Annexure to Tender Enquiry No: OFMK/GST/
Date:
ORDNANCE FACTORY MEDAK
IMPORTANT INSTRUCTIONS TO TENDERERS
(TO BE RETURNED DULY SIGNED WITH FIRM’s SEAL)
01. The quotation must be sent in sealed envelope super scribing Tender Enquiry Number,
Opening date and Name of firm.
02. Please quote you rates in words and figures and return the tender form duly signed in
closed cover.
03. Your quotation should be Free delivery at OFMK or FOR mentioning freight charges
clearly. Your quotation should be in format given.
04. Rates/percentage of Sales Tax, Excise Duty packing and forwarding charges, if payable
extra, should be mentioned clearly in quotation. In the absence of any such stipulation it
will be presumed that the prices include all such charges and no claim for the same will be
entertained.
05. Quotation must be valid for 90 days (Minimum).
06. 100% payment within 30 days after receipt of material in accepted condition.
07. FIRMS WHO ARE REGISTERED WITH SISTER ORDNANCE FACTORIES/DGS & D/NSIC
/ORDNANCE FACTORIES ARE EXEMPTED FROM PAYMENT OF EMD. ALL OTHERS ARE
LIABLE TO PAY EMD SPECIFIED IN THE TE (IF ANY).
08. In respect of firms situated at Secunderabad / Hyderabad n inspection /collection at firm
premises will be undertaken.
09. Samples of stores should be submitted along with quotation wherever applicable.
10. While submitting your quotation, you must clearly indicate the details of packing proposed
by you for dispatch of the stores in the event the order is placed on you, so that during
transit there should not be any damage to the stores, if however.
11. Quotation must be given strictly as per our specifications / drawing and no deviations are
accepted.
12. Please furnish Sales tax clearance certificates of the preceeding year.
13. The firm should state clearly in their quotation and also furnish the details of the break up
viz. Material cost, Labour overhead, Profit etc., and the base rates of the raw material,
price variation clause would be applicable only on JPC/Stock yard rates as per schedule
delivery.
14. The price quoted must be firm and fixed unless your offer is subject to revisions of price
on account of price increase of raw material, the following information should also be
furnished along with your quotation. I) Requirement of raw material per unit cost there of
ii) A clear and workable price escalation formula, depending upon the case.
15. Quality
plan
for
tendered
item
should
be
submitted
along
with
quotation
by
Manufacture(s)
16. Withdrawal of any quotation in full or part after opening the tender within the stipulated
date of validity of the offer will render the entire offer invalid and is liable for to invite
administrative action which may result in withholding future business/dealing with
firm/supplier, for resorting to such practices.
17. One envelop must contain quotation against one tender enquiry only.TOD and time to be
inscribed with bold letters on top along with Enquiry No.
18. Suppliers have to incorporate the firm’s monogram / identification mark on the
components to be supplied to OFMK. In case of very small item the monogram may be
put on the packets in which the components are to be supplied.
19. Marking
: The material supplies should have the following
Name of the Firm :
S.O.No.
:
Month and year of manufacture
20. All tender documents duly signed and drawing must be returned along with your
quotation failing which your offer will be ignored.
21. Book Examination Clause : The contractor shall, whenever required or cause to be
produced for examination by any Government Officer including an officer of the purchaser
authorized
on
the
behalf
any
cost
or
other
account,
Voucher,
receipt,
letter,
memorandum, paper or writing or any copy of or extract from and such document and
also furnish information and returns verified in such manner as may be required in any
way relating to the execution of this contract (the decision of such Government Officer on
the question of relevancy f any document, information or return being final and bind on
the parties.) The obligation imposed by this clause is without prejudice to the obligations
of the contractor under any stature, rule or orders bindings on the contractor.The
contractor shall, if the authorized Government Officer so require whether before or after
the prices have been finally fixed, afford facilities to the Government Officer concerned to
visit the contractor’s works for the purpose of examining the processes of manufacture
and estimating or ascertaining the cost of production of the articles..
If any portion of the work be carried out by a subcontractor or any subsidiary of allied
firm or company, the authorized Government office shall have power to secure that the
book of such sub-contractor or any subsidiary or allied firm or company shall be open to
his inspection.)
22. Liquidated damages
: A sum equal to 0.5% per week (or part there of) of the price
of the undelivered store for each store delivered late shall be deducted from firm bills
towards liquidated damages subject to maximum of 10% of the contract price of the
undelivered / delayed goods.
23. Performance Security Deposit 10% of the contract value shall be deposited by the supplier
towards performance of the contract within 30 days from the date of contract, irrespective
of their registration status within DGS&D/NSIC.
24. Inspection of the stores shall be carried out by the authorized representative of GM/OFMK
at firm’s premises or at OFMK whatever be applicable. General manager reserves the right
to change the inspection agency to suit the convenience of the factory and interest of
State.
25. The delivery of stores is required by date specified in the schedule to tender. Time shall
be the essence of contract. Contract will be cancelled unilaterally in case items are not
received within the contracted delivery period. Extension of contracted delivery period ill
be at the sole discretion of GM/OFMK as per the provisions applicable under LD clause.
26. OFMK reserves the right to place order on the successful tenders for an additional
quantity up to 50% of the quantity offered by them at rates quoted if order for additional
quantity of 50% is placed during the currency of the contract.
27. Supplier must satisfy himself that the stores are in accordance with the terms of the
supply order and fully confirm to the required specification by carrying out through preinspection of each lot before the inspection officer.
28. The stores supplied against this supply order shall be deemed to have warranted against
defective workmanship and material by the contractor for a period of 12 months from the
date of receipt of the stores at the consignee’s and if, during this period any of the stores
is found so defective the same shall be replaced by the contractor free of charge at the
consignee’s end immediately.
29. Arbitration clause
: All disputes and differences arising out of or in any way
touching or covering this agreement (except those for which specific provision has been
made therein ) shall be referred to sole arbitrator to be appointed by Director General
Ordnance Factories
Government of India.
The arbitrator
so
appointed
shall be
Government Servant who had not dealt with matters to which this agreement relates and
in course of his duties had not expressed views on all or any of the matter in disputes of
differences. The award of the sole arbitrator shall be final and binding on the parties. The
venue of the arbitration shall be Ordnance Factory Medak,Yeddumailaram-502205.
30. Items like nuts and bolts are to be supplied in pack of 100 Nos. each.
31. The firm shall intimate well in advance to the GM/OFMK with specific intimation to
Purchase Officer /QA Officer the readiness of material for sample drawal/samples/bulk
with relevant details as given below:
i)
Supply Order No and date
ii)
Date of readiness of Material
iii)
Item description and item code as per supply order
iv)
Quantity being tendered with pre-inspection report
v)
Quality within delivery schedule or not. If not firm should take DP extensions from
purchase officer and submit the copy of the DP amendment letter / quote the
reference to the Inspection Officer.
32. The person attending the tender opening, should have and appropriate authority letter
from the Original tender and will be restricted to particular tender for which he/she has
been nominated.
33. All the firms should desist from forming cartel as the practice is prohibited under section
3(3) (a) & (d) of the competition Act 2002.
34. Firms are expected to quote for full quantity of part thereof but not less than 50% of
tendered quantity. Offers for quantity less that 50% of tendered quantity will be
considered unresponsive and liable to be rejected if CARTEL formation is suspected. The
management, reserves the right to order any quantity on one or more firms.
35. Wherever all or most of the approved firms quote equal rates in CARTEL, the purchaser
reserves the right to place order on any one or more firms with exclusion of the rest. The
selection of firms for placement of order would be based on of a pre-determined ranking
of the firms decided through vendor rating as per the SOP for capacity verification (under
Para 24).
36. In case of source development tender (where past performance based vendor rating is not
available), the marks scored by the firm is Appendix II of QCS letter No.108/TIR/TS/QCS
dated 13.09.05 during capacity verification by the team of officers shall be the basis of
Ranking.
37. The purchaser reserves the right to place order on two or three firms : in such cases
tender quantity will be distributed between Rank 1(R1) and Rank 2 (R2) firms in the ratio
60:40 or among R1,R2 and R3 (R3) firms in the ratios 50:30:20 respectively.
38. The purchaser also reserves the right to delete the established firms who quote in
CARTEL, from list of approved sources or to debar them from competing for a period to be
decided by the purchaser.
39. The name of the newly established firm, which enters into CARTEL formation immediately
on getting registered, will be summarily deleted from the list of approved suppliers.
40. An undertaking from the mew firms that they will not be part of cartel with other vendors
and will quoted competitive rates in the tenders: otherwise would face expulsion from the
list of vendors will be taken while approving the new firms for participation against source
development tender.
41. If the tenderer does not comply with the above instructions from 1 to 39 as per annexure
his offer is likely t be rejected.
42. Central Public Sector Enterprises (CPSES) shall have purchase preference for their
products and services to an extent of 10% of the L1 price to the contract of the value of
Rs.5 crore and above but not exceeding 100 crores.
43. In case of difference in interpretation of English & Hindi texts of these instructions,
tenderers are requested to get the same clarified from OFMK.
ATTENTION TO VENDORS
Drawings supplied along with tender enquiries are confidential and secret. They are
property of Govt.of India, Ministry of Defence. They are required to be returned to Factory
along with vendors quotations. All vendors are requested to return Drawings and
specifications received by them with enquiries to Factory, along with quotations positively.
AGREEMENT: To furnish the supplies / services as detailed on the above will be
done in accordance with above conditions and special conditions enclosed herewith on
receipt of order for the same.
Station:
(Seal of Firm)
Signature of Supplier
Format for Quotations
Sl.No
Description of the Item
Part No
Basic price /
Quantity
each
01
02
03
04
2
Discount if any
:
3
Taxes
:
ED
:
Education Cess
:
VAT
:
Other Taxes if any :
4
Freight charges
:
5
Total Price
:
6
Delivery
:
Staggered___________
For/O.F.Medak
(Station)
(Seal of Firm)
(Signature of supplier)