PATHS TO MESA VERDE
Professional Planning & Design Services
For
Regional Trail Feasibility Study
CDOT Project # 20554
MONTEZUMA COUNTY, COLORADO
REVISION UNDER
ADVERTISEMENT
May 25, 2016
In response to the questions asked by interested consultants at the pre-proposal meeting held
Wednesday May18th the following revision to the RFQ under advertisement will be attached as
addendum to the RFQ.
The following questions and answers provide additional direction and clarification to the RFQ.
1.)
Q: Do all Consultants and contractors have to have “Master Pricing Agreement with
CDOT” right now.
A: No
2.)
Q: What are the limits (termini) of the project?
A: The preferred termini at the west end of the project, (Cortez) is the High School. The
termini for the east end of the project, (Mancos) is Boyle Park.
3.)
Q: What are the prospects for construction funding?
A: Montezuma County, the Town of Mancos and City of Cortez, along with Mesa Verde
National Park and the BLM will jointly begin seeking construction funding
commencing as soon as viable alignment and cost projections are finalized. Funding
is anticipated to be achieved largely through state and federal grant sources. Given
the diversity of the partners involved we feel confident that this project will be very
competitive for grant dollars.
4.)
Q: Given the project budget what do the owners hope to achieve?
A: The goal of this planning project is to advance the project to a point where; 1.)
Engineering estimates are available to pursue funding for ROW acquisition and
construction as soon as possible, 2.) Negotiate ROW for at least one segment of the
trail 3.) Prepare construction bid package so that at least one section of the trail can
be built in 2018 or sooner.
5.)
Q: What is the Current ROW for Highway 160?
A: ROW- Along this corridor of US 160 the fence line is generally a good indicator of
the ROW. There are some exceptions where topography requires the fence to
move towards the roadway in areas like drainage's, etc. The alignment of the trail
would have to be outside of the "clear zone" or adjacent to the ROW fence, which
ever is greater from the "traveled way". For speeds along US 160, the clear zone is
generally 35-ft from the white line, although some additional width may be
required on the outside of a curve, based on an engineer's professional
judgement. Some type of structural protection for the bike/ped trail, like a
concrete barrier, can reduce the width of the clear zone too.
6.)
Q: The RFQ indicates a completion date of Feb. 2020 are there other deadlines that will
need to be met.
A: The completion date of February 2020 is the federal grant deadline. Completion
dates for the Planning/Design Phase will be April 2017 or earlier. Construction of this
project is dependent upon grant funding therefore it is desirable to advance the
project as quickly as possible so that stakeholders can begin to actively seek ROW &
construction funding as soon as possible.
7.)
Q: Can consultants begin to visit with private land owners regarding potential ROW ?
A: It is our understanding that ROW negotiations require a CDOT approved ROW agent.
ROW negotiations must follow FWHA/ CDOT protocol as per CDOT ROW Manual
Chapter 4 Acquisition, Policies Procedures and Information.
8.)
Q: For the prime members of the consulting team how much detail do you expect to
have to document their qualifications?
A: Qualifications should be kept short and specific to this project. Special attention
should be given to certify the ROW specialist.
9.)
Q: Page 28 Refers to Roseville’s Construction Standards.
A: This is a typo. Under TAB F: Please provide a summary of your firms experience with
CDOT trail design and construction standards.
10.) Q: DBE
A: CDOT has determined the contract goal for Disadvantaged Business Enterprise (DBE)
participation in this Contract will be 0% percent.
11.) Q: What are the consultant insurance requirements?
A: CDOT Insurance Requirements include Professional insurance – Auto insurance – P.E.
licenses – Audited overhead rates.
Montezuma County Insurance Requirements include:
Insurance Coverage
Limit of Liability
 Workers Compensation
Statutory
 Employers Liability
$500,000 each occurrence
 General Liability, including Bodily Injury,
Property Damage, and Contractual Liability
$1,000,000 each occurrence
 Automobile Liability, including Bodily Injury
and Property Damage
$1,000,000 each occurrence
12.) Q: Does the consultant have flexibility to use alternative design applications such as
In-Roads or Civil?
A: Yes
13.) Q: Is there a deadline for additional questions?
A: May 31st 2016 will be the deadline for additional questions.
14.) Q: The RFQ States 4 Copies of the proposal in one place and 5 in another.
A: 4 copies will be sufficient.
15.) Q: Is the maintenance cost to be analyzed?
A: Yes, the maintenance costs should be analyzed and strategic maintenance plan
developed.
16.) Q: Is the trail intended to be open year round?
A: This is one element of the maintenance analysis and one of the questions to be
answered through the community process and negotiations with CDOT.
17.) Q: Has the concept of parallel trails been discussed? One paved the other soft surface?
A: Yes this concept was brought forward during a public meeting and appears to have
interest from the public.
18.) Q: Do you know what kind of surfacing material is desired yet?
A: All surfacing materials are currently under consideration. Final surfacing material
will be selected primarily on its ability to meet ADA standards, long range
maintenance considerations, and community preferences.
19.) Q: Does Mesa Verde have any preference for trail surfacing?
A: Federal standards for ADA compliance must be met to meet our design obligations
required for the use of federal dollars. Mesa Verde has not given any other
preferences to date.
20.) Q: Can the tabs in the proposal be re-organized to condense several tables into one?
A: Yes
21.) Q: Do you have a date when the County will provide a response to the submittals.
A: Consultants who are selected for interviews will be notified by June 7th 2016.
Interviews are scheduled for Tuesday June 14th. Negotiations with the most
qualified consultant must be concluded by June 24th,2016.
22.) Q: The RFQ indicates that a “shortlist” of approximately three consultants will be
created. Will those be ranked?
A: Yes
23.) Q: Is a LIDAR Path needed along the proposed study area?
A: LIDAR information is available with 5 foot contours.
24.) Q: Is the current map data adequate for planning purposes?
A: The County has Satellite based LIDAR Data that can generate 5’ Contour.
Development of cross sections may require more detailed survey information.
25.) Q: Is the box culvert at Phil’s World planned to be used for a highway crossing?
A: No it is not considered to be a viable permanent crossing.
26.) Q: Do you anticipate any at grade highway crossings?
A: While not preferable, at grade crossings should be analyzed.
27.) Q: How far north and south of highway 160 should be included in the study area?
A: Public opinion indicates preference to keep the trail away from the highway. In
general, the study area may extend up to two miles from the highway.
THIS REVISION DOES NOT CHANGE THE RFQ SUBMITTAL DATE OF JUNE 3, 2016.