TECHNICAL SUBMISSION
SECTION C – PART 2
PROJECT SPECIFICATION
1.0
SECTION 1 - GENERAL
1.01
Qatar National Construction Standard 2014(QCS 2014)
All work to be executed under this contract shall be carried out in accordance with the Qatar
National Construction Standard 2014 latest edition amplified or amended by the following
Project Specifications.
1.02
Proprietary Named Items
Proprietary named items if included within this Project Specification are a guide to the quality
of such items. The Contractor shall be permitted to offer other proprietary materials which
are similar and approved. However, the Contractor shall be deemed to have priced for the
items as named and not for any alternative that may be submitted later.
1.03
Method Statements (requested)
Whenever mentioned in the Scope of Works, the Contractor shall provide a method
statement for any new or repair work to the approval of the Engineer. All costs associated
with the preparation, submission and approval of these method statements shall be
includedin the tender price.
1.04
Scope of Works.
The items contained in the scope of works are indicative only. The Contractor is entirely
responsible for ascertaining the precise extent of W orks described in the scope of works
in arriving at his price for each item. All costs in connection with renovation and repair
works must reflect all work deemed necessary by and to the complete satisfaction of the
Engineer to restore building structure, fabric and finishings to their original installed
condition or better.
1.05
Bills of Quantities
The Contractor shall price each individual item in Part Bills of Quantities. Rates shall be
deemed to include plant, labour, materials, allowance for wastage, transportation and
overheads and profit. Rates shall also be used in the evaluation of any variation(s) on site as
appropriate.
All the quantities are provisional and shall be subjected to remeasurement based on the actual
work done on site.
1.06
Demolished Material
The Contractor’s price shall include for removal from site of all demolished materials to a
Municipality approved dumping site.
1.07
Description of the Site
The Site for Scope of Works shall be Ashghal existing office buildings in various locations.
A
The Contractor shall establish his entry and exit routs to the site with the Engineer and
shall alter these routs as and when directed.
B
The Contractor shall be deemed to have visited the site and to have ascertained for
himself the accessibility and nature of the site, local conditions, the full extent and
character of the operations and supply of labour and any other maters.
C The Contractor shall not use the site for any other purposes other than that of carry out
this contract.
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/1
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
1.08
PROJECT SPECIFICATION
Description of the Works
3 years of successive on-call supply, installation and maintenance of furniture, fittings and
equipment to Ashghal existing office buildings in various location.
The Maintenance period shall be 400 days.
Maintenance shall not be applicable. Instead, manufacturer’s warranty shall be provided
upon completion of the Works.
1.09
Provision of Full Time Skilled Labourers
The Contractor shall be required to provide two (2) full time skilled labourers during the
Maintenance period and the cost in connection thereto shall be part of the contract price.
1.10
Penalty for Delay
Refer Appendix A of the Form of Tender.
1.11
Site Visit
The Contractor shall visit the site prior to submission of his Tender in order to acquaint
himself fully with the project, prevailing conditions, site access and availability of
services. No claim for extensions of time or additional costs shall be entertained due to
non-compliance of this clause.
1.12
Contract Price to be fully inclusive
The contractor shall be deemed to have included in his Contract price for every thing
essential for the proper completion of the works whether or not shown on the drawings or
included in the specifications or the Bill of Quantities
1.13
Provision of items for use by the Engineer's Representative
The Contractor shall note, that all items required for the use of the Engineer’s
Representative, as specified in the Conditions of the Contract and QCS 2014 shall be
provided for the duration of the Contract unless otherwise stated.
1.14
Materials from AGCC States
Notwithstanding with the said of the QCS 2014, wherever possible and insofar as the same
conforms to the standards required by this Specification, all materials and goods, etc., shall
be obtained from local (Qatar based) manufacturers and producers. In particular cement
for the Works shall be obtained from Qatar National Cement Company and reinforcement
from Qatar Steel Company Ltd.
1.15
Construction and Shop Drawings
The Contractor shall prepare the shop drawings for the proposed works complete
with design for all structures, services, finishes etc. which shall be suitable to withstand
extreme climatic conditions and shall obtain the approval of the Engineer.
The preparation of shop / construction drawings, obtaining approval and the supply
and installation of all proposed works shall be within the given period for completion
of the project.
All shop drawings shall be submitted for the Engineer’s review and approval within
fifteen (15) days after Engineer’s order to commence of the Works. Any delay beyond this
date will be penalized at the rate of QR 500 per day or part thereof.
1.16
As-Built Record and Survey Drawings
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/2
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
PROJECT SPECIFICATION
The Contractor shall prepare 'as-built' record and survey drawings of the Works detailing all
works installed under the Contract including services and all finished level surfaces. The
drawings shall be accompanied by maintenance manuals, service literature and list of spare
parts where applicable.
Where any permanent feature has been added, changed or removed, the survey shall be to
Survey Division Specifications and will be undertaken by a Survey Company on the Ministry
of Municipality and Environment's list of approved Survey Companies and shall be
delivered to the Engineer for approval. The survey shall consist of a plan drawn on
reproducible polyester film and a computer disk with all relevant data in a format approved
by Survey Division.
As-built record drawings, operation and maintenance manuals and any other literature
required for the efficient operation of the completed works shall be supplied by the
Contractor to the Engineer free of cost. The drawings shall be on polyester film or other
durable and easily reproducible medium, and a computer disk with all relevant data in a
format approved by the Engineer
One additional copy of all project documents, drawings and reports are to be submitted in
an approved format recorded on computer media (Compact Disks) using software which is
compatible with the Prime Document Storage Centre computer system.
The Contract shall not be considered as complete until the Contractor submits to the
Engineer the as-built drawings and documentation, and obtains the Engineer's approval.
Four copies of as-built drawings and documentation shall be submitted to the Engineer
before the expiry of the Contract Period as named in the Contract and shall include one
copy of each drawing and document specifically marked for archival storage. The Certificate
of Maintenance (FCC - Final Completion Certificate) will not be signed by the Engineer until
all as-built drawings and accompanying documents and service literature are approved and
a certificate has been issued by the Engineer to this effect.
1.17
Samples (QCS 2014)
Further to the requirement, the Contractor shall submit samples, sample panels and
manufacturer's literature in respect of all materials, products and equipment required for the
Works, - before ordering or use, - for the approval of the Engineer.
The Contractor is to include in his tender for presenting a minimum of one sample for all
Furniture, Fittings and Equipment together with any other items that the Engineer directs
that are required for final selection and incorporation in the Works.
The provision of all samples and sample panels shall be at the Contractor's own expense
and shall be deemed to be included in the rates in the Bill of Quantities.
The Contractor shall be deemed to have included for all items so approved within
his Tender Price.
1.18
Factory and Show Room Visits.
The contractor shall be deemed to have his own showroom located in Qatar.
The Contractor is to allow for all factory or show room visits at his expense for the
Engineer, his Representative and the Consultant necessary in the opinion of the Engineer
to ensure that the Specification has been complied with, or alternatively to view the material
chosen by the Contractor, within the State of Qatar. In addition the Contractor shall allow for
trip(s) to the production factory of the furniture manufacturer including all expenses for three
(3) people.
1.19
Certificate of Origin.
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/3
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
PROJECT SPECIFICATION
All products shall be manufactured in Europe or US. The Engineer shall have the right to
request proof of conforming to the required standard, Certificate of Origin, Purchase
Order, Shipping Documents or any other document deemed necessary by the
Engineer to confirm that the product confirms to the Specification and the relevant
European or US Standard.
1.20
Submittals.
All submittals shall comply with the requirements of QCS. Where necessary they will
include 2 set of technical data sheets with colour product images. All submissions shall
attach the latest construction / execution program together with the effects (if any) to the
Construction / execution program as a result of the submittal.
For Finishes the Contractor is to include Product Data Sheets for all items and
pattern ranges of fabrics, carpets, stones, veneers and timbers.
The contractor shall attach evidence that the authorized agent of the product
The Contractor is to include copies of the Suppliers and Manufacturers Quality Assurance
and test certification within his TENDER submission.
1.21
Temporary Roads (QCS 2014, Section 1, Part 3.2.1)
The Contractor shall be required to maintain and provide satisfactory temporary access
and traffic flow to and from and within the areas of the Works. Temporary traffic signs
and lighting for temporary roads and diversions are to be strict accordance with
the requirements of the Qatar Traffic manual and any additional requirements instructed by
the Traffic Police or the Engineer. Details of proposals for any such temporary measures
are tobe submitted by the Contractor for approval by the Traffic Police and the Engineer
unless otherwise instructed. Such approval shall not relieve the Contractor of any of his
duties or responsibilities under the Contract.
The Contractor shall maintain at all times pedestrian access to all properties fronting the
roads affected by the Works
1.22
Maintenance of Roads. (QCS 2014, Section 1, Part 4.3.1 & 5.2.3)
In addition to the requirements, the Contractor shall be held responsible for any damage
caused by him, his work people, Sub-Contractors or Suppliers to public or private
roads, paved areas paths verges, trees, shrubs, fences, boundary walls, gates, signs,
drains, ducts and services during the execution of the Contract and shall bear the cost of
making good any damage to the entire satisfaction of the local and other authorities and
owners. The Contractor shall keep all private roads and paths clean and free from dirt
and debris and any obstruction associated with the Works which would prejudice the safe
and unimpeded normal use of the said roads and paths.
1.23
Contractor's Temporary Buildings. (QCS 2014, Section 1, Part 12.2)
Additional requirements are as follows:
The Government of Qatar shall arrange for right of access only within the road reservation.
Should the Contractor require to use adjacent areas of land for camps, plant Site etc.
he shall arrange for the right to use the said land himself.
The Clause in no way invalidates the obligations under Clause 33 of the General
Conditionsof Contract.
1.24
Engineer's Site Facilities - Type 1
Not Required
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/4
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
1.25
PROJECT SPECIFICATION
Engineer's Site Facilities - Type 2
Not required
1.26
Telephone (QCS 2014, Section 1, Part 11.3.4)
Not required
1.27
Temporary Site Hoarding (QCS 2014, Section 1, Part 4.5.1)
The Contractor shall provide site hoarding, fans, screens, etc., to the standard described in
the said clause of the QCS 2014, Section 1, Part 4.5.1, Item 2 including all necessary
maintaining, adaptation and removal upon completion as noted in QCS 2014, Section 1,
Part 4.5.1, Item 3.
The Contractor's attention is also drawn to his obligations and responsibilities in respect of
QCS 2014, Section 1, Part 4.4 Watching and Lighting.
1.28
Project Sign Board (QCS 2014, Section 1 – Part 12.3)
The name of the Client shall be the General Services Department of Public Works
Authority.
1.29
Construction Cleaning (QCS 2014, Section 1, Part 15.2.1)
Further to the requirements and Conditions of Contract Clause 33 (3), the Contractor shall
clear the site and any buildings thereon of all materials, plant, rubbish and building debris of
any nature to a tip designated by the relevant Municipality for the area and shall ensure the
area surrounding the Works is clean and to the natural level of the surrounding land.
The Contractor shall maintain the site clear from all materials, plants, rubbish and debris of
any nature strictly at all times during the construction period.
If the Contractor fails to comply with the foregoing requirement within 30 days of Practical
Completion of the Works the Engineer may, in addition to the terms of the Conditions of
Contract Clause 33(3):
1.30
1.31
(i)
clear the site using another Contractor and deduct the costs so incurred from
any monies due to the Contractor, and
(ii)
delay final payment to the Contractor until such time as the Site has been cleared to
the satisfaction of the Engineer and relevant Municipality.
Photographs
A.
Photographs showing the progress of the Works shall be taken by the Contractor
every month from positions to be selected by the Engineer. Special photographs
showing any particular feature of the work or plant or other matters of interest in
connection with the Works or their surroundings shall also be taken by the Contractor
as and when required by the Engineer.
B.
All photographs shall be 200 x 200 mm and five unmounted prints of every such
photograph, suitably referenced, shall be supplied to the Engineer. All negatives shall
be referenced and shall become the property of the Employer on the completion of the
Contract.
Transport to Site
The Contractor shall provide at his own cost, suitable transport for his labour, plant and
materials to the site.
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/5
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
PROJECT SPECIFICATION
Such transport shall only remain at the site long enough to unload or load the labour, plant
and materials.
1.32
Restriction to the Use of the Site
All access ways shall be cleaned regularly and washed down with water and any damage
caused to the existing roadways shall be repaired immediately to match the surrounding
finishes entirely at the Contractor’s own cost.
Any damage caused to existing structures, existing building fabric / components / finishes
of whatsoever nature, existing services and existing hard and soft landscaping as a result of
carrying out the works shall be repaired immediately to match existing to the entire
satisfaction of the Engineer and entirely at the Contractor’s own cost.
The Contractor shall allow for any other contractor’s access, Services Authorities access,
security checks authorised by the Employer. All costs in connection with such access shall
be deemed to be included in the tender price.
1.33
Uniforms and Identification
All workmen entering the site shall wear identical approved uniform overalls and headgear,
and any person arriving improperly dressed shall not be permitted to enter the site.
All workmen employed on the site shall at all times wear an identity badge, which must be
clearly visible at all times.
No later than 10 days prior to commencement on site, the Contractor shall submit to the
Engineer or his representative the names of all workmen to be employed on the site,
together with the company name (in the case of subcontractors), and three recent
coloured passport sized photographs of each operative.
Where workmen are to leave the site upon completion of their work, the Contractor shall
ensure that the identity tag is returned to the Engineer or his representative.
1.34
Security Requirements
The Contractor shall allow for complying with any current security regulations and
requirements which may be applicable to the site. The Contractor will be deemed to have
acquainted himself thoroughly with all security regulations that may be in force at the time
of submission of tender and to have allowed in his tender for their effect upon his
operations with regard to the supply of labour and materials, access to site and
project execution generally. No claim will be entertained for the Contractor’s lack of
knowledge of security regulations. The Contractor shall ensure that his workforce and staff
on site adhere strictly to cultural restrictions.
The Contractor shall ensure that his workforce, staff and visitors on site adhere strictly to
cultural restrictions.
The cost of any delay resulting from the security requirements and regulations will deemed
to be included in the tender price.
The Contractor shall ensure that his Workmen remain in the work area assigned to them
at any given time. Any breach of this requirement shall render the worker(s) liable for
instant and permanent removal from all areas of the site.
1.35
Restriction of Working Hours
There are no restrictions on the working hours of the Contractor. Indeed it is expected that
he shall work 24 hours a day.
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/6
March 2016
TECHNICAL SUBMISSION
SECTION C – PART 2
1.36
PROJECT SPECIFICATION
Special Hoardings
There is no requirement for Special Hoardings.
1.37
Co-ordination with other Contractors
These Works may be carried out simultaneously with other Contractors carrying out
their Works.The Contractor shall liase and co-ordinate his activities with the other
Contractors. The Contractor is to include for any modification / phasing to his
programme necessary to incorporate the works being carried out by the other
Contractors at his own cost. Furthermore, the Engineer may at his absolute discussion
require the Contractor to modify / phase the Works to allow for early completion /
occupation of areas, without cost to the Client.
GS 16 MS 001 G
Supply, Installation and Maintenance of 3 Years
On - call Furniture for Ashghal New Building
C2/PS/7
March 2016