II
Defence Enterprise Collective Agreement
Delegations 2013 (No.,4)
Public Service Act 1999, Fair Work Act 2009 and Defence Enterprise
Col/ective Agreement 2012-2014 !~
I, CHRISTON SCOTT CHAM LEY, Acting Director General People Policy and Employment
Conditions, make the following delegation~ using the powers vested in me under paragraph 13.1
of the Defence Enterprise Collective Agreement 2012-2014.
Dated
)<J J J(1.
2013
,,/
.rector General People Policy and Employment Conditions
~
"
I
1
Name of Instrument
This delegation is the Defence Enterprise Collective Agreement Delegations 2013
(No. 4).
2
Commencement
This delegation commences on 1 July 2013.
3
Definition
Definitions used in this delegation are set out in Schedule 1.
4
Revocation
I revoke the delegations made by Acting Director General People Policy and
Employment Conditions on 28 September 2012, titled Defence Enterprise Collective
Agreement 2012-2014 Instrument of Delegation No. 4 of 2012.
4
Delegations
I delegate those functions mentioned in Schedule 2, that have been delegated to me
by the Secretary of the Department of Defence under paragraph I3.1 of the Defence
Enterprise Collective Agreement 2012-2014, to the persons from time to time
holding, occupying, acting in or performing the duties of the classifications, ranks or
positions listed in that Schedule for the relevant function.
Note: Schedule 2 identifies the delegate, the provision to which the delegation relates and includes a
summary of the provision for information.
5
Directions
Any function delegated in this instrument must be exercised subject to relevant
direction mentioned for the function in Schedule 2.
2
Schedule 1
Definitions
1. In this Instrument:
APS means Australian Public Service.
APSC Directions means the Australian Public Service Classification’s Directions
2013.
COD means Chief of Division
DECA means the Defence Enterprise Collective Agreement 2012-2014.
DEPSEC DP means Deputy Secretary Defence People.
DGPPEC means Director General People Policy and Employment Conditions.
DWRM means Defence Workplace Relations Manual. The DWRM sets out lawful and
reasonable directions of the employer under subsection 13(5) of the Public Service Act
1999. It includes detailed policy and administrative guidance for delegates on the
terms and operation of the DECA.
Fair Work Act means Fair Work Act 2009.
First-level supervisor means the person to whom an employee reports and seeks
guidance and feedback.
Groups means the following parts of Defence:
a. Office of the Secretary and CDF Group (OSCDF Group). This includes Strategy
Executive, Office of the Inspector-General ADF, Office of the Judge Advocate
General, Office of the Director of Military Prosecutions, Audit Division and Fraud
Control and Investigations Branch
b. Vice Chief of Defence Force Group (VCDF Group). This includes the Australian
Defence Force Investigative Services
c. Joint Operations Command (JOC)
d. Navy
e. Army
f. Air Force
g. Capability Development Group (CDG)
h. Chief Finance Officer Group (CFOG)
i. Chief Information Officer Group (CIOG)
j. Defence Science & Technology Organisation (DSTO)
k. Defence Materiel Organisation (DMO)
l. Defence Support and Reform Group (DSRG)
m. Intelligence & Security Group (ISG)
2
n. Defence People Group (DPG)
o. Chief Operating Officer is taken to be a Group for the purposes of these
delegations. For personnel decision-making purposes, the Associate Secretary
Chief Operating Officer has the powers of a Group Head for any Group within
their line of control.
p. Capability is taken to be a Group for the purposes of these delegations. For
personnel decision-making purposes, the Associate Secretary Capability has the
powers of a Group Head for any Group within their responsibility.
q. For personnel decision-making purposes, the Deputy Secretary Strategy has the
powers of a Group Head for the whole of the OSCDF Group. Strategy Executive is
not a Group.
Group Heads includes any person who controls and directs a ‘Group’. For the
purposes of these delegations, Group Head includes the following positions.
a. Chief of the Defence Force.
b. Associate Secretary Chief Operating Officer.
c. Associate Secretary Capability.
d. Deputy Secretary Strategy.
e. Chief Executive Officer Defence Material Organisation.
HPSPS means the Head People Strategy, Policy and Safety.
LSL Act means the Long Service Leave (Commonwealth Employees) Act 1976.
ML Act means the Maternity Leave (Commonwealth Employees) Act 1973.
PS Act means the Public Service Act 1999.
PSC Rules means the Public Service Classification Rules 2000.
PS Regulations means the Public Service Regulations 1999.
SES means Senior Executive Service.
3
2. For the purposes of these Delegations, equivalencies between APS classifications
and Australian Defence Force (ADF) ranks have been developed.
Members of the ADF are referred to by their rank or alternatively by the numeric
designation for the officer level.
The letter (E) following an Army rank indicates a reference to the equivalent military
ranks in the Navy and Air Force. Equivalent positions are to be determined in
accordance with this table:
a.
Australian
Public Service
O
Equivalent
Navy
Army
Air Force
SES Band 3
O-9
Vice-Admiral
LieutenantGeneral
Air Marshal
O-8
Rear-Admiral
Major-General
Air ViceMarshal
O-7
Commodore
Brigadier
Air Commodore
Captain
Colonel
Group Captain
Commander
LieutenantColonel
Wing
Commander
Chief of Division
Grade 3
b.
SES Band 2
Medical Officer
Class 6
Chief of Division
Grade 2
c.
SES Band 1
Medical Officer
Class 5
Chief of Division
Grade 1
d.
Executive Level 2 O-6
Medical Officer
Class 3
Medical Officer
Class 4
e.
Executive Level 1 O-5
Medical Officer
Class 2
4
f.
Australian
Public Service
O
Equivalent
Navy
Army
Air Force
APS 6
O-4
LieutenantCommander
Major
Squadron
Leader
Medical Officer
Class 1
g.
APS 5
O-3
Lieutenant
Captain
Flight
Lieutenant
h.
APS 4
O-2
Sub-Lieutenant
Lieutenant
Flying Officer
i.
APS 3
Petty Officer
Warrant Officer
Class 2
Sergeant
Staff Sergeant
5
6
Schedule 2
Item
Defence Enterprise Collective Agreement Delegations
Function
Part A – The Defence Environment
1.1
Determine additional awareness programs to
be mandated for all, or specific, groups of
employees.
Target of
delegation
Delegates
Directions
paragraph
A3.5 DECA
Group Heads (E)
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
Group Heads (E)
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. A Group Head (except for CEO DMO) must
consult
Head People Policy before deciding to
prescribe a premium for a period of more than
two years.
3. A Group Head (except for CEO DMO) must
consult the relevant committee, through
APSWR, before deciding to prescribe a
premium that exceeds 10% of the top rate in the
employee’s annual salary range.
Part B – Managing and Structuring the Workforce
paragraph
2.1
Prescribe a premium, in addition to normal
B3.8 DECA
rates of salary, for one or more employees
within an occupational discipline of
significance.
2.2
Prescribe a bonus payment in addition to a
premium approved under paragraph B3.8 of
DECA 2012-2014.
paragraph
B3.12 DECA
Group Heads (E)
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. A Group Head (except for CEO DMO) must
consult the relevant committee, through
APSWR, before deciding to prescribe a bonus
payment that exceeds 5% of the top rate in the
employee’s annual salary range.
2.3
Prescribe a premium, in addition to normal
rates of salary, for an identified number of
jobs outside an occupational discipline of
significance, if the jobs possess a competency
that is critical to Defence capability.
paragraph
B3.13 DECA
Group Heads (E)
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
1
Item
Function
Target of
delegation
Delegates
Directions
paragraph
C2.2 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. The delegate may only make decisions for
change proposals that impact on up to 15
employees.
SES Band 2 (E) and above
Major-General (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
All Groups
Each Group Head in the Groups that are
affected by the change
1. For change proposals that impact on
employees in more than one Group each Group
Head that is affected by the change must be
involved in the decision.
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. This delegate may only make this decision in
relation to employees and position within their
Group.
SES Band 1 (E) and above
Brigadier (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. The delegate may only make decisions for
change proposals that impact on up to 15
employees.
SES Band 2 (E) and above
Major-General (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
All groups
Each Group Head in the Groups that are
affected by the change
1. For change proposals that impact on
employees in more than one Group each Group
Head that is affected by the change must be
involved in the decision.
Part C – Managing Organisational Change
3.3
3.4
Provide employees with a proposal regarding
organisational change where it is likely to
result in employees not having an ongoing job
in a new structure.
Approve a proposed organisational change.
paragraph
C2.4 DECA
2
Item
Function
3.5
Appoint a Change Manager.
Target of
delegation
paragraph
C3.1 DECA
Delegates
Directions
All Groups except DSTO
SES Band 1 (E) and above
Brigadier (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. The delegate may only make decisions for
change proposals that impact on up to 15
employees.
DSTO
Chiefs of Division Grade 2 and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
SES Band 2 (E) and above
Major-General (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
Each Group Head in the Groups that are
affected by the change
1. For change proposals that impact on
employees in more than one Group each Group
Head that is affected by the change must be
involved in the decision.
3
Item
Function
3.6
Approve a staff transition plan.
Target of
delegation
paragraph
C3.5 DECA
Delegates
Directions
All Groups except DSTO
SES Band 1 (E) and above
Brigadier (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. Before making a decision, the delegate must
be satisfied that the Staff Transition Plan
includes the information required by paragraph
C3.3 of the DECA.
3. The delegate may only make decisions for
change proposals that impact on up to 15
employees.
DSTO
Chiefs of Division Grade 2 and above
SES Band 2 (E) and above
Major-General (E) and above
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
2. Before making a decision, the delegate must
be satisfied that the Staff Transition Plan
includes the information required by paragraph
C3.3 of the DECA.
All Groups
Each Group Head in any Group that is to be
affected by the change
1. For change proposals that impact on
employees in more than one Group each Group
Head that is affected by the change must be
involved in the decision.
4
Item
Function
3.7
Approve the nomination of an Excess
Coordinator to oversee the excess process
within a Group.
3.8
Notify an employee in writing of the proposal
to declare the employee excess to Defence’s
requirements.
3.9
Declare an employee excess to Defence’s
requirements.
Target of
delegation
paragraph
C5.1 DECA
paragraph
C5.4 DECA
paragraph
C5.5 DECA
Delegates
Directions
Group Heads (E)
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
1. The delegate may only make the declaration
if they are satisfied that the Group has been
unable to reassign the employee within a
reasonable timeframe.
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
2. The delegate may only make the declaration
if they are satisfied that the Group has been
unable to reassign the employee within a
reasonable timeframe.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
3.10
Extend the retention period for a fixed period.
paragraph
C6.3 DECA
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
5
Item
Function
3.11
Advise an employee when their excess status
is ended due to their redeployment.
3.12
3.13
Make an offer of voluntary retrenchment to an
employee who has been declared excess.
Defer an offer of voluntary retrenchment to an
employee where redeployment outcomes have
been delayed.
Target of
delegation
paragraph
C7.7 DECA
paragraph
C8.1 DECA
paragraph
C8.1 DECA
Delegates
Directions
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
1. The delegate must consider the employee’s
preferred timing that is indicated in their
written statement that accompanies the
recommendation to the delegate.
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
2. The delegate must consider the employee’s
preferred timing that is indicated in their
written statement that accompanies the
recommendation to the delegate.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
3.14
Agree to a retrenchment date nominated by an
employee who has been offered a voluntary
retrenchment, within 14 days of the offer.
paragraph
C8.3 DECA
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
6
Item
Function
3.15
Withdraw an offer of voluntary retrenchment
prior to formal acceptance by the employee.
3.16
Determine there is insufficient productive
work available for an employee in the
remainder of the retention period.
Target of
delegation
paragraph
C8.5 DECA
paragraph
C9.6 DECA
Delegates
Directions
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Director General People Services
Director, People Management Practices and
Programming
Director APS Workplace Relations
1. The delegate may not make this decision
unless they hold the delegated powers to
terminate employment under section 29(3)(a)
of the Public Service Act 1999.
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
7
Item
Function
Target of
delegation
Delegates
Directions
paragraph
D6.6 DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. Periods of duty during the performance
cycle at a classification higher than the
employee’s substantive classification are
included for the purposes of satisfying subparagraph D6.5c.
Note: Performance progression is not to be
paid where the employee is absent for the entire
performance cycle.
DSTO
SES Band 1 (E) and above
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
2. Periods of duty during the performance
cycle at a classification higher than the
employee’s substantive classification are
included for the purposes of satisfying subparagraph D6.5c.
Note: Performance progression is not to be
paid where the employee is absent for the entire
performance cycle.
Part D – Performance
4.1
Determine that a period of less than 6 months
is appropriate for the purposes of satisfying
sub-paragraph D6.5c. of DECA in relation to
assessing an employee’s eligibility for
performance progression.
Note: Performance progression relates to
substantive salary only
8
Item
Function
4.2
Reinstate unpaid or deferred performance
progression following a review.
4.3
Regress the salary of employee at Level 8 of
the Science and Technology structure when
they are rated as Not Effective.
Target of
delegation
paragraph
D6.14 DECA
paragraph
D6.15 DECA
Delegates
Directions
Director Complaints Resolution, Executive
Level 2
Director APS Workplace Relations
Deputy Director APS Workplace Relations
All Groups except Intelligence & Security
A second level supervisor in the employee’s
line area
Intelligence & Security
Deputy Secretary Intelligence & Security
SES Band 1 and above or Brigadier (E) and
above, Defence Signals Directorate
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Human Resources Operation to I&S
Group, Defence People Group, Executive
Level 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
DSTO
Chief Defence Scientist
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
9
Item
Function
4.4
Determine that a formal Performance
Evaluation Process should be initiated.
Target of
delegation
paragraph
D7.7 DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, Defence People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 1
DSTO
Chiefs of Division 2 and above
Intelligence & Security
Deputy Secretary Intelligence & Security
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
Director Human Resources Operation to I&S
Group, Defence People Group, Executive
Level 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
10
Item
Function
4.5
Determine the period of time over which the
employee's performance will be assessed
under a Performance Evaluation Process.
Target of
delegation
Paragraph
D7.9 DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, Defence People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solution,
Executive Level 1
Intelligence & Security
Deputy Secretary Intelligence & Security,
ACT
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
Director Human Resources Operation to I&S
Group, Defence People Group, Executive
Level 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
11
Item
Function
4.6
Nominate an independent person from outside
the employee’s immediate work area to
undertake an assessment of the employee’s
performance during the Performance
Evaluation Process.
Target of
delegation
paragraph
D7.9 DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, Defence People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solution,
Executive Level 1
Intelligence & Security
Deputy Secretary Intelligence & Security
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
Director Human Resources Operation to I&S
Group, Defence People Group, Executive
Level 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
12
Item
Function
4.7
Determine that a Performance Evaluation
Process be conducted where an employee’s
performance again falls below the agreed
standard within 12 months of completing a
Performance Improvement Plan or
Performance Evaluation Process.
Target of
delegation
subparagraph
D7.13(a)
DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, Defence People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 1
Intelligence & Security
Deputy Secretary Intelligence & Security,
ACT
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate, ACT
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
13
Item
Function
4.8
Decide that further performance assessment
will not improve performance.
Target of
delegation
Subparagraph
D7.13(b)
DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, People Solutions, Executive
Level 2
Manager Conduct, Performance and
Probation, People Solutions, Executive
Level 1
DSTO
Chiefs of Division Grade 2 and above
Intelligence & Security
Deputy Secretary Intelligence & Security,
ACT
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate, ACT
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
14
Item
Function
4.9
Notify the employee in writing of the
subparagraph D7.13(b) decision and seek
reasons, within 7 days, as to why a course of
action described under paragraph D7.14
should not be taken against them.
Target of
delegation
paragraph
D7.14 DECA
Delegates
Directions
First Assistant Secretary Defence People
Solutions
Director General Values, Behaviours and
Resolutions
Director Critical Resolution, People
Solutions, Executive Level 2
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 1
1. If termination is proposed, employee must be
advised of the option in paragraph D7.15
regarding early termination with consent.
DSTO
Chiefs of Division Grade 2 and above
Intelligence & Security
Deputy Secretary Intelligence & Security,
ACT
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security DSD
Director Defence Signals Directorate, ACT
Assistant Secretary D Branch, Defence
Signals Directorate, ACT
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Part E – Training, Education and Career Development
5.1
Approve support for a course of study for an
employee.
paragraph
E5.14 DECA
Director, Practice Management, Executive
Level 2
Assistant Director, Education Assistance
Schemes, Executive Level 1
Executive Officer, Education Assistance
Schemes, APS 6
Manager, Education Assistance Schemes,
APS 5
Studybank officers, APS 4 and above
15
Item
Function
5.2
Approve financial assistance related to the
approved study in accordance with Studybank
policy.
Target of
delegation
paragraph
E5.14 DECA
Delegates
Directions
Director, Practice Management, Executive
Level 2
Assistant Director, Education Assistance
Schemes, Executive Level 1
Executive Officer, Education Assistance
Schemes, APS 6
Manager, Education Assistance Schemes,
APS 5
Studybank officers, APS 4 and above
Part F – Balancing Life and the Workplace
Grant time off in lieu (TOIL) on an hour to
hour basis for an Executive Level employee
where the pattern for hours agreed in the
performance exchange cannot or is not
adhered to.
paragraph F4.3
DECA
Approve a local working arrangement that
would introduce bandwidth hours which
exceed 12 hours per day or do not fall within
the hours specified in paragraph F5.4 of
DECA.
paragraph F5.5
DECA
6.3
Approve payment of overtime to employees
in Executive Level classifications.
6.4
Approve payment of meal allowance where
criteria in paragraph F6.21 of DECA are not
met but payment is considered reasonable.
6.1
6.2
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DSTO
Chief Operating Officer, Defence Science and
Technology Organisation, SES Band 2
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Deputy Director APS Workplace Relations
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
paragraph F6.9
DECA
All Groups except DSTO
SES Band 2 (E) and above
Major-General (E) and above
DSTO
Chief of Division Grade 2 and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
paragraph
F6.22 DECA
First-level supervisors and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
16
Item
Function
6.5
Approve the commencement of a temporary
shift work arrangement in unforeseen
situations.
6.6
Approve the introduction of a 12-hour shift
roster.
6.7
Target of
delegation
paragraph
F7.11 DECA
Delegates
Directions
All Groups except DSTO
SES Band 2 (E) and above
Major-General (E) and above
DSTO
Chiefs of Division Grade 2 and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
paragraph F8.2
DECA
All Groups except DSTO
Executive Level 2 (E) and above
Colonel (E) and above
DSTO
SES Band 1 (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Approve an alternative schedule for a 12-hour
shift roster.
sub-paragraph
F8.3(c) DECA
All Groups except DSTO
Executive Level 2 (E) and above
Colonel (E) and above
DSTO
SES Band 1 (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.8
Approve payment of restriction allowance to
an Executive Level employee where the
employee is required to be restricted on a
continuing and regular basis.
paragraph
F12.9 DECA
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.9
Approve the commencement or variation of
part-time work for an agreed period.
paragraph
F13.6 DECA
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
Executive Level 2 (E) and above, excluding
S&T 6
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
17
Item
Function
Target of
delegation
paragraph
F13.11 DECA
Delegates
6.10
In exceptional circumstances, waive the
requirement for an employee (who is a parent
or who has responsibility for the care of a
child under school age or a child under 18
who has a disability) to have completed 12
months of continuous qualifying service
before being eligible to request flexible
working arrangements.
6.11
Agree to a previously full-time employee who
has agreed to undertake part-time work,
reverting to full-time work before the expiry
of the agreed period.
paragraph
F13.15 DECA
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
Executive Level 2 and above, excluding
S&T 6
6.12
Approve a written agreement for ongoing
home-based work arrangements.
paragraph
F13.19 DECA
All Groups except DMO and DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DMO
Executive Level 2 (E) and above
Colonel (E) and above
DSTO
Executive Level 2 (E) and above, excluding
S&T 6
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.13
Direct an employee to take leave in order to
reduce the employee’s leave balance below
450 hours.
paragraph
F15.14 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.14
Approve applications from an employee with
an annual leave balance of greater than 450
hours to take annual leave at half pay or
purchase additional annual leave.
Paragraph
F15.19 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
Executive Level 2 (E) and above, excluding
S&T 6
Directions
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
1. This delegate may only make this decision in
relation to employees and position in the
delegate’s line of supervision.
18
Item
Function
6.15
Direct that an employee will observe a period
of closedown (other than the period between
Christmas and New Year) by using annual or
other leave.
6.16
Approve additional unpaid parental leave up
to the fifth anniversary of the birth or
placement of the child.
6.17
Target of
delegation
Paragraph
F15.23 DECA
Delegates
Directions
All Groups except DSTO
SES Band 1 (E) and above
Brigadier (E) and above
DSTO
SES Band 1 (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Paragraph
F19.2 DECA
All Groups except DSTO
Executive Level 2 (E) and above
Colonel (E) and above
DSTO
Executive Level 2 (S&T Level 8) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Grant Defence Reserve leave with pay for up
to five weeks per year to enable an employee
to fulfil Australian Defence Force Reserve
obligations.
section F21.2
DECA
First-level supervisors at all level
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.18
Grant Defence Reserve leave with pay for up
to three weeks per year to enable an employee
to fulfil Cadet Force obligations.
section F21.2
DECA
First-level supervisors at all level
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.19
Grant leave (with or without pay) to enable an
employee to fulfil Australian Defence Force
Reserve and Continuous Full-Time Service
(CFTS) obligations, Cadet Force obligations
or any other Defence Force requirements.
Paragraph
F21.2 DECA
All Groups except DSTO
Executive Level 2 (E) and above
Colonel (E) and above
DSTO
Executive Level 2 (S&T Level 8) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.20
Grant miscellaneous leave with pay for an
employee attending court to undertaking jury
service or give witness testimony on behalf of
the Commonwealth or State.
paragraph
F23.2 and Item
6 of Annex C
DECA
First-level supervisors at all level
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.21
Grant miscellaneous leave for an employee to
attend a recognised international sporting
event as a competitor or accredited official.
paragraph
F23.2 and Item
7 of Annex C
DECA
First-level supervisors at all level
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
19
Item
Function
6.22
Grant miscellaneous leave to an employee
affected by disaster – up to three days full pay
per occasion.
6.23
Grant miscellaneous leave to an employee
affected by disaster – more than three days
specifying whether at full pay, half pay or
without pay.
6.24
Target of
delegation
paragraph
F23.2 and Item
8 of Annex C
DECA
Delegates
Directions
First-level supervisors at all level
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
paragraph
F23.2 and Item
8 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Grant miscellaneous to enable an employee
who is a duly elected office holder of a local
government council to undertake local
government obligations.
paragraph
F23.2 and Item
9 of Annex C
DECA
First-level supervisors at all levels
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.25
Grant miscellaneous leave to allow an
employee to supervise a removal (including
delivery) when relocated at the request of
Defence.
paragraph
F23.2 and Item
10 of Annex C
DECA
First-level supervisors at all levels
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.26
Grant miscellaneous to enable an employee to
engage in an activity as a member of a
recognised emergency management
organisation – more than four days specifying
whether at full pay, half pay or without pay.
paragraph
F23.2 and Item
11 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.27
Grant miscellaneous leave for personal injury
or illness.
paragraph
F23.2 and Item
12 of Annex C
DECA
Director General People Services, SES
Band 1
Director, People Management Practices and
Programming
6.28
Grant miscellaneous leave with pay to an
employee who suffers an illness or injury
travelling;
(a) to and from work; or
(b) to and from a Defence-approved course of
study.
paragraph
F23.2 and Item
13 of Annex C
DECA
Director General People Services, SES
Band 1
Director, People Management Practices and
Programming
20
Item
Function
Target of
delegation
paragraph
F23.2 and Item
14 of Annex C
DECA
Delegates
6.29
Define “exceptional personal circumstances”.
6.30
Directions
Grant miscellaneous leave for defined
exceptional personal circumstances.
paragraph
F23.2 and Item
14 of Annex C
DECA
Director General People Services
Director, People Management Practices and
Programming
6.31
Grant miscellaneous leave without pay for an
employee who is approved support for a
course of study under paragraph E5.14.
paragraph
F23.2 and Item
17 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.32
Grant miscellaneous leave for an employee to
accompany their spouse or partner on a
posting.
paragraph
F23.2 and Item
18 of Annex C
DECA
6.33
Grant miscellaneous leave to enable an
employee to work for a non-Defence
employer.
paragraph
F23.2 and Item
19 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.34
Grant miscellaneous leave to enable an
employee with dual citizenship to undertake
national service commitments.
paragraph
F23.2 and Item
20 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.35
Grant miscellaneous leave (without pay) for
private purposes.
paragraph
F23.2 and Item
21 of Annex C
DECA
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Director General People Services, SES
Band 1
Director, People Management Practices and
Programming
21
Item
Function
6.36
Grant miscellaneous leave for exceptional
circumstances.
Target of
delegation
paragraph
F23.2 and Item
22 of Annex C
DECA
Delegates
Directions
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.37
Direct an employee to work during the
Christmas stand-down period.
paragraph
F25.5 DECA
Supervisors at the following levels:
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
6.38
Approve reasonable expenses arising from
additional dependant care arrangements.
paragraph
F30.2 DECA
All Groups except DSTO
Supervisors at the following levels:
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DSTO
Executive Level 2 (excluding Executive Level
2 (S&T 6)) and above)
Part G – Remuneration
7.1
Approve a lump sum payment to an employee
who would otherwise not be eligible of:
 $800 under paragraph G2.4; and
 $600 under paragraph G2.5.
paragraph
G2.8 DECA
Director APS Workplace Relations
Deputy Director APS Workplace Relations
Director General People Services
Director People Management Practices and
Programming
7.2
Approve a salary rate above the minimum
within a salary range on engagement,
promotion or movement at level to Defence
from another APS Agency.
paragraphs
G3.1, G3.8
DECA
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
7.3
Determine an alternative salary to that
specified in G3.3 where the reassignment of
duties was as a result of a formal merit
selection process.
paragraph
G3.4 DECA
All Groups except DMO
Executive Level 1(E) and above
Lieutenant Colonel (E) and above
DMO
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
22
Item
Function
7.4
If an employee is reassigned the duties of a
position that has the same classification level
but a different pay range, determine salary
other than that payable under paragraph G3.3.
Target of
delegation
paragraph
G3.5 DECA
Delegates
Directions
All Groups except DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DMO
Executive Level 2 (E) and above
Colonel (E) and above
7.5
If the classification of an employee is
reduced, determine a salary rate below the
maximum of the salary range for the lower
classification.
paragraph
G3.6 DECA
Director Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 2
Manager Conduct, Performance and
Probation, Defence People Solutions,
Executive Level 1
Director Critical Resolution, Defence People
Solutions, Executive Level 2
Director APS Workplace Relations
Deputy Director APS Workplace Relations
1. The delegate may only exercise this power if
a delegate has determined that an employee has
breached the APS Code of Conduct and a
sanction of reduction of salary has been
applied.
DSTO
SES Band 1 (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only exercise this power if
a delegate has determined that an employee has
breached the APS Code of Conduct and a
sanction of reduction of salary has been
applied.
Intelligence & Security
Deputy Secretary Intelligence & Security,
ACT
Intelligence & Security DSD
Director Defence Signals Directorate, ACT
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
2. The delegate may only exercise this power if
a delegate has determined that an employee has
breached the APS Code of Conduct and a
sanction of reduction of salary has been
applied.
23
Item
Function
7.6
On receipt of a written request from an
employee, determine that the employee be
paid a rate at a lower classification or salary
range for a temporary period specified by the
employee.
7.7
Make any of the following decisions:
 approve Additional Responsibility Pay
(ARP) (G4.1 & G4.3 DECA)
 review ARP arrangements at any time
(G4.9 DECA)
for an employee who temporarily performs
the duties at a higher level than the
employee’s substantive classification that:
 is a non-SES position; and
 is known as position-based, or nonposition based;
 is for a period that is two weeks or more,
but less than 12 months; and
 salary is the base rate of the higher pay
range.
Target of
delegation
paragraph
G3.7 DECA
paragraphs
G4.1 and
G4.3; G4.4
and G4.9
DECA
Delegates
Directions
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only determine salary for
the next lower classification range.
All Groups except DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DMO
Executive Level 2 (E) and above
Colonel (E) and above
24
Item
Function
7.8
Make any of the following decisions:
 approve Additional Responsibility Pay
(ARP) (G4.1 & G4.3 DECA)
 determine a higher rate of ARP that is
above the base rate of the higher pay
range (G4.4 DECA)
 review ARP arrangements at any time
(G4.9 DECA)
for an employee who temporarily performs
the duties at a higher level than the
employee’s substantive classification that:
 is a non-SES position; and
 is known as position-based or nonposition based; and
 is for a period that is two weeks or more
but less than 12 months.
7.9
Make any of the following decisions:
 approve Additional Responsibility Pay
(ARP) (G4.1 & G4.3a DECA)
 determine a rate of ARP, which may be
either at the base or up to an amount that
does not exceed the mid-point of the
higher pay range (G4.4 DECA)
 review ARP arrangements at any time
(G4.9 DECA)
for an employee who temporarily performs
the duties at a higher level than the
employee’s substantive classification:
 that is known as position-based or nonposition-based; and
 that is for a period that is less than two
weeks.
Target of
delegation
paragraphs
G4.1 and
G4.3; G4.4
and G4.9
DECA
paragraphs
G4.1 and
G4.3; G4.4
and G4.9
DECA
Delegates
Directions
All Groups except DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DMO
Executive Level 2 (E) and above
Colonel (E) and above
All Groups except DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DMO
Executive Level 2 (E) and above
Colonel (E) and above
25
Item
Function
7.10
Determine that partial performance
arrangements apply for Additional
Responsibility Pay (ARP) where the tasks or
requirements of the work required are two or
more levels higher than the employee’s
substantive classification and determine a rate
of ARP that represents the relative worth of
the work to be performed.
Target of
delegation
paragraph
G4.6 DECA
Delegates
Directions
All Groups except DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only approve partial
performance arrangements for periods of ARP
greater than 2 weeks.
DMO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only approve partial
performance arrangements for periods of ARP
greater than 2 weeks.
3. The delegate may only make decisions about
employees and positions at the EL2 and below
levels.
Chief Executive Officer Defence Materiel
Organisation
7.11
7.12
Determine level of Additional Responsibility
Pay payable and other conditions provided to
employees performing duties or
responsibilities at the Senior Executive
Service level.
Extend Additional Responsibility Pay (ARP)
beyond 12 months.
paragraph
G4.7 DECA
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
paragraph
G4.12 DECA
All Groups except DMO
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
DMO
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only make decisions about
employees and positions at the EL2 and below
levels.
Chief Executive Officer Defence Materiel
Organisation
26
Item
Function
7.13
Approve a higher rate of Additional
Responsibility Pay (ARP) where an
employee’s ARP in the same position is
extended beyond 12 months.
Target of
delegation
paragraph
G4.13 DECA
Delegates
Directions
All Groups except DMO
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only exercise this power
where, subject to paragraphs G4.11 and G4.12
of the DECA 2012-2014, an employee's ARP
in the same position is extended beyond 12
months.
DMO
SES Band 2 (E) and above
Major-General (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only make decisions about
employees and positions at the EL2 and below
levels.
3. The delegate may only exercise this power
where, subject to paragraphs G4.11 and G4.12
of the DECA 2012-2014, an employee's ARP
in the same position is extended beyond 12
months.
Chief Executive Officer Defence Materiel
Organisation
27
Item
Function
7.14
Determine that an employee who is
demonstrated to be critical to Defence
capability is to have access to one or more of
the benefits listed in paragraph G5.3.
Target of
delegation
paragraph
G5.3 DECA
Delegates
Directions
Group Heads (E)
1. For subparagraph G5.3a a Group Head
(except CEO DMO) must consult the relevant
committee, through APSWR, before
determining additional salary that exceeds 10%
of the top of the rate of the employee’s annual
salary range.
2. For subparagraphs G5.3b, G5.3c, G5.3d, a
Group Head (except CEO DMO) must consult
the relevant committee, through APSWR,
before determining additional salary that
exceeds 5% of the top of the rate of the
employee's annual salary range.
Note: Director, Defence Signals Directorate
may approve a Building Defence Capability
Payment (BDCP) up to $15,260 per annum for
any Intelligence Analyst with Defence Signals
Directorate who meets the linguist
requirements.
3. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Intelligence & Security – DSD
Director Defence Signals Directorate, ACT
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
28
Item
Function
7.15
Determine additional benefits to be provided
to an employee to encourage them not to
separate from their employment at or near
their minimum retirement age.
7.16
Determine a course of training for trainees.
7.17
7.18
Target of
delegation
paragraph
G5.6 DECA
Delegates
Directions
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision
2. For subparagraph G5.3a a Group Head
(except CEO DMO) must consult the relevant
committee, through APSWR, before
determining additional salary that exceeds 10%
of the top of the rate of the employee’s annual
salary range.
3. For subparagraphs G5.3b, G5.3c, G5.3d, a
Group Head (except CEO DMO) must consult
the relevant committee, through APSWR,
before determining additional salary that
exceeds 5% of the top of the rate of the
employee's annual salary range.
paragraph
G6.1 DECA
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Approve a higher rate of salary within the
specified limits for an employee in a training
classification.
paragraph
G6.3 DECA
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Allocate to an employee a higher
classification level within the APS Level 1-6
Trainee Advancement Broadband.
paragraph
G6.4 DECA
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must have regard to the limits
specified in Table G6.4.
3. The delegates must consult with Director
APS Workplace Relations prior to making
decision.
29
Item
Function
7.19
Approve the advancement of an employee or
a group of employees to a higher
classification in the APS Level 1-6 Trainee
Advancement Broadband prior to the
employee being allocated an operational
classification.
7.20
Approve reasonable reimbursement of
expenses incurred by employees during the
course of, or arising out of, their employment.
Target of
delegation
paragraph
G6.6 DECA
paragraph
G8.1 DECA
Delegates
Directions
Group Heads (E)
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
All Groups
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate may only make decision to
reimburse costs incurred by an employee as a
direct result of a compulsory relocation that has
subsequently been cancelled by Defence.
3. The delegate must refer any decision about
their own personal benefit to their supervisor
for decision.
4. The exercise of this delegation to reimburse
costs related to a cancelled compulsory
relocation, may only be authorised by an SES
Band 1/Brigadier (E) 0-7 with functional
responsibilities for the Branch which authorised
the employee’s relocation expenses.
30
Item
Function
Target of
delegation
Delegates
Directions
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
Executive Level 2 (excluding Executive
Level 2 (S&T 6)) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must refer any decision about
their own personal benefit to their supervisor
for decision.
3. The exercise of this delegation to reimburse
costs related to a cancelled compulsory
relocation, may only be authorised by an SES
Band 1/Brigadier (E) 0-7 with functional
responsibilities for the Branch which authorised
the employee’s relocation expenses.
7.21
Agree that an employee may use privately
owned equipment for official purposes.
sub-paragraph
G8.2(c) DECA
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
Executive Level 2 (excluding Executive
Level 2 (S&T Level 6)) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
7.23
Agree that an employee may, while visiting or
travelling within Australia or overseas at their
own expense, have any costs associated with
their attendance at a conference, seminar or
other work related activity met by Defence.
sub-paragraph
G8.2(f) DECA
All Groups except DSTO
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
DSTO
SES Band 1 and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
7.24
Direct that a person has presumed to have
died on a particular date.
paragraph
G16.1 DECA
Personnel Administration Centre – Melbourne
employees at Executive Level 1 and above
7.25
Authorise payments and removal expenses to
an employee’s partner, dependants or legal
representative after an employee has died or is
presumed to have died.
paragraph
G16.1 DECA
Personnel Administration Centre – Melbourne
employees at APS level 6 and above
1. The delegate must refer to sections G16 and
H6 of DECA for limits on payments.
31
Part H – Travel, Relocation and Locality Conditions
8.1
Approve a higher class of travel between
localities in Australia where satisfied that
special circumstances exist.
paragraph
H1.4 DECA
All Groups except DSTO
Supervisors at the following levels:
 Executive Level 1 (E) and above
 Lieutenant Colonel (E) and above
DSTO
SES Band 1 and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.2
Approve relocation assistance for an
employee relocating on engagement,
promotion or reassignment.
Approve additional relocation assistance
beyond the limits set out in paragraph H2.5 of
DECA.
Approve additional relocation assistance to
facilitate the relocation of a group of
employees.
paragraph
H2.4 DECA
SES Band 1 (E) and above
Brigadier (E) and above
paragraphs
H2.5 DECA
SES Band 1 (E) and above
Brigadier (E) and above
paragraphs
H2.6 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.5
Determine exceptional circumstances exist for
an employee to receive relocation assistance
for intra-city relocation.
paragraph
H3.4 DECA
All Groups except DSTO
SES Band 1 (E) and above
Brigadier (E) and above
DSTO
Chiefs of Division Grade 2 and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.6
Decide that an employee who is temporarily
relocated, changing positions, being promoted
to or employed on work that by its nature
involved relocation from time to time is
entitled to relocation provisions.
paragraph
H3.5 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.7
Approve the provision of housing to an APS
employee.
paragraph
H5.2 DECA
Director APS Workplace Relations
Deputy Director APS Workplace Relations
1. The decision to approve the provision of
available Defence Housing Australia (DHA)
stock is dependant on confirmation from
Director Relocations and Housing that surplus
stock is available.
8.3
8.4
32
Item
Function
8.8
Determine an employee’s contribution toward
non Defence Housing Australia housing
owned or leased by the Department of
Defence.
Target of
delegation
paragraph
H5.4 DECA
Delegates
Directions
All Groups except Intelligence & Security
Persons performing the functions of Manager
Personnel Services at the following levels:
 Executive Level 1 and above
 Lieutenant Colonel (E) and above
Intelligence & Security
DSD
Director Defence Signals Directorate
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
1. The delegate may only make this decision in
relation to employees and positions within their
Group.
Intelligence & Security
Deputy Secretary Intelligence & Security,
8.9
Approve a request for reimbursement of
reasonable removal and transport expenses
associated with an employee who retires, is
retired, or dies shortly after accepting an
inter-city relocation, and or their
spouse/partner/dependants.
paragraph
H6.1 DECA
All Groups
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.10
Approve a person as a close relative of the
employee or their partner.
paragraph
H7.18 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.11
Approve a payment of the cost of transport or
fares for travel from a remote locality for a
reason described in paragraphs H7.19 to
H7.23.
paragraph
H7.19 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.12
Approve payment or partial payment for the
cost of transport or fares for travel from a
remote locality for any other reason.
paragraph
H7.25 DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
33
Item
Function
8.13
Approve an additional reunion fare for a
child.
Target of
delegation
paragraph
H7.26 DECA
Delegates
Directions
Persons performing the function of Manager
Personnel Services, at the following levels:
 Executive Level 1 and above
 Lieutenant Colonel (E) and above
1. The delegate must have regard to whether
the child attends a school having four terms in a
school year.
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must have regard to whether
the child attends a school having four terms in a
school year
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
8.14
Approve reasonable additional education
costs where children of an employee stationed
at Woomera or Exmouth undertake schooling
within or away from these localities.
paragraph
H7.27 DECA
All Groups
SES Band 1 (E) and above
Brigadier (E) and above
8.15
Determine whether the patronage of the
Defence-provided shuttle bus service at
HMAS Stirling is adequate for the service to
continue.
Approve relocations assistance where an
employee relocates within Australia:
(a) as a result of a decision to relocate their
place of work to another locality, or
(b) on term transfer.
paragraph
H9.12 DECA
Deputy Secretary Defence Support
Head Defence Support Operations
paragraph
H2.3 DECA
SES Band 1 (E) and above
Brigadier (E) and above
8.16
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
34
Part I – Operation of this Agreement
ANNEX E – Allowances
9.1
Assign incidental first aid responsibilities to
an employee.
paragraph 2,
Annex E,
DECA
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
Personnel and Business Services Managers or
Officers Commanding of a discrete functional
unit, at the following levels:
 APS 6 (E) and above
 Major (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must be satisfied that:
a. a first aid risk assessment has been
conducted in accordance with the
requirements of SAFETYMAN;
b. the assessment has determined the level of
first aid service required;
c. decisions to assign first aid
responsibilities are consistent with the
assessment; and
d. the employee:
i. holds a current national recognised first
aid qualifications certificate that
corresponds with the level of first aid
skills assessed as being required in the
work area;
ii. has been assigned incidental first aid
responsibilities for the workplace; and
iii. has provided evidence of vaccination
against type B hepatitis.
9.2
Require an employee to use a foreign
language or languages.
paragraph 4,
Annex E,
DECA
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
35
Item
Function
9.3
Approve a higher proportion of the applicable
rate for each additional language in
exceptional circumstances.
9.4
Specify additional languages, grades and
rates.
paragraph 5,
Annex E,
DECA
Director APS Workplace Relations
Deputy Director APS Workplace Relations
9.5
Require an employee to maintain proficiency
in a foreign language for use in the future or
on an irregular basis.
paragraph 6,
Annex E,
DECA
SES Band 1 (E) and above
Brigadier (E) and above
9.6
Approve payment of Potentially Hazardous
Materials Allowance where an employee is
required to perform both functions set out in
paragraphs 9 and 10 of Annex E.
paragraph 12,
Annex E,
DECA
Director APS Workplace Relations
Deputy Director APS Workplace Relations
Determine the payment of an office
disabilities allowance.
paragraph 36,
Annex E,
DECA
9.7
Target of
delegation
paragraph 4,
Annex E,
DECA
Delegates
Directions
SES Band 1 (E) and above
Brigadier (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must consider the extent to
which the language is to be used for official
business.
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
All Groups except DMO
SES Band 2 (E) and above
Major General (E) and above
DMO
Executive Level 2 (E) and above
Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
Director APS Workplace Relations
Deputy Director APS Workplace Relations
1. The delegate must use the definitions in
paragraph 37 of Annex E of DECA in
determining office disabilities.
2. The delegate must have regard to whether
the office disability can be prevented.
36
Item
Function
9.8
Approve an employee to use a privatelyowned or hired car for official purposes.
Target of
delegation
paragraph 47,
Annex E,
DECA
Delegates
Directions
Executive Level 1 (E) and above
Lieutenant Colonel (E) and above
1. The delegate may only make this decision in
relation to employees and positions in the
delegate’s line of supervision.
2. The delegate must consider whether the
approval will result in greater efficiency or less
cost to the Department of Defence, taking into
account the cost of vehicle allowance that
becomes payable to an employee who is
authorised to travel by this means.
37