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1-t
Annexure A : Compliance with the Code of Integrity and No Conflict of Interest
Any person participating in a procurement process shall _
a)
b)
Not misrepresent or omit that misleads or attempts to mislead so as to obtain
financial or other benefit or avoid an obligation;
Not offer any bribe, reward or gift or any material benefit either directly or
indirectly in exchange for an unfair advantage in procurement process or
to otherwise influence the procurement
process;
a)
d)
e)
a
:.
Not indulge in any collusion, Bid rigging or anti-competitive behaviour to impair
the transparency, fairness and progress of the procurement process;
the
Not misuse any information shared between the procuring Entity and
;
Bidders with an intent to gain unfair advantage in the procurement process;
"
Not indulge in any coercion including impairing or harming or threatening to ,
-
do the same, directly or indirectly, to any party or to its property to influence the
procurement process;
f)
g)
h)
Not obstruct any investigation or audit of a procurement
Disclose conflict of interest, if any, and
process;
;
Disclose any previous transgressions with any Entity in lndia or any
other
country during the last three years or any debarment by any other procuring
entity.
Conflict of Interest :The Bidder participating in a bidding process must not have a Conflict
of tnterest.
A conflict of Interest is considered to be a situation in which a party has
interests that
could improperly influence that
party'sperformance of official duties or
responsibilities,cantractual obligations, or compliance with applicable
laws and
regulations.
1)
'
a)
b)
c)
d)
e)
f)
A Bidder may be considered to be in Conflict of Interest with one or
more
parties in a bidding process if, incruding but not rimited to:
Have controlling partners/shareholders in common; or
Receive or have received any direct or indirect subsidy from any of
them; or
Have the same regar representative for purposes of the bid; or
Have a relationship with each other, directly or through common
third parties, that puts
them in a position to have access to information about or influence on the bid
of another
Bidder, or influence the decisions of the Procuring Entity regarding the
bidding process;
or
The Bidder participates in more than one bid in a bidding process. participation
by a
Bidder in more than one bid will result in the disqualification of all
bids in which the
Bidder is involved. However, this does not limit the inclusion of the
same subcontractor,
not otherwise participating as a Bidder, in more than one bid;
or
The Bidder or any of its affiliates participated as a consultant in the preparation
of
the design or technical specifications of the Goods, Works or Services
that
are the subject of the bid; or
g)
Bidder or any of its affiliates has been hired (or is proposed to be
hired) by the
Procuring Entity as engineer-in-charge/consu lta nt for the contract.
t2
zA.
Annexure B: Declaration by the Bidder regarding qualifications
Declaration by the Bidder
In
relation
to
my/our Bid submitted
to
...................in response
to their Notice Inviting Bids No.................. dated
...|/we hereby declare under Section
Procurement Act 2012, that
t.
.........................for procurement of
7 of Rajasthan Transparency in Public
:
l/we possess the necessary professional, technical, financial and managerial resources
and competence required by the Bidding Document issued by the Procuring_Entity.
2.
l/we have fulfilled my/our obligation to pay such of the taxes payable to t*-re Union and
the State Government or any local authority as specified in the Bidding Document;
3.
l/we are not insolvent, in receivership, bankrupt or being wound up, not havg my/our
affairs administered by a court or a judicial officer, not have my/our business activities
suspended and not the subject of legal proceedings for any of the foregoing reasoRs;
4.
l/we do not have, and our directors and officers not have been convicted of any criminal
offence related to my/our processional conduct or the making of false statements or
misrepresentations as
to my/our qualifications to enter into a procurement
contract
within a period of three years preceding the commencement of this procurement
process, or not have been otherwise disqualified pursuant to debarment proceedings;
5.
llwe do not have a conflict of interest as specified in the Act,
Rules and
the Bidding
Document, which materially affects fair competition;
Date:
Signature of bidder
Place:
Name:
Designation:
Address:
L3
Annexure c: Grievance Redressal during procurement process
The designation and address of the First Appellate Authority
Govt. of Rajasthan
is : Finance
Department,
The designation and address of the Second Appellate Authority is:
*Excjse_.lgommi-ssioner,
Laiasthan, Udaipur.
l.Filing an appeal
lf any Bidder or prospective bidder is aggrieved that any decision, action or omission of
the Procuring Entity is in contravention to the provisions of the Act or the Rules or the
Guidelines issued thereunder, he may file an appeal to First Appellate Afuthority, as
specified in the Bidding Document within a period of ten days from the d*G of such
decision or action, omission, as the case may be clearly giving the specific
!round or
grounds on which he feels aggrieved:
Provided that after the declaration of a Bidder as successful the appeal may be filed
only
by a Bidder who has participated in the procurement proceedings:
Provided further that in case a Procuring Entity evaluates the technical bids before
the
opening of the financial Bids, an appeal related to the matter of Financial Bids may be
filed only by a Bidder whose Technical Bid is found to be acceptable.
2. The officer to whom an appeal is filed under para (1) shall deal with the appeal as
expeditiously as possible and shall endeavour to dispose it of within thirty days from
the
date of the appeal.
3. lf the officer designated under para (1) fails to dispose of the appeal filed within the
period specified in para (2) or if the Bidder or prospective bidder or the procuring
Entity
is aggrieved by the order passed by the First Appellate Authority, the bidder or
prospective bidder or the Procuring Entity, as the case may be, may file
a second appeal
to Second Appellate Authority specified in the Bidding Document in this behalf within
fifteendaysfromtheexpiryoftheperiod'specified
in para (2) or of the date of
receipt of the order passed by the First Appellate Authority, as the case may be
.
4.Appeal not to lie in certain cases
No appeal shall lie against any decision of the Procuring Entity relating to the following
matters, namely:-
a.
b.
c.
d.
e.
24.
Determination of need of procurement;
Provisions limiting participation of Bidders in the Bid process;
The decision of whether or not to enter into negotiations
Cancellation of a procurement process;
Applicability of the provisions of confidentiality.
1.4
;
5.
Form ofAppeal
a.
An appeal under para (1) or (3) above shall be in the annexed form
alongwith as many copies as there are respondents in the appeal;
b.
Every appeal shall be accompanied by an order appealed against, if any, affidavit
verifying the facts stated in the appeal and proof of payment of
c.
fee.
':.
Every appeal may be presented to First Appellate Authority or Second
Appellate Authority, as the case may be, in person or through registered
post or authorized representative.
I
6.
i)
Fee
for filing
appeal
.
Fee for the first appeal shall be rupees two thousand five hundred and for
second appeal shall be rupees ten thousand, which shall be non-refundable. .
ii)
The fee shall be paid in the form of bank demand draft or bankers' cheque of a
Scheduled Bank in India payable in the name of Appellate Authority concerned.
7.
Procedure for disposal of appeal
a.
The First Appellate Authority or Second Appellate Authority, as the case may
be, upon filing of appeal, shall issue notice accompanied by copy of appeal,
affidavit and documents, if any, to the respondents and fix date of hearing.
b.
On the date fixed for hearing, the First Appellate Authority or
Appellate Authority, as the case may be, shall
d.
-
i)
Hear all the parties to appeal present before him; and
(ii)
Peruse or inspect documents, relevant records or copies thereof relating to
the
c.
Second
matter.
After hearing the parties, perusal or inspection of documents and relevant records
or copies thereof relating to the matter, the Appellate Authority concerned shall
pass an order in writing and provide the copy of order to the parties to appeal free
of cost.
The order passed under sub-clause (c) above shall also be placed on the State
Public Procurement Portal.
/
15
Annexure D : Additional Conditions of Contract
l.Correction of arithmetical errors
Provided that a Financial Bid is substantially responsive, the procuring
Entity will correct
arithmetical errors during evaluation of Financial Bids on the following
basis:
(i)
if there is a discrepancy between the unit price and the total price
that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and
the total price
shall be corrected, unless in the opinion of the Procuring Entity
there is an obvious
misplacement of the decimal point in the unit price, in which case the
total price as
quoted shail govern and the unit price shail be
.':
corrected;
''?.
{ii)
lf there is an error in a total corresponding to the addition or subtraction
of,sub totals,
the subtotals shallprevailand the totalshallbe corrected; and
(iii)
lf there is a discrepancy between words and figures, the amount in words
shall prevail,
unless the amount expressed in words is related to an arithmetic
error, in which case
amount in figures shall prevail subject to (i) and (ii)
the
above.
,
lf the Bidder that submitted the lowest evaluated bid does not accept
the correction of errors, its
bid shall be disqualified and its Bid Security shall be forfeited or
its Bid securing Declaration
shall
be executed.
2.Procuring Entity's Right to Vary euantities
(i)
At the time of award of contract, the quantity of Goods, works or services
originally
specified in the Bidding Document may be increased or decreased
by a specified
percentage, but such increase or decrease shall not exceed
twenty percent,of the
quantity specified in the Bidding Document. tt shall be without
any change in the unit
price or other terms and conditions of the bid and the
conditions of contract.
(ii)
lf the Procuring Entity does not procure any subject matter of procurement
or procures
less than the quantity in the , Bidding Document due to change in
circumstances,the bidder shall not be entitled for any claim or compensation
except
otherwise provided in the conditions of contract.
(iii)
In case of procurement of goods or services, additional quantity
may
placing a repeat order on the rates and conditions of the
original
be
procured
by
order. However, the
additional quantity shall not be more than 25o/o of the value of goods
of the original
contract and shall be within one month from the date of expiry
of last supply. lf the
supplier fails to do so, Procuring Entity shall be free to arrange for
the balance supply
by limited bidding or otherwise and the extra cost incurred shall
be recovered from the
supplier.
16
3. Dividing quantities among more than one bidder at the time of award (ln case of
procurement of goods)
As a general rule all the quantities of the subject matter of procurement shall be
procured from the bidder, whose bid is accepted. However, when it is
considered that the quantity of the subject matter of procurement to be procured
i.s very large and it may not be in the capacity of the bidder, whose bid is
accepted, to deliver the entire quantity or when it is considered that thb subject
matter of procurement to be procured is of critical and vital natu$, i" such
cases' the quantity may be divided between the bidder, whose bid ii accepted
and the second lowest bidder or even more bidders in that order, t$,.a fair,
transparent and equitable manner at the rates of the bidder, whow Sid is
accePted'
{
n
4]'".,
:a
Ft-t
.''=
'e'
.,:,i
f
it. l
.
17
:.i
Annexure
-
E
FORM NO.1
(See rule 83)
Memorandum of Appeal under the Rajasthan Transparency in Public Procurement Act 2012
Appeal No.................. of
Before the
..............
t.
...................(First /second Appellate Authority)
Particulars of appellant
i
(i) Name of the appellant
_
:
.
(ii) Official address, if any:
address:
(iii)Residential
,
2.
.;
Name and address of the respondent(s)
:
(i)
(ii)
(iii)
3.
Number and date
of the
order
appealed against and name and
designation of the officer/ authority
who passed the order (enclose copy),
or a statement of a decision, action or
omission of the Procuring Entity
in contravention to the provisions of the Act
by which the
appellant
4.
is
aggrieved:
lf the
Appellant proposes to be
represented by a representative, the
name and postal address of the
representative
:
5.
Number of affidavits and docuhrents
enclosed with the appeal :
6.
Ground of appeal :....................
(Supported by an affidavit)
7. Prayer
Place
:
Date:
Appellant's signature
18
:
v{ffit
gs'
tfu ni,zeqi frq qrd/r#zsqo-sq-)
*
frfuqr<rar gm tilvun
fr/aq
dEUTr
mrd
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frdt_o/qThqd S-aqrz*erqlr1|d qfur qwrq \due
t;i
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19
d
swre-r
Annexure
-
G
TENDER I!9..
/ roR SUPPLY
,
Pated
O_F' STATTONERYT
GENERAL PRgFILE OF TENDERER
1
Name & address of the tenderer
with telephone No., Fax No.,
e-mail address etc.
2
Date of establishment.
3
Whether Proprietor / Partnership
Company (Enclose copy of
document)
4
Name of owner/partners Directors
with full address.
5
Name of
6
PAN No.
nI
TIN No.
8
Banker details:
a)
b)
c)
9
the
/
Offered Product
Name
Branch No.
Address
Bank Account No.
10
Tlpe of Alc : Saving /
Current/CQl any other
11
IFSC code
13
Are you exempted from paying,
custom Duty/ excise Duty/Sales
Tax, if yes give details.
T4
Any other important information
related to the tender requirement.
Signature of tenderer with official stamp
Date
& Place:
A
2 \-.
20
Annexure
-
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Annexure-lX
AGREEMENT (See Rute 68)
An agreement made this-----day' of'-------(hereinafter calied "the approved supplier", which expression
shall where the context so admits, be deemed to include his heirs suceessors, executors
and administrators) ofthe one part and the
Covernment of state of Rajasthan (hereinafter called "the Government" which expression
shall, where the context so admits, be
deemed to include his suceessors in office and assigns) ofthe other part.
2"whereas the approved supplier has agreed with the.Government to supply to rlle................
of the State of Rajasthan at its Head
office as well as at branches offices throughout Rajasthan, all those articies set forth in the
schedule appendedhereto in the manner
setforthintheconditionsofthetenderarrdcontra;tappendedherewithandattherateSsetfortlrincolumn
schedule.
3. And whereas the approved supplier has deposited a sum of
in ............................
(l) Cash/Bank DrafVChallan No./Banker cheque
....
(2) Post office savings Bank Pass Book duly hypothecated
to the Departmental
Rs.
No:
i
.r
dated
authority.
.:
f
(3) National Savings CertificateslDefence Savings Certificates, Kisan Vikas
Patras, or any other script/instru}ent under National
Saving Schemes for promotion of Small Savings, if the same can be pleased under
the relevant rule. (The ;l;;;,;
ffi; ;ili;;
at surrender value) as security for the due performance of the aforesaid agreement which
has u..n ror,nuliy=ilrgi;;il;;;
departmental authority.
4 Now these Presents r.vitness
(l) ln consideration ofthe
:
payment to be nrade by the Covernment through
appended the approved supplier will duly supply the said articles ser forth
in ..........
the conditions ofthe tender and contract.
at the rates set fbrth in rhe Sclieciule nereto
thereof in the nranner sbt fbrth in
and
(2) The conditions of the tender and contract for open tender enclosed
to the notice No .................... dated............. zLncl ,. irlso
appended to this agreement will be deemed to be taken as part of this agreement
on the parfies executing tSis agreenrelt 1nd are
binding on the parties executing this agreement.
(3) Leners Nos """"'.........'........ received from tenderer and letters
Nos............. issued by the Government and appended to this
agreement shall also form part ofthis agreement.
(a)' (a) The Government do hereby agree that ifthe approved supplier
shall duly supply the said articles in the manner afbresaid
observe and keep the said terms and conditions, the Govemmeni will through
................pay or cause to be paid to the approved
supplier at the time and the manner set forth in the said conditions, the amounipayable
for eact, ano every consignment.
(b) The mode of Payment will be as specified below:I
2
(5) The delivery shall be effected and completed within
the period noted below from the date
Items Quantity
ofsupply order
-
Delivery period
6' (l) (i) in case of extension in the delivery period'"vith riquidated damages
the recovery shall be made on the basis of following percentages of value
of stores which the tenderer has failed to supply,:-
,!lJ
?.1"y upto one fourth penod ofthe prescribed delivery period
exceeding one fourth but not exceeding haifofthe prescribed delivery
!U] letay
letar exceeding one fourth.but-not exceeding three fourtli ofthe prescribed detivery
(d) Delay exceeding three fburth ofthe prescribed delivery
!9J
2,/z%o
period
period.
Note (i) Fracrion ofa day in reckoning period ofdelay in supplies shall be
elinrinared
(ii) The maximum amount of agreed Iiquidated damages shall be l0%.
5%
period.
7t/z%o
lyt/zVo
if it rs less
than halfa day.
(iii)-lfthe supplier requires an extension oftime in completion ofcontractual
supply on account ofoccurence ofany hinderences,
shall
Ire
apply in writing to the authority which had placed'the supply order, for the
same immediately on occurence of the hinderence
b^ut not after the stipulated date of completion of supply.
(2) Delivery period may be extended with or *litrout liquidated
damages if the delay in the supply of goods is on accounr of
hinderences beyond the control ofthe tenderer.
7' All disputes arising out of this agreement and all
relating to the interpr€tation of this agreement shall be decided by the
Government and the decision of the Govemment shall_questions
be final.
In witness whereof the parties hereto have set their hands on the
................. day of 20ld.
Signature ofthe approved supplier
Signature for and on behalfofCovernor
Date.:.
Witness No. 1
Witness No. 2
Designation
Date:.
l- Witness
2- Witness
39