity and energy for
their electric utility customers, with reliable service at reasonable rates;
WHEREAS, the Agency has determined that acquisition of a reliable source of
energy in the years 2018 through 2030 is necessary for the assurance of adequate
power supplies and is in the best interests of the Agency and its Members;
WHEREAS, AMP is willing to contract to provide to the Agency power and
energy pursuant to the Agreement in the required amounts, from a source or sources to
be identified by AMP and approved by the Agency;
WHEREAS, AMP will negotiate with one or more reputable and financially sound
third party power suppliers to enter into an agreement(s) to purchase electric energy in
various megawatt (“MW”) or megawatt hour (“MWh”) blocks for a term beginning on
January 1, 2018 and ending no later than December 31, 2030 at contract cost
(excluding any taxes, transmission costs, replacement energy, losses, congestion costs,
security costs, or AMP service fees) not to exceed $34.00 per MWh for January 2018 –
December 2020 5x16 purchases, $37.50 per MWh for January 2018 – December 2025
5x16 purchases, and $44.50 per MWh for January 2018 – December 2030 5x16
purchases, all of which will provide an economical source of electric energy (herein
“Long Term Energy Purchase(s)”) for Municipality;
WHEREAS, AMP, has prepared and delivered to the Agency and Municipality
the form of a 2018-2018 Fixed Volume Energy Supply Schedule, pursuant to which the
Agency may purchase energy on behalf of Municipality; and
WHEREAS, AMP has provided and will continue to provide appropriate
personnel and information regarding the Long Term Energy Purchase(s) to the Agency
and Municipality, as such officers and representatives of the Agency and Municipality
deem necessary or appropriate, to enable an evaluation of the benefits and risks of the
Long Term Energy Purchase(s), to take actions contemplated by the Resolution
hereinafter set forth and to determine that the same are in the public interest.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COLDWATER, MICHIGAN.
SECTION 1.
That the form of the 2018-2030 Fixed Volume Energy Supply
Schedule between the Agency on behalf of this Municipality and AMP, substantially in
the form attached hereto as Exhibit 1, is approved, subject to and with any and all
changes provided for herein and therein.
SECTION 2. That the MSCPA General Manager be authorized to execute the
2018-2030 Fixed Volume Energy Supply Schedule and to acquire the Municipality’s
energy from one or more Long Term Energy Purchase(s), each with a term beginning
on January 1, 2018 and ending no later than December 31, 2030, and with a third party
contract price (excluding any taxes, transmission costs, replacement energy, losses,
congestion costs, security costs, or AMP service fees) not to exceed $34.00 per MWh
for January 2018 – December 2020 5x16 purchases, $37.50 per MWh for January 2018
– December 2025 5x16 purchases, and $44.50 per MWh for January 2018 – December
2030 5x16 purchases, from AMP, and is further authorized to execute and deliver any
and all documents necessary to participate in one or more Long Term Energy
Purchase(s), pursuant to the conditions set forth herein for a term beginning on January
1, 2018 and ending no later than December 31, 2030, as set forth in the 2018-2030
Fixed Volume Energy Supply Schedule; provided, however, that (i) the total MW for all
such 5x16 purchases under the 2018-2030 Fixed Volume Energy Supply Schedule shall
not exceed 25 MW.
SECTION 3. That competitive bidding is not required on the Municipality’s
acquisition of its right to secure energy under the 2018-2030 Fixed Volume Energy
Supply Schedule, and in the event any competitive bidding requirements are applicable,
any such competitive bidding requirement that might otherwise be applicable, are
hereby waived.
SECTION 4.
That is it found and determined that all formal actions of this
Council concerning and relating to the adoption of this Resolution were adopted in an
open meeting of a quorum of the Council, and that all deliberations of this Council and
of any its committees that resulted in such formal action, were held in meetings open to
the public, in compliance with all legal requirements.
SECTION 5. If any section, subsection, paragraph, clause or provision or any
part thereof of this Resolution shall be finally adjudicated by a court of competent
jurisdiction to be invalid, the remainder of this ordinance shall be unaffected by such
adjudication and all the remaining provisions of this ordinance shall remain in full force
and effect as though such section, subsection, paragraph, clause or provision or any
part thereof so adjudicated to be invalid had not, to the extent of such invalidity, been
included herein.
SECTION 6. That this Resolution shall take effect at the earliest date allowed by
law.
I, Susan E. Heath, hereby certify that the above resolution was adopted at the regular
meeting of the Coldwater City Council held January 25, 2016.
___________________________
Susan E. Heath, CMC
City Clerk
CITY OF COLDWATER
2018-2030 FIXED VOLUME ENERGY SUPPLY SCHEDULE
AMP Contract No. _______________
A Schedule to
American Municipal Power, Inc.
and
City of Coldwater, Michigan
Master Service Agreement No. C-12-2005-4627
WHEREAS, the City of Coldwater, Michigan (“Municipality”) is a member of the
Michigan South Central Power Agency (the “Agency”), and American Municipal Power, Inc.
(“AMP”), collectively (“Parties”);
WHEREAS, the Agency and each of its member municipalities, including the
Municipality, have entered into a Master Services Agreement (the “Agreement”) with AMP
and AMP Affiliated entities, under which the Agency may enter into schedules on behalf of
and as agent for one or more of its members for or related to the purchase or sale of
electric power and energy;
WHEREAS, in order to obtain economical electric energy on behalf of the
Municipality, the Agency desires to purchase electric energy from AMP or have AMP
arrange for the same on behalf of the Municipality;
WHEREAS, AMP will negotiate with one or more reputable and financially sound
third party power suppliers to enter into an agreement(s) to purchase electric energy in
various megawatt (“MW”) or megawatt hour (“MWh”) blocks for a term beginning on
January 1, 2018 and ending no later than December 31, 2030, all of which will provide an
economical source of electricity energy (herein “Long Term Energy Purchase(s)”) for
Municipality; and
NOW, THEREFORE, in consideration of the conditions, terms and covenants
hereinafter contained, the Parties hereto do hereby mutually agree as follows:
1
ARTICLE I
TERM
Subject to the conditions contained herein, this Schedule shall be for a term
beginning on January 1, 2018 and ending December 31, 2030.
ARTICLE II
CONTRACT QUANTITIES AND RATE
SECTION 201 - CONTRACT QUANTITIES: For the compensation hereinafter set
forth, and pursuant to the terms and conditions contained herein, AMP shall arrange for the
delivery of energy to the Municipality. The Municipality shall be invoiced and responsible
for paying, and AMP is entitled to receive as compensation, the following:
A.
Actual monthly transmission fees, congestion charges, ancillary services,
unforced capacity charges, losses, customer charges, security costs, replacement
energy, and taxes or other such costs incurred by AMP to deliver the energy to the
Municipality’s Delivery Point; and
B.
AMP's Service Fee B, as defined in the Agreement, for all energy sold or
arranged for and delivered pursuant to this Schedule, unless the same is paid for
under another power supply schedule; and
C.
The contract rates or fees that AMP pays or incurs for each MW or MWh of
energy supplied to the Municipality, as set forth in Appendix A.
The Long Term Energy Purchases anticipated to be executed as transaction
confirmations between AMP and third party power suppliers for the benefit of Municipality
are listed in the following table.
The Municipality’s Authorized Representative as
designated in Section 402 (or his/her designee) shall be authorized to approve purchases
(and execute necessary transaction confirmations) of energy with a term beginning on
January 1, 2018 and ending no later than December 31, 2030 as set forth in the table
2
below. Additionally, the third party power supply contract prices of all energy purchases
made under this Schedule (excluding any taxes, transmission costs, replacement energy,
losses, congestion costs, security costs, or AMP service fees) shall not exceed $34.00 per
MWh for January 2018 – December 2020 5x16 purchases, $37.50 per MWh for January
2018 – December 2025 5x16 purchases, and $44.50 per MWh for January 2018 –
December 2030 5x16 purchases.
Term
Total Planned
Description
Days/Week
Hours/Day
Supplier
Purchase
January 2018 –
December 2020
January 2018 –
December 2025
January 2018 –
December 2030
Up to 10 MW
5x16
Up to 10 MW
5x16
Up to 5 MW
5x16
Monday –
Friday
Monday –
Friday
Monday –
Friday
16
16
16
TBD via steps 1 – 4
below
TBD via steps 1 – 4
below
TBD via steps 1 – 4
below
SECTION 202 – PROCEDURES FOR AUTHORIZATION OF ENERGY SUPPLY
ACQUISITION AND SALE: It is understood and anticipated that AMP may throughout the
term of this Schedule, enter into energy purchase transaction confirmations or other
arrangements on behalf of the Municipality, subject to the approval of Municipality’s
Authorized Representative, to implement the Long Term Energy Purchases contemplated
in Section 201 of this Schedule. The steps that will be followed in securing such Long
Term Energy Purchases are set forth below.
At the time that AMP recommends that a Long Term Energy Purchase should be
finalized, the following shall take place:
1.
Authorized personnel of AMP shall confer with the Municipality’s
Authorized Representative (or his/her designee) on a recorded telephone line or
through E-mail, regarding AMP’s recommended Long Term Energy Purchases that
meet the requirements of Section 201 and the table set forth therein prior to
executing a transaction confirmation with a third party power supplier. AMP will
provide power supply recommendations to Municipality’s Authorized Representative
3
based upon the best market information available to AMP at the time any conferring
takes place.
2.
If the Municipality’s Authorized Representative approves AMP’s
recommendation and authorizes acquisition of the Long Term Energy Purchase
over a recorded telephone line or through E-mail, then AMP shall acquire the Long
Term Energy Purchase on behalf of the Municipality subject to the effective date
and other terms and conditions approved by the Municipality’s Authorized
Representative.
3.
AMP will enter into a transaction confirmation or other arrangement
with the authorized and approved third party power supplier as soon as reasonably
possible after approval is received as set forth above.
4.
Once a Long Term Energy Purchase is finalized and transaction
confirmation executed, a copy of the transaction confirmation between the supplier
and AMP shall be added to Appendix A and become part of this Schedule.
5.
Municipality’s Authorized Representative shall execute a transaction
confirmation with AMP. A copy of the Member transaction confirmation shall be
added to Appendix B and become part of this Schedule.
ARTICLE III
DELIVERY POINT
The delivery point(s) for electric energy to be delivered hereunder ("Point of
Delivery" or "Delivery Point") shall be the Municipality’s interconnections with MISO, or its
successor.
ARTICLE IV
GENERAL
SECTION 401 - FIRMNESS OF SUPPLY: Firmness of supply under this Schedule
shall be equal to the firmness provided by the energy supply schedules and transmission
4
service arrangements executed by AMP, which are utilized to provide energy under this
Schedule.
AMP’s obligations hereunder are specifically dependent upon the performance of
the suppliers listed in Appendix A or otherwise agreed to by the Parties. In the event of
default of a power supplier (hereinafter “Supplier Default”), AMP shall provide replacement
energy to Municipality and Municipality shall pay any cost difference (if any) of the
replacement energy (or, if the cost of replacement energy is less, then Municipality shall
pay that lower cost).
Should a third party supplier default to such a degree that the
agreement by and between that third party supplier and AMP is terminated, AMP shall use
its best efforts to execute an alternate energy supply agreement, with another supplier
unless otherwise agreed to in writing by Municipality.
Notwithstanding the foregoing, AMP agrees that it will notify Municipality promptly of
any Supplier Default which may result in AMP’s purchase of replacement energy for
Municipality AMP also agrees that in an event of a Supplier Default, AMP shall take all
appropriate legal action to enforce the terms of AMP’s contracts with the defaulting supplier
and/or seek appropriate damages from supplier on Municipality’s behalf. Municipality is,
and shall be, third party beneficiary of such legal action and will be reimbursed or credited
by AMP a pro rata share of any net recoveries against the defaulting supplier or
Municipality’s increased costs occasioned by the Supplier Default, whichever is less.
Municipality specifically acknowledges that although energy made available from the
supplies listed in Appendix A or otherwise agreed to by the Parties are intended to be the
primary source of energy pursuant to this Schedule, AMP may, from time to time, substitute
for actual delivery purposes other energy; provided that such substitute energy be of a
similar firmness and reliability as that made available under the third party power supplier
transaction confirmation(s) and further provided that such substitution does not result in
increased costs to Municipality.
When third parties providing firm transmission service interrupt deliveries from AMP
to Municipality, AMP will use commercially reasonable efforts to deliver energy across
other parties’ transmission systems if interruptions occur from the primary firm transmission
5
provider’s system.
All other terms and conditions of the Agreement between AMP and the Municipality
that are not consistent with the terms and conditions of this Schedule shall be applicable as
if fully restated herein.
SECTION 402 – AUTHORIZED REPRESENTATIVE:
The Municipality’s
Representative shall be the General Manager of the Agency or the General Manager’s
designee until modified by written notice to AMP by the Municipality.
CITY OF COLDWATER, MICHIGAN
AMERICAN MUNICIPAL POWER, INC.
Glen White
General Manager of MSCPA, as agent
for the City of Coldwater
Marc S. Gerken, P.E.
President and CEO
Date:
Date:
APPROVED AS TO FORM:
__________________________
Legal Counsel
APPROVED AS TO FORM:
_________________________________
John W. Bentine, Senior VP/General
Counsel
6
APPENDIX A
(TO COME)
7
APPENDIX B (SAMPLE)
SAMPLE
AMP Contract No. C________________
_________________, 2015
City of _____________________
_________ Main Street
__________________, OH xxxxx
ATTN: __________________________
The purpose of this Transaction Confirmation (“Confirmation”) is to confirm the written agreement reached on
_______________ between American Municipal Power, Inc. (AMP) and Municipality.
This Confirmation is being provided pursuant to and in accordance with the Master Service Agreement (AMP Contract Number
C______________) and Schedule (AMP Contract Number C___________________) dated ____________ between AMP and
Municipality. This constitutes part of and is subject to the terms and conditions of such Master Services Agreement and
Schedule. All terms and conditions of the Master Service Agreement and Schedule in effect between the Parties shall be
applicable to this Confirmation unless such term or condition is in express conflict with a term or condition of this Confirmation,
in which case the term or condition of this Confirmation shall prevail.
The commercial terms of this Transaction are as follows:
Trade Date:
______________________________
Buyer:
City of _________________________
Seller:
American Municipal Power, Inc.
Supplier:
_____________________________________
Commodity:
Firm Physical Power with Liquidating Damages
Term:
_____________________________________
Delivery Period:
_____________________________________
Hourly Schedule:
Jan
___
Feb
___
Energy Rate:
$____________
Delivery Point:
_____________
Mar
___
Apr
___
May
___
Jun
___
Jul
___
Aug
___
Sep
___
Oct
___
Nov
___
Dec
___
Please confirm that the aforementioned correctly sets forth the terms and conditions of our written agreement by executing and
returning via facsimile to the attention of Director of Energy Marketing at (614) 540-1080.
CITY OF ___________________________
AMERICAN MUNICIPAL POWER, INC.
By:___________________________ Dated:______________
By:___________________________ Dated:______________
4848-5122-6924, v.
1
8