ITN 15-004 WORKDAY IMPLEMENTATION PARTNER
ADDENDUM #1
Subject:
REVISED DUE DATE; CLARIFICATIONS; ATTACHMENTS;
QUESTIONS & ANSWERS RECEIVED
Date:
June 5, 2015
Kari L. Kennedy, CPPB
W: 863-874-8403 | F: 863-874-8716
4700 Research Way
Lakeland, FL 33805-8531
Kkennedy@floridapolytechnic.org
ALL PROPOSERS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY
SIGNING BELOW AND SUBMITTING THIS EXECUTED DOCUMENT WITH YOUR
PROPOSAL. FAILURE TO EXECUTE AND RETURN THIS ADDENDUM FORM MAY
DISQUALIFY YOUR FIRM’S PROPOSAL.
This Addendum shall become part of your firm’s proposal and the subsequent documents
if applicable.
The following items are issued to, add to, delete from, modify and clarify the ITN and all
associated documents. These items shall have full force and effect as the ITN and all
associated documents. Proposals to be submitted on the specified response due date
shall conform to the additions and revisions listed.
Firm Name: ____________________________________________________________
Address: ______________________________________________________________
Phone Number: _________________________________________________________
Email: ________________________________________________________________
Signature: _____________________________________________________________
Invitation to Negotiate
15-004 Workday Implementation Partner
Addendum No. 1
REVISED RESPONSE DUE DATE:
The ITN Response Due Date has been revised from June 9, 2015 at 2:00 PM EST to June 17,
2015 at 2:00 PM EST.
The new Response Due Date is Wednesday, June 17, 2015 at 2:00 PM EST.
CLARIFICATIONS:
Due to the quantity and the timing of questions submitted, an Addendum #2 will be forthcoming.
If a Proposer’s questions are not answered below, the questions will be answered in Addendum
#2.
The deadline date for Proposer questions, the Inquiry Deadline Date, is considered expired.
ATTACHMENTS:
Attachment 1: High Level Systems Context Diagram
Attachment 2: Organization Chart
QUESTIONS:
1. Please confirm that Performance/Talent Management/Compensation Merit Cycle are
not in scope.
Answer: Performance/Talent Management/Compensation Merit Cycle are not
in the scope.
2. What is the pay period begin date, pay period end date, and check date for the current
bi-weekly pay cycle?
Answer: Begin: May 22; End: June 4; Check date: June 12
3. Will Budgets be in scope for the Financials implementation? Will Endowments be in
scope for the Financials implementation?
Answer: The budgets will be in the scope for the financials implementation,
endowments will not.
4. Is there a schematic diagram or a list of the integrations to/from external systems?
Answer: Yes, refer to the High Level Systems Context Diagram labeled as
Attachment 1 to Addendum 1, dated 06/05/2015.
5. Approximately how many integrations do you estimate will need to be built to the
financials applications?
Answer: Approximately 20 – 25.
Invitation to Negotiate
15-004 Workday Implementation Partner
Addendum No. 1
6. Please confirm all Health & Welfare and Retirement benefits eligibility and elections
are managed by the State or a Third Party Administrator (TPA). In addition, please
confirm all other voluntary deductions (e.g. donations, parking) are also managed by the
State or TPA.
Answer: The retirement plans are managed by the Division of Retirement;
the benefit plans are managed by People First. Voluntary deductions are
managed in house, not be the State or TPA.
7. Please provide an organization chart or reporting structure for the administrative staff.
Answer: Refer to the organization chart labeled as Attachment 2 to
Addendum 1, dated 06/05/2015.
8. Please identify the department, role and number of staff currently responsible for
performing HCM and Financial tasks. (i.e., Identify those responsible for tasks such as
Recruitment, expense approvals, Purchasing and Accounts Payable, timesheet
approvals, etc.)
Answer: The University’s cross-functional implementation team, in
conjunction with subject matter experts, will work to implement all HCM
functions and financial tasks.
9. In Scope of Services it states that “The anticipated start date is June 22, 2015 and the
anticipated ‘Go-Live’ date is July 1, 2016.” However, for Tab 2 the second bullet reads
“The timeline must reflect the project completion within ten (10) months.” Please clarify if
the intent is to limit the implementation to 10 months and if that 10 months includes any
post go-live support.
Answer: The start date is an estimated day, but the system must be
completely implemented by July 1, 2016.
10. May we include appendices with additional information such as representatives
resumes, data security policy, etc., in a 10th tab?
Answer: No, a 10th Tab will not be permitted. Resumes of key personnel and
team members should be submitted in Tab 4 as indicated on Page 11 of the
solicitation document. Data security information should be submitted as part
of the narrative describing the security protocols in Tab 5 as indicated on
Page 11 of the solicitation document.
ATTACHMENT 1 TO ADDENDUM 1: HIGH LEVEL SYSTEMS CONTEXT DIAGRAM
06/05/2015
ATTACHMENT 2 TO ADDENDUM 1
06/05/2015
BOARD OF
TRUSTEES
President
Randy K. Avent
VP General Counsel
Gina DeIulio
VP Advancement
Grant Martin
VP CIO
Tom Hull
President’s Staff
Kris Wharton,
Dr. Velmarie Albertini
Executive VP/
Provost
Dr. Ghazi Darkazalli
VP Finance
Mark Mroczkowski
Executive VP & COO
Ava Parker
AVP Financial Svcs.
Bertha Alexander
Dir. Regional Affairs
Maggie Mariucci
AVP, IT Programs
TBD
Vice Prov. Acad.
Affairs
Dr. Elhami Nasr
Vice Prov.
Enrollment
Scott Rhodes
Dir. Campus
Develop.
TBD
Dir. Mktg. & Comm.
Crystal Lauderdale
Dir. Inform. Security
TBD
Colleges &
Faculty
Director Admissions
Lauren Willison
Dir. Business
Services
Ray Galleno
Dir. Govern. Affairs
Rick Maxey
Director Help Desk
TBD
Dir. Prog. &
Curriculum
Dr. Mary Carpenter
Director Financial Aid
Eric Callueng
Human Resources
Mgr.
DeAnn Doll
Dir. Instruct. Tech.
TBD
Director Registrar
Heather Johnson
Grants & Contracts
Manager
Jeanne Viviani
Director Police
Chief Bill Hope
Outsourcing
Director Libraries
Dr. Kathryn Miller
Dir. Research
Develop.
TBD
Director Inst.
Research
Kevin Calkins
Graduate Program
Coordinator
TBD
Dir. Special Proj/BOT
Jackye Maxey
VP Research
TBD
Dir. Student Affairs
Dr. Steve Warner
Exec. Director FIPR
Dr. Brian Birky
Dir. Industry Partner.
Sean Malott
Dir. EHS
LEGEND:
Renee Michel
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
OFFICE OF THE
PRESIDENT
BOARD OF
TRUSTEES
President
Randy K. Avent
Executive Assistant
Kris Wharton
University
Receptionist
Kim Abels
Accreditation Liaison
& Ombuds
Velmarie Albertini
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
OFFICE OF
THE COO
Executive VP & COO
Ava Parker
Executive Asst
Kim Kennedy
Dir. EHS
Renee Michel
Dir. Special Proj/BOT
Jackye Maxey
Dir. Regional Affairs
Maggie Mariucci
Dir. Govern. Affairs
Rick Maxey
Shared Admin Asst
Bethellen Reinert
Dir. Mktg. & Comm.
Crystal Lauderdale
Human Resources
Mgr.
DeAnn Doll
Director Police
Chief Bill Hope
Ass’t. Dir. Mktg.
TBD
Receptionist/Secy
Faith Alderman
Deputy Chief
Rick Holland
Senior Graphic
Designer
Jeane Vincent
Police Officers
(Four)
Communication &
Social Media Coord.
Linda Hersey
Security Officers
(Four)
Technical Writer/
Editor
TBD
Marketing Specialist
Christine Clark
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
Admin Asst
Kellyn Shaffer
V. 6.9
May 14, 2015
FINANCE &
PLANNING
DEPARTMENT
VP Finance
Mark Mroczkowski
AVP Financial Svcs.
Bertha Alexander
Admin Asst
Gloria Nelson
Dir. Campus
Develop.
TBD
Purchasing Specialist
Kari Kennedy
Ass’t Dir Const &
Facilities
David Calhoun
Dir. Special Projects
John Gray
Project Architect
John White
Building Code
Administrator
Tom Browning
Construction Project
Administrator
Geralyn Sells
Property &
Maintenance Asst
Ed Drock
Admin Asst
Debbie Angleton
Maintenance Tech.
Stephen Lasky
General Mechanic
TBD
Assistant Controller
Sheila Rojas
Bursar
Jill Carlton
Dir. Business
Services
Ray Galleno
Accounting Coord.
Jason Warren
Cashier
Sybil Ragunath
Auxiliary Svcs Mgr
Kris Freeman
Admin Asst
Caroline Poston
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
ADVANCEMENT
DEPARTMENT
VP Advancement
TBD
Business Manager
Kimberly Sikorski
Asst Director of
Development
Lindsay Zimmerman
Asst Director of
Development
Mary Church
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
OFFICE OF
GENERAL COUNSEL
VP General Counsel
Gina DeIulio
Admin Asst
Bacogie Luke
Assistant General
Counsel
Erin Varnell
Assistant Attorney
Jane Haughney
Law Clerk
Melaine Schmiz
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
OFFICE OF THE CIO
VP and CIO
Tom Hull
Executive Assistant
Leah Simmonds
AVP, IT Programs
TBD
Dir. Inform. Security
TBD
Director Help Desk
TBD
Systems
Administrator
Luis Luque
Dir. Instruct. Tech.
TBD
Network Engineer
Alex Bermudez
Help Desk Manager
Jay Morton
Media Lab Engineer
Constantine
Stefanakos
Network Engineer
Rob Eubanks
End User IT
Specialist
Erin Wenham
Instr Design
Engineer
Scott Johnson
End User IT
Specialist
David Barco
Educ Tech Engineer
John Causey
End User IT
Specialist
Marie Desir
A/V Engineer
Jean Paul Bouvier
Database
Administrator
TBD
Outsourcing
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015
PROVOST
ACADEMIC AFFAIRS
Executive VP/
Provost
Dr. Ghazi Darkazalli
Executive Asst
Melissa Alicea
Admin Asst
Laney Colon
Admin Asst
Amy Devera
Vice Prov.
Enrollment
Scott Rhodes
Vice Prov. Acad.
Affairs
Dr. Elhami Nasr
VP Research
TBD
Colleges &
Faculty
Director Registrar
Heather Johnson
Director Admissions
Lauren Willison
Director Financial Aid
Eric Callueng
Dir. Student Affairs
Dr. Steve Warner
Exec. Director FIPR
Dr. Brian Birky
Lab Technicians
Ashly, Liz, Paul
Student Records
Coord
Rene Saco
Assoc Dir
Admissions
Tonya Chestnut
Asst Dir Financial Aid
Andrew Strazi
Student Life Coord
Dana Kwiatkowski
Dir. Industry Partner.
Sean Malott
Dir. Prog. &
Curriculum
Dr. Mary Carpenter
Director Libraries
Dr. Kathryn Miller
Student Recruiter
Cameron Newton
Admin Asst
Sherrita Denson
Wellness Counselor
Dr. Thomas Huber
Grants & Contracts
Manager
Jeanne Viviani
Director Inst.
Research
Kevin Calkins
Assistant Librarian
Kate Bernard
Student Recruiter
Richard Truncale
Data Input Operator
Martha Williams
Campus Rec/Fitness
Courtnay Firebaugh
Dir. Research
Develop.
TBD
Data Analyst
Jhojana Infante
Academic Advisor
Fauna Keppen
Student Recruiter
Rachel Gordon
Receptionist
Kim Johnson
Dir. Inst.
Effectiveness
Tom Dvorske
Student Recruiter
Ryan Sullivan
LEGEND:
 VP Level
 Positions Not Filled
 Support Staff
Graduate Program
Coordinator
TBD
Student Recruiter
Michelle Powell
Florida Polytechnic University Organization Chart
V. 6.9
May 14, 2015